Loading...
HomeMy WebLinkAbout1995-06-08 - Board of Directors Meeting MinutesPage June 8, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 8, 1995 The June 8, 1995, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Carl T. Scanlin Directors absent at Roll Call: Sterling L. Fox Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Raquel Lazo, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Jennette Ballas, MWDOC Water Conservation Poster Contest winner and her mother, Angela. Dr. Ken Burkenstein Ray Hergert SPECIAL RECOGNITION Item 1. Michael Robinson reported that Jennette Ballas, a 5th grader at Fairmont School, was a winner in Metropolitan Water District of Orange County's 1995 Water Conservation Poster Contest. The Board presented Jennette with an award of merit, in recognition of her outstanding poster. Jennette and her mother left the meeting at the conclusion of this item. CONSENT CALENDAR On a motion by Vice President Beverage, seconded by Director Armstrong the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 2. Minutes of May 25, 1995 regular meeting. Item 3. Minutes of May 31, 1995 adjourned regular meeting. Item 4. Authorization for Directors to leave the State of California prior to next meeting. Item 5. Disbursements of $52,949.34 on checks 18041 through 18121; a wire to MWDOC in the amount of $254,118.70 dated 6/12/95; and $95,037.72 for Payroll 10, on checks 9188 through 9252. Item 6. A thirty-six month uniform services contract with L & N Uniform Supply for amounts itemized in the contract; and authorized the President and Secretary to execute this contract. Page.` June 8, 1995 ACTION CALENDAR Item 7. Consider approving amended Terms and Conditions for water service with Leasure Enterprises, Job 8937. Engineering Manager Charles Gray reported that fill was placed over the pipeline during grading, resulting in approximately 18 feet of cover. Terms and Conditions approved by the Board on August 23, 1990, allowed a maximum of 8 feet of soil over the District's facilities. The amount of soil in excess of 8 feet was to be removed by Leasure Enterprises. At a later date, after the 26 inch pipeline was to have been abandoned by the District, Leasure Enterprises could then add four additional feet of soil, providing a maximum coverage of 12 feet over the District's Pipelines. An analysis by ASL Consulting Engineers indicates that approximately 18 feet of soil would deflect a 26 inch pipe with a one quarter inch wall thickness approximately 2.9 percent. Deflection above 2.0 percent may cause cracking of the lining, leading to corrosion on the inside of the pipe. Fifteen feet of cover over the pipeline would limit the deflection to 2.0 percent. Leasure Enterprises looked at several alternative solutions. These included a concrete bridge to spread the load over the pipeline, and light weight concrete or high strength polymers to reduce the load over the pipeline. In each case the total cover would remain approximately 18 feet, although the load on the pipeline would be reduced. Staff recommended against these options, since 18 feet of soil would be easer to work with than a combination of soil and concrete or polymers. Leasure Enterprises then regraded their property to reduce the cover to 15 feet over the District's 26 inch pipeline. This reduced the load on the pipeline without the use of concrete or polymers. A replacement transmission main is currently being designed, and is approximately 40 percent complete. Staff estimates that it will be placed into service within two years. Dr. Ken Burkenstein and Ray Hergert, whose homes are adjacent to the Leasure property commented that they were satisfied with the solution to this problem. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve amended Terms and Conditions for water service with Leasure Enterprises, allowing 15 feet of cover over the District's water main, along with a letter agreement authorizing the stockpiling of soil outside the District's easement when necessary, Job 8937. Dr. Burkenstein and Mr.Hergert left the meeting at the conclusion of this item. Item 8. Consider MSC and Unit employees compensation resolutions 95-06 and 95-07. Executive Assistant to the General Manager Roger Lubin reported that staff has completed the meet and confer process with the California Teamsters Public, Professional and Medical Employees Union Local 911 and also reached accord with the MSC employees within parameters established by the Board of Directors. General Manager William J. Robertson stated that there have been indications for some time that certain classes within the MSC group may require selective pay adjustments, and he is including funds in the 1995-96 budget for a compensation study by an consulting firm to determine whether any compensation disparity exists. t''z Page V= June 8, 1995 On a motion by Vice President Beverage, seconded by Director Scanlin, the Board of Directors voted 3-1 on a roll call (Ayes: Beverage, Armstrong, Scanlin; Nay: Korn) to adopt Resolutions 95- 06 and 95-07. Resolutions 95-06 authorizes the General Manager to execute the Memorandum of Understanding between the Yorba Linda Water District and the California Teamsters Public, Professional and Medical Employees Union Local 911 and the incorporated pay plans for 1995-96 and 1996-97. Resolution 95-07 authorizes the General Manager to execute the 1995-96 and 1996- 97 Management, Supervisory and Confidential Employees Compensation Letter and incorporated pay plans for 1995-96 and 1996-97. Item 9. Consideration of Financial Statements for nine months ended March 31. Business Manager Beverly Meza reported that the Water Fund shows a net income of $351,310 for the first nine months of fiscal 1994-95, while the Sewer Fund showed a net loss of $41,431 for the same period. Total assets of $90,361,355 exceed liabilities of $25,380,085 for a fund equity of $64,981,270. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4- 0 to accept the financial statements for the nine month period ended March 31, 1995. Board President Korn declared a recess at 8:55 a.m. The meeting reconvened at 9:00 a.m At the direction of the Chair, the Board considered Item 21 next. CLOSED SESSION Item 21. The Board of Directors entered closed session at 8:58 a.m. and discussed pending litigation to which the District is a party. (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 9:45 a.m. General Counsel Arthur G. Kidman left the meeting at the conclusion of this item. Board President Korn declared a recess at 9:45 a.m. The meeting reconvened at 9:50 a.m ACTION CALENDAR Item 10. Discussion of the draft 1995-96 annual budget. General Manager William J. Robertson reported that staff has finished compiling a draft of the 1995-96 budget. Mr. Robertson outlined key assumptions underlying the budget, indicating that the budget was based on a "unit times rate" philosophy where feasible, the level of effort was similar to 1994-95, and the same staff size and fiscal policies would be in effect. Key revenue assumptions included a beginning balance of $1.07 million in the Rate Stabilization Fund along with the assumption that the District would receive it's operations and maintenance property tax from the State of California. Assumptions about expenditures were predicated on the same amount of water use, the fact that the District will fight the Orange County bankruptcy, pass through rate increases from MWD, OCWD and power suppliers, commence renovations at the Richfield Plant, replace the District's computer system, and be required to deal with a number of federally mandated, but unfunded, regulations. Page 2W .s = E June 8, 1995 Summary presentations were made on the various sections of the budget by Beverly Meza, Ray Harsma, and Charles Gray. The Board discussed the best way to show their budget, and Director Beverage asked if the District could secure insurance rather than funding Catastrophic Restoration internally, Expenditure summaries were reviewed in detail at the May 16 Finance Committee meeting. The Board provided direction to staff, asking that a 2-year budget be prepared for consideration at the next meeting. Since this item was for discussion only, no Board action was required. GENERAL MANA PER'S REPORT Item ll . General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Main Street Arts & Crafts Fair, June 11. b. Report on District activities included: Announcement of a retirement dinner for Sam Peterson; Announcement that the Regional Water Quality Control Board is considering citing the District for a series of sewer spills at Fairmont and Yorba Linda Boulevards. GENERAL COUNSEL' REPORT Item 12. General Counsel's report. General Counsel Arthur G. Kidman's report was made during closed session. COMMITTEE REPORT Item 13. Executive-Administration Committee. Scheduled a meeting for June 14 at 8:30 am. Item 14. Finance-Accounting Committee. Item 15. Personnel-Risk Management Committee. Item 16. Planning-Engineering-Operations Committee. Scheduled a meeting for June 15 at 3:30 Item 17. Public Information Committee. A meeting was held Wednesday, May 24 at 8:30 a.m. Attending were Directors Armstrong and Beverage, and staff members William J. Robertson, Michael Robinson and Roger Lubin. The Committee reviewed a draft letter and provided direction to staff on tone, content and style. INTERGOVERNMENTAL MEETINGS Item 18. Report on WACO meeting, June 2 (Armstrong): Reported that attendees received the rainfall report; learned that all reservoirs are at 90% capacity, except for those specifically held emptier; heard a discussion of the Orange County bankruptcy; discussed the proposed Cal-Am takeover of Santa Margarita Water District; and the Rose Institute report was discussed. Item 19. Report on Yorba Linda City Council meeting, June 6 (Beverage): Nothing of concern to the District transpired. Page • _1`~ 1 June 8, 1995 Item 20. Report on OCWD Board meeting, June 7 (Scanlin): Reported that Phil Anthony mentioned a meeting scheduled for June 9, at which the Orange County bankruptcy would be discussed; learned that 21,000 acre feet of water are still stored behind Prado Dam, which is being released at 300 acre-feet per day; learned of an ACWA legislative alert concerning the Safe Water Drinking Act. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Korn mentioned that on June 1 he attended the final MWD/MWDOC Financial Structure Study Committee meeting, reporting that he believes the Committee had a positive role because they were able to insure retail water agency views were heard. He asked the General Manager to include copies of the Nexus Study in his Manager's Summary. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 4-0 at 12:25 p.m./t to adjourn to Thursday, June 22 at 8:30 a.m., at the District headquarters on Plumo~a Willihm J"Rbbert!on General Manager/Secretary