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HomeMy WebLinkAbout1997-12-04 - Board of Directors Meeting MinutesPage 3690 December 4, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 4, 1997 The December 4, 1997, adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul Armstrong at 7:00 p.m. The meeting was held at the Yorba Linda Community Center, 4501 Casa Loma Avenue, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Vice President Sterling L. Fox Michael J. Beverage Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Nick Ianello, 5129 Stonehaven Drive Robert Comac, 28575 Evening Breeze Thomas Wright, 5220 Paseo Panorama Hilda Comac, 28575 Evening Breeze Craig Brueckner, 5357 Los Altos Dr. Louis Scull, 4891 Main Street Oscar Bugarini, 5101 Fairway View Nancy Rikel, 4666 Yorba Lane Richard Freemen, 5172 South Ohio Hank Wedaa, 5499 Paseo Gilberto Vince Brochetto Bill Rolling, 20634 Paseo de la Cumbre Shirley Harsma ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 1. Annual selection of President and Vice President. President Paul R. Armstrong opened nominations for President of the Board of Directors. Director Beverage nominated Vice President Sterling L. Fox for President, and Carl Scanlin as Vice-president. The motion was seconded by Director Scanlin. There were no other nominations. The Board of Directors voted 5-0 to elect Sterling Fox President and Carl Scanlin as Vice-president. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0 to appoint William J. Robertson as Corporate Secretary, Michael Payne as Corporate Assistant Secretary, and Beverly Meza as Auditor. Page 3691 December 4, 1997 Item 2. Annual Review of Board of Directors Committee Assignments. President Fox reviewed the various committees and suggested that the Board's committees be comprised of the following Directors: Executive-Administrative-Organizational Committee: Finance-Accounting Committee: Personnel-Risk Management Committee: Planning-Engineering-Operations Committee: Public Information Committee: Legislative ad-hoc Committee Shell Development ad-hoc Committee The Board concurred with these committee assignments. Fox (Chair)/Scanlin Korn (Chair)/Fox Scanlin (Chair)/Beverage Armstrong (Chair)/Korn Beverage (Chair)/Armstrong Beverage (Chair)/Fox Scanlin (Chair)/Beverage President Fox retained the existing Director assignments, as follows: District-City Finance Committee: Arthur Korn; Alternate, Sterling Fox ISDOC Representative: Sterling Fox; Alternate, Paul Armstrong ACWA/JPIA Representative: Paul Armstrong; Alternate, Sterling Fox Special District Workers' Compensation Authority - Elected: Arthur Korn WACO Planning/Executive Committee Elected: Sterling Fox Met/MWDOC Financial Structure Arthur Korn ACWA Region 10 Board Sterling Fox President Fox then made the following intergovernmental assignments for Directors: Orange County Water District: Scanlin Orange County Water District regular meeting: Scanlin, (Fox-alternate) Municipal Water District of Orange County regular meeting: Fox, (Armstrong-alternate) WACO: Fox Yorba Linda City Council-first meeting: Korn Yorba Linda City Council-second meeting: Korn Yorba Linda Planning Commission-first meeting: Scanlin Yorba Linda Planning Commission-second meeting: Armstrong ISDOC: Fox Item 3. Annual review and consideration of the Board of Directors' compensation. President Fox reported that the Executive Committee reviewed the Board of Directors' compensation. The Board of Directors concurred with the Committee, and decided to retain their current compensation for the sixth consecutive year, with no changes. Page 3692 December 4, 1997 PUBLIC HEARING CALENDAR Item 4. Consider water rate for Fiscal years 1997-98 and 1998-99. President Fox opened the public hearing at 7:10 p.m. Secretary/General Manager William J. Robertson provided certification of notice to customers, and testimony began with a report by the General Manager. General Manager William J. Robertson reported that rates were last adjusted through Resolution 95-19, adopted October 24, 1995. On September 4, 1997 the Board of Directors held a workshop on rate setting policies, and decided to allow the option to use reserves in excess of $2 million to offset operating expenses. He also stated that the District will see revenues fall short of expenses by $477,000 in 1998-99, and recommended that the Board use reserves to offset the projected shortfall in revenues, and retain the current water rates for the next two years. Testimony from the public was then heard. Vince Brochetto urged the Board not to increase water rates. Robert Comac inquired about monthly billing, and stated his opposition to it. Louis Scull stated his opposition to monthly billing. Hilda Comac stated her opposition to monthly billing. Craig Brueckner questioned the need for monthly billing. Nancy Rikel urged that the Board retain bimonthly billing and stated her opposition to Directors' fees, and money spent on public information programs. Tom Wright inquired about the District's public information program and monthly billing and urged that the District take a proactive stance in urging the City of Yorba Linda to change the plumbing code to require recirculating hot water in new construction. Oscar Bugarini stated his opposition to a rate increase. Nick Ianello suggested that the District cut costs by five percent. Richard Freeman stated his opposition to monthly billing, money spent on public information programs, Director fees, photos in the office lobby, and urged the District to support changing the plumbing code to require recirculating hot water systems in new construction.. Bill Rolling stated his opposition to monthly billing and any rate increase. President Fox closed the public hearing at 8:20 p.m. The Board discussed the rate report. Director Armstrong suggested a rate increase of $0.02 per hundred cubic feet. Director Beverage urged support for the staff recommendation, with the proviso that this issue be revisited next year, if conditions change. On a motion by Director Beverage, seconded by Director Scanlin, the Board voted 5-0 to accept the Yorba Linda Water District Water Rate Report for Fiscal years 1997-98 and 1998-99, and retain the current water rates for the next two years. President Fox declared a recess at 8:27 p.m. The meeting reconvened at 8:40 p.m. Page 3693 December 4, 1997 SPECIAL RECOGNITION Item 5. Special recognition to Ray Harsma, Operations Superintendent. The Board of Directors issued a proclamation to Ray Harsma commending him upon his retirement after 29 years of service to the District. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar: Item 6. Minutes of adjourned regular meeting, November 18, 1997 Item 7. Authorize Directors to leave the State of California prior to next meeting Item 8. Disburse checks and wire transfers totaling $659,699.33. Item 9. Authorize release of guarantee bonds for construction of water facilities installed by developer identified in the agenda report. DISCUSSION CALENDAR Item 14. Status report on monthly billing. Business Manager Beverly Meza provided a status report on monthly billing, indicating that monthly billing will commence on January 1, 1998. This item was for information only, no Board action was required. On a motion by Director Korn seconded by Director Armstrong, the Board of Director requested staff to revisit the issue of monthly billing. The Board also instructed staff to work with the Public Information Committee on this issue. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments: a) Ray Harsma's retirement party, scheduled for December 11, at 1:00 p.m. b) Employee Recognition Dinner, scheduled for December 12. COMMITTEE REPORTS Item 12. Legislative Ad-Hoc Committee. Met November 21, 1997. Attending were Directors Beverage and Fox, and staff member William J. Robertson. The Committee met with State Senator Lewis to discuss proposed changes to the Cortese-Knox law. Item 13. Executive-Administration Committee. Met November 24 at 3:00 p.m. Attending were Directors Armstrong and Fox, and staff member William J. Robertson. The Committee discussed board reorganization, committee assignments, and board compensation. Item 14. Finance-Accounting Committee. No report. Page 3694 December 4, 1997 Item 15. Personnel-Risk Management Committee. Scheduled a meeting for December 10, at 8:30 a.m. Item 16. Planning-Engineering-Operations Committee. No report. Item 17. Public Information Committee. Met December 1 at 3:00 p.m. Attending were Directors Armstrong and Beverage, and staff members William J. Robertson, Mike Payne, Mike Robinson, and Sheri Johnson, of Laer Pearce & Associates. The Committee discussed the public opinion survey and commented on it. Item 18. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 19. Yorba Linda City Council, November 18 (Korn): Gene Wisner was chosen mayor at the Council's annual reorganization meeting. Item 20. LAFCO Advisory meeting, November 20 (Fox): The meeting was canceled. Item 21. ISDOC board meeting, December 2 (Fox): Established the program format for 1998. Item 22. MWDOC meeting, December 3 (Fox): This meeting was rescheduled to December 11. Item22a. Bay-Delta Meeting in Pasadena: Attended by Directors Sterling Fox and Paul Armstrong. Item 22b. OCWD (Scanlin): This was their annual reorganization meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION No comments were offered. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 5-0, at 9:26 p.m., to adjourn to Tuesday, December 23, 1997 at 8:30 a.m. in the District Boardroom. illia o erts Secretary/General anager