HomeMy WebLinkAbout1996-05-30 - Board of Directors Meeting MinutesN
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May 30, 1996
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
May 30, 1996
The May 30, 1996 Adjourned Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held
at District Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Michael J. Beverage
Vice President Paul R. Armstrong
Sterling L. Fox
Arthur C. Korn
Carl T. Scanlin
Directors absent at roll call
Visitors
Staff present:
Michael Payne, Assistant General Manager
Arthur G. Kidman, General Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Vice President Armstrong, seconded by Director Fox, the Board of Directors voted
5-0 to approve the Consent Calendar as follows:
Item 1. Minutes of adjourned regular meeting May 16, 1996.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Disbursements of $137,971.10 on checks 20208 and 20244 through 20326; a wire to
ACWA-HBA for $17,624.58 dated 05/28/96; and $89,497.30 on checks 11061 through 11132 for
Payroll No. 10.
Item 4. Authorize the General manager to enter into an agreement with Hoffman Sheet Metal
Company in the amount of $19,999 for booster station roofs.
Item 5. Authorize the General manager to enter into an agreement with Vista Murietta
Corporation in the amount of $20,050 for reservoir underdrain safety improvements.
Item 6. Approve Change Order No. 1 and final progress payment of $23,857.46 to the City of
Yorba Linda for additional construction costs, construction management, and independent
inspection services for construction of the Mickel lane sewer improvements, Job 9502.
ACTION CALENDAR
Item 7. Consideration of Well 11 Transmission Pipeline, Job 9317. Engineering Manager
Charles Gray reported that this project is identified in the Five Year Plan and $400,000 is budgeted
for this project in fiscal years 1995-96 and 1996-97. He stated that the District is the lead agency
and will meet CEQA requirements by adopting a negative declaration for the construction of the
replacement transmission main for Well 11.
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May 30, 1996
On a motion by Director Fox, seconded by Vice President Armstrong, the Board of Directors voted
5-0 to adopt the negative declaration for replacement of the Well 11 Pipeline, determine there is no
substantial evidence that the project will have a significant impact on the environment, authorize
staff to file a Notice of Determination with the Orange County Clerk's Office, and authorize staff to
solicit bids for construction of the project.
Item 8. Consideration of Investment Portfolio Report dated April 30, 1996. Business Manager
Beverly Meza reported that the average portfolio yield, excluding Improvement District No 2,
Series C General Obligation bond funds, is 5.78 percent.
On a motion by Director Scanlin, seconded by Vice President Armstrong, the Board of Directors
voted 5-0 to accept the Investment Portfolio Report dated April 30, 1996.
Item 9. Consideration of financial statements for nine months ended March 30, 1996. Business
Manager Beverly Meza reported that the Water Fund showed a net income of $761,695 and the
Sewer Fund a net income of $27,527 for the nine months ended March 30, 1996. ID 1 showed a
net income of $381,277, and ID 2 a net income $1,500,076 for the same period. Total assets of
$92,075,687 exceeded total liabilities of $23,062,607 for a fund equity of $69,013,081.
On a motion by Director Fox, seconded by President Beverage, the Board of Directors voted 5-0 to
accept the financial statements for the nine months ended March 30, 1996.
GENERAL MANAGER'S REPORT
Item 10. Assistant General Manager Michael Payne reported:
a. General Counsel Interviews: scheduled for June 12 at 8:30 a.m.
b. Main Street Arts & Crafts Faire: scheduled for June 2. Assistant Administrator Michael
Robinson reported on this event.
c. Facilities Tour: scheduled for June 15: Assistant Administrator Michael Robinson
reported on this event.
d. District activities: Assistant General Manager Michael Payne reported that the General
Manager is on vacation.
GENERAL COUNSEL'S REPORT
Item 11. General Counsel's report. Mr. Kidman report was covered during closed session.
COMMITTEE REPORTS
Item 12. AB 2109 Ad Hoc Committee.
Item 13. Executive-Administration Committee. The Committee scheduled a meeting for June 11
at 3:30 p.m.
Item 14. Finance-Accounting Committee. The Committee scheduled a meeting for June 19 at
9:00 a.m.
Item 15. Personnel-Risk Management Committee. The Committee met May 21 at 3:00 p.m.
Attending were Directors Fox and Scanlin, and staff members Robertson, Payne, and Lubin. The
Committee discussed risk management activities, including claims against the District, claims by
the District against others, and workers' compensation claims. They also discussed automobile
insurance; an Early Retirement Incentive Program developed by PERS; and the Ralph Andersen &
Associates Management Audit.
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May 30, 1996
Item 16. Planning-Engineering-Operations Committee.
Item 17. Public Information Committee.
INTERGOVERNMENTAL MEETINGS
Item 18. MWD/MWDOC Finance Meeting May 17 (Korn): Nothing to report.
Item 19. Report on Yorba Linda City Council meeting, May 21 (Beverage): Nothing of concern
to the District transpired.
Item 20. Report on Grand Jury Tour, May 22 (Scanlin): Director Scanlin, along with staff
members Robertson, Gray, and Robinson provided an overview of District activities, facilities, and
financing for five members of the Orange County Grand Jury. Following this presentation, the
Grand Jurors were given a tour of District facilities.
Item 21. Report on Yorba Linda Planning Commission meeting, May 29(Scanlin): Nothing of
concern to the District transpired.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Korn: Asked when the District will receive its money now that the Orange County
bankruptcy has been resolved.
Director Fox: Indicated that he and Director Armstrong will attend the May 30 ISDOC meeting.
Director Scanlin: Suggested that President Beverage write a letter to the editor, to thank those who
sent letters in opposition of AB 2109.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
The Board of Directors entered closed session at 9:09 a.m.
Item 22. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
Court of Appeals of the State of California, Fourth Appellate District, Division Three, Case No.
G015018 (Superior Court No. 708899); Petitioner and Appellant, Yorba Linda Water District,
Respondent, Steven E. Lewis, as Auditor-Controller of the County of Orange. The Board
provided direction to staff.
Item 23. Pending litigation to which the District is a party, (Subsection (a) of Section 54956.9),
County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools,
Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of
California. The Board provided direction to staff.
Item 24. The Board of Directors entered closed session at 9:09 a.m. ending litigation to which
the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Case No. 762615;
Plaintiff JW Contracting Corporation; Defendant Yorba Linda Water District, et al. No action was
taken on this item.
The Board of Directors exited closed session at 9:37 a.m.
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May 30, 1996
ANNUAL BOARD OF DIRECTORS FACILITIES TOUR
Item 25. The Board and staff toured District facilities.
ADJOURNMENT
On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 5-0, at
11:40 a.m., to adjourn to Wednesday, June 12, at 8:30 a.m., at the District's headquarters on
Plumosa Drive.
Michael A. Payne
Assistant Secretary/Assisi t General Manager