Loading...
HomeMy WebLinkAbout1997-12-23 - Board of Directors Meeting MinutesPage 3695 December 23, 1997 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING December 23, 1997 The December 23, 1997, adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling Fox at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors absent at roll call none Visitors Laer Pearce, Laer Pearce & Associates Staff present: Michael Payne, Assistant General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Executive Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator The Board of Directors considered the consent calendar next. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 5-0 to approve Consent Calendar items 2 through 7: Item 2. Minutes of adjourned regular meeting, December 4, 1997, as amended. Item 3. Authorize Directors to leave the State of California prior to next meeting. Item 4. Disburse checks and wire transfers totaling $380,960.09. Item 5. Declare one trailer and miscellaneous equipment surplus and authorize staff to dispose of it in accordance with adjusted procedures. Item 6. Approve the, release of guarantee bonds for construction of water and sewer facilities installed by Hearthstone Development, Job 9428. Page 3696 December 23, 1997 Item 7. Approve terms and conditions for water service with Tava/Knowleton II, LLC for property located north of La Palma Avenue at Gypsum Canyon and authorize the Secretary/General Manager to execute a quitclaim certificate on Tract 12037, Job 9718. Director Beverage announced a potential conflict of interest regarding Item 8, and excused himself from the ensuing discussion. Item 8. Approve terms and conditions for water service with Shapell Industries, Inc., for the proposed food court located at Eastlake Village Shopping Center, Job 9719. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4-0-1 (abstain: Beverage) to approve Consent Calendar item 8, with the addition of condition requiring grease traps and inspection at these restaurants. ACTION CALENDAR Item 9. Consider November, 1997 customer survey. Assistant Administrator Michael Robinson reported that Laer Pearce and Associates engaged Pacific Research and Strategies, Inc. to create and administer an opinion survey of District customers. Laer Pearce reviewed the survey findings with the Board of Directors. Questions included water related issues facing the community, public perception of the District, possible consolidation of the District with other organizations, and whether the District should change its name. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 4-1 (Nay: Korn) to accept the results of the November, 1997 customer survey. Director Korn announced a potential conflict of interest regarding Item 10, and excused himself from the meeting. Item 10. Consider Shell Reservoir, Job 9711. Engineering Manager Chuck Gray reported that staff solicited proposals from the Districts qualified consultants to provide engineering design, construction management, and inspection services for the Shell Reservoir, and recommends Parson Engineering Services for this project. Director Beverage moved to continue this item until the Yorba Linda City Council deals with tract approval in January. The motion died for lack of a second. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Director voted 3-1 (Nay: Beverage) to authorize the President and Secretary to execute an agreement with Parsons Engineering Science, Inc., for the design of the Shell Reservoir, Job 9711, subject to deposit of funds by Shell. President Fox declared a recess at 9:35 a.m. The meeting reconvened at 9:43 a.m. with Director Korn rejoining the meeting. Page 3697 December 23, 1997 The Board of Directors considered Item 1 next. SPECIAL RECOGNITION Item 1. Presentation of proclamation in recognition of the tenure of Paul R. Armstrong as President of the Board. Board President Sterling Fox recognized and commended Paul R. Armstrong for dedication to the District and citizens of the District's service area during his term of service as President of the Board. The Board of Directors returned to the Action Calendar. Item 11. Consider investment portfolio report for October 1997. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation bond funds, was 5.71 percent. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5- 0 to accept the investment portfolio report for October 1997. GENERAL MANAGER'S REPORT Item 12. General Manager's oral report and comments: a) Report by legal counsel: No report. b) Ray Harsma's retirement luncheon, December 11. Ray Harsma thanked the Board for their support during his years of service to the District. c) Employee Recognition Dinner, December 12. Mike Robinson reported that 88 people attended this year's event. d) El Nino planning. Ray Harsma reported that there was no damage from the most recent storm. e) District activities. No report COMMITTEE REPORTS Item 13. Legislative Ad-Hoc Committee. Director Beverage asked staff to look at dates and schedule a meeting in early January. Item 14. Executive-Administration Committee. Will schedule a meeting at the January 8 meeting of the Board of Directors. Item 15. Finance-Accounting Committee. No report. Item 16. Personnel-Risk Management Committee. Attending the December 10, meeting were Directors Beverage and Scanlin, along with staff member Robertson. The committee discussed the recruitment for Operations Superintendent. Item 17. Planning-Engineering-Operations Committee. No report. Page 3698 December 23, 1997 Item 18. Public Information Committee. Attending were Directors Armstrong and Beverage, and staff members William J. Robertson, Mike Payne, Mike Robinson, and Sheri Johnson, of Laer Pearce & Associates. The Committee discussed the public opinion survey and commented on it. The Committee scheduled a meeting for Tuesday, January 13, at 8:30 a.m. Item 19. Shell Ad-Hoc Committee. No report. INTERGOVERNMENTAL MEETINGS Item 20. WACO, December 5 (Fox): Attendees heard a report on the OCR project. Item 21. Yorba Linda Planning Commission, December 10 (Scanlin): Reported that the Committee considered a request by Cox Communications for an antenna in East Lake Village, and on the development at Palm and Easy Street. Item 22. Yorba Linda City Council, December 16 (Korn): Reported that a staff report on electric industry rate restructuring was presented, and that Council member Wedaa introduced an item regarding recirculating hot water for new homes. Item 22a. Special District Workers Compensation Administration, December 5 (Korn): Reported that rates will be reduced since costs are plummeting. Item 22b. MWDOC, December 11 (Fox): Discussions took place on governance issues regarding the Metropolitan Water District of Southern California. Item 23. MWDOC meeting, December 17 (Fox): Reported that the MWDOC board rejected a pay increase for themselves, and discussed MWDOC/Coastal consolidations. Item 24. LAFCO meeting, December 18 (Fox): Dana Smith queried committee to see how to bring Phase II of the South County Study to LAFCO. Item 25. CRWUA Conference, December 17-19 (Armstrong/Scanlin): Reported that many of the sessions dealt with Native American water rights and treaties. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Mike Payne presented a birthday card to Director Beverage. Paul Armstrong: Announced that elections for the JPIA Board of Directors will be held in May, 1998, and asked that consideration of this election be added to a forthcoming agenda. Page 3699 December 23, 1997 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0, at 10:58 a.m., to adjourn to Thursday, January 8, 1998 at 8:30 a.m. in the District Michael A. Payne / Assistant Secretary/Assistan General Manager 1.