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Home My WebLink About2009-02-26 - Board of Directors Meeting Minutes 2009-024 MINUTES OF THE YORBA LINDA WATER DISTRICT ' BOARD OF DIRECTORS REGULAR MEETING February 26, 2009 The February 26, 2009 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Summerfield at 8:30 a.m. The meeting was held at the District's Administrative Office at 1717 East Miraloma Avenue, Placentia, California. DIRECTORS PRESENT STAFF PRESENT John W. Summerfield, President Ken Vecchiarelli, General Manager William R. Mills, Vice President Pat Grady, Assistant General Manager Paul R. Armstrong Art Kidman, General Counsel Michael J. Beverage Steve Conklin, Engineering Manager Ric Collett Lee Cory, Operations Manager Diane Cyganik, Finance Director Gina Knight, HR Manager Stacy Bavol, Customer Svc Supervisor Mikael Becker, Meter Reader I Annie Alexander, Executive Secretary ' ADDITIONS/DELETIONS TO THE AGENDA None. PUBLIC COMMENTS None. SPECIAL RECOGNITION Mr. Vecchiarelli introduced Mikael Becker, newly hired Meter Reader I. DISCUSSION ITEMS 1. Investment Outlook Highlights, Keith Khorey, Wells Capital Management. Mr. Khorey reviewed the Performance Summary Report for 2008 as provided in the agenda packets. Mr. Khorey also commented on Wells' 2009 investment strategy and responded to questions from the Board. CONSENT CALENDAR On a motion by Director Mills, seconded by Director Collett, the Board voted 5-0 to approve the Consent Calendar. Director Collett abstained from voting on Check No. 51017 of Item 4 as he was employed by the vendor. ' 2. Minutes of the Regular Board of Directors Meeting Held February 12, 2009 Recommendation: Approve the minutes as presented. 2009-025 3. ACWA/JPIA Property Insurance Premium for April 2009-2010 Recommendation: Authorize payment in the amount of $33,112 to renew ' the District's property insurance coverage through ACWA/JP/A for the period of April 1, 2009 through April 1, 2010. 4. Payment of Bills, Refunds, and Wire Transfers Recommendation: Ratify and authorize disbursements in the amount of $595,763.87. 5. Financial Statements for Quarter Ending December 31, 2008 Recommendation: Receive and file the financial statements for the quarter ending December 31, 2008. 6. Investment Report for Quarter Ending December 31, 2008 Recommendation: Receive and file the investment report for the quarter ending December 31, 2008. 7. Quitclaim Deeds to Friendship Baptist Church Recommendation: Authorize the President and Secretary to execute two Quitclaim Deeds to Friendship Baptist Church, abandoning two separate sections of the 15-foot wide District easement recorded as Instrument Number 19990159769 of Official Records of Orange County, California. 8. Quitclaim Deed to Yorba Linda Housing Partners, L.P. ' Recommendation: Authorize the President and Secretary to execute a Quitclaim Deed to Yorba Linda Housing Partners, L.P., abandoning the 15-foot wide District easement recorded in Book 6360, Pages 856-859 of Official Records of Orange County, California. ACTION CALENDAR 9. Formation of a Citizen's Advisory Committee Mr. Vecchiarelli explained that the committee would help provide community input to staff and the Board regarding implementation of a conservation ordinance, the impact of water allocations on water rates and fees, and other issues that may affect the upcoming budget process. Mr. Vecchiarelli also reviewed the recruitment and selection process of potential committee members. On a motion by Director Collett, seconded by Director Armstrong, the Board voted 5-0 to approve the formation of a citizen's advisory committee and authorize the General Manager to begin the selection process. 10. Formation of a Revenues and Rates Ad Hoc Committee Mr. Vecchiarelli explained that the committee would help provide direction to staff during the upcoming budget process regarding revenues and rates necessary to fund the proposed budget. This committee would also interact with the Citizen's Advisory Committee. 2 2009-026 On a motion by Director Mills, seconded by Director Collett, the Board voted 5-0 to form a Revenues and Rates Ad Hoc Committee to be active and engaged during the budget and rate setting process. Mr. Kidman spoke regarding adopting and implementing water conservation monetary incentives through AB 2882/Proposition 219 versus adopting a water shortage emergency ordinance under the authority of the Water Code. Mark Schock spoke regarding the abandonment of easements previously maintained by the City of Yorba Linda and the resulting increased water usage to the property owners. DISCUSSION ITEMS CONTINUED 11. Status of Hidden Hills Reservoir Project Mr. Conklin reported that staff had received 16 bids for the Hidden Hills Reservoir Project ranging from $4.5M to $7.3M. The engineer's estimate was $7.OM. Staff is in the process of evaluating the bids and will present its finding to the Planning- Engineering-Operations Committee at its next meeting. Staff is continuing to work on obtaining the required permit from the State and easement from Shapell. Mr. Vecchiarelli reported on the status of the right-of-way permit and stated that this project was going to be included in an application for economic stimulus funding. REPORTS, INFORMATION ITEMS AND COMMENTS 12. a. President's Report No report was given. b. Directors' Reports No reports were given. C. General Manager's Report Mr. Vecchiarelli commented on increased property tax revenue to be collected by the County as a result of the new state budget. This increase should not affect the District. Mr. Vecchiarelli also stated that he had recently attended a Commission meeting of the Laguna Beach County Water District to present them with a proclamation acknowledging their assistance during the Freeway Complex Fire. COMMITTEE REPORTS 13. a. Executive-Administrative-Organizational Committee (Summerfield/Mills) Alternate: Collett 1) Minutes of meeting held February 17 were provided in the agenda packet. Director Summerfield attended. Items discussed during the meeting were as follows: 2009 Board of Directors Strategic Planning Workshop; reports on legislative and grant activities; 3 2009-027 General Counsel's monthly billing reports; and Directors' and General Manager's fees and expenses for October through December 2008. 2) Meeting scheduled for March 17, 4:00 p.m. b. Finance-Accounting Committee (Beverage/Summerfield) Alternate: Mills 1) Meeting scheduled for March 13, 9:00 a.m. C. Personnel-Risk Management Committee (Armstrong/Collett) Alternate: Summen`ield 1) Meeting scheduled for March 9, 4:00 p.m. d. Planning-Engineering-Operations Committee (Mills/Armstrong) Alternate: Beverage 1) Meeting scheduled for March 5, 4:00 p.m. e. Public Information-Technology Committee (Collett/Beverage) Alternate: Armstrong 1) Meeting scheduled for March 3, 4:00 p.m. f. MWDOC/OCWD Ad Hoc Committee (Mills/Collett) Altemate: Summerfield 1) Meeting scheduled for March 24, 4:00 p.m. g. City of Placentia Ad Hoc Committee (Beverage/Vecchiarelli ) 1) Minutes of meeting held Feb 18 were provided in the agenda packet. Director Beverage and Mr. Vecchiarelli attended. Items discussed during the meeting were as follows: Joint Synthetic Turf Demonstration Project; proposed legislation concerning setting of rates by private water utilities; water conservation resolution and implementation plan; city sewer system; resource allocation and sharing; groundwater production facilities; and Miraloma Building Use Agreement. 2) Next meeting to be scheduled. INTERGOVERNMENTAL MEETINGS 14. a. MWDOC Board, February 18 (Staff) Staff did not attend. 4 2009-028 b. OCWD Board, February 18 (Staff) Staff did not attend. C. Yorba Linda City Council, Feb 17 (Armstrong) Director Armstrong did not attend. d. Yorba Linda Planning Commission, February 25 (Summerfield) President Summerfield attended and made note of a few conditional use permits and the proposed Draft Housing Element discussed during the meeting. BOARD OF DIRECTORS ACTIVITY CALENDAR March Public Information-Technology Committee, Mar 3, 4:00 .m. Collett/Beverage Yorba Linda City Council, Mar 3, 6:30 .m. Mills MWDOC/MWD Workshop, Mar 4, 7:30 a.m. Staff OCWD Board, Mar 4, 5:00 .m. Staff Planning-Engineering-Operations Committee, Mar 5, 4:00 .m. Mills/Armstrong Personnel-Risk Management Committee, Mar 9, 4:00 .m. Armstrong/Collett Yorba Linda Planning Commission, Mar 11, 7:00 .m. Collett District Board Meeting, Mar 12, 6:30 .m. Finance-Accounting Committee, Mar 13, 9:00 a.m. Bevera a/Summerfield Executive-Admin-Or anizational Committee, Mar 17, 4:00 .m. Summerfield/Mills Yorba Linda City Council, Mar 17, 6:30 .m. Armstrong MWDOC Board, Mar 18, 8:30 a.m. Staff OCWD Board, Mar 18, 5:00 .m. Staff District Board Workshop Meeting, Mar 23, 8:00 a.m. MWDOC/OCWD Ad Hoc Committee Meeting, Mar 24,4:00 .m. Mills/Collett Yorba Linda Planning Commission, Mar 25, 7:00 .m. Summerfield District Board Meeting, Mar 26, 8:30 a.m. CONFERENCES AND SEMINARS 15. None. A recess was declared at 10:08 a.m. 5 2009-029 ADJOURN TO CLOSED SESSION The Board entered into Closed Session at 10:15 a.m. All Directors were present. Also present were Messrs. Vecchiarelli, Grady and Kidman and Mses. Knight and Park. 16. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Subdivision (b)(1)(b) of Section 54956.9 of the California Government Code Number of Potential Cases: Unknown The exposure to litigation arises from assertions of District responsibility for property and related losses incurred during the "Freeway Complex" firestorm of November 15 and 16, 2008. The Board reconvened in Open Session at 10:52 a.m. President Summerfield reported that no action was taken during Closed Session that was required to be reported under the Brown Act. ADJOURNMENT On a motion by Director Armstrong, seconded by Director Collett, the meeting adjourned at 10:52 a.m. The next meeting of the Board of Directors will be held March 12, 2009, at 6:30 p.m. Pat Grady Assistant Se "t 6