Loading...
HomeMy WebLinkAbout1995-09-28 - Board of Directors Meeting MinutesPage= 3-4-_S9 September 28, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 28, 1995 The September 28, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at roll call none Visitors none Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Vice-President Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting as amended, September 14, 1995. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $453,885.10 on checks 18535 through 18643, and 18754 through 18855; one wire to MWDOC for $3,657, dated 09/28/95. Item 4. Authorize staff to advertise for bids for one 1/2 ton pickup truck, one 3/4 ton pickup truck, two light duty trucks and one service body. Item 5. Approve progress payment No. 1, to S.J. Burkhardt, Inc., for $231,652.26, for the sewer replacement at Fairmont and Yorba Linda Boulevards, Job 9508. Item 6. Release of Guarantee Bonds of $500 for the construction of water facilities installed by Mr. and Mrs. Reid, Job 9233. ACTION CALENDAR Item 7. Consideration of First Amendment to Agreement for Allocation of Proceeds of Sale of the Allen-McColloch Pipeline. Assistant General manager Michael Payne reported that in order to change the agreement from a variable rate to a fixed rate, MWDOC requested that each participant approve an amendment to the Proceeds of Sale Agreement. Page 3-4 `-t 0 September 28, 1995 On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 3-2 (Nay: Korn, Beverage) to authorize the President and Secretary top execute the First Amendment to Agreement for Allocation of Proceeds of Sale of Allen-McColloch Pipeline, subject to review as to form by General Counsel. Item 8. Consideration of Service Connection Agreement with Municipal Water District of Orange County for Allen-McColloch Pipeline connection OC-66. Assistant General manager Michael Payne reported that MWDOC is requesting that each AMP participant execute the agreement to cover their respective connections. Staff and General Counsel have reviewed the agreement and believe that the language in the Agreement continues to protect the District's hydraulic grade line and rate of flow that was outlined in the original sales agreement. On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to authorize the President to execute the Service connection Agreement with Municipal Water District of Orange County for Allen-McCulloch Pipeline connection OC-66, subject to review as to form by General Counsel. Item 9. Consideration of JPIA General Liability Insurance Premiums. Assistant General manager Michael Payne reported that the total amount for the forthcoming policy year is $148,359, which is $3,325 less than last year's premium. Staff also recommends increasing the Layers Coverage limit from $20 million to $40 million, at an additional cost of $2,473. The JPIA general liability insurance invoice was reviewed with the Personnel-Risk Management Committee on August 9, 1995, and the additional layer coverage was reviewed with the Executive-Administration Committee on September 18, 1995. On a motion by Vice-President Beverage, seconded by Director Armstrong the Board of Directors voted 5-0 approve the increase of the General Liability Layers Coverage limit to $40 million, and approve the premium billing to JPIA, in the amount of $148,359. Item 10. Consideration contract for Phase III of the Records Management Plan. Secretary to the General manager Raquel Lazo reported that a selection committee, comprised of staff members and Kattlove & Associates, evaluated proposals and recommends Spacesaver Systems, Inc. to complete Phase III of the Records Management Program. On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to authorize the General Manager to enter into a contract with Spacesaver Systems, Inc., in an amount not to exceed $10,816 for purchase and installation of shelving units. Item 11 . Consideration of Investment Portfolio Report for August 31, 1995. Business Manager Beverly Meza reported that the average portfolio yield, excluding Improvement District No. 2 Series C General Obligation Bonds is 6.01%. On a motion by Vice-President Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to accept the Investment Portfolio Report for August 31, 1995 and directed that the portion of funds on deposit with the Local Agency Investment Fund be reduced, in order to further diversify the District's investments.. Page. September 28, 1995 DISCUSSION CALENDAR Item 12. Monthly Meter Reading. Customer Service Supervisor Robin T. Katz joined the meeting for this item. At the 1994 Goals Workshop, the Board agreed to add monthly meter reading, and aspects of this program have been discussed with the Executive and Finance Committees during the past two years, and the staff's Technology, Innovation and Productivity Committee has reviewed this matter extensively. General Manager William J. Robertson reviewed the goals of monthly billing along with their benefits and costs. He also discussed the related issues of a new computer system, changes in meter reading technology, the inefficiency of the District's meters, and outsourcing and privatization of the meter reading and billing functions. Director Beverage asked that the purchase of the computer system and monthly billing be placed on the action calendar for the next Board meeting. Since this was a discussion item, no Board action was required. Ray Harsma and Robin T. Katz left the meeting at the conclusion of this item. Board President Korn declared a recess at 9:52 a.m. The meeting reconvened at 10:03 a.m. Item 13. Community Meetings. Staff, along with Laer Pearce, Susan Marzak, and Sheri Johnson of Laer Pearce & Associates who joined the meeting for the discussion of this item, provided an agenda along with an outline of discussion points for the upcoming Community Pipeline outreach meetings. The Board provided direction and input to staff and consultants on the development and refinement of this outline. Since this was a discussion item, no Board action was required. Board President Korn declared a recess at 11:25 a.m. The meeting reconvened at 11:32 a.m. Chuck Gray, Laer Pearce, Susan Marzak, and Sheri Johnson left at the conclusion of this item. At the direction of the Chair, the Board considered Items 15 and 24 next. GENERAL COUNSEL'S REPORT Item 15. General Counsel's report. General Counsel Arthur G. Kidman's reported on SB 1276, SB 863, AB 1664, and SB 200, all of which deal with Orange County Bankruptcy recovery plans. CLOSED SESSION Item 24. The Board of Directors entered closed session at 11:45 a.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 12:50 p.m. GENERAL MANAGER'S REPORT Item 14. General Manager's oral report and comments. a. CRWUA Conference, December 6 - 8, 1995. b. Reported on District activities: A new letter to customers regarding the District's position on the Orange County Bankruptcy recovery will be mailed Wednesday, October 4. Page` " September 28, 1995 COMMITTEE REPORTS Item 16. Executive-Administration Committee. Met September 18, at 3:30 p.m. Attending were Board members Korn and Beverage, and staff members Robertson and Payne. The Committee discussed Catastrophic Reserves, JPIA Insurance, Director Expenses, Legal services, and a letter to customers. Item 17. Finance-Accounting Committee. Scheduled a meeting for Tuesday, October 10 at 8:30 a. m. Item 18. Personnel-Risk Management Committee. Scheduled a meeting for Wednesday, October 11 at 3:30 p.m. Item 19. Planning-Engineering-Operations Committee. Item 20. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 21. Report on Yorba Linda City Council meeting, September 19 (Beverage): Director Beverage reported that there was a 3-2 vote in favor of the City's law enforcement agreement with the City of Brea Police Department. Item 22. Report on MWDOC Regular meeting, September 20 (Korn): Did not attend. Item 23. Report on Yorba Linda Planning Commission, September 27 (Scanlin): Nothing of concern to the District transpired. BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION Director Korn: (1) Reported that the property tax bill did not include West Area tax for Bonds (2) Requested that the Board consider holding the second meeting in November on Tuesday, November 21. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice-President Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0, at 1:03 p.m. to adjourn to Thursday, October 12 at 8:30 a.m., at the District's headqu ers on Plu osa Drive. illiam . Robertson Secretary/General Manager