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Home My WebLink About1995-04-27 - Board of Directors Meeting Minutes-2 W u a A` i April 27, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING April 27, 1995 The April 27, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Kom at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors =sent at Roll Call: President Arthur C. Kom Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Directors Absent at Roll Call Carl T. Scanlin Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel David Larsen, Labor Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator At the direction of the Chair, the Board entered closed session to consider Items 20 and 19 at 8:31 a.m. CLOSED SESSION Item 20.The Board of Directors entered closed session at 8:31 a.m. to confer with labor negotiator David Larsen of Rutan & Tucker (Subsection (a) of Section 54957.6). The Board provided direction to Mr. Larsen. Item 19. The Board of Directors discussed pending litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel. The Board exited closed session at 10:02 a.m. Board President Kom declared a recess at 10:02 a.m. The meeting reconvened at 10:10 a.m. SPECIAL. RECOGNITION Item 1. Special Recognition for Barbara Bower. This matter was continued to May 8. CONSENT CALENDAR On a motion by Director Armstrong, seconded by President Kom, the Board of Directors voted 4- 0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes as corrected, regular meeting of April 13, 1995. Item 3. Authorization for Directors to leave the State of California prior to next meeting. } Paged April 27, 1995 Item 4. Approval of disbursements in the amount of $100,493.58 on checks 17682, and 17794 through 17875; one wire to MWDOC in the amount of $5,872, dated 4/27/95; one wire to ACWA- HBA in the amount of $19,511.46 dated 4/26/95; a wire to Bank of America in the amount of $1,934,735.63 dated 04/28/95; and $90,378.31 for Payroll 8, on checks 9048 through 9114. Item 5. Authorizing staff to solicit proposals for a uniform service vendor for a three year term. ACTION CALENDAR Item 6. Consideration of Records Management Plan. Barbara Bower, Secretary to the General Manager, reported that since Kattlove & Associates was engaged by the District to design and implement a records management plan, the first element of the program was completed by the adoption of a records retention schedule by the Board of Directors at their meeting of March 23, 1995. The second element, an analysis of the District's records and preparation of a Records Management Plan, is complete. The recommendations contained in that plan were reviewed at the March 22 Executive-Administration Committee meeting and at the April 20 Finance-Accounting meeting. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to accept the Records Management Plan submitted by Kattlove & Associates. GENERAL MANAGER'S REPORT Item 7. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Go With the Flow 5K Run, May 6. To be held at Anaheim Lake. b. District Facilities Tour will be held May 20. c. Arts & Crafts Fair, June 11. d District activities. Arthur Kidman, General Counsel reported on: status of Yorba Linda Water District versus Steve Lewis, stating that the case is still pending before the appeals court. He also mentioned that Mr. Miliband did not attend this meeting because of a miscommunication. COMMITTEE REPORTS Item 8. Executive-Administration Committee. Item 9. Finance Committee. A meeting was held April 20 at 8:30 a.m. Present were Sterling Fox, Arthur C. Korn, William Robertson and Beverly Meza. They discussed financial aspects of the Five Year Plan. They were then joined by Barbara Bower for a discussion of the Records Management Plan. Ms. Bower departed after that discussion and the Committee discussed pooling district investments. Item 10. Personnel-Risk Management Committee. Scheduled a meeting for May 3 at 8:30 a.m. Item 11. Planning-Engineering-Operations Committee. Met April 19 at 8:30 a.m. Present were Carl Scanlin, Paul Armstrong, William Robertson, Ray Harsma and Chuck Gray. They discussed the Five Year Plan, renovations at the Richfield Plant and the Harold Leasure development project. Item 12. Public Information Committee. Scheduled a meeting for Thursday, May 1 at 8:30 a.m. i Page mil` April 27, 1995 INTERGOVERNMENTAL MEETINGS Item 13. Report on Yorba Linda Planning Commission meeting, April 18 (Scanlin): Nothing of interest to the District transpired. Item 14. Report on MWDOC regular meeting, April 19 (Fox): Attendees received an explanation of MVWD charges. Item 15. Report on OCWD (Fox): regular meeting, April 19 (Fox): Attendees received an explanation of MWD charges. Item 16. Report on ACWA Mini-Conference, April 21 - 22 (Armstrong/Fox/Kom): Each director attending the conference remarked that the content of the sessions exceeded those in previous years. They cited the session on satellite technology uses, and the Stone & Youngberg presentation on derivatives and public investing as particularly relevant. Stone & Youngberg's admonished investors of public funds that their priorities should be: preservation of capital, then liquidity, and finally, rate of return. Item 17. Report on MWDOC MWD Financial Structure Study Committee, April 25 (Korn): This meeting was canceled Item 18. Report on Yorba Linda Planning Commission meeting, April 26 (Korn): Discussion regarding a gated community whose swing gate opens in front of a fire hydrant. Board Member Sterling Fox indicated that he will be out of the area between May 23 and June 11. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION At the recommendation of legal counsel Arthur Kidman, the Board of Directors reentered closed session again at 11:01 a.m. The Board of Directors discussed pending litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel. The Board exited closed session at 11:12 a.m. ADJOURNMENT On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 4-0 at 11:13 a.m. to adjourn to Monday, May 8, 1995 at 8:30 a.m., at the District headquarters on Plumosa Drive. VAMim J. ob itson General Manager/Secretary