HomeMy WebLinkAbout1995-04-13 - Board of Directors Meeting Minutesu
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April 13, 1995
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
April 13, 1995
The April 13, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District
Headquarters, 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Arthur C. Korn
Vice President Michael J. Beverage
Carl T. Scanlin
Paul R. Armstrong
Sterling L. Fox
Staff present:
William J. Robertson, Secretary/General Manager
Russ Behrens, General Counsel
Joel Miliband, Bankruptcy Counsel
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Raquel Lazo, Secretary to the General Manager
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
i r
Gene Wisner, Yorba Linda City Council
Kenny Witt, Municipal Water District of Orange County
Dick Bowman, Berryman & Henigar
CONSENT CALENDAR
On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors
voted 5-0 to approve the Consent Calendar as follows:
Item 1. Approval of Minutes, regular meeting of March 23, 1995.
Item 2. Approval of Minutes, adjourned regular meeting of March 27, 1995.
Item 3. Approval of Minutes, adjourned regular meeting of April 5, 1995.
Item 4. Authorization for Directors to leave the State of California prior to next meeting.
Item S. Approval of disbursements in the amount of $90,838.86 on checks 17507, 17605
through 17730; one wire to MWDOC in the amount of $118,294, dated 4/10/95; $89,461.85 for
Payroll 6, on checks 8910 through 8975; and $94,366.51 for payroll 7 on checks 8976 through
9037.
Item 6. Approval of terms and conditions for water service with the City of Yorba Linda for the
Eastside Community Park, located north of Esperanza Road, between Hidden Hills Road and
Granby Drive, Job 9505.
Item 7. Approval of terms and conditions for water service with the City of Yorba Linda for the
Yorba Linda Gymnasium, Job 9506.
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April 13, 1995
Item 8. Approval to release the guarantee bond in the amount of $2,000 for construction of
sewer facilities installed by Danish Lutheran Church, Job 9144.
ACTION CALENDAR
Item 9. Approval of minutes of adjourned regular meeting, March 20, 1995.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
4-0-1 (Korn abstaining) to approve the minutes of the adjourned regular meeting of March 20,
1995.
At the direction of the Chair, the Board deferred Item 10 until later in the meeting.
Item U. Consideration of financial statements for seven months ending January 31, 1995.
Business Manager Beverly Meza reported that the Water Fund shows a net income of $639,052
and the Sewer Fund a net loss of $39,567. Fund equity was reported at $64,487,455.
On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to
accept the financial statements as presented for the seven month period ending January 31, 1995.
General Counsel Russell Behrens arrived at 8:40.
Item 12. Consideration of acceptance of the Investment Portfolio report for February 28, 1995.
Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement
District 2 Series C General Obligation bond funds, is 5.73 percent. She also reported that the
report will not reflect any losses due to Orange County's bankruptcy until the District receives
official notification on the status of deposits with the County Treasurer's office.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0
to accept the Investment Portfolio report for February 28, 1995, as presented.
Item 13. Consideration of two fuel contracts. Operations superintendent Ray Harsma reported
that the District reviewed four quotes, comparing cost, quality, service and location, and
recommends a three-year agreement for gasoline products with Yorba Linda Mobil Service and an
agreement with Mel Roberts Enterprises for diesel fuel and backup gasoline.
On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted
5-0 to approve a three-year agreement for gasoline products with Yorba Linda Mobil Service and
an agreement with Mel Roberts Enterprises for diesel fuel and backup gasoline.
Item 14. Seismic review of District Reservoirs. Engineering Manager Charles Gray reported
that staff conducted a seismic review of the District's 12 reservoirs, in response to a request by the
Board of Directors. While the eight buried concrete reservoirs were designed with seismic
standards in mind, geotechnical experts and design engineers have suggested that future design
parameters will probably change as data from the Northridge earthquake is evaluated. He also
reported that above-ground tanks are susceptible to damage during periods of extreme ground
movement.
This matter was reviewed by the Planning-Operations-Engineering Committee March 1, 1995.
This matter was for information only. No action was taken.
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April 13, 1995
Board President Korn declared a recess at 8:50 a.m. The meeting reconvened at 8:55 a.m.
At the direction of the Chair, the Board considered Items 30 and 31 next.
Item 30. The Board of Directors entered into closed session at 8:56 a.m. to discuss pending
litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange,
Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA
94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of
Directors provided direction to counsel. The Board exited closed session at 10:05 a.m.
The Board authorized the District to accept Option C, on the condition that the bankruptcy judge set
aside one-hundred percent of the District's claim at a hearing prior to April 18, 1995. The Board
also authorized the General Manager to take further action in the event the bankruptcy judge does
not set aside one-hundred percent of the District's claim in the bankruptcy pool.
I& Miliband left at the conclusion of this item.
Item 31. The Board of Directors reentered closed session at 10:08 a.m. to confer with labor
negotiator David Larsen of Rutan & Tucker (Subsection (a) of Section 54957.6). The Board
provided direction to Mr. Larsen, and exited closed session at 10:47 a.m.
Mr. Behrens left the meeting at the conclusion of this item.
ACTION CALENDAR
Item 10. Consideration of proposed name change for the District. Executive Assistant to the
General Manager Roger Lubin reported that since the District's public information plan is set for
implementation after the start of the new fiscal year, the name change is an issue to be resolved
before other facets of the plan can be implemented. Laer Pearce reported on the experiences of
Vallecitos Water District, which changed its name a few years ago, and discussed a variety of
proposed new names with the Board.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-1
to defer consideration of a name change for the time being, and asked Mr. Pearce to develop a
slogan to be used in conjunction with the District's name.
At the direction of the Chair, the Board considered Items 18, 20, 24, and 27 next.
STANDING COMMITTEE REPORTS
Item 18. Finance Committee. A meeting was scheduled for April 20 at 8:30 a.m.
Item 20. Planning-Engineering-Operations Committee. A meeting was scheduled for April 19 at
8:30 a.m.
INTERGOVERNMENTAL MEETINGS
Item 24. Report on ISDOC meeting, March 30 (Fox): Attendees heard a presentation from Cal-
American and one from John Schatz on Cal-American's attempt to purchase Santa Margarita Water
District.
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April 13, 1995
Item 27. Report on MWD board meeting, April 11 (Fox): This meeting was not attended.
Director Fox left the meeting at the conclusion of this item. Board President Korn declared a
recess at 11:50 a.m. The meeting reconvened at 11:55 a.m.
GENERAL MANAGER'S REPORT
Item 15. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. CSDA Governmental Affairs Day is scheduled for May 1 in Sacramento.
b. Go With the Flow, 5K Run, May 6.
c. Report on District activities.
1- The General Manager provided the Board with a story outline on the District's
involvement and actions related to Orange County's bankruptcy.
2- A leak occurred on a pipeline running south from OC 51 resulted from recent storms.
3- The sale of the Allen-McColloch Pipeline has been consummated.
4- A leak occurred on an MWD line located south of the District.
LE GAL COUNSEL'S REPORT
Item 16. No report.
STANDING COMMITTEE REPORTS
Item 17. Executive-Administration Committee. A meeting was held Tuesday, March 22, 1995,
at 3:30 p.m. Attending were Directors Korn and Beverage, along with staff members William J.
Robertson and Barbara Bower. They discussed the Records Management program, then reviewed
Director's expenses for the second quarter of the fiscal year.
Item 19. Personnel-Risk Management Committee.
Item 21. Public Information Committee. A meeting was held March 30, at 8:30 a.m. Attending
were Directors Armstrong and Beverage, along with staff members William J. Robertson and Mike
Robinson. They discussed the public information consulting budget and topics for the Spring
1995 issues of Waterlines newsletter.
INTERGOVERNMENTAL MEETINGS
Item 22. Report on MWDOC MWD Financial Structure Study Committee, March 28 (Korn):
Reported that they are now meeting every other Tuesday, and dealing with actions MWD is going
to take. MWD indicates a 5% to 7% cost increase annually for the next few years.
Item 23. Report on Yorba Linda Planning Commission meeting, March 29 (Scanlin): Nothing
of interest to the District transpired.
Item 25. Report on Yorba Linda City Council meeting, April 4 (Beverage): Reported that the
City opted for Option B in the Orange County Bankruptcy case, and plans to sue the Board of
Supervisors, the County, and Merrill-Lynch. They also approved plans for the Eastside
Community Park, located north of Esperanza Road between Hidden Hills Road and Granby Drive.
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April 13, 1995
Item 26. Report on WACO meeting, April 7 (Armstrong): Reported that they reviewed the water
supply report; heard a report on the ACWA Region 10 meeting; and a report on LAFCO regarding
Santa Margarita. BrianThomas presented a report on MWD's Integrated Resources Plan. Wayne
Clark will chair the sub committee to review Cal-America's bid to acquire Santa Margarita and
report back to WACO.
Item 28. Report on MWDOC MWD Financial Structure Study Committee, April 11 (Korn):
Presented under Item 22.
Item 29. Report on Yorba Linda Planning Commission meeting, April 12 (Scanlin): Presented
under Item 23.
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
There were no Board Member comments or items for future consideration.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0
at 12:49,a.m. to adjourn to Thursday, April 27, 1995 at 8:30 a.m., at the District headquarters on
General Manager/Secretary