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Home My WebLink About1995-03-09 - Board of Directors Meeting MinutesPage March 9, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 9, 1995 The March 9, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at Roll Call: Vice President Michael J. Beverage Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Visitors Michael Robinson, Assistant Administrator Gene Wisner, Yorba Linda City Council Brian G. Thomas, Metropolitan Water District of Southern California. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4- 0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes, Adjourned meeting of February 17, 1995. Item 2. Approval of Minutes, Regular meeting of February 23, 1995. Item 3. Authorization for Directors to leave the State of California prior to next meeting. Item 4. Approval of disbursement in the amount of $146,149.95 on checks 17342, 17422 through 17505, and one wire to MWDOC in the amount of $86,532.20 dated 3/14/95 and $96,637.78 for Payroll 4, on checks 8762 through 8829. Item S. Approval to authorize staff to solicit proposals for a gasoline and diesel fuel agreement for the term of three years. ACTION CALENDAR Item 6. Discussion of Metropolitan Water District of Southern California's Integrated Resources Plan. Assistant Administrator Michael Robinson introduced Brian G. Thomas, Assistant Chief of Finance & Systems Planning at Met, who described their Integrated Resources Plan and responded to questions by Board members. This item was for information only, and no Board action was required. Mr. Harsma and Mr. Gray left the meeting at the conclusion of this item. At the direction of the Chair, the Board considered Item 23 next. Page March 9, 1995 CLOSED SESSION Item 23. The Board of Directors entered into closed session at 9:01 a.m. to discuss pending litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors exited closed session at 9:45 a.m. Mr. Kidman left the meeting at the conclusion of this item. Board President Korn declared a recess at 9:45 a.m. The meeting reconvened at 9:53 a.m. ACTION CALENDAR Item 7. Consideration of Investment Portfolio Report for January 31, 1995. Business Manager Beverly Meza reported that the average yield, excluding Improvement District No. 2 General Obligation bond funds, is 5.72%. She also noted that the investment report does not reflect losses from the Orange County bankruptcy, and will not until the District receives official notification on the status of deposits from the Orange County Treasurer's office. On a motion by Director Fox seconded by Director Scanlin, the Board of Directors voted 4-0 to accept the Investment Portfolio Report for January 31, 1995. At the direction of the Chair, the Board considered Item 11 next. Item 11. Consideration of consultant's agreement for computer consulting services. Business Manager Beverly Meza reported that the District's Computer Committee interviewed five firms, and upon review of each organization's work approach, qualifications, cost and understanding of the District's needs, recommends Lansis Communications. On a motion by Director Armstrong seconded by Director Fox, the Board of Directors voted 4-0 to authorize the Secretary to execute a consultant agreement with Lansis Communications, Inc. for development of a systems architecture for the District in an amount not to exceed $10,000. Item 8. Consideration of Resolution 95-02 concurring with the nomination of Cary F. Wright as a member of the Executive Committee of the Association of California Water Agencies Joint Powers Insurance Authority. Assistant Administrator Michael Robinson reported that the District received a request from the Sweetwater Authority for support of the nomination of Cary F. Wright for ACWA/JPIA's Executive Committee. Item 9. Consideration of Resolution 95-03 concurring with the nomination of Wes Bannister as Vice President of the Association of California Water Agencies Joint Powers Insurance Authority. Assistant Administrator Michael Robinson reported that the District received a request from the Orange County Water District for support of the nomination of Wes Bannister for ACWA/JPIA Vice President. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4- 0, on a roll call to simultaneously adopt resolution 95-02, concurring with the nomination of Cary F. Wright for ACWA/JPIA's Executive Committee, and Resolution 95-03, concurring with the nomination of Wes Bannister for ACWA/JPIA Vice President. Page 33 S March 9, 1995 F Item 10. Report on Water Awareness Month Ultra Low Flush Toilet Retrofit Program Assistant Administrator Michael Robinson reported that this program has two participation options, a co- payment for a standard ULF toilet or a rebate for a designer or non-standard ULF toilet of the consumer's choice. The program begins May 1, 1995 and runs through July 1, 1995, and the District has ordered 1,000 brochures for distribution at the District offices, library, community center, community college hardware and grocery stores. This item was for information only. No board action was required. Item 12. Consideration of request to extend the Employee Assistance Program. Executive Assistant to the General Manager Roger Lubin reported that the District's Employee Assistance Program has been successfully in place for two years, and this extension will provide services at the same rate, for the period March 1, 1995 through February 28, 1996. Mr. Lubin mentioned that the EAP was implemented in conjunction with the District's drug-free workplace rules, and that the total cost for this program would be less than $3,500 for the ensuing program year. On a motion by Director Fox seconded by Director Armstrong, the Board of Directors voted 4-0 to authorize the General Manager to sign an addendum to the District's contract with Robert T. Dorris & Associates, extending these services through February 28, 1996. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. District Activities: • A District emergency vehicle dash board placard was distributed to each Board member. • Conflict of interest forms are due at the County on April 1. • Completion of the Board's Goals Workshop was set for Monday, March 20, 1995, at 8:30 a.m. • The General Manager will be on vacation next week. b. Conference materials: Materials were distributed for ACWA's La Quinta mini-conference in April, as well as for their Spring conference in Lake Tahoe in May. LEGAL COUNSEL'S REPORT Item 14. General Counsel Arthur G. Kidman's report was presented inclosed session. STANDING COMMITTEE REPORTS Item 15. Executive-Administration Committee. A meeting was scheduled for Tuesday, March 21, 1995, at 3:30 p.m. Item 16. Finance Committee. Item 17. Personnel-Risk Management Committee. A meeting was held Wednesday, March 8, 1995, at 8:30 a.m. Attending were Directors Scanlin and Fox, and staff members Robertson, Lubin and Payne. Mr. Payne reviewed the Foldager/Romano claim, which he indicated will go to court on March 27, 1995. The upcoming meet and confer sessions with the bargaining unit were discussed. Page `5 7 March 9, 1995 Item 18. Planning-Engineering-Operations Committee. A meeting was held March 1, 1995 at 1:30 p.m. Attending were Carl Scanlin, Paul Armstrong, William Robertson, Ray Harsma and Chuck Gray. They discussed seismic design standards of District reservoirs; the Harold Leasure development; Texaco Well; Richfield Plant renovations; Wells 16 and 17; and the Five Year Plan's Capital Improvement Program. Item 19. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 20. Report on Special District Workers' Compensation Authority meeting, February 24, (Korn): Reported that the Authority's challenge was to figure out how to calculate premiums now that the deregulated environment has engendered significant price-driven, loss-leader competition. The Authority has historically operated on the concept of establishing level rates over long terms, rather than on the deep discounts promulgated by capitalizing on sales in a free market based on price sensitivity. Item 21. Report on Integrated Resources Plan Forum, March 2 (Fox): Distributed a small brochure on IRP. The material presented at the forum was covered by Brian Thomas, in item 6. Item 22. Report on Yorba Linda City Council Meeting, March 7 (Armstrong): Nothing of interest to the District transpired. Directors Fox and Armstrong were pleased with the tenor and tone of the letter sent by Board President Korn to LAFCO. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0 at 11:13 a.n3 to adjourn to Monday, March 20 1995 at 8:30 a.m., at the District headquarters on Plumosa Drive. General Manager/Secre tary