HomeMy WebLinkAbout2002-01-09 - Executive-Administration Committee Meeting MinutesITEM NO. / T
AGENDA REPORT
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DATE: February 14, 2002 JAN 21 4 2002
TO: President and Members of the Board
By FROM: Executive-Administrative Committee
SUBJECT: Summary Minutes of the Executive-Administrative Committee Meeting
The Executive-Administrative Committee held a meeting on January. Present were Arthur
Korn, John Summerfield, William Robertson and Stacy Bavol. The Committee discussed the
following items:
1. Construction Meter issues. The Committee held a lengthy discussion on such policies related
to construction meters as estimated billings, jumpers and timely payments. There was also a
discussion about Not Sufficient Funds (NSF) check policies and the possibility of using
service to collect on NSF checks. In addition, there was discussion about applying
MWDOC's late fee policy to accounts that take MWD water directly. Stacy Bavol will
provide additional information on the NSF issue at the next Committee meeting and she
departed after this item.
2. Per Diem for Board members. The Committee held a lengthy discussion on per diem and felt
the existing policies are adequate. The Committee asked the General Manager to send a
correspondence memo on this subject to all of the Board members.
3. Board assignments. There was a lengthy discussion on Board of Director assignments. The
major issue to staff is closure of the audit trail - authorization to reporting. The conclusion
was to modify Agenda's process to authorizing meetings in advance and how directors report
on them. This Board agenda is the first opportunity for the Board to view the modified
authorization process.
4. BMP's/Development policies. General Manager Robertson asked to continue this to the next
Committee Meeting. The Committee asked the General Manager to have a copy of his
previous memo on this subject at the next Committee meeting.
5. Property tax "deemed allocated" task order. The Board voted 4-0 to not issue the Task Order
so the Committee did not see any reason to have any more discussion on this item.
6. Well No. 19. General Manager Robertson reported the staff filed a request to the Orange
County Water District to participate in MWD's long term seasonal storage program where
MWD will fund construction of wells. The District filed a request to rehabilitate Well No. 9
with a larger diameter, deeper well hole and increased pumping capacity. The District's
request received a high rating by OCWD's staff so it has moved on to Met. The next step is
to approve CEQA documents. This work is now underway. The CEQA documents will be
presented to the full Board of Directors for action in late March to early April.
7. Status on Goals and Objectives. General Manager Robertson asked to continue this matter.
ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board actions.
6. Consider Implementation of the Golf Course Water Rate (Continued from Dec. 6, 2002)
a. Report of General Manager
b. Discussion
c. Action: If desired, it is recommended the Board of Directors provide direction to staff.
7. Consider accepting Financial Statements for five months ended November 30, 2001.
a) Report by Business Manager
b) Discussion
c) Action: If desired, motion to accept the Financial Reports for five months ended
November 30, 2001.
Consider Richfield Plant Renovation Project, Phase II, Job. No. 9318.
a) Report by Engineering Manager
b) Discussion
c) Action: If desired, motion to approve Change Order No. 6 in the amount of $15,363.72
to International Custom Enterprises (ICE) for construction of wrought iron fence design
changes to improve site security at the Richfield Plant Renovation Project, Phase 11.
GENERAL MANAGER'S REPORT
9. General Manager's oral report and comments.
a) Report by General Counsel
b) Form 460 Campaign Statements
c) District activities
COMMITTEE REPORTS
10. Executive-Administration Committee (Korn/Summerfield)
Report of meeting held January 9, 2002, 4:00 p.m. Status report of property tax refund task
order, General Counsel contract, Director expense reports, status report on goals and
objectives.
11. Finance-Accounting Committee (Beverage/Korn)
12. Personnel-Risk Management Committee (Abramowitz/Armstrong)
13. Planning-Engineering-Operations Committee (SummerfieldBeverage)
14. Public Information Committee (Armstrong/Abramowitz)
15. Orange County Water District Ad Hoc Committee (Beverage/Korn)
16. MWDOC Ad Hoc Committee (Abramowitz/Kom)
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