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HomeMy WebLinkAbout1995-10-12 - Board of Directors Meeting MinutesPagel October 12, 1995 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING October 12, 1995 The October 12, 1995, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Arthur C. Korn at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Arthur C. Korn Vice President Michael J. Beverage Paul R. Armstrong Sterling L. Fox Carl T. Scanlin Directors absent at roll call none Visitors Susan Whipple, First Interstate Bank Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Raquel Lazo, Secretary to the General Manager Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Vice-President Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of Regular meeting, as amended, September 28, 1995. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Disbursements of $310,598.72 on checks 18361 through 18643, and 18752 through 18943; one wire to MWDOC for $514,819.44, dated 10/12/95, and $89,027.43 on checks 10662 through 10726 for payroll 19. Item 4. Release of Guarantee Bond of $500, for the construction of water facilities installed by Messiah Lutheran Church, Job 9024. Item 5. Settlement of a damage claim for $310, with Mr. and Mrs. Al Suero. Item 6. Reject and refer claim filed by the Law Offices of Lavoie & Jarman on behalf of Wilidan Associates to Joint Powers Insurance Authority. Item 7. Construction budget of $112,700, and payment of $95,000 to the City of Yorba Linda, subject to dedication of a permanent easement by Mr. & Mrs. Warren, within ten business days of this approval. At the direction of the Chair, the Board considered Item 24 next. Page -25'-A'-; October 12, 1995 CLOSED SESSION Item 24. The Board of Directors entered closed session at 8:32 a.m. and discussed pending litigation to which the District is a party, (Subsection (a) of Section 54956.9), County of Orange, Chapter 9, Case No SA 94-22272-JR; Orange County Investment Pools, Chapter 9, Case No. SA 94-22273-JR before the US Bankruptcy Court, the Central District of California. The Board of Directors provided direction to counsel and staff. The Board exited closed session at 9:45 a.m. President Korn declared a recess at 9:45. The meeting reconvened at 9:52. ACTION CALENDAR Item 7a. Consideration of nominations for ISDOC officers. On a motion by Vice-President Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to add this item to the agenda. The Board discussed ISDOC's leadership needs for the forthcoming year. On a motion by President Korn, seconded by Director Armstrong, the Board of Directors voted 5- 0 to nominate Sterling Fox for President of ISDOC. Item 8. Consideration of nominations for positions with the National Water Resources Association. Assistant Administrator Michael Robinson reported that background material included with the agenda report provided the name, title, agency, and a brief background for each nominee. None of the candidates were known to the Board. On a motion by Director Armstrong, seconded by Vice-President Beverage, the Board of Directors voted 5-0 to abstain from voting on any of the nominees. Item 9. Consideration of policies to implement monthly billing. Customer Service Supervisor Robin Katz joined the meeting for this item. General Manager William J. Robertson reported that on September 28 the staff presented a detailed report regarding activities and plans to implement monthly billing. At that meeting the Board requested that staff present an action plan for approval at the October 12 meeting. On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize monthly billing to commence in 1996-97; authorize staff to read bimonthly and bill monthly as an interim step to implementing this program without the addition of staff; continue planning to replace the current computer system with a new computer system currently under study, continue investigation of a meter rotation/replacement program; amend the District's standards and specifications to allow radio meter reading technology. Ms. Katz left the meeting at the conclusion of this item. DISCUSSION CALENDAR Item 10. Discussion of District Reserves. At the June 22 meeting, the Board of Directors asked staff to investigate alternatives to funding the Catastrophic Restoration Reserve. General Manager William J. Robertson reported on reserves, funds, and retained earnings. The focus of this discussion centered on those cash reserves that the Board has discretion over through their policy decisions. Staff will review this issue and investigate methods to legally restrict reserves, thus protecting them from possible confiscation by the State or County. Page.` t t October 12, 1995 A presentation on various options was made to the Executive/Administration Committee at their September 18 meeting. This item was presented for information only; no Board action was required. Susan Whipple left the meeting at the conclusion of this item. President Korn declared a recess at 11:15 a.m. The meeting reconvened at 11:23 a.m. GENERAL MANAGER'S REPORT Item 11 . General Manager's oral report and comments. a. Heritage Days, October 14, 1995: Directors Armstrong and Scanlin will attend, and ride on the District's float. b . Second Board meeting date in November: At the conclusion of the first November Board meeting, the Board of Directors will adjourn to Tuesday, November 21. c. Reported on District activities: CRUWA registration packets are needed; Customer service calls showed requests for an expanded use of credit cards by customers. The Board asked for a report on the cost of credit card services. GENERAL COUNSEL'S REPORT Item 12. General Counsel's report. General Counsel Arthur G. Kidman reported that the legislation recently approved on fluoridation does not have to be implemented until grants for that purpose are forthcoming; he discussed new legislation regarding the fiduciary responsibility of public officials; and indicated that SB 901 will increase the interaction between water providers and land use decision makers. COMMITTEE REPORTS Item 13. Executive-Administration Committee. Item 14. Finance-Accounting Committee. Met October 10 at 8:30 a.m. Attending were Directors Fox and Korn, staff members Robertson and Meza, and a representative of the District's audit firm, Rod McDaniel of Diehl-Evans. The Committee reviewed a draft of the District's annual audit report. Item 15. Personnel-Risk Management Committee. Met October 11 at 3:30 p.m. Attending were Directors Scanlin and Fox and staff members Robertson, Lubin and Payne. The Committee reviewed the third quarter risk management reports, proposed insurance quotes, and discussed the key management staff compensation survey with Rhonda Lawrence, of Becker & Bell. Item 16. Planning-Engineering-Operations Committee. Scheduled a meeting for Wednesday, October 17 at 8:30 a.m. Item 17. Public Information Committee. INTERGOVERNMENTAL MEETINGS Item 18. Report on ISDOC quarterly meeting, September 28 (Fox): County Treasurer Robert Moorlach spoke, mentioning that he will share model investment policies with special districts. Item 19. Report on Yorba Linda City Council meeting, October 3 (Beverage): Director Beverage reported the council awarded a storm drain contract - their counterpart to Item 7 on this agenda. . Page JIM October 12, 1995 Item 20. Report on OCWD/MWDOC/CMWD joint workshop meeting, October 4 (Scanlin): Director Scanlin noted that Art Bruington is retiring. Attendees also discussed the water transfer memorandum of understanding between the Imperial Irrigation District and the San Diego County Water Authority. Item 21. Report on WACO meeting, October 6 (Fox): Director Fox noted that Andrew Czorny reported on the legislature's plan to deal with the Orange County bankruptcy. Item 22. Report on MWD Board meeting, October 10 (Fox): This meeting was not covered. Item 23. Report on Yorba Linda Planning Commission, October 11 (Armstrong): Nothing of concern to the District transpired. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Carl Scanlin: Reported that the Community Pipeline meeting of October 17 has been canceled. The next meeting will be held at the home of Richard Vouga, and a subsequent meeting has been tentatively scheduled for November 1 at the home of John Summerfield. Paul Armstrong: Reported that the initial Community Pipeline meeting as successful. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Vice-President Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0~ at 12:28 p.m. to adjourn to Thursday, October 26 at 8:30 a.m., at the District's headauar~ers on Plumosa Drive. Secretary/General Manager