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Home My WebLink About1996-03-28 - Board of Directors Meeting MinutesPage.,W -S-i "3 March 28, 1996 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING MARCH 28, 1996 The March 28, 1996 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Michael J. Beverage Vice President Paul R. Armstrong Sterling L. Fox Arthur C. Korn Carl T. Scanlin Directors absent at roll call none Visitors Douglas Launer, customer Sheri Johnson, Laer Pearce & Associates Daniel Calef, customer Staff present: William J. Robertson, Secretary/General Manager David Larsen, Labor Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of regular meeting March 14, 1996, as corrected. Item 2. Minutes of adjourned meeting March 21, 1996. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Disbursements of $103,971.84 on checks 19856-19946, a wire to ACWA-HBA for $18,993.71 dated 03/26/96; and $85,662.25 on checks 9895 through 9964 for Payroll No. 5. Item 5. Release guarantee bond of $500 for construction of water facilities installed by H, Edward Grove. Mr. Launer left the meeting at the conclusion of this item. At the direction of the Chair, the Board considered Item 20 next. CLOSED SESSION Item 20. The Board of Directors entered closed session with David Larsen at 8:37 a.m. Labor negotiations regarding the General Manager's contract. The Board of Directors exited closed session at 9:55 a.m. The Board of Directors took no action on this matter. Mr. Larsen left the meeting at the conclusion of this item. Page 3`19 March 28, 1996 President Beverage declared a recess at 9:55 a.m. The meeting reconvened at 10:05 a.m PUBLIC PARTICIPATION Daniel Calef, of Magnum Automotive, a district customer, addressed the Board. He stated his opposition to the District's $56 dollar charge for monitoring two backflow prevention devices. He stated that, in his opinion, the fee was excessive, and expressed frustration in dealing with District staff. The Board asked that the General Manager communicate with Mr. Calef and return to the Board of Directors with a recommended solution. Mr. Calef left the meeting at the conclusion of this item. ACTION CALENDAR Item 6. Report on Local Agency Investment Fund. Ms. Meza reported on the staff's review of the Local Agency Investment Fund (LAIF). Staff's inquiries showed that LAIF is a voluntary program, established by Chapter 730, Statutes of 1976, with oversight provided by an advisory board comprised of the State Treasurer, two members from the fields of investments and finance, and two members who are treasurers, finance, or business managers in local government. LAIF has 2366 participants, S 10 billion in assets, and is part of a larger investment pool operated by the State of California. Ms. Meza responded to questions from the Board about LAIF. Director Armstrong inquired as to whether LAIF money is held in trust, and whether there are different investment categories for different investors, and Director Korn asked whether LAIF could freeze withdrawals in times of stress. Ms. Meza stated that she will research these issues, and report back to the Board. This matter was reviewed at the February 28 Finance Committee meeting. On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept this report. Item 7. Consideration of the 1996 Public Information Plan, continued from the March 21, 1996 meeting of the Board of Directors. Assistant Administrator Michael Robinson introduced Sheri Johnson of Laer Pearce & Associates, who reviewed the major activities of the plan, including: Community Pipeline meetings; school programs; a redesigned Waterlines newsletter; media relations; informational advertisements in the Yorba Linda Star; public service announcements; District video; Customer relations' "A Drop in the Bucket" program;' Sports bottles; Conservation seminars; Water quality report; Signage program; and the Orange County bankruptcy. Each component of the plan was discussed in detail, and each Director expressed an opinion as to whether approve, deny, or defer each component. The Public Information Committee reviewed and discussed the plan in a meeting on February 13, and the Board of Directors meet in a workshop March 21 to review it. On a motion by Director Korn seconded by Director Fox, the Board of Directors voted 5-0 to approve the 1996 public information program, as amended; authorize and instruct staff to proceed, using the Board's preferences as a priority list; concentrate on educational and informational, rather than "visibility" items; and keep the Public Information Committee apprised as to progress on a regular basis. S Page. A -A March 28, 1996 Ms. Johnson left the meeting at the conclusion of this item. General Counsel Arthur G. Kidman arrived at 10:55 a.m. President Beverage declared a recess at 11:35 a.m. The meeting reconvened at 11:40 a.m DISCUSSION CALENDAR Item 8. Status report on the Allen-McColloch Pipeline shutdown. Operations Manager Ray Harsma reported on the status of the shutdown of the Allen-McColloch Pipeline. He reviewed the District's activities related to this shutdown, and indicated that the District was able to meet customer demand with no problems during the first and second weeks of the shutdown. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments. a. Report on District activities: The General Manager had nothing to report. GENERAL COUNSEL'S REPORT Item 10. General Counsel's report. Mr. Kidman indicated his report would be covered in closed session. COMMITTEE REPORTS Item 11 . Executive-Administration Committee. Item 12. Finance-Accounting Committee. Scheduled a meeting for April 3, at 9:00 a.m. Item 13. Personnel-Risk Management Committee. Met March 8 at 2:00 p.m. Attending were Directors Scanlin and Fox, and staff members Robertson and Payne. The committee discussed claims, a change in the General manager's authorization to approve claims, and a proposed contract for the General Manager. Item 14. Planning-Engineering-Operations Committee. Met March 19, at 9:00 a.m. Attending were Directors Armstrong and Scanlin, along with staff members Robertson, Harsma, and Gray. The Committee discussed public bids for conversion of wells 1,5,7, and 12 to single lift and renovation of the Richfield Plant; bid results for the Richfield Plant storage building; RBF's engineering study regarding a gravity sewer main to replace the District's sewer lift station; and I'D sewer requirements at Tammarisk and Pebble Beach. A Planning-Engineering-Operations Committee meeting was scheduled for April 3, at 2:00 p.m. Item 15. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 16. Report on Yorba Linda City Council meeting, March 19 (Beverage): Nothing of concern to the District transpired. Item 17. MWDOC Regular meeting, March 20 (Fox): Nothing of concern to the District transpired. Item 18. Report on OCWD meeting, March 1 (Scanlin): OCWD authorized outsourcing their payroll activities, and reducing their staff by three. Page AM 3`V: L-, March 28, 1996 Item 19. Report on Yorba Linda Planning Commission meeting, March 27 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION The Board of Directors scheduled a meeting of the ad-hoc Committee on Assembly Bill 2109, comprised of President Beverage and Director Fox, for Monday, April 1, at 9:00 a.m. President Beverage inquired as to the District's policy regarding the use of customer payments by credit card. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Item 21. The Board of Directors entered closed session at 12:09 p.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 12:59 p.m. Item 22. In open session in regard to (Subsection (a) of Section 54956.9), County of Orange, Case No. 714408; Plaintiff Daniel Romano and Joann Romano, and Daniel Foldager and Patsy Ann Foldager; Defendant Yorba Linda Water District, et al., the General manager reported that Assistant General Manager Payne believes this trial will be concluded in 10 days. ADJOURNMENT On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0, at 1:00 p?. n~., to addLour,;n to Thursday, April 11, at 8:30 a.m., at the District's headquarters on Plumosa Dfive.,'° William J`',R66ertson Secretary/General Manager