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HomeMy WebLinkAbout1996-01-11 - Board of Directors Meeting MinutesPage fs< January 11, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING JANUARY 11, 1996 The January 11, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at roll call none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Visitors Ken Witt, MWDOC and Met: Mr. Witt reported that Met approved the Integrated Resources Plan as a policy guideline. He also discussed Met's 1996/97 proposed rates, indicating that the District's rate increase will be less than three percent. He reported that the East Side Reservoir contracts were awarded for the East, West, and "Saddle" dams. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 1. Annual selection of President and Vice President. President Arthur C. Korn opened nominations for President of the Board of Directors. Director Fox nominated Vice President Beverage as President. The nomination was seconded by Director Armstrong. There were no other nominations. The Board of Directors voted 4-0-1 (Beverage abstaining) to elect Michael J. Beverage as President. Director Fox then nominated Director Armstrong as Vice-President. The motion was seconded by Director Scanlin. There were no other nominations. The Board of Directors voted 5-0 to elect Director Armstrong as Vice-President. Director Scanlin nominated William J. Robertson as Corporate Secretary, Michael Payne as Corporate Assistant Secretary, and Beverly Meza as Auditor. There were no other nominations. These nominations were seconded by Director Korn, and ratified on a 5-0 vote. Item 2. Annual Review of Board of Directors Committee Assignments. President Beverage reviewed the various committees and suggested that the Board's committees be comprised of the following Directors: Executive-Administrative-Organizational Committee: Beverage (Chair)/Armstrong Finance-Accounting Committee: Fox(Chair)/Korn Personnel-Risk Management Committee: Scanlin(Chair)/ Fox Planning-Engineering-Operations Committee: Armstrong (Chair)/Scanlin Public Information Committee: Korn(Chair)/Beverage Page L .;-9 C January 11, 1996 The Board concurred with these committee assignments President Beverage retained the existing Director assignments, as follows: District-City Finance Committee: Arthur Korn; Alternate, Paul Armstrong ISDOC Representative: Sterling Fox; Alternate, Paul Armstrong ACWA/JPIA Representative: Paul Armstrong; Alternate, Sterling Fox Special District Workers' Compensation Authority - Elected: Arthur Kom WACO Planning/Executive Committee Elected: Sterling Fox McUMWDOC Financial Structure Arthur Kom President Beverage then made the following intergovernmental assignments for Directors: Orange County Water District joint meeting with MWDOC: Scanlin/Fox Orange County Water District regular meeting: Scanlin, (Fox-alternate) Municipal Water District of Orange County regular meeting: Fox, (Scanlin-alternate) Metropolitan Water District: Fox WACO: Fox Yorba Linda City Council-first meeting: Beverage Yorba Linda City Council-second meeting: Beverage Yorba Linda Planning Commission-first meeting: Armstrong Yorba Linda Planning Commission-second meeting: Scanlin Item 3. Annual review and consideration of the Board of Directors' compensation. President Beverage reported that the Executive Committee reviewed the Board of Directors' compensation. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 5-0 to continue this item to the next meeting. CONSENT CALENDAR On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 4. Minutes of Regular meeting, December 28, 1995. Item 5. Authorization for the Directors to leave the State of California prior to next meeting. Item 6. Disbursements of $905,793.89 on checks 19362 through 19447; a wire to MWDOC for $252,905.83 dated 1/11/96; and $90,425.05 on checks 9484 through 9617, and 10854-55 for payroll 26. Item 7. Make final progress payment of $13,894.91 to S.J. Burkhardt, Inc.; authorize staff to file a Notice of Completion; release the Labor and Materials Bond and payment of the 10 percent retention of $56,451.58 thirty-five days after the Notice of Completion has been recorded, if no liens have been filed; release the Faithful Performance Bond in one year if no defects have been found for the sewer replacement at Fairmont and Yorba Linda Boulevards, Job 9508. ACTION CALENDAR Item 8. Consideration of a two-year paving contract with Beach Paving of Costa Mesa. Operations Superintendent Ray Harsma reported that the District received three bids at a public bid opening held December 29. The low bid was received from Beach Paving of Costa Mesa, and staff recommended that the Board approve a paying contract with them for the ensuing two years. Page _k 3M -10 January 11, 1996 On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve a two year paving contract with Beach Paving, Inc., and authorize the President and Secretary to execute the contract. Item 9. Consideration of nominations to the ACWA/JPIA Executive Committee. Executive Assistant to the General manager Roger Lubin reported that elected or appointed directors who serve on the JPIA's Board were eligible for nomination to the ACWA/JPIA Executive Committee, and that staff would prepare resolutions for adoption at the next Board of Directors meeting, should the Board choose to nominate directors for either or both of these offices. The Board made no nominations. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. a. Report on District activities: Reported that a salary policy workshop would be conducted at the next meeting. GENERAL COUNSEL'S REPORT Item 11 . General Counsel's report. General Counsel Arthur G. Kidman reported on new legislation. These included a fluoridation bill, a law dealing with requirements of Urban Water Management Plans, and a law requiring elected boards to act as fiduciaries for funds they oversee. Boards are required to act as "prudent investors," and board members have a non-delegable duty to "...at least watch what's going on." President Beverage declared a recess at 9:50. The meeting reconvened at 10:00. COMMITTEE REPORTS Item 12. Executive-Administration Committee. Will meet Tuesday, January 23, at 4:00 p.m. Item 13. Finance-Accountin- Committee. Will meet Friday, January 19 at 8:30 a.m. Item 14. Personnel-Risk Management Committee. Item 15. Planning-Engineering-Operations Committee. Will meet Thursday, January 18, at 8:30 a. m. Item 16. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 17. Report on MWDOC meeting, December 20 (Fox): Reported that 18 south county agencies are investigating consolidation. Item 18. Report on Yorba Linda City Council meeting, January 2 (Beverage): Nothing of concern to the District transpired. Item 19. Report on OCWD meeting, January 3 (Scanlin): Reported that OCWD held a workshop on their 1996/97 budget, and discussed Assemblyman Pringle's bill to consolidate special districts. Item 20. Report on WACO meeting, January 5 (Fox): Nothing of concern to the District transpired. Page A= -N 1 January 11, 1996 Item 21. Report on Met Meeting, January 9 (Fox): Not covered by a Board member. Item 22. Report on Yorba Linda Planning Commission meeting, January 10 (Armstrong): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Carl Scanlin: Congratulated the District for a job well done on the repairs at Fairmont and Yorba Linda Boulevards. Sterling Fox: Invited all directors to the February 29 ISDOC meeting; the guest speaker will be Ralph Hein, lobbyist for CSDA. Arthur Korn: Stated that the District accomplished a short term objective by working to keep Met's rate increase in check, but mentioned that Met kept their increase small simply by forestalling some projects, and that they did nothing to downsize their organization, nor divest themselves of superfluous functions. Paul Armstrong: Asked if we could track Southern California Edison billings to ensure that time- of-use rates are actually saving money. Michael J. Beverage: Indicated that he will run meetings according to Roberts' Rules of Order. He also asked each director to bring a list of goals and objectives to the next meeting, to assist in planning for their Goals Workshop. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION No closed session was held. ADJOURNMENT President Beverage, at 10:40 a.m., declared the meeting adjourned to Thursday, January 25, 1996 at 8:30 4., at the Dig*t~s headquarters on Plumosa Drive. William J. JZ-obertson Secretary/General Manager