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Home My WebLink About1995-01-12 - Board of Directors Meeting MinutesPage _ v . January 12, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 12, 1995 The January 12, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Michael J. Beverage Sterling L. Fox Directors absent at Roll Call: Paul R. Armstrong Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Jill Weber, Secretary ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS Item 1. Seat Directors Armstrong, Fox and Scanlin. General Manager William J. Robertson reported that the Registrar of Voters notified the District that the Orange County Board of Supervisors appointed Directors Armstrong, Fox and Scanlin on November 28, 1994, in lieu of an election. The County's Certificate of Appointment in Lieu of Election states that the Directors shall be seated at the organizational meeting of the Board. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to recognize the Certificate of Appointment in Lieu of Election, and to seat Directors Armstrong, Fox and Scanlin. Item 2. Annual selection of President and Vice President. President Scanlin opened nominations for President of the Board of Directors. Director Fox nominated Vice President Korn as President. The nomination was seconded by Director Beverage. There were no other nominations. The Board of Directors voted 3-0-1 to elect Vice President Korn as President. Director Fox then nominated Director Beverage as Vice-President. It was seconded by Director Scanlin. The Board of Directors voted 3-0-1 to elect Director Beverage as Vice-President. Director Beverage nominated William J. Robertson as Corporate Secretary, Michael Payne as Corporate Assistant Secretary and Beverly Meza as Auditor. These nominations were seconded by Director Scanlin, and ratified on a 4-0 vote. Item 3. Annual Review of Board of Directors Committee Assignments. President Korn reviewed the various committees and suggested that the Board's committees be consist of the following Directors: Page. 4 January 12, 1995 Executive-Administrative-Organizational Committee: Korn (Chair)/Beverage Finance-Accounting Committee: Fox(Chair)/Kom Personnel-Risk Management Committee: Scanlin(Chair)/ Fox Planning-Engineering-Operations Committee: Armstrong (Chair)/Scanlin Public Information Committee: Beverage(Chair)Armstrong On a motion by Vice-President Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the committee assignments. President Korn retained the existing Director assignments, as follows: District-City Finance Committee: Arthur Korn; Alternate, Paul Armstrong ISDOC Representative: Sterling Fox; Alternate, Paul Armstrong ACWA/JPIA Representative: Paul Armstrong; Alternate, Sterling Fox Special District Workers' Compensation Authority - Elected: Arthur Korn WACO Planning/Executive Committee Elected: Sterling Fox McVMWDOC Financial Structure Arthur Korn President Kom then recommended intergovernmental assignments for Directors as follows: Orange County Water District joint meeting with MWDOC: Scanlin/Fox Orange County Water District regular meeting: Scanlin, (Fox-altemate) Municipal Water District of Orange County regular meeting: Fox, (Scanlin-alternate) Metropolitan Water District: Fox WACO: Fox Yorba Linda City Council-first meeting: Beverage Yorba Linda City Council-second meeting: Beverage Yorba Linda Planning Commission-first meeting: Armstrong Yorba Linda Planning Commission-second meeting: Scanlin On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the intergovernmental committee assignments. Item 4. Annual review and consideration of the Board of Directors' compensation. President Korn reported that the Executive Committee reviewed the Board of Directors' compensation. For the fourth consecutive year the Board of Directors declined to adjust their compensation. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to retain their current compensation structure. CONSENT CALENDAR Item 5. Approval of Minutes - Regular meeting of December 22, 1994. Item 6. Authorization for Directors to leave the State of California prior to next meeting. Item 7. Approval of disbursement in the amount of $92,476.44 on Checks 16940, 17006, 17098, and 17102 through 17182; one wire to MWDOC in the amount of $240,013.10 dated 01/11/95; and $184,329.23 for payrolls 25 and 26 on checks numbered 8413 through 8554. Page ~ --S ~ January 12, 1995 Item 8. Approval of payment in the amount of $88,026 to Ahmanson Development, Inc., reimbursing construction costs for water transmission facilities in Stonehaven Drive, Tract 12849, Job number 8636. Item 9. Approval of terms and conditions with the City of Yorba Linda for water and sewer service at Town Center Plaza, Job number 9501. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0, to approve the consent calendar. ACTION CALENDAR Item 10. Consideration of financial statements for four months ended October 31, 1994. Business Manager Beverly Meza reported a four month net income of $66,266 for the water fund. The sewer fund showed a net loss of $54,177 for the four month period ended October 31, 1994. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the Financial Statements for four months ended October 31, 1994. Item U . Consideration of a one year contract with Beach Paving, Inc. Operations Superintendent Ray Harsma reported that the Board of Directors authorized staff to seek proposals for a one year paving contract. Four bids were received. Beach Paving, at $4.99 per square foot, was the lowest qualified bidder. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to approve a one year paving contract with Beach Paving, Inc. and authorized the President and Secretary to execute the contract. Item 12. Consideration of nominations to fill a vacant Special District seat on LAFCO. General Manager William J. Robertson reported that LAFCO Executive Officer Sara Anderson has called a meeting of the Independent Special Districts Selection Committee to fill the vacant position on LAFCO. The Board of Directors discussed and considered seven nominations. On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 4-0 to advise the Presiding Officer to vote for Mark Sloate and John Withers as Commissioners, and Lloyd Woemer as Alternate, but with the flexibility for the President to vote in the District's best interests. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. General Manager William J. Robertson reported on the following District activities: • No major damage due to rain, although there was some sewage overflow due to the incursion of surface water into the sewer systems. • District offices lost power and phones on Tuesday, January 10, for part of the afternoon. LEGAL COUNSEL'S REPORT Item 14. General Counsel Arthur G. Pidman reported the receipt of a legal brief from Met, asking the Attorney General to approve their rate structure. Page -S January 12, 1995 CLOSED SESSION Following a 5 minute recess declared by President Korn at 9:25 a.m., the Board of Directors entered into closed session at 9:30 a.m. to discuss pending litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94- 22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors exited closed session at 9:50 a.m. Mr. Kidman left the meeting at the conclusion of this item. STANDING COMMITTEE REPORTS Item 15. A Personnel-Risk Management Committee meeting was scheduled for Friday, January 20, at 9:00 a.m. A Finance Committee meeting was scheduled for Tuesday, January 24 at 8:30 a.m. Item 16. A Planning-Engineering-Operations Committee meeting was scheduled for Tuesday, January 17 at 8:30 a.m. INTERGOVERNMENTAL MEETINGS Item 17. Report on MWD Board meeting, December 13 (Fox): Nothing of concern to the District. Item 18. Report on Yorba Linda Planning Commission meeting, December 28 (Korn): Director Korn went to the meeting, however, it was canceled by the Planning Commission. Item 19. Report on ISDOC meeting, December 29 (Fox): This meeting was not attended by a District representative. Item 20. Report on Yorba Linda City Council meeting, January 3 (Beverage): This meeting was not attended by a District representative. Item 21. Report on WACO meeting, January 6 (Fox): Director Fox was elected Vice President of WACO. The Bay Delta agreement was reviewed. Attendees discussed the Orange County Bankruptcy. Item 22. Report on MWD Board meeting, January 10 (Fox): This meeting was not attended by a District representative. Item 23. Report on Yorba Linda Planning Commission meeting, January 11 (Scanlin): This was an organizational meeting and new officers were elected BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Fox and possibly Director Scanlin will attend the Region 10 ACWA meeting, scheduled for January 27. General Manager William J. Robertson will attend the Met/MWDOC meeting January 13 at 10:00 a. m. Page 3 , January 12, 1995 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4- 0, at 0:15 a. /~tto adjourn to head o /Plumosa Drive. i Willi . obertson General Manager/Secretary Thursday, January 26, 1995 at 8:30 a.m., at the District