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HomeMy WebLinkAbout1996-02-22 - Board of Directors Meeting MinutesPage. February 22, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING FEBRUARY 22, 1996 The February 22, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors Jan Allnut, MWDOC Kenny Witt, MWDOC Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Brian Fox, Senior Engineering Technician Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Russ Shupe, Storekeeper At the invitation of the Chair, Mr. Witt addressed the Board, reporting that Met signed a five-year memorandum of understanding with the union that represents 80 percent of their employees. SPECIAL RECOGNITION Item 1. Special recognition to Russ Shupe, Storekeeper, for coordinating the District's 1995 United Way Campaign. Board President Beverage recognized Russ Shupe and thanked him for coordinating the District's 1995 United Way Campaign. Mr. Shupe left the meeting at the conclusion of this item. Item 2. Engineering Manager Charles Gray introduced Brian Fox, Senior Engineering Technician, to the Board of Directors, noting that Brian Fox was hired to replace Ken Vecchiarelli, who was promoted to the position of Assistant Engineering Manager. Mr. Fox left the meeting at the conclusion of this item. CONSENT CALENDAR On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 3. Minutes of Regular meeting, as corrected, February 8, 1996. Item 4. Authorization for the Directors to leave the State of California prior to next meeting. Item 5. Disbursements of $86,778.24 on checks 19454, 19457 and 19653 through 19741; a wire to MWDOC for $2,528 dated 02/22/96; a wire to ACWA-HBA for $18,296.80 dated 02/26/96; and $88,138.66 on checks 9756 through 9824 for Payroll No. 3. Page 3 February 22, 1996 ACTION CALENDAR At the direction of the Chair, the Board considered Item 9 next. Item 9. Consideration of refinancing the 1992 Certificates of Participation on the Allen- McColloch Pipeline. Assistant General Manager Michael Payne reported that a near record low in interest rates along with an opportunity to eliminate the need for earthquake insurance, makes it advisable to change from a variable to a fixed rate. He pointed out that this change will save approximately $50,000 for the District. To accomplish this refinancing, MWDOC has requested each participant to approve certain agreements On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 3-2 (Nays: Beverage, Korn) on a roll call to adopt Resolution 96-02 approving the second amendment to the Agreement for Allocation of Proceeds of sale of the AMP; adopt Resolution 96-03 approving an amended and restated sublease with MWDOC relating to the Allen-McColloch Pipeline and authorizing use of information in an official statement; approve the 1996 amended and restated Allen-McColloch Pipeline Sublease by and between MWDOC substantially in the form presented; approve the continuing disclosure agreement with MWDOC substantially in the same for presented; and, authorize the President and Secretary to execute these agreements subject to review as to form by General Counsel. Michael Payne, Kenny Witt, and Jan Allnut left the meeting at the conclusion of this item. Item 6. Consideration of update to five-year vehicle and equipment replacement plan. Ray Harsma, Operations Superintendent, reported that this plan includes a description of the various equipment classes, replacement criteria, purchase and disposal procedures, and the replacement schedule for fiscal 1996-97. The plan was reviewed at the January 18 Planning-Engineering- Operations Committee meeting, and funding to replace vehicles and equipment is identified in the District's adopted budget. On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the updated vehicle and equipment replacement plan. Item 7. Consideration of the gas engine overhaul and replacement plan. Operations Superintendent Ray Harsma reported that this plan includes a description of the various equipment classes and replacement criteria. He also indicated that this matter was reviewed at the January 18 Planning-Engineering-Operations Committee meeting, and funding to overhaul and replace these engines is identified in the District's adopted budget. On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the updated gas engine overhaul and replacement plan. Item 8. Consideration of nomination for Special District LAFCO representative. Executive Assistant to the General Manager Roger Lubin reported that the LAFCO special district representative's seat expires March 15, 1996, and described the nomination and election procedures to the Board. Director Fox reported that Bob Huntley will be a candidate for reelection and stated that he supports his candidacy. He also mentioned that the Board will have an opportunity to formally endorse Huntley's candidacy at a future meeting, and this item was tabled by the Chair to a subsequent meeting. Paged ' February 22, 1996 Item 10. Consideration of Board of Directors Compensation. General Manager William Robertson reported that the Executive Committee met and held a lengthy discussion on issues pertaining to Board Compensation. Their consensus was that no change be made in Board compensation, but that the Board President specify which meetings qualify for the $125 rate under the rule of "other agencies Board meetings attended as an elected/appointed member," as set forth in Ordinance 91-01. Following discussion as to what meetings might qualify for higher compensation, staff was directed to present a listing of such meetings at the Board's March 14 meeting, and this item was continued until that date at the direction of the Chair. President Beverage declared a recess at 9:30. The meeting reconvened at 9:41. Item 11 . Consideration of date for annual Board of Directors goals setting workshop. General Manager William Robertson reported that the Executive Committee discussed this matter an recommends holding the annual Board goals workshop on March 7, 1996, at the District office. On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 5-0 to schedule their annual goals workshop Thursday, March 7, at 9:00 a.m. DISCUSSION CALENDAR Item 12. Operations Manager Ray Harsma reported on the status of the upcoming shutdown of the Allen-McColloch Pipeline, scheduled for March 4-8 and March 18-22. He reviewed the District's activities related to this shutdown, including public notification, activation of Well No. 16, and notification to public agencies to reduce landscape watering during the shutdown. He also indicated that a go/no-go decision on the shutdown must be made by February 29. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. a. Responded to Investment Portfolio questions raised by the Board at their February 8, 1996 meeting. b. Reservoir cleaning problems: Reported that Highland Reservoir has been cleaned, and customer queries regarding dirty water associated with this cleaning have been resolved. c. Report on District activities: Announced that the Bus Tour of District facilities is scheduled for Saturday, February 24 at 8:00 a.m. GENERAL COUNSEL'S REPORT Item 14. General Counsel's report. General Counsel Arthur G. Kidman reported that ACWA has a new legislative director. He also stated he believes that Assemblyman Pringle is serious about his bill to consolidate water districts. There was debate over this, led by President Beverage who recounted Assemblyman Ackerman's statement that Mr. Pringle's bill was simply an attention-getter" designed to influence the special districts in Orange County to initiate action on their own regarding consolidation. COMMITTEE REPORTS Item 15. Executive-Administration Committee. Schedule meeting for February 28 at 9:00 a.m. Item 16. Finance-Accounting Committee. Schedule meeting for February 28 at 2:00 p.m. Item 17. Personnel-Risk Management Committee. Schedule meeting for March 8 at 2:00 p.m. Item 18. Planning-Engineering-Operations Committee. Page r - February 22, 1996 Item 19. Public Information Committee. Met February 13 at 8:30 a.m. Attending were Directors Beverage and Korn, and staff members Lubin and Robinson. Laer Pearce and Sheri Johnson, of Laer Pearce Associates also attended.The Committee discussed the public information plan developed by Laer Pearce Associates. INTERGOVERNMENTAL MEETINGS Item 20. Report on ISDOC meeting, February 13 (Fox): Reported that they finalized plans for the membership meeting set for March 9; discussed future program ideas; received a letter from John Schatz raising the question of whether ISDOC and WACO overlap in their areas of concern. Item 21. Report on Yorba Linda Planning Commission meeting, February 14 (Armstrong): Nothing of concern to the District transpired. Item 22. Report on Special Districts Workers Compensation Authority, February 16 (Korn): Reported that all outstanding cases for the first eight years of the Authority's existence are now closed. Item 23. Report on Yorba Linda City Council meeting, February 20 (Beverage): Nothing of concern to the District transpired. Item 24. Report on MWDOC regular meeting, February 21 (Fox): Their 1996-97 strategic plan was discussed. Item 25. Report on OCWD meeting, February 21 (Scanlin): Reported that OCWD won an award from Edison for saving electricity. They also discussed their proposed budget at the meeting. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Sterling Fox: Requested that materials be mailed to each Board member in advance of the upcoming goals workshop. Michael J. Beverage: Asked that Resolution 90-41 be brought as an agenda item on March 14, to establish a new starting time for Board meetings. President Beverage declared a recess at 11:00 a.m. The meeting reconvened at 11:05 a.m. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 26. The Board of Directors entered closed session at 11:05 a.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. Item 27. The Board of Directors remained in closed session and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No. 714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann Foldager; Defendant Yorba Linda Water District, et al. The Board of Directors did not discuss this matter. Page February 22, 1996 The Board exited closed session at 11:39 a.m. ADJOURNMENT President Beverage, at 11:41 a.m., declared the meeting adjourned to Thursday, March 7, 1996 at 9:00 a.m.,,,at the District's headquarters on Plumosa Drive. Secretary/General Manager