HomeMy WebLinkAbout1997-08-14 - Board of Directors Meeting MinutesPage 3657
August 14, 1997
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 14, 1997
The August 14, 1997, Regular Meeting of the Yorba Linda Water District Board of Directors
was called to order by President Paul Armstrong at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Paul R. Armstrong
Vice President Sterling L. Fox
Michael J. Beverage
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
none
Visitors
Richard Freeman
Staff present:
William J. Robertson, Secretary/General Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Executive Assistant to General Manager
Beverly Meza, Business Manager
Ken Vecchiarelli, Assistant Engineering Manager
CONSENT CALENDAR
On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors
voted 5-0 to approve Consent Calendar items 2 through 6, and item 8 as follows:
Item 2. Authorize Directors to leave the State of California prior to next meeting.
Item 3. Disburse checks and wire transfers totaling $1,279,227.66.
Item 4. Actions related to the construction of Well 11 Transmission Pipeline, Job 9317:
a) Change order No. 1, in the amount of $246.77, and a contract time extension of 71 days;
b) Progress payment No. 1 to A.A. Portanova & Sons, Inc., in the amount of $63,570.77, less
ten percent retention of $6,357.08, deposited in escrow with theBank of Los Angeles, for a
net payment of $57,213.69;
c) Amend consultant agreement with Robert Bein, William Frost & Associates for additional
design, survey staking, construction management, and inspection services, in the amount of
$23,498.
Item 5. Terms and conditions for water service with Card Investments, Inc., for a Burger King
restaurant proposed for 1176 E. Yorba Linda Boulevard, Job 9710.
Page 3658
August 14, 1997
Item 6. Water service with Heritage Oak Private Elementary and Preschool for property
located at 17000 Brooklyn Avenue, Job 9712.
Item 8. Release guarantee bond of $2,000 for construction of water facilities by Edward W.
Roh.
The remaining items were considered individually.
Item 1. Minutes of Regular meeting, July 24, 1997. On a motion by President Armstrong,
seconded by Vice-president Fox, the Board of Directors voted 4-0-1 (abstaining: Beverage) to
approve Consent Calendar item No. 1.
Item 7. Amend consultant agreement with Robert Bein, William Frost & Associates in the
amount of $17,900 for additional design, construction management, and inspection services, for
replacement of the Lakeview Avenue sewer lift station, Job 9514. Following Board discussion,
staff requested that this item be pulled and referred to the Planning-Engineering-Operations
Committee to resolve issues related to permitting and easements.
ACTION CALENDAR
Item 9. Consider financial statements for eleven months ended May 31, 1997. Business
Manager Beverly Meza reported that the Water Fund showed a net income of $629,709 and the
Sewer Fund a net loss of $1,61 for eleven months ended May 31, 1997. ID 1 showed a net
income of $497,162, and ID 2 a net income $1,627,867 for the same period. Total assets of
$97,269,245 exceed total liabilities of $24,101,545 for a fund equity of $73,167,700.
On a motion by Director Beverage, seconded by Vice-president Fox, the Board of Directors
voted 5-0 to accept the financial statements for eleven months ended May 31, 1997.
Item 10. Consider investment portfolio report for June 1997. Business Manager Beverly Meza
reported that the average portfolio yield, excluding Improvement District No. 2 Series C General
Obligation bond funds, was 5.47 percent.
On a motion by Director Scanlin, seconded by Vice-president Fox, the Board of Directors voted
5-0 to accept the investment portfolio report for June 1997.
Item 11. Consider amended deferred compensation documents. Executive Assistant to the
General Manager Roger Lubin reported that until the enactment of the Small Business Protection
Act of 1996, section 457 deferred compensation assets legally belonged to the employer, but now
are to be held in trust by employers in a fiduciary relationship.
On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors
voted 5-0 to amend the District's deferred compensation plan documents to bring them into
conformance with this legislation.
Page 3659
August 14, 1997
GENERAL MANAGER'S REPORT
Item 12. General Manager's oral report and comments:
a) Family picnic, August 2.
b) East Side Reservoir Bus Tour is scheduled for September 24, and a second tour may be
scheduled to accommodate the demand.
c) CSDA Annual Conference, September 24-26, Anaheim: Raquel Lazo mentioned that
reservation materials were included in Board member packets.
d) District Activities: Ray Harsma described how the District prepares for high water use
during times of extremely high heat.
COMMITTEE REPORTS
Item 13. Legislative Ad-hoc Committee. No report.
Item 14. Executive-Administration Committee. No report.
Item 15. Finance-Accounting Committee. The Committee met August 7, 1997. Directors Korn
and Scanlin were present, along with staff members Robertson and Meza. The Committee
discussed bond refinancing, the District's investment policy, financial reserves, and water rates.
Item 16. Personnel-Risk Management Committee. The Committee met July 15, 1997.
Attending were Directors Beverage and Fox, and staff member William K. Robertson. The
Committee discussed the Becker and Bell study in connection with which agencies to survey for
compensation comparability, and also management coverage and availability during the alternate
days off.
A meeting was set for August 27, at 8:30 a.m.
Item 17. Planning-Engineering-Operations Committee. Set meeting for August 26, 3:00 p.m.
Item 18. Public Information Committee. The Committee met July 30. Attending were
Directors Beverage and Armstrong, and staff members Robertson, Payne, and Robinson. The
Committee discussed the contract with Laer Pearce and Associates, and the issue of changing the
District's name.
A meeting was set for August 26, at 10:00 a.m.
INTERGOVERNMENTAL MEETINGS
Assistant General Manager Michael Payne entered the meeting at 9:30.
Item 19. WACO meeting, August 1 (Fox): Reported on discussions of water wheeling by
Imperial Irrigation District. Director Fox also noted that the City of San Clemente will take over
Tri-Cities, but that LAFCO member John Withers voted against that measure, because he
objected to LAFCO's "...writing terms and conditions on the spot."
i
i
I
I
Page 3660
August 14, 1997
Item 20. Yorba Linda City Council meeting, August 5 (Korn): Reported that the City granted an
easement to the District for Brush Canyon, and that sewer maintenance charges were passed on
i
second reading without comment.
Item 21. OCWD meeting and OCWD Annexation Workshop, August 6 (Scanlin/Armstrong):
Reported that no recommendations were made.
Item 22. ISDOC Board Meeting, August 12 (Fox): Discussed CSDA's legislative positions
regarding AB 556.
Item 23. Yorba Linda Planning Commission, August 13 (Armstrong): President Armstrong did
not attend.
Richard Freeman left the meeting at 9:55 a.m.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
Asked staff to prepare a letter of appreciation to Barry Brokaw, of Sacramento Associates, for his
work in securing the District's removal from provisions of AB 556.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes,
rescheduling the September 25 Board Meeting to September 23.
ADJOURNMENT
On a motion by Vice-president Fox, seconded by Director Beverage, the Board of Directors
voted 5-0at 10:10 a.m., to adjourn to Thursday, August 28, 1997 at 8:30 a.m. in the District
Secretary/General Manager