HomeMy WebLinkAbout2016-07-14 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, July 14, 2016, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Ric Collett, President
Michael J. Beverage, Vice President
Phil Hawkins
Robert R. Kiley
Gary T. Melton
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Recognize Laurie McAllaster, Records Management Administrator, for
Receiving Chapter Leader of the Year Award from Southern California Inland Empire
Chapter of ARMA International
5.2. MWDSC/MWDOC Director's Report
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Special Meeting held June 6, 2016
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,169,708.08.
7.3. Quitclaim Easement Deed to Seazona Properties, LTD and MNG-FWE, LP
Recommendation: That the Board of Directors authorize the General Manager to
execute the Quitclaim Easement Deed to Seazona Properties, LTD and MNG-FWE,
LP, abandoning portions of the recorded easement of the Official Records of
Orange County, California.
7.4. Claim for Damages Filed by Theresa Tallon
Recommendation: That the Board of Directors reject the claim submitted by
Theresa Tallon and refer it to ACWA/JPIA.
7.5. Claim for Damages Filed by Ramiro Gonzalez
Recommendation: That the Board of Directors reject the claim submitted by Ramiro
Gonzalez and refer it to ACWA/JPIA.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Time Extension for Completion of Compliance with Habitat Mitigation and Monitoring
Plan for Hidden Hills Reservoir Project
Recommendation: That the Board of Directors approve a no-cost, six-month time
extension change order (to December 31, 2016) to the Professional Services
Agreement (PSA) with Chambers Group, Inc, for Hydro-seeding, Site
Maintenance, Biological Monitoring and Report Preparation for the Hidden Hills
Reservoir Project.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. FY 2016/17 Operating Budget Recommendation
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Reports
10.3. General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Collett/Melton)
· Next meeting scheduled July 26, 2016 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Collett/Beverage)
· Minutes of the meeting held June 28, 2016 at 9:00 a.m.
· Next meeting scheduled July 27, 2016 at 9:00 a.m. at YL City Hall.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Collett/Kiley)
· Next meeting yet to be scheduled.
11.4. Citizens Advisory Committee
(Melton)
· Minutes of the meeting held June 27, 2016 at 8:30 a.m. (To be provided when
available.)
· Next meeting scheduled July 25, 2016 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL Planning Commission - June 29, 2016 (Melton)
12.2. ISDOC - June 30, 2016 (Kiley)
12.3. YL City Council - July 5, 2016 (Collett)
12.4. MWDOC Board - July 6, 2016 (Melton)
12.5. OCSD Operations Committee - July 6, 2016 (Kiley/Beverage)
12.6. OCWD Board - July 6, 2016 (Kiley)
12.7. WACO - July 8, 2016 (Hawkins/Kiley)
12.8. LAFCO - July 13, 2016 (Beverage - As Needed)
12.9. YL Planning Commission - July 13, 2016 (Melton)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from July 15, 2016 - August 31, 2016
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. UWI Conference - August 24-26, 2016
Recommendation: That the Board of Directors approve Director attendance at this
event if desired.
15. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
15.1. Conference with Legal Counsel - Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: Kent Ebinger and Yorba Linda Taxpayers Association vs. Yorba Linda
Water District (OC Superior Court - Case No. 00829548)
16. ADJOURNMENT
16.1. A Special Board of Directors Meeting has been scheduled Thursday, July 21, 2016 at
8:30 a.m. The next Regular Board of Directors Meeting will be held Thursday, July 28,
2016 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: July 14, 2016
Subject:Minutes of the Board of Directors Special Meeting held June 6, 2016
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2016-06-06_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Special Meeting Held June 6, 2016 at 8:30 a.m. 1
2016-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Monday, June 6, 2016, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The June 6, 2016 Yorba Linda Water District Board of Directors Special Meeting
was called to order by President Collett at 8:30 a.m. The meeting was held in the
Board Room at the District’s Administration Building located at 1717 East
Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Collett led the pledge.
ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Ric Collett, President Marc Marcantonio, General Manager
Michael J. Beverage, Vice President John DeCriscio, Operations Manager
Phil Hawkins Gina Knight, Human Resources/Risk Manager
Robert R. Kiley Delia Lugo, Finance Manager
Gary T. Melton Damon Micalizzi, Public Information Manager
Art Vega, Information Technology Manager
Annie Alexander, Executive Secretary
Cindy Botts, Water Cons Supvr/Mgmt Analyst
Alex Thomas, Water Quality Engineer
OTHER ATTENDEES
Andrew Gagen, Partner, Kidman Law LLP
Jeff Decker, Resident
Kent Ebinger, Resident
Jon Hansen, Resident
Wayne Miller, Resident
John Milton, Resident
4. PUBLIC COMMENTS
Mr. Wayne Miller, resident, shared his opinion of a recent article published in the
LA Times and statements contained therein indicating that the District’s situation
could lead to similar consequences experienced in Flint, Michigan. He also
commented on the District’s most recent water quality report, provided a brief
Minutes of the YLWD Board of Directors Special Meeting Held June 6, 2016 at 8:30 a.m. 2
summary of the water contamination issue in Michigan, and stated that he didn’t
believe the same situation would occur in Yorba Linda.
5. ACTION CALENDAR
5.1. Transmittal of Information to the Orange County Registrar of Voters for the
November 8, 2016 General Election
Mr. Marc Marcantonio explained that staff had received a form from the
Orange County Registrar of Voters requesting information relative to the
November 8, 2016 General Election. In addition to providing a map of
YLWD’s boundaries, the District needed to identify if it intended to limit a
Candidate’s Statement of Qualifications to 200 or 400 words and if it
would pay for the associated cost of publication. The Board then briefly
discussed prior actions taken as related to preceding elections. Director
Hawkins commented on the option to pay for candidate’s statements and
stated that he was not in favor of doing so. Director Beverage indicated
that he was in favor of limiting the candidate statements to 200 words.
Director Kiley agreed.
Director Melton made a motion, seconded by Director Kiley, to authorize
the General Manager to submit the Transmittal of Election Information to
the Orange County Registrar of Voters, indicating that a Candidate’s
Statement of Qualifications is to contain no more than 200 words and will
not be paid for by the District. Motion carried 5-0.
6. DISCUSSION ITEMS
6.1. Draft FY 2016/17 Operating Budget
Mrs. Delia Lugo explained that staff was previously directed to present the
Board with different financial scenarios associated with increased water
consumption during the next fiscal year. This is due to the recent change
in the State’s emergency conservation regulations and the opportunity for
the District to submit an application to self-certify its own conservation
percentage which could be lower than the mandated 28% (after applying
the 8% credit). As such, staff has prepared different “bounce back”
scenarios for the Board to consider. Mrs. Cindy Botts explained that the
term “bounce back” was being used to describe water consumption
projections for the end of the current fiscal year as compared to the end of
the next fiscal year should usage increase. She then provided an
overview of staff’s demand comparisons and responded to questions from
the Board. She clarified that any decrease in the base fee (on a per
connection basis) would result in a reduction of projected annual service
charge revenue. Mrs. Lugo noted that the scenarios being presented at
this meeting were based on staff’s in-house calculations and that Raftelis
would be assisting the District with performing a formal financial analysis
Minutes of the YLWD Board of Directors Special Meeting Held June 6, 2016 at 8:30 a.m. 3
of any proposed changes to the base fee. Mrs. Botts then provided an
overview of the following three bounce back scenarios through FY 2020
and their associated financial impacts as projected by staff:
8% static increase in demand
8% to 22% incremental increase in demand
22% static increase in demand
Vice President Beverage commented on the District’s original 5-year
financial plan and the recent change in the State’s emergency
conservation regulations. He also suggested that a fourth bounce back
scenario be developed using the second year financial projections
included in the original 5-year plan. Staff then responded to questions
from the Board related to the difficulty of projecting customer
consumption/conservation behavior and the impact on financial planning
efforts. Mrs. Lugo stated that staff had been in contact with the District’s
financial advisors regarding the situation. She noted that Fitch was
scheduled to review YLWD’s bond rating next year. The review process
will primarily focus on the District’s financial status including its
water/sewer rates, rate studies, debt service coverage ratio, reserves, and
overall business model. Any modifications to the District’s rate structure
will need to be substantiated. Mrs. Lugo then responded to questions
from the Board regarding the process for modifying the water rate
following which President Collett asked if any members of the public
wished to comment.
Mr. Jeff Decker, resident, commented on the information contained in the
presentation as compared to the District’s year to date financial reports,
Raftelis’ services related to the previous water rate increase, projected
and actual net income for the current fiscal year, and administrative
penalty revenue. He also commented on a previous meeting he attended
with District representatives, the bidding process for construction of the
Fairmont Booster Pump Station (BPS) Upgrade Project, and financial
contributions from developers for capital improvement projects.
Director Melton suggested that members of the public share their opinion
on what percentage they thought customer consumption might increase
(or bounce back).
Mr. Decker suggested the District perform a survey of its customers in
order to obtain this information.
Mr. Jon Hansen, resident, commented on the topics discussed during the
same meeting mentioned by Mr. Decker, projected and actual year to date
net income for the current fiscal year, the current budget, salary of a
District employee, and the services provided by Raftelis. He also
commented on the Fairmont BPS Upgrade Project, the lack of financial
Minutes of the YLWD Board of Directors Special Meeting Held June 6, 2016 at 8:30 a.m. 4
contributions from developers, and the opinion of a professional
acquaintance regarding this project. He further stated that he felt
customers would gradually increase their water consumption from 8-12%
in the first year up to 20% in the third year.
Mr. Wayne Miller, resident, commented on the difficulty of making
projections and suggested that the District choose “design values” to focus
on during the budget process. He also commented on a sensitivity
analysis being performed in relation to water costs/rates, the amount of
groundwater being utilized, and providing rebates to District customers.
At the request of Mrs. Lugo, Mr. Miller clarified his comments regarding
the provision of rebates.
Mr. Kent Ebinger, resident, commented on the proposed Esperanza Hills
and Cielo Vista housing developments, a process for identifying developer
contributions for the Fairmont BPS Upgrade Project, and utilizing the City
of Yorba Linda’s expected increase in consumption when calculating
projected bounce-back percentages.
Mr. John Milton, resident, commented on the District’s financial
statements, financial information contained in the presentation, his
personal conservation efforts, and misinformation in the media. He also
suggested that additional clarification regarding the Districts’ reserves,
Capital Improvement Plan (CIP), and Fairmont BPS Upgrade Project be
provided.
Mrs. Lugo then responded to questions from the Board regarding reserve
funds expected to be transferred to CIP at the end of the fiscal year and
restrictions associated with the expenditure of administrative penalties.
President Collett explained that the Fairmont BPS was originally built in
1972 and is due for rehabilitation. This project has been included in the
District’s CIP for some period of time and will help facilitate the distribution
of lower-cost groundwater to the eastern service area in addition to
system resiliency.
The Board and staff then discussed the different bounce back options
after which staff was instructed to bring back another scenario based on a
12% increase in demand as compared to year end projections for the
current fiscal year.
Mr. Jeff Decker, resident, stated that he had a lot of related questions and
volunteered to work with staff on the draft budget in lieu of hiring Raftelis.
Director Hawkwins noted that the Board would be considering moving
back to Stage 1 water conservation measures at the next regular meeting.
Minutes of the YLWD Board of Directors Special Meeting Held June 6, 2016 at 8:30 a.m. 5
Mr. Jon Hansen, resident, suggested that staff contact the City of Yorba
Linda and Placentia-Yorba Linda Unified School District in regards to their
expected increases in water consumption.
Mr. Wayne Miller, resident, commented on his personal work experience
in relation to projecting expenses, demands, and setting rates.
Mr. John Milton, resident, commented on financial information contained in
the presentation.
7. ADJOURNMENT
7.1. The meeting was adjourned at 9:57 a.m. The next Regular Board of
Directors Meeting will be held Thursday, June 9, 2016 at 8:30 a.m.
Annie Alexander
Assistant Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: July 14, 2016 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,169,708.08
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,169,708.08.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $6,526.97 to So. California Edison Co.
for May 2016 electricity charges at Yorba Linda Blvd; a wire of $20,429.41 to So. Cal GIB-Wells Fargo
Bank for April through June 2016 line of credit fees; a check of $59,101.39 to CalCard US Bank for credit
card transactions processed April through June 2016; a check of $61,305.10 to Complete Paperless
Solutions for Laserfiche software upgrades; a check of $125,042.33 to GCI Construction Inc. for waterline
replacement progress payment #02; a check of $50,600.00 to Robotic Sewer Solutions for sewer line
repairs at multiple locations and a check of $43,700.00 to TBU Inc. for Richfield Rd water main progress
payment #01. The balance of $260,991.04 is routine invoices.
The Accounts Payable check register total is $627,696.24; Payroll No. 12 total is $268,269.98; Payroll No.
13 total is $273,741.86 and the disbursements of this agenda report are $1,169,708.08. A summary of the
checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
16-CS_0714.pdf CAP SHEET Backup Material
16_CC_0714.pdf CREDIT CARD SUMMARY Backup Material
CkReg071416.pdf CHECK REGISTER Backup Material
.
July 14, 2016
CHECK NUMBERS & WIRES:
Computer Checks 67862—67978 $ 600,739.86
___________
$ 600,739.86
WIRES:
W 062416 So. California Edison $ 6,526.97
W062916 Wells Fargo Bank, NA $ 20,429.41
___________ $ 26,956.38
TOTAL OF CHECKS & WIRES $627,696.24
PAYROLL NO. 12:
Direct Deposits $ 169,525.15
Third Party Checks 6434—6445 $ 51,337.67
Payroll Taxes $ 47,407.16
$ 268,269.98
PAYROLL NO. 13:
Direct Deposits $ 177,243.58
Third Party Checks 6446—6452 $ 47,224.57
Payroll Taxes $ 49,273.71
$ 273,741.86
TOTAL OF PAYROLLS $542,011.84
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,169,708.08
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF July 14, 2016
==================================================================.
Date Vendor Name Amount Description
4/7/2016 Inland Group 1,005.48 Water conservation door tags
4/7/2016 Inland Group 4,239.27 Spring 2016 Newsletter - printing fees
6/6/2016 Uline 245.24 Building repair parts
6/6/2016 Home Depot 53.96 Tools & equipment - air hammer
6/6/2016 Minuteman Press 474.66 CSR forms - Operations
6/7/2016 Del Friscos Grille 56.00 Meeting with MNWD - Marcantonio & Lopez, J
6/7/2016 Staples 359.27 Toner & office supplies
6/7/2016 Roscoe Moss Co.668.00 (1) Rossum sand tester - production
6/7/2016 R.E. Michel Co 174.18 A/C repair parts
6/7/2016 Southland Pipe 793.80 Hardware supplies
6/7/2016 Home Depot 94.85 Materials - cement
6/7/2016 Answer One Communications 548.70 After hour answer service
6/8/2016 Amazon 79.95 Boot allowance - Hill, J
6/8/2016 ISDOC 34.00 ISDOC meeting registration - Kiley & Micalizzi
6/8/2016 Applebee's 56.04 Water quality conference - Travel expense (4 atteendes)
6/8/2016 S&J Supply 150.42 Welding supplies
6/8/2016 Home Depot 113.39 Hardware supplies
6/8/2016 Dan Copp Crushing 150.00 Dump fees - road material
6/8/2016 FTP Today 64.95 ylwd.ftptoday.com - June 2016
6/8/2016 Sunstate Equipment 69.12 Propane for forklift
6/9/2016 Amazon 19.14 (3) keyboard covers
6/9/2016 Amazon 47.98 (3) notebook covers
6/9/2016 Uline 489.39 Steel workbench - Meter section
6/9/2016 Union Bank Service - Parking 10.50 Parking fee - OCTA event
6/9/2016 United Rental 206.92 Rental - concrete mixer
6/9/2016 KB Design 194.40 Uniform - Operations
6/9/2016 Harrington Industrial 44.87 CL2 parts for Lakeview
6/9/2016 Air Filter Supply 43.16 A/C filters - building maintenance
6/9/2016 Secure128.com 373.00 Server license for Rapid SSL - 3 years
6/13/2016 Dickies 51.38 Uniform - Operations
6/13/2016 Fullerton Paint & Flooring 457.19 Paint - facilities maintenance
6/13/2016 Hoover Instruments 298.70 Replacement parts - Greencrest lift station
6/14/2016 The Toll Roads 6.69 Toll road fees - 05/19/16
6/14/2016 R.E. Michel Co 17.64 Filters - building maintenance
6/14/2016 R.E. Michel Co 54.95 A/C repair parts
6/15/2016 GPI, Inc.1,189.40 (4) 2" Inline flow meter
6/15/2016 Knowlwood 42.73 New hire lunch (4 attendees)
6/16/2016 Facility Solutions 108.00 (2) sensor replacements - Building maintenance
6/16/2016 R.E. Michel Co 281.16 Facility electrical repair parts
6/16/2016 Orvac 96.27 SCADA electrical supplies
6/16/2016 Orchard Supply Hardware 23.72 Salt - RO system
6/20/2016 KB Design 153.36 Uniform - Operations
6/20/2016 Grainger 318.34 Hardware supplies
6/20/2016 Tru-Vu Monitors 528.99 19" industrial grade flat panel monitor
6/20/2016 Amazon 151.78 (1) solar charge controller
6/20/2016 United Water Work 14,615.97 May 2016 invoices - Warehouse stock
6/20/2016 Verizon Wireless 3,771.29 Verizon wireless service - May 2016
6/20/2016 United Water Work 14,998.09 May 2016 invoices - Warehouse stock
6/20/2016 Online Information Services 754.46 Collection fees & online utility exchange services
6/20/2016 Placentia Disposal 506.08 (2) front loads - Richfield Rd
6/21/2016 Home Depot 227.92 Hardware supplies & equipment
6/21/2016 Grainger 31.09 Hardware supplies
6/22/2016 Inland Group 4,340.20 Newsletter postage - Summer 2016
6/22/2016 Inland Group 1,447.20 Newsletter re-design
6/23/2016 Home Depot 19.40 Hardware supplies
Cal Card Credit Card
U S Bank
4/07/16 - 6/30/16
6/23/2016 Coleman Hanna 1,721.03 Replacement parts - car wash machine
6/27/2016 Uline 168.97 Magnetic labels
6/27/2016 Hard Drive Direct 89.90 Hard drives
6/27/2016 Amazon 267.74 (2) streamlight lite box
6/27/2016 RMJ Technologies 47.80 Auto maintenance - Unit 170
6/27/2016 Smart & Final 92.79 District hot tap team recognition event
6/28/2016 Trench Shoring 70.98 Shoring equipment repair
6/28/2016 USA Blue Book 295.83 (2) pump float switches - Greencrest lift station
6/28/2016 Harrington Industrial 150.92 CL2 parts for Richfield
6/29/2016 Home Depot 375.62 (64) bags of cement
6/29/2016 Progressive Business Publications 299.00 Safety publication - annual subscription
6/30/2016 Home Depot 18.17 Building repair parts
6/30/2016 Dan Copp Crushing 150.00 Dump fees - road material
59,101.39
Check No.Date Vendor Name Amount Description
67888 07/14/2016 Aljon Graphics, Inc 940.41 YLWD ENVELOPES
67865 07/14/2016 ANGIE NORONA 154.51 CUSTOMER REFUND
67877 07/14/2016 ANJA FRIDAY 62.29 CUSTOMER REFUND
67889 07/14/2016 Annie Alexander 102.07 MILEAGE REIMBURSEMENT - TECH. TRAINING CLERK
67890 07/14/2016 Aqua-Metric Sales Co.34,136.00 WAREHOUSE STOCK
67891 07/14/2016 Aramark 1,151.31 UNIFORM SERVICE
67910 07/14/2016 ARC 361.85 J10-11B - PW DMF/DOC MGMT
67892 07/14/2016 Archie's Towing 187.50 SERVICE CALL - UNIT #180
67893 07/14/2016 AT & T - Calnet3 3,409.22 ATT CALNET 3
67894 07/14/2016 AT&T 32.06 ATT LONG DISTANCE SERVICE -05/2016
67895 07/14/2016 Autoscribe Corporation 1,000.25 PAYMENT VISION GATEWAY
67896 07/14/2016 Battery Systems Inc 1,029.68 T105 BATTERIES (6) - #E158
67897 07/14/2016 BC Traffic Specialist 2,740.66 SAFETY EQUIPMENT
67898 07/14/2016 Bee Busters, Inc 150.00 COLONY ABATEMENT - 5373 PASEO
67887 07/14/2016 BRANDYWINE RESIDENTIAL INC 105.08 CUSTOMER REFUND
67876 07/14/2016 BRENDA DORIS 7.00 CUSTOMER REFUND
67899 07/14/2016 BRYAN MELTON 375.00 REIMBURSEMENT - IPMA - HR CERTIFICATE
67864 07/14/2016 C P CHARLES E THOMAS 2ND 108.08 CUSTOMER REFUND
67901 07/14/2016 CalCard US Bank 59,101.39 CREDIT CARD TRANSACTIONS - APRIL THRU JUNE 2016
67900 07/14/2016 Calolympic Safety Co.2,653.85 PPE EQUIPMENT
67902 07/14/2016 CDW Government, Inc 8,814.12 IT HARDWARE & EQUIPMENT
67903 07/14/2016 Chambers Group Inc.1,312.50 PROFESSIONAL SERVICES - MAY 2016
67875 07/14/2016 CHEN LIU 77.82 CUSTOMER REFUND
67904 07/14/2016 City Of Anaheim 33,164.63 RICHFIELD & LAKEVIEW -ELECTRICITY CHARGES- 05/12 - 06/14
67905 07/14/2016 City Of Placentia 253.25 ENCROACHMENT PERMIT #716686
67906 07/14/2016 Cla-Val Co.576.75 CLA-VALVE - REPLACEMENT PARTS
67907 07/14/2016 Coastline Equipment 5,101.80 REPAIR PARTS - PUMP #E169
67908 07/14/2016 Complete Paperless Solutions 61,305.10 LASERFICHE SOFTWARE UPGRADES
67911 07/14/2016 Culligan of Santa Ana 2,083.31 EQUIPMENT - PE SOFTENER
67912 07/14/2016 Daniels Tire Service 1,764.81 TIRE REPLACEMENT - UNIT 172, 190, 198
67961 07/14/2016 De Nora Water Technologies Inc.133.05 CL2 REPLACEMENT PARTS
67915 07/14/2016 Dean Criske Trucking 1,125.91 MATERIAL - BASE & FILL SAND
67913 07/14/2016 Dell Marketing L.P.8,844.54 IT EQUIPMENT & HARDWARE
67914 07/14/2016 Diane Dalton 159.84 BOOT REIMBURSEMENT
67878 07/14/2016 DONG YING LI 168.43 CUSTOMER REFUND
67916 07/14/2016 Eisel Enterprises, Inc.44.28 666F CONCRETE COVER
67917 07/14/2016 Employee Relations, Inc.119.30 PROFESSIONAL SERVICES - BACKGROUND CHECK
67874 07/14/2016 EVAN M KNUTSON 16.82 CUSTOMER REFUND
67919 07/14/2016 EyeMed 1,348.81 EYEMED PREMIUM - JUNE 2016
67918 07/14/2016 Federal Express 19.48 SHIPPING FEES
67920 07/14/2016 Fleet Services, Inc 287.76 STAND - TIRE PRESSURE MONITOR - UNIT #197
67921 07/14/2016 Fry's Electronics 1,726.16 IT HARDWARE SUPPLIES
67923 07/14/2016 G.M. Sager Construction Co., Inc.18,000.00 ASPHALT PAVING - VARIOUS LOCATIONS
67922 07/14/2016 GCI Construction Inc.125,042.33 J14-12 - PROGRESS PAYMENT 02 - '15 WATERLINE REPLACEMENT
67924 07/14/2016 Haaker Equipment Co.2,188.74 CCTV REPAIRS
67925 07/14/2016 Hushmand Associates Inc 5,265.00 J09-22#21 - WELL 21 - PROFESSIONAL SERVICES
67926 07/14/2016 Hydrex Pest Control 175.00 PEST CONTROL
67927 07/14/2016 Infosend Inc.7,297.56 POSTAGE BILLING - MONTHLY FEE
67928 07/14/2016 Jackson's Auto Supply - Napa 415.62 AUTO MAITENANCE - UNIT #144, E162, 197 & 206
67883 07/14/2016 JASON THORMAN 69.11 CUSTOMER REFUND
67866 07/14/2016 JAVIER MENDEZ 8.59 CUSTOMER REFUND
67929 07/14/2016 Jeff Mc Donald 200.00 BOOT REIMBURSEMENT
67930 07/14/2016 Jimni Systems Inc 490.00 SCHEDULED LABOR - FLOAT SYSTEM REPAIR
67872 07/14/2016 JONATHAN HOFFMANN 94.26 CUSTOMER REFUND
Yorba Linda Water District
Check Register
For Checks Dated: 06/24/2016 thru 07/14/2016
67862 07/14/2016 KANJIBHAI GHADIA 55.37 CUSTOMER REFUND
67931 07/14/2016 Konica Minolta Business 24.70 BIZHUB C224 - LEASE
67932 07/14/2016 Liebert Cassidy Whitmore 15,803.10 LEGAL SERVICES
67934 07/14/2016 Littlejohn-Reuland Corporation 3,431.55 MAINTENANCE - SUBMERSIBLE PUMP
67935 07/14/2016 Marina Landscape, Inc 296.44 IRRIGATION REPAIRS
67936 07/14/2016 Mc Fadden-Dale Hardware 464.74 HARDWARE SUPPLIES
67937 07/14/2016 Mc Master-Carr Supply Co.210.47 PPE EQUIPMENT
67884 07/14/2016 MDM CONSTRUCTION 97.80 CUSTOMER REFUND
67909 07/14/2016 Merging Communications, Inc.370.00 ON SITE SUPPORT
67938 07/14/2016 Michael J. Beverage 48.60 JUNE MILEAGE REIMBURSEMENT
67879 07/14/2016 MIN KIM 139.85 CUSTOMER REFUND
67881 07/14/2016 MORGAN PICKS 1, LLC 384.34 CUSTOMER REFUND
67978 07/14/2016 Municipal Water District 1,600.00 OC WATER SUMMIT - SPONSORSHIP
67939 07/14/2016 Murcal, Inc.1,471.12 VALVE ASSEMBLY - HIGHLAND #5
67886 07/14/2016 NATION STAR MORTGAGE 411.32 CUSTOMER REFUND
67940 07/14/2016 NatPay Online Business Solutions 24.00 DOCULIVERY - MAY 2016
67941 07/14/2016 Nickey Kard Lock Inc 4,894.18 FUEL - 6-1-16 - 6-15-16
67942 07/14/2016 Norman A. Traub Associates 13,267.35 PROFESSIONAL SERVICES - HR
67869 07/14/2016 NORMAN QUINTERO 114.57 CUSTOMER REFUND
67943 07/14/2016 Northtown Company 3,127.68 SAFETY EQUIPMENT
67944 07/14/2016 Occu-Med, Ltd.175.50 EMPLOYMENT PHYSICAL - CARREON
67945 07/14/2016 Orange County - Tax Collector 71.42 (2) ENCROACHMENTPERMIT
67948 07/14/2016 P.T.I. Sand & Gravel, Inc.1,336.12 BASE MATERIAL - 3/4" CL2 BASE & +30 FILL SAND
67946 07/14/2016 Powerstride Battery 367.36 BATTERIES (2)
67947 07/14/2016 Praxair Distribution 158.40 WELDING SUPPLIES
67867 07/14/2016 PRAXES 3 INC 334.76 CUSTOMER REFUND
67949 07/14/2016 Quinn Company 1,123.81 REPLACEMENT PARTS & RADIATOR KIT - HIGHLAND #5
67952 07/14/2016 R J Services, Inc 280.00 ON SITE SERVICE-CONTROL PANEL
67951 07/14/2016 R.F.MacDonald Co 513.91 CL2 REPLACEMENT PARTS
67950 07/14/2016 Red Wing Shoe Store 542.56 BOOT ALLOWANCE - BRUNDAHL, DIAZ & ARAUJO
67885 07/14/2016 RESPONSE TEAM 1 796.30 CUSTOMER REFUND
67953 07/14/2016 RKI Engineering, LLC 2,900.00 ONSITE SERVICE - SCADA
67955 07/14/2016 Robert Kiley 97.90 DATA & MILEAGE REIMBURSEMENT
67868 07/14/2016 ROBERTS PROPERTY MGMT 418.85 CUSTOMER REFUND
67954 07/14/2016 Robotic Sewer Solutions Inc 50,600.00 SEWERLINE REPAIRS - MULTIPLE LOCATIONS
67956 07/14/2016 RYAN PACE 80.00 D2 CERTIFICATE REIMBURSEMENT
67957 07/14/2016 Safety-Kleen Systems Inc 160.00 HAZARDOUS WASTE DISPOSAL
67958 07/14/2016 Sanders Paving, Inc.21,344.00 ASPHALT PAVING - VARIOUS LOCATIONS
67873 07/14/2016 SANDRA YANG 23.65 CUSTOMER REFUND
67959 07/14/2016 SC Prime Source Inc.4,800.00 JANITORIAL SERVICES - JUNE 16
67960 07/14/2016 Selman Chevrolet Company 124.39 PUMP KIT - UNIT #144
W062916 06/29/2016 SoCal GIB-Wells Fargo Bank 20,429.41 LINE OF CREDIT FEES & INTEREST - 4TH QTR
67962 07/14/2016 Solarwinds Inc.1,000.00 IT - TOPOLOGY MAPPER
67963 07/14/2016 South Coast AQMD 9,467.45 EMISSION & TOXIC AIR FEES
W062416 06/24/2016 Southern Calif Edison Co.6,526.97 YORBA LINDA BLVD - ELECTRICITY CHARGES - MAY 2016
67964 07/14/2016 Spinitar 315.00 REPAIR TO AUDIO/VISUAL EQUIPMENT
67966 07/14/2016 St.Jude Hospital Yorba Linda 35.00 DMV PHYSICAL EXAM
67965 07/14/2016 Step Saver Inc 1,830.74 COARSE SALT
67871 07/14/2016 SUZANNE PETERSON 138.14 CUSTOMER REFUND
67967 07/14/2016 Switch Ltd 509.00 HALF CABINET W THERMAL SCIF
67870 07/14/2016 TAYLOR MORRISSON HOMES LLC 266.79 CUSTOMER REFUND
67968 07/14/2016 TBU Inc 43,700.00 J14-23 - PROGRESS PAYMENT #01 - RICHFIELD ROAD WATER MAIN
67969 07/14/2016 TDI Refrigeration Air Conditioning Inc.256.50 JUNE AC MAINTENANCE
67933 07/14/2016 The Lighthouse Inc.161.26 LED FLOOD LAMPS
67970 07/14/2016 The Shredders 50.00 SHRED SERVICE
67971 07/14/2016 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE - JUNE 2016
67972 07/14/2016 Toxguard Fluid Technologies 338.10 COOLANT DISPOSAL
67973 07/14/2016 UBC Construction Inc.4,989.60 ADMIN BUILDING IMPROVEMENTS
67880 07/14/2016 ULTIMATE FITNESS GROUP 408.98 CUSTOMER REFUND
67974 07/14/2016 United Industries 516.72 PPE EQUIPMENT
67863 07/14/2016 WENCESLAO RAMIREZ 143.87 CUSTOMER REFUND
67975 07/14/2016 Westside Building Material 152.44 TOOL & EQUIPMENT
67882 07/14/2016 XIAO REN 1.96 CUSTOMER REFUND
67976 07/14/2016 Yorba Linda Hardware 19.31 HARDWARE SUPPLIES
67977 07/14/2016 Yorba Linda Water District Employee 3,450.00 YLWDEA DISBURSEMENTS - PR#7 THRU #13
627,696.24
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: July 14, 2016 Budgeted:N/A
To:Board of Directors
Funding Source:N/A
From:Marc Marcantonio, General
Manager
Job No:201313
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ariel Bacani, Engineering
Technician II
CEQA Compliance:N/A
Subject:Quitclaim Easement Deed to Seazona Properties, LTD and MNG-FWE, LP
SUMMARY:
Seazona Properties, LTD and MNG-FWE, LP, requested the District to abandon portions of the
District's existing water easement within Seazona's commercial development, located at the northeast
corner of Valley View Ave. and Yorba Linda Blvd., Yorba Linda. The easement was originally
recorded on August 21, 2014, of the Official Records of Orange County, California.
STAFF RECOMMENDATION:
That the Board of Directors authorize the General Manager to execute the Quitclaim Easement Deed
to Seazona Properties, LTD and MNG-FWE, LP, abandoning portions of the recorded easement of
the Official Records of Orange County, California.
DISCUSSION:
Subsequent to the Board's approval of Terms and Conditions for this project, the District was granted
easements from Seazona Properties, LTD and MNG-FWE, LP on August 21, 2014 to cover the
proposed water pipelines within the commercial development. At a later date, one of the proposed
buildings had its water service relocated, and no longer requires a fire service line. The owner
requested that the District quitclaim the existing easements covering these two items, as shown in the
attached exhibit.
Staff reviewed this request and determined that the two easement portions are no longer required and
that the abandonment of these easement portions will not hinder the District's ability to operate,
maintain, and replace the new water main pipelines. The cover page for the attached Quitclaim
Easement Deed was prepared in accordance with the requirements of District legal counsel.
ATTACHMENTS:
Name:Description:Type:
201313_Quitcliam_Easement_Deed.pdf Quitclaim Easement Deed to Seazona Properties, LTD &
MNG-FWE, LP Agreement
RECORDING REQUESTED BY:
Yorba Linda Water District
WHEN RECORDED, MAIL TO:
Yavitz Companies, Inc.
1700 Pacific Coast Hwy., Suite C
Seal Beach, CA 90740
____________________________________
______
THIS SPACE FOR RECORDER'S USE ONLY
FREE GOVERNMENT RECORDING
PURSUANT TO GOVERNMENT CODE
SEC. 6103 AND 27383
QUITCLAIM DEED
J-201313
For good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, the Yorba Linda Water District (“Transferor”) does remise, release, and
forever quitclaim to SEAZONA PROPERTIES, LTD, A CALIFORINA LIMITED
PARTNERSHIP AND MNG-FWE, LP, A TEXAS LIMITED PARTNERSHIP, all right,
title, and interest Transferor has in the real property and appurtenances described and
depicted in Exhibits A and B, respectively, attached hereto and incorporated herein by
reference.
Executed as of , 2016
YORBA LINDA WATER DISTRICT
By: __________________________________
Name: Marc Marcantonio
Title: General Manager
[MUST BE NOTARIZED]
EXHIBIT "A"
QUITCLAIM EASEMENT
LEGAL DESCRIPTION
IN THE CITY OF YORBA LINDA, COUNTY OF ORANGE, STATE OF CALIFORNIA,
BEING A PORTION OF PARCELS 1 AND 3 AS PER MAP RECORDED IN P.M.B. 120,
PAGE 24, AND A PORTION OF PARCEL 2, AS PER MAP RECORDED IN P.M.B. 180
PAGE 14, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, BEING
DESCRIBED AS FOLLOWS:
THAT PORTION OF THAT CERTAIN STRIP OF LAND, DESCRIBED IN A DEED OF
EASEMENT RECORDED AUGUST 21, 2014 AS INSTRUMENT NO. 2014000339379 OF
OFFICIAL RECORDS OF SAID COUNTY.
STRIP 1:
A STRIP OF LAND 5.00 FEET WIDE, LYING 2.50 FEET ON EACH SIDE OF THE
FOLLOWING DESCRIBED CENTERLINE;
BEGINNING AT SAID POINT `B";
THENCE SOUTH 89024'45" EAST 7.50 FEET TO THE POINT OF BEGINNING;
THENCE SOUTH 89024'45" EAST 32.54 FEET TO THE POINT OF TERMINATION.
STRIP 2:
A STRIP OF LAND 15.00 FEET WIDE, LYING 7.50 FEET OF EACH SIDE OF THE
FOLLOWING DESCRIBED CENTERLINE;
BEGINNING AT SAID POINT "C";
THENCE SOUTH 89024'45"EAST 25.00 FEET TO THE POINT OF BEGINNING;
THENCE SOUTH 89024'45"EAST 15.88 FEET TO THE POINT OF TERMINATION.
ATTACHED HERETO IS EXHIBIT `B" AND BY THIS REFERENCE MADE A PART
HEREOF.
PREPARED UNDER THE SUPERVISION OF: �Q' ��; R - F,
iqo. 24633 I
1`*�'Fxp. ;2-31-17 *l
OF C A\-\N
Steve Conklin, RCE 24633 Dat4
Expires: 12/31/17
SHEET 1 OF 1
EXHIBIT "B 99
QUITCLAIM EASEMENT
PM 83- 1076
P.M.B. 180/13- 14
PARCEL 2
S4424 45"E
13.81' 10.00'
o ,P.O.B. STRIP 2
i 39.94' Is
89.29'S0035'15"W�' oP.O.T._ 0035'15"W 10.00' STRIP 2
25 00' - 31.70'
� rn
58924'45'E
_ 15.88'
S8924 45 E
P.O.B. STRIP 1--
5.20' 25.00'
Z z PARCEL 1 Pr E"-
135.04' P.O.T.
STRIP 1
o S8924 45"E
3254'
S8924 45"E N
7.50'
N PARCEL 3
W o PARCEL N P.M.B. 120/24
15.00' - - YORBA LINDA WATER DISTRICT
EASEMENT PER INST. NO.
40.00 7.50' _ 2014000339379, REC.
T 08-21-14, O.R.
114.95'
N4426 37"W N89 42 31"W 119.93'
28.15'
0
0 0
N89 42'31"W 660.38'
YORBA LINDA BLVD.
LEGEND
EASEMENT TO BE QUITCLAIMED
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: July 14, 2016
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Reviewed by Legal:No
Prepared By:Amelia Cloonan, Human
Resources Analyst
Subject:Claim for Damages Filed by Theresa Tallon
SUMMARY:
A claim was received by the District on May 18, 2016.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim submitted by Theresa Tallon and refer it to ACWA/JPIA.
DISCUSSION:
On April 20, 2016, a water main break occurred at 5885 Lakeview Lane, Yorba Linda. The break
was caused when a contractor installing a septic system drilled through a 6-inch water line that had
been mismarked. The flow of water from the break flowed down slope into the property located at
5887 Lakeview Lane causing damage.
ACWA/JPIA has been working with the claimant since the incident. The District needs to formally
reject and refer the claim, as a matter of course. The claim form and supporting documents are on
file and available for review in the office of the General Manager.
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: July 14, 2016
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Reviewed by Legal:No
Prepared By:Amelia Cloonan, Human
Resources Analyst
Subject:Claim for Damages Filed by Ramiro Gonzalez
SUMMARY:
A claim was received by the District on June 29, 2016. The claim dated May 19, 2016 was
originally filed with an ACWA/JPIA appraiser and forwarded to the District by ACWA/JPIA's Senior
Claims Examiner on June 29, 2016.
STAFF RECOMMENDATION:
That the Board of Directors reject the claim submitted by Ramiro Gonzalez and refer it to
ACWA/JPIA.
DISCUSSION:
Claimant was hired by a homeowner at 5885 Lakeview Lane, Yorba Linda, to install a new septic
system. Claimant states he met with a District employee at the job site and was advised that no
water lines existed in the excavation area. On April 20, 2016, claimant started drilling the 4 ft.
diameter by 40 ft. deep seepage pit. At approximately 5 ft. depth, the equipment drilled through a 6-
inch water line located in the center of the drilling hole. This caused water at high pressure to flow
out of the excavation flooding the front yard of the home where he was working and the property
next door.
Claimant notified Yorba Linda Water District. District crews arrived and turned off the water. Mr.
Gonzalez states the ground was saturated, and the District did not complete repairs until Monday,
April 25, 2016. From April 20 through April 25, 2016, Mr. Gonzalez could not use the equipment he
had rented. The drilling rig and back-hoe cost $3,000 per day for a total of $15,000. Mr. Gonzalez
was charged $250 by the City of Yorba Linda for revised plans. He is claiming $15,250 for the loss.
The claim form and supporting documents are on file and available for review in the office of the
General Manager.
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: July 14, 2016 Budgeted:Yes
Total Budget:$143,521
To:Board of Directors
Funding Source:Water Operating
Fund
From:Marc Marcantonio, General
Manager
Account No:1-4020-0600-00
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Steve Conklin, Engineering
Manager
CEQA Compliance:MND
Subject:Time Extension for Completion of Compliance with Habitat Mitigation and
Monitoring Plan for Hidden Hills Reservoir Project
STAFF RECOMMENDATION:
That the Board of Directors approve a no-cost, six-month time extension change order
(to December 31, 2016) to the Professional Services Agreement (PSA) with Chambers Group, Inc,
for Hydro-seeding, Site Maintenance, Biological Monitoring and Report Preparation for the Hidden
Hills Reservoir Project.
DISCUSSION:
The Hidden Hills Reservoir Project, completed in June 2010, consists of a new 2.0 MG underground
concrete reservoir, pipeline, associated valve vaults and an access road. It is located within the
boundaries of Chino Hills State Park, north of the Hidden Hills Glen community.
Since September 2008, Chambers Group has assisted the District in obtaining resource agency
approval for the project, including approvals by State Parks, State Fish & Wildlife, and Federal Fish
& Wildlife. As required for the approvals, Chambers Group prepared the project-specific Habitat
Mitigation & Monitoring Plan (HMMP), which required habitat restoration along the perimeter of the
access road and the area around the reservoir site, a total of 1.95 acres.
Compliance with the HMMP required restoring and maintaining the site for five years, which
included weeding/removal of all non-native plant species, re-hydroseeding of the site with native
plant species, installation of a temporary irrigation system, site maintenance, and continued
quarterly biological monitoring and reporting, through June 30, 2016. This work has been
performed by Chambers Group (with oversight by District staff) under a PSA extension approved by
the Board on December 20, 2012, for a total cost not to exceed $143,521.
Under its existing PSA and budget, Chambers will complete site work and prepare the 2016 annual
report on the status of site restoration. Given that the five-year mitigation program is now complete,
the annual report will be submitted to the state and federal regulatory agencies in July for review. If
comments are received on the annual report from the regulatory agencies, Chambers will revise the
report and will schedule the site visit and sign-off by the regulatory agencies. Depending on the
availability of the staff of the regulatory agencies, the site visit may take place in late summer or
early fall. Thereafter, the mitigation project will be certified as complete.
The project budget under the PSA includes this final work for certification. Therefore, only a time
extension is required for the existing PSA, for which six months is requested in case the regulatory
agencies are slow in responding.
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: July 14, 2016
Dept:Finance
Subject:FY 2016/17 Operating Budget Recommendation
ATTACHMENTS:
Name:Description:Type:
Budget_Scenarios_-_7-14-16.docx Budget Scenarios for FY 2016/17 Backup Material
Draft_Budget_and_Projections.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
Recovery % 12% 15% 17% 20%
Increasing Demand FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
17,696 AF- 18,960 AF (65% GW)Forecast Projected Projected Projected Projected
Total Revenues 31,029,686$ 31,590,178$ 33,224,360$ 35,210,058$ 36,782,087$
Total Expenses 21,496,765$ 25,989,031$ 27,428,764$ 28,969,929$ 30,295,781$
Net Revenue 9,532,920$ 5,601,147$ 5,795,597$ 6,240,129$ 6,486,307$
Debt Service 2,721,559$ 2,716,884$ 2,714,309$ 2,718,509$ 2,710,909$
CIP Requirements 517,136$ 12,505,642$ 7,076,100$ 3,848,100$ 1,880,000$
Available to Transfer to Reserves 6,294,225$ (9,621,379)$ (3,994,812)$ (326,480)$ 1,895,398$
Beginning CIP Reserve Balance 17,352,503$ 21,946,729$ 12,325,349$ 8,330,537$ 8,004,057$
Ending CIP Reserve Balance 21,946,729$ 12,325,349$ 8,330,537$ 8,004,057$ 9,899,455$
Debt Service Ratio 350% 206% 214% 230% 239%
Recovery % 15% 17% 20% 22%
Increasing Demand FY 2016 FY 2017 FY 2018 FY 2019 FY 2020
17,696 AF- 18,960 AF (65% GW)Forecast Projected Projected Projected Projected
Total Revenues 31,029,686$ 31,635,365$ 33,484,935$ 35,554,695$ 37,165,358$
Total Expenses 21,496,765$ 26,302,421$ 27,727,629$ 29,305,743$ 30,601,795$
Net Revenue 9,532,920$ 5,332,944$ 5,757,305$ 6,248,952$ 6,563,563$
Debt Service 2,721,559$ 2,716,884$ 2,714,309$ 2,718,509$ 2,710,909$
CIP Requirements 517,136$ 12,505,642$ 7,076,100$ 3,848,100$ 1,880,000$
Available to Transfer to Reserves 6,294,225$ (9,889,582)$ (4,033,104)$ (317,657)$ 1,972,654$
Beginning CIP Reserve Balance 17,352,503$ 21,946,729$ 12,057,147$ 8,024,043$ 7,706,387$
Ending CIP Reserve Balance 21,946,729$ 12,057,147$ 8,024,043$ 7,706,387$ 9,679,041$
Debt Service Ratio 350% 196% 212% 230% 242%
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District ITEM NO. 9.1.
Water&Sewer Enterprise
Draft of FY 2016117 Operating Budget
FY 2013114 FYE 2014115 FY 2015116 FYE 2015116 FY 2016117
Actual Actual Budget Forecast Budget
Revenue(Operating)
Water Revenue(Residential) $ 17,502,293 $ 15,461,640 $ 11,472,028 $ 12,412,726 $ 13,907,406
Water Revenue(Commercial&Fire Det) $ 1,984,096 $ 1,913,712 $ 1,385,979 $ 1,710,564 $ 1,874,818
Water Revenue(Landscape/Irrigation) $ 4,543,942 $ 4,058,308 $ 2,782,183 $ 2,700,775 $ 2,998,777
Service Charges $ 4,341,965 $ 5,012,958 $ 9,426,652 $ 10,559,242 $ 10,036,923
Sewer Charge Revenue $ 1,565,548 $ 1,582,061 $ 1,584,348 $ 1,669,166 $ 1,852,837
Sewer Parcel Assessments $ 201,054 $ 193,615 $ 201,500 $ 178,742 $ 198,400
Other Operating Revenue* $ 1 047 625 $ 1,461,103 $ 3,592,969 $ 2 654 689 $ 654,825
Total Operating Revenue $ 31,186,523 $ 29,683,397 $ 30,445,658 $ 31,885,904 $ 31,523,986
Revenue(Non-Operating)
Interest $ 145,048 $ 187,316 $ 93,000 $ 247,350 $ 115,000
Property Tax $ 1,394,722 $ 1,496,489 $ 1,395,000 $ 1,593,548 $ 1,450,000
Other Non-Operating Revenue $ 1\3255 685 $ 744\572 $ 607 155 $ 73 473 $ 616/525
Total Non-Operating Revenue $ 2 86b 455 $ 2 428:i77 $ 2 09155 $ 2 5T71 $ 2,181.525
Total Revenue $ 34,051,978 $ 32,111,774 $ 32,540,813 $ 34,461,275 $ 33,705,511
Expenses(Operating)
Variable Costs
Water-Related Costs $ 12,532,484 $ 9,971,717 $ 9,111,465 $ 7,727,491 $ 10,575,305
Fixed Costs $ 982,728 $ 1,279,711 $ 1,565,541 $ 1,531,228 $ 1,475,751
Power-Related Costs $ 1,157,932 $ 1,482,334 $ 1,403,404 $ 1,090,388 $ 1,128,422
Variable Water Costs Related Expenses Total $ 14,673,144 $ 12,733,762 $ 12,080,410 $ 10,349,107 $ 13,179,477
Salary Related Expenses $ 7,529,481 $ 7,778,763 $ 8,870,465 $ 8,426,450 $ 9,108,277
Salary Related Expenses-Limited-term Staff $ - $ - $ 228,753 $ 297,629 $ 355,346
Reduction for Capital Project Labor $ - $ - $ (135,000) $ (207,893) $ (210,000)
Salary Related Expenses Total $ 7,529,481 $ 7,778,763 $ 8,964,218 $ 8,516,186 $ 9,253,623
Supplies&Services
Communications $ 214,663 $ 204,063 $ 301,525 $ 202,463 $ 258,925
Contractual Services $ 567,131 $ 480,129 $ 586,155 $ 486,575 $ 558,265
Data Processing $ 158,102 $ 177,740 $ 233,829 $ 223,556 $ 263,709
Dues&Memberships $ 67,531 $ 73,915 $ 115,110 $ 78,627 $ 95,785
Fees& Permits** $ 183,295 $ 202,593 $ 2,926,665 $ 193,053 $ 251,425
Board Election $ - $ - $ - $ - $ 246,000
Insurance $ 271,117 $ 261,760 $ 296,340 $ 256,334 $ 286,340
Materials $ 714,625 $ 693,065 $ 795,950 $ 783,940 $ 829,500
District Activities, Emp Recognition $ 16,018 $ 16,249 $ 29,110 $ 8,179 $ 29,050
Maintenance $ 403,054 $ 523,557 $ 747,345 $ 427,954 $ 564,830
Non-Capital Equipment $ 138,443 $ 164,726 $ 167,750 $ 155,926 $ 195,050
Office Expense $ 41,465 $ 49,285 $ 42,850 $ 34,699 $ 43,100
Professional Services $ 532,899 $ 448,130 $ 644,710 $ 608,192 $ 598,000
Training $ 34,071 $ 47,728 $ 75,015 $ 25,107 $ 77,085
Travel&Conferences $ 29,453 $ 34,618 $ 98,480 $ 44,596 $ 124,965
Uncollectible Accounts $ 29,632 $ 14,026 $ 40,000 $ 68,699 $ 35,000
Utilities $ 38,201 $ 77,400 $ 90,850 $ 74,561 $ 125,800
Vehicle Expenses $ 409 483 $ 337 913 $ 372 433 $ 337\\899 $ 386\400
Supplies&Services Sub-Total $ 3,849,183 $ 3,806,897 $ 7,564,117 $ 4,010,:160 $ 4,969,129
Total Operating Expenses $ 26,051,808 $ 24,319,422 $ 28,608,745 $ 22,875,653 $ 27,402,329
Expenses(Non-Operating)
Interest Expense $ 1,715,429 $ 1,683,039 $ 1,655,685 $ 1,693,461 $ 1,721,884
Other Expense $ 47 948 $ 116 528 $ 22,000 $ 37 354 $ 23,000
Total Non-Operating Expenses $ 1,763,377 $ 1,799,567 $ 1,677,685 $ 1,730,815 $ 1,744,884
Total Expenses $ 27,815,185 $ 26,118,989 $ 30,286,430 $ 24,606,468 $ 29,147,213
Net Income Before Capital Contributions $ 6,236,793 $ 5,992,785 $ 2,254,384 $ 9,854,807 $ 4,558,298
Extraordinary Item $ 5,000,000 $ - $ - $ -
Capital Contributions $ 2,128,579 $ 705,848 $ - $ 421,443 $ -
Net Income Before Depreciation $ 13,365,372 $ 6,698,633 $ 2,254,384 $ 10,276,250 $ 4,558,298
Depreciation $ 7,315,084 $ 7,432,586 $ 7,350,000 $ 7,567,820 $ 7,561,272
Income(Loss) $ 6,050,288 $ (733,953) $ (5,095,616) $ 2,708,430 $ (3,002,974)
* Line item includes potential Administrative Penalties assessed to District Customers for excessive water use YLWD Ordinance No 15-01
**Line item includes potential Adminstrative Penalties/Fees that may be assessed on YLWD from SWRCB
1
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District
Water Enterprise
FY 2013/14 FY 2014/15 FY 2015/16 FYE 2015/16 FY 2016/17 Debt Service
Actual Actual Budget Forecast Budget Coverage Ratio
Calculation
Revenue(Operating)
Water Revenue(Residential) $ 17,502,293 $ 15,461,640 $ 11,472,028 $ 12,412,726 $ 13,907,406
Water Revenue(Commercial&Fire Det) $ 1,984,096 $ 1,913,712 $ 1,385,979 $ 1,710,564 $ 1,874,818
Water Revenue(Landscape/Irrigation) $ 4,543,942 $ 4,058,308 $ 2,782,183 $ 2,700,775 $ 2,998,777
Service Charges $ 4,341,965 $ 5,012,958 $ 9,426,652 $ 10,559,242 $ 10,036,923
Other Operating Revenue $ 936,977 $ 1,312,232 $ 3,556,678 $ 2,573,194 $ 617,654
Total Operating Revenue $ 29,309,273 $ 27,758,850 $ 28,623,519 $ 29,956,501 $ 29,435,578 $ 29,435,578
Revenue(Non-Operating)
Interest $ 131,833 $ 168,872 $ 85,000 $ 227,541 $ 100,000 $ 100,000
Property Taxes $ 1,394,722 $ 1,496,489 $ 1,395,000 $ 1,593,548 $ 1,450,000 $ 1,450,000
Other Non-Operating Revenue $ 1,255,176 $ 715,022 $ 595,230 $ 652,096 $ 604,600 $ 109,600
Total Non-Operating Revenue $ 2,781,731 $ 2,380,383 $ 2,075,230 $ 2,473,185 $ 2,154,600 $ 1,659,600
Total Revenue $ 32,091,004 $ 30,139,233 $ 30,698,749 $ 32,429,686 $ 31,590,178 $ 31,095,178
Expenses(Operating) $ 1,400,000
Variable Water Costs(G W, Import&Power)
Water-Related Costs $ 12,532,484 $ 9,971,717 $ 9,111,465 $ 7,727,491 $ 10,575,305 $ 10,575,305
Fixed Costs $ 982,728 $ 1,279,711 $ 1,565,541 $ 1,531,228 $ 1,475,751 $ 1,475,751
Power-Related Costs $ 1,157,932 $ 1,482,334 $ 1,JP 404 $ 1,090,388 $ 1,128,422 $ 1,128,422
Variable Water Costs Related Expenses Total $ 14,673,144 $ 12,733,762 $ 12,1780,410 $71 0,349,107 $ 13,179,477 $ 13,179,477
Salary Related Expenses $ 6,728,455 $ 6,885,991 $ 8,009,599 $ 7,553,272 $ 8,108,690
Salary Related Expenses-Limited-term Staff $ - $ 228,753 $ 297,629 $ 355,346
Reduction for Capital Project Labor $ - $ - $ (120 000) $ (185,238) $ (185,000)
Salary Related Expenses Total $ 6,728,455 $ 6,885,991 $ 8,118352 $ 7,665,663 $ 8,279,036 $ 8,279,036
Supplies&Services
Communications $ 199,790 $ 194,722 $ 280,232 $ 190,286 $ 242,840 $ 242,840
Contractual Services $ 528,149 $ 449,250 $ 545,124 $ 453,516 $ 479,560 $ 479,560
Data Processing $ 146,497 $ 169,314 $ 217,461 $ 208,769 $ 245,351 $ 245,351
Dues&Memberships $ 62,930 $ 68,603 $ 106,773 $ 73,041 $ 88,878 $ 88,878
Fees&Permits- $ 170,327 $ 192,602 $ 2,718,822 $ 184,047 $ 234,630 $ 234,630
Board Election $ - $ - $ - $ - $ 228,780 $ 228,780
Insurance $ 249,605 $ 249,215 $ 275,596 $ 239,903 $ 266,296 $ 266,296
Materials $ 634,634 $ 663,744 $ 690,479 $ 751,409 $ 724,812 $ 724,812
District Activities,Emp Recognition $ 14,931 $ 15,111 $ 27,072 $ 7,617 $ 27,017 $ 27,017
Maintenance $ 317,247 $ 445,838 $ 415,101 $ 298,989 $ 393,245 $ 393,245
Non-Capital Equipment $ 120,883 $ 135,225 $ 138,338 $ 117,509 $ 158,364 $ 158,364
Office Expense $ 34,729 $ 46,203 $ 39,851 $ 32,544 $ 40,216 $ 40,216
Professional Services $ 508,378 $ 402,097 $ 544,350 $ 589,527 $ 562,720 $ 562,720
Training $ 28,293 $ 42,650 $ 67,718 $ 21,395 $ 69,299 $ 69,299
Travel&Conferences $ 27,639 $ 32,159 $ 88,406 $ 41,853 $ 111,263 $ 111,263
Uncollectible Accounts $ 26,116 $ 12,135 $ 37,200 $ 62,234 $ 32,550 $ 32,550
Utilities $ 35,103 $ 71,252 $ 83,700 $ 69,487 $ 116,250 $ 116,250
Vehicle Expenses $ 346,351 $ 292,231 $ 300,328 $ 287,870 $ 322,916 $ 322,916
Supplies&Services Sub-Total $ 3,451,602 $ 3,482,351 $ 6,576,551 $ 3,629,996 $ 4,344,985 $ 4,344,985
Total Operating Expenses $ 24,853,201 $ 23,102,104 $ 26,775,313 $ 21,644,766 $ 25,803,499 $ 25,803,499
Expenses(Non-Operating)
Interest on Long Term Debt $ 1,715,429 $ 1,683,039 $ 1,655,685 $ 1,693,461 $ 1,721,884
Other Expense $ 47,948 $ 116,528 $ 22,000 $ 49,628 $ 23,000 $ 23,000
Total Non-Operating Expenses $ 1,763,377 $ 1,799,567 $ 1,677,685 $ 1,743,089 $ 1,744,884
Total Expenses $ 26,616,578 $ 24,901,671 $ 28,452,998 $ 23,387,855 $ 27,548,383 $ 25,826,499
Net Income(Loss)Before Capital Contributions $ 5,474,426 $ 5,237,562 $ 2,245,751 $ 9,041,831 $ 4,041,795 $ 5,268,679
Extra-Ordinary Item $ 5,000,000 $ - $ - $ - $ -
Capital Contributions $ 1,235,502 $ 547,855 $ - $ 170,246 $ -
Net Income(Loss)Before Depreciation $ 11,709,928 $ 5,785,417 $ 2,245,751 $ 9,212,077 $ 4,041,795
Depreciation $ 5,982,770 $ 6,088,966 $ 6,003,400 $ 6,201,299 $ 6,198,432
Income(Loss) $ 5,727,158 $ (303,549) $ (3,757,649) $ 3,010,778 $ (2,156,637) $ 5,268,679
For FY 2015/16
Line item includes potential Administrative Penalties assessed to District Customers for excessive water use YLWD Ordinance No 15-01
**Line item includes potential Adminstratrve Penalties/Fees that may be assessed on YLWD from SWRCB
2016/17 Operating Budget DS Projections
Debt Service Obligation $ 2,716,884
Debt Service Coverage 19392%1
2
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District
Sewer Enterprise
FY 2013/14 FY 2014/15 FY 2015/16 FYE 2015/16 FY 2016/17
Actual Actual Budget Forecast Budget
Revenue (Operating)
Sewer Charge Revenue $ 1,565,548 $ 1,582,061 $ 1,584,348 $ 1,669,166 $ 1,852,837
Sewer Parcel Assessments $ 201,054 $ 193,615 $ 201,500 $ 178,742 $ 198,400
Other Operating Revenue $ 110,648 $ 148,871 $ 36,291 $ 81,495 $ 37,171
Total Operating Revenue $ 1,877,250 $ 1,924,547 $ 1,822,139 $ 1,929,403 $ 2,088,408
Revenue (Non-Operating)
Interest $ 13,215 $ 18,444 $ 8,000 $ 19,809 $ 15,000
Other Non-Operating Revenue $ 70,509 $ 29,550 $ 11,925 $ 82,377 $ 11,925
Total Non-Operating Revenue $ 83,724 $ 47,994 $ 19,925 $ 102,186 $ 26,925
Total Revenue $ 1,960,974 $ 1,972,541 $ 1,842,064 $ 2,031,589 $ 2,115,333
Expenses(Operating)
Variable Water Costs (G W, Import& Power)
Water-Related Costs $ $ - $ - $ - $ -
Fixed Costs $ $ $ $ $
Power-Related Costs $ $ $ _ $ $
Variable Water Costs Related Expenses Total $ $ $ $ $ -
Salary Related Expenses $ 801,026 $ 892,772 $ 860,865 $ 873,178 $ 999,587
Reduction for Capital Project Labor $ - $ - $ (15,000) $ (22,655) $ (25,000)
Salary Related Expenses Total $ 801,026 $ 892,772 $ 845,865 $ 850,523 $ 974,587
Supplies&Services
Communications $ 14,873 $ 9,341 $ 21,293 $ 12,177 $ 16,085
Contractual Services $ 38,982 $ 30,879 $ 41,031 $ 33,059 $ 78,705
Data Processing $ 11,605 $ 8,426 $ 16,368 $ 14,787 $ 18,358
Dues& Memberships $ 4,601 $ 5,312 $ 8,337 $ 5,586 $ 6,907
Fees& Permits $ 12,968 $ 9,991 $ 207,843 $ 9,006 $ 16,795
Board Election $ - $ - $ - $ - $ 17,220
Insurance $ 21,512 $ 12,545 $ 20,744 $ 16,431 $ 20,044
Materials $ 79,991 $ 29,321 $ 105,472 $ 32,531 $ 104,688
District Activities, Emp Recognition $ 1,087 $ 1,138 $ 2,038 $ 562 $ 2,034
Maintenance $ 85,807 $ 77,719 $ 332,244 $ 128,965 $ 171,585
Non-Capital Equipment $ 17,560 $ 29,501 $ 29,413 $ 38,417 $ 36,687
Office Expense $ 6,736 $ 3,082 $ 3,000 $ 2,155 $ 2,884
Professional Services $ 24,521 $ 46,033 $ 100,360 $ 18,665 $ 35,280
Training $ 5,778 $ 5,078 $ 7,297 $ 3,712 $ 7,786
Travel &Conferences $ 1,814 $ 2,459 $ 10,074 $ 2,743 $ 13,702
Uncollectible Accounts $ 3,516 $ 1,891 $ 2,800 $ 6,465 $ 2,450
Utilities $ 3,098 $ 6,148 $ 7,150 $ 5,074 $ 9,550
Vehicle Expenses $ 63,132 $ 45,682 $ 72,105 $ 50,029 $ 63,484
Supplies&Services Sub-Total $ 397,581 $ 324,546 $ 987,566 $ 380,364 $ 624,244
Total Operating Expenses $ 1,198,607 $ 1,217,318 $ 1,833,432 $ 1,230,887 $ 1,598,830
Expenses(Non-Operating)
Interest Expense $ $ - $ - $ - $ -
Other Expense $ $ $ $ (12,274) $
Total Non-Operating Expenses $ $ $ $ (12,274) $ -
Total Expenses $ 1,198,607 $ 1,217,318 $ 1,833,432 $ 1,218,613 $ 1,598,830
Net Income (Loss) Before Capital Contributions $ 762,367 $ 755,223 $ 8,633 $ 812,976 $ 516,503
Transfer (To)/From $ - $ - $ - $ - $ -
CapitalContributions $ 893,077 $ 157,993 $ - $ 251,197 $ -
Net Income Before Depreciation $ 1,655,444 $ 913,216 $ 8,633 $ 1,064,173 $ 516,503
Depreciation $ 1,332,314 $ 1,343,620 $ 1,346,600 $ 1,366,521 $ 1,362,840
Income (Loss) $ 323,130 $ (430,404) $(1,337,967) $ (302,348) $ (846,337)
3
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District
Five Year Projection
Water& Sewer Enterprise
FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21
Budaet Budaet Budaet Budaet Budaet
Revenue (Operating)
Water Revenue (Residential) $ 13,907,406 $ 14,255,091 $ 15,110,396 $ 16,017,020 $ 16,978,041
Water Revenue (Commercial & Fire Det) $ 1,874,818 $ 1,921,688 $ 2,036,989 $ 2,159,209 $ 2,288,761
Water Revenue (Landscape/Irrigation) $ 2,998,777 $ 3,073,747 $ 3,258,171 $ 3,453,662 $ 3,660,881
Service Charges $ 10,036,923 $ 11,245,793 $ 11,976,770 $ 12,755,260 $ 13,584,351
Sewer Charge Revenue $ 1,852,837 $ 1,908,422 $ 1,965,675 $ 2,024,645 $ 2,085,385
Sewer Parcel Assessments $ 198,400 $ 198,400 $ 198,400 $ 198,400 $ 198,400
Other Operating Revenue $ 654 825 $ 672 754 $ 710 666 $ 757 730 $ 808 282
Total Operating Revenue $31,523,986 $33,275,895 $35,257,068 $37,365,926 $39,604,102
Revenue (Non-Operating)
Interest $ 115,000 $ 107,400 $ 111,353 $ 113,592 $ 118,267
Property Tax $ 1,450,000 $ 1,479,000 $ 1,493,790 $ 1,508,728 $ 1,523,815
Other Non-Operating Revenue $ 616,525 $ 648,156 $ 711,419 $ 766,773 $ 835,967
Total Non-Operating Revenue $ 2 181 525 $ 2,234,556 $ 2 316 562 $ 2 389 094 $ 2 478 049
Total Revenue $33,705,511 $35,510,451 $37,573,630 $39,755,020 $42,082,151
Expenses (Operating)
Variable Water Costs $ 13,179,477 $ 14,154,759 $ 15,428,687 $ 16,817,269 $ 18,330,823
Salary Related Expenses $ 9,253,623 $ 9,716,304 $ 10,202,119 $ 10,712,225 $ 11,247,836
Supplies&Services
Communications $ 258,925 $ 289,121 $ 295,069 $ 301,141 $ 307,340
Contractual Services $ 558,265 $ 629,809 $ 643,215 $ 662,512 $ 682,387
Data Processing $ 263,709 $ 299,441 $ 314,027 $ 329,332 $ 345,389
Dues& Memberships $ 95,785 $ 99,547 $ 101,609 $ 103,715 $ 105,865
Fees& Permits $ 251,425 $ 261,314 $ 267,933 $ 274,721 $ 281,681
Board Election $ 246,000 $ - $ 75,000 $ - $ 17,220
Insurance $ 286,340 $ 312,994 $ 328,644 $ 345,076 $ 362,330
Materials $ 829,500 $ 861,633 $ 879,944 $ 906,342 $ 933,533
District Activities, Emp Recognition $ 29,050 $ 30,192 $ 30,816 $ 31,741 $ 32,693
Maintenance $ 564,830 $ 585,707 $ 603,279 $ 621,377 $ 640,018
Non-Capital Equipment $ 195,050 $ 202,485 $ 206,913 $ 211,440 $ 216,070
Office Expense 79W 43,100 $ 44,795 $ 46,139 $ 47,523 $ 48,949
Professional Services $ 598,000 $ 656,567 $ 676,264 $ 691,552 $ 707,299
Training $ 77,085 $ 80,091 $ 81,773 $ 83,491 $ 85,246
Travel &Conferences $ 124,965 $ 109,827 $ 112,164 $ 114,553 $ 116,994
Uncollectible Accounts $ 35,000 $ 36,376 $ 17,836 $ 17,053 $ 17,133
Utilities $ 125,800 $ 122,737 $ 126,419 $ 130,211 $ 134,117
Vehicle Equipment $ 386,400 $ 411,221 $ 423,558 $ 436,265 $ 449,352
Supplies&Services Sub-Total $ 4,969,229 $ 5,033,856 $ 5,230,603 $ 5,308,045 $ 5,483,616
Total Operating Expenses $27,402,329 $28,904,918 $30,861,409 $32,837,538 $35,062,275
Expenses (Non-Operating)
Interest Expense $ 1,721,884 $ 1,594,309 $ 1,548,509 $ 1,500,909 $ 1,451,408
Other Expense $ 23 000 $ 23 000 $ 23,000 $ 23 000 $ 23 000
Total Non-Operating Expenses $ 1,744,884 $ 1,617,309 $ 1,571,509 $ 1,523,909 $ 1,474,408
Total Expenses $29,147,213 $30,522,227 $32,432,918 $34,361,447 $36,536,683
Net Income (Loss) Before Depreciation $ 4,558,298 $ 4,988,224 $ 5,140,712 $ 5,393,572 $ 5,545,468
Depreciation $ 7,561,272 $ 7,459,147 $ 7,560,839 $ 7,652,005 $ 7,743,171
Income(Loss) $ (3,002,974) $ (2,470,923) $ (2,420,127) $ (2,258,433) $ (2,197,703)
4
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District
Five Year Projection
Water Enterprise
FY 2016117 FY 2017118 FY 2018119 FY 2019120 FY 2020121
Budget Budget Budget Budget Budget
Revenue (Operating)
Water Revenue (Residential) $ 13,907,406 $ 14,255,091 $ 15,110,396 $ 16,017,020 $ 16,978,041
Water Revenue (Commercial & Fire Det) $ 1,874,818 $ 1,921,688 $ 2,036,989 $ 2,159,209 $ 2,288,761
Water Revenue (Landscape/Irrigation) $ 2,998,777 $ 3,073,747 $ 3,258,171 $ 3,453,662 $ 3,660,881
Service Charges $ 10,036,923 $ 11,245,793 $ 11,976,770 $ 12,755,260 $ 13,584,351
Other Operating Revenue $ 617 654 $ 630 007 $ 661 507 $ 701 198 $ 743 270
Total Operating Revenue $ 29,435,578 $ 31,126,326 $33,043,834 $35,086,348 $37,255,305
Revenue (Non-Operating)
Interest $ 100,000 $ 90,000 $ 90,125 $ 90,560 $ 93,277
Property Tax $ 1,450,000 $ 1,479,000 $ 1,493,790 $ 1,508,728 $ 1,523,815
Other Non-Operating Revenue $ 604,600 $ 633,250 $ 690,550 $ 740,688 $ 803,359
Total Non-Operating Revenue $ 2 154 600 $ 2,202,250 $ 2 274 465 $ 2 339 975 $ 2 420 451
Total Revenue $ 31,590,178 $ 33,328,576_$35,318,299 $37,426,323 $39,675,757
Expenses (Operating)
Variable Water Costs $ 13,179,477 $ 14,154,759 $ 15,428,687 $ 16,817,269 $ 18,330,823
Salary Related Expenses $ 8,279,036 $ 8,692,988 $ 9,127,637 $ 9,584,019 $ 10,063,220
Supplies& Services
Communications $ 242,840 $ 272,554 $ 278,005 $ 283,565 $ 289,236
Contractual Services $ 479,560 $ 548,742 $ 559,717 $ 576,508 $ 593,804
Data Processing $ 245,351 $ 280,165 $ 294,173 $ 308,882 $ 324,326
Dues& Memberships $ 88,878 $ 92,433 $ 94,281 $ 96,167 $ 98,090
Fees& Permits $ 234,630 $ 244,015 $ 250,116 $ 256,369 $ 262,778
Board Election $ 228,780 $ - $ 69,750 $ - $ -
Insurance $ 266,296 $ 291,948 $ 306,545 $ 321,873 $ 337,966
Materials $ 724,812 $ 753,804 $ 768,881 $ 791,947 $ 815,705
District Activities, Emp Recognition $ 27,017 $ 28,097 $ 28,659 $ 29,519 $ 30,404
Maintenance $ 393,245 $ 408,975 $ 421,244 $ 433,881 $ 446,898
Non-Capital Equipment $ 158,364 $ 164,698 $ 167,992 $ 171,352 $ 174,779
Office Expense $ 40,216 $ 41,825 $ 43,079 $ 44,372 $ 45,703
Professional Services $ 562,720 $ 620,229 $ 638,836 $ 653,001 $ 667,591
Training $ 69,299 $ 72,070 $ 73,512 $ 74,982 $ 76,482
Travel & Conferences $ 111,263 $ 95,713 $ 97,628 $ 99,580 $ 101,572
Uncollectible Accounts $ 32,550 $ 33,852 $ 15,237 $ 14,376 $ 14,376
Utilities $ 116,250 $ 112,900 $ 116,287 $ 119,776 $ 123,369
Vehicle Equipment $ 322,916 $ 345,833 $ 356,208 $ 366,894 $ 377,901
Supplies &Services Sub-Total $ 4,344,985 $ 4,407,854 $ 4,580,150 $ 4,643,043 $ 4,780,980
Total Operating Expenses $ 25,803,499 $ 27,255,600 $29,136,474 $31,044,331 $33,175,023
Expenses (Non-Operating)
Interest Expense $ 1,721,884 $ 1,594,309 $ 1,548,509 $ 1,500,909 $ 1,451,408
Other Expense $ 23 000 $ 23 000 $ 23 000 $ 23 000 $ 23 000
Total Non-Operating Expenses $ 1,744,884 $ 1,617,309 $ 1,571,509 $ 1,523,909 $ 1,474,408
Total Expenses $ 27,548,383 $ 28,872,909 $30,707,983 $32,568,240 $34,649,431
Net Income (Loss) Before Depreciation $ 4,041,795 $ 4,455,667 $ 4,610,316 $ 4,858,083 $ 5,026,325
Depreciation $ 6,198,432 $ 6,093,432 $ 6,192,788 $ 6,283,454 $ 6,374,120
Income(Loss) $ (2,156,637) $ (1,637,765) $ (1,582,472) $ (1,425,371) $ (1,347,795)
Debt Service Coverage 2 12 2 18 222 2 31 236
5
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Yorba Linda Water District
Five Year Projection
Sewer Enterprise
FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21
611daet 6udaet 6udoet 611daet 6udoet
Revenue (Operating)
Sewer Charge Revenue $ 1,852,837 $ 1,908,422 $ 1,965,675 $ 2,024,645 $ 2,085,385
Sewer Parcel Assessments $ 198,400 $ 198,400 $ 198,400 $ 198,400 $ 198,400
Other Operating Revenue $ 37 171 $ 42 747 $ 49 159 $ 56 532 $ 65 012
Total Operating Revenue $ 2,088,408 $ 2,149,569 $ 2,213,234 $ 2,279,578 $ 2,348,797
Revenue (Non-Operating)
Interest $ 15,000 $ 17,400 $ 21,228 $ 23,032 $ 24,990
Other Non-Operating Revenue $ 11,925 $ 14,906 $ 20,869 $ 26,086 $ 32,607
Total Non-Operating Revenue $ 26 925 $ 32,306 $ 42 097 $ 49 118 $ 57 598
Total Revenue $ 2,115,333 $ 2,181,875 $ 2,255,331 $ 2,328,696 $ 2,406,395
Expenses (Operating)
Salary Related Expenses $ 974,587 $ 1,023,316 $ 1,074,482 $ 1,128,206 $ 1,184,616
Supplies&Services
Communications $ 16,085 $ 16,567 $ 17,064 $ 17,576 $ 18,104
Contractual Services $ 78,705 $ 81,066 $ 83,498 $ 86,003 $ 88,583
Data Processing $ 18,358 $ 19,276 $ 19,854 $ 20,450 $ 21,063
Dues& Memberships $ 6,907 $ 7,115 $ 7,328 $ 7,548 $ 7,774
Fees& Permits $ 16,795 $ 17,299 $ 17,818 $ 18,352 $ 18,903
Board Election $ 17,220 $ - $ 5,250 $ - $ 17,220
Insurance $ 20,044 $ 21,046 $ 22,098 $ 23,203 $ 24,363
Materials $ 104,688 $ 107,829 $ 111,063 $ 114,395 $ 117,827
District Activities, Emp Recognition $ 2,034 $ 2,095 $ 2,157 $ 2,222 $ 2,289
Maintenance $ 171,585 $ 176,733 $ 182,035 $ 187,496 $ 193,120
Non-Capital Equipment $ 36,687 $ 37,787 $ 38,921 $ 40,088 $ 41,291
Office Expense $ 2,884 $ 2,971 $ 3,060 $ 3,151 $ 3,246
Professional Services $ 35,280 $ 36,338 $ 37,429 $ 38,551 $ 39,708
Training $ 7,786 $ 8,020 $ 8,261 $ 8,508 $ 8,764
Travel &Conferences $ 13,702 $ 14,113 $ 14,537 $ 14,973 $ 15,422
Uncollectible Accounts $ 2,450 $ 2,524 $ 2,599 $ 2,677 $ 2,757
Utilities $ 9,550 $ 9,837 $ 10,132 $ 10,436 $ 10,749
Vehicle Equipment $ 63,484 $ 65,389 $ 67,350 $ 69,371 $ 71,452
Supplies&Services Sub-Total $ 624,244 $ 626,002 $ 650,453 $ 665,001 $ 702,635
Total Operating Expenses $ 1,598,830 $ 1,649,318 $ 1,724,935 $ 1,793,207 $ 1,887,252
Expenses (Non-Operating)
Other Expense $ - $ - $ - $ - $ -
Total Non-Operating Expenses $ - $ $ $ $ -
Total Expenses $ 1,598,830 $ 1,649,318 $ 1,724,935 $ 1,793,207 $ 1,887,252
Net Income (Loss) Before Depreciation $ 516,503 $ 532,557 $ 530,395 $ 535,489 $ 519,143
Depreciation $ 1,362,840 $ 1,365,715 $ 1,368,051 $ 1,368,551 $ 1,369,051
Income(Loss) $ (846,337) $ (833,158) $ (837,656) $ (833,062) $ (849,908)
6
ITEM NO. 11.2
AGENDA REPORT
Meeting Date: July 14, 2016
Subject:Joint Agency Committee with City of Yorba Linda
(Collett/Beverage)
· Minutes of the meeting held June 28, 2016 at 9:00 a.m.
· Next meeting scheduled July 27, 2016 at 9:00 a.m. at YL City Hall.
ATTACHMENTS:
Name:Description:Type:
2016-06-28_-_Minutes_-_YLWD-City_of_YL.docx Minutes Minutes
Page 1 of 3
CITY OF YORBA LINDA
Land of Gracious Living
YORBA LINDA WATER DISTRICT/
CITY COUNCIL JOINT ADVISORY COMMITTEE
MEETING
MINUTES
June 28, 2016
9:00 a.m.
CALL TO ORDER
The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened
at 9:01 a.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
PLEDGE OF ALLEGIANCE
Councilmember Gene Hernandez
ROLL CALL
Committee Members
City Council: Gene Hernandez, Tom Lindsey
Water District: Mike Beverage, Ric Collett
Staff Members: Marc Marcantonio, Mark Pulone
PUBLIC COMMENTS
None
Page 2 of 3
ACTION CALENDAR
1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on
May 31, 2016.
The YLWD/City Council Joint Advisory Committee approved the minutes of the May
31, 2016 meeting.
DISCUSSION ITEMS
2. Drought Response, Water Conservation/Administrative Penalty Ordinances, and
Community Outreach Efforts
General Manager Marc Marcantonio stated that the Yorba Linda Water District
(YLWD) Self-Certification Application was submitted to the State Water Resources
Control Board (SWRCB) on June 21, 2016 with a zero conservation goal since YLWD
has sufficient water supplies to meet the SWRCB’s three year drought stress test
requirements. He explained that the SWRCB has accepted the application, but
YLWD remains at a 28% goal until the SWRCB approves the self certification
application.
President Collett said that the Municipal Water District of Orange County (MWDOC)
approved a Regional Conservation Goal of ten percent.
President Collett reported that the YLWD Board has moved to Conservation Stage 1
of the District’s Conservation Ordinance. He further explained that Stage 1 allows
watering three days per week, and establishes a ten percent Goal which parallels
MWDOC’s ten percent. He also said that the YLWD has sent out notifications to the
District’s email lists, posted the move to Conservation Stage 1 to the District’s
website, posted electronic reader boards in high traffic areas, and placed messages
on customer bills. In addition, a newsletter with the information will be arriving in
customer mailboxes very soon.
President Collett announced that the penalties are no longer in force as previously
reported due to the credits the District received and conservation savings to date.
Penalties will no longer appear on bills published during the June billing cycle. He
explained that the YLWD expects conservation will continue but if the YWLD slips in
maintaining the District’s Conservation Goal the penalties can be quickly reinstated.
General Manager Marc Marcantonio stated that the Conservation Ordinance the
District had in place prior to the Emergency Drought Declaration continues to exist
along with the fines for water waste. He also said that the YLWD will be conducting
a workshop on July 21, 2016 to consider making adjustments to the District’s
Conservation Ordinance and that all input is welcomed.
A lengthy discussion ensued between the Committee members and staff regarding
establishing the YLWD base rate, water storage infrastructure, use of revenues from
fines, and policies for reserve funds.
Page 3 of 3
3. Potential Future Agenda Items
City Manager Pulone stated that the Drought Response, Water
Conservation/Drought Penalty Ordinances, and Community Outreach Efforts item
should be included on the next agenda.
ADJOURNMENT
City Manager Pulone adjourned the meeting at 9:48 a.m. to the next Yorba Linda Water
Board/City Council Advisory Committee Joint meeting on Wednesday, July 27, 2016 at
9:00 a.m.
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: July 14, 2016
Subject:Meetings from July 15, 2016 - August 31, 2016
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
July 2016
Yorba Linda City Council Tue, Jul 19 Beverage
MWDOC Wed, Jul 20 Melton
OCWD Wed, Jul 20 Kiley
Board of Directors Special Meeting Thu, Jul 21
Citizens Advisory Committee Meeting Mon, Jul 25 Melton
Interagency Committee Meeting with MWDOC and OCWD Tue, Jul 26 Collett/Melton
Joint Committee Meeting with City of Yorba Linda Wed, Jul 27 Collett/Beverage
OCSD Wed, Jul 27 Kiley/Beverage
Yorba Linda Planning Commission Wed, Jul 27 Hawkins
Board of Directors Regular Meeting Thu, Jul 28
August 2016
Yorba Linda City Council Tue, Aug 2 Beverage
MWDOC Wed, Aug 3 Melton
OCSD Operations Committee Wed, Aug 3 Kiley/Beverage
OCWD Wed, Aug 3 Collett
WACO Fri, Aug 5 Hawkins/Kiley
LAFCO Wed, Aug 10 Beverage (As Needed)
CASA Annual Conference Wed, Aug 10
Yorba Linda Planning Commission Wed, Aug 10 Melton
CASA Annual Conference Thu, Aug 11
Board of Directors Regular Meeting Thu, Aug 11
CASA Annual Conference Fri, Aug 12
Yorba Linda City Council Tue, Aug 16 Collett
MWDOC Wed, Aug 17 Melton
OCWD Wed, Aug 17 Kiley
Citizens Advisory Committee Meeting Mon, Aug 22 Melton
UWI Annual Conference Wed, Aug 24
OCSD Wed, Aug 24 Kiley/Beverage
Yorba Linda Planning Commission Wed, Aug 24 Hawkins
UWI Annual Conference Thu, Aug 25
Board of Directors Regular Meeting Thu, Aug 25
UWI Annual Conference Fri, Aug 26
8:30AM
8:00AM
5:30PM
8:30AM
8:00AM
6:00PM
6:30PM
8:00AM
6:30PM
8:00AM
8:30AM
8:00AM
6:30PM
8:30AM
8:30AM
5:00PM
5:30PM
7:30AM
8:00AM
8:00AM
6:00PM
6:30PM
8:30AM
6:30PM
8:30AM
5:30PM
8:30AM
8:30AM
4:00PM
9:00AM
Board of Directors Activity Calendar
Time
6:30PM
7/5/2016 11:42:59 AM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: July 14, 2016
Subject:UWI Conference - August 24-26, 2016
STAFF RECOMMENDATION:
That the Board of Directors approve Director attendance at this event if desired.
ATTACHMENTS:
Name:Description:Type:
UWI_Conf.pdf Backup Material Backup Material
Urban Water Institute’s
23rd Annual Water Conference
“When Is A Drought Not A Drought?”
August 24-26, 2016
Hilton San Diego Resort & Spa
1775 East Mission Bay Drive
San Diego, CA 92109
Please Join Us To Hear From A Diverse
Group Of Experts On These Pressing Topics:
Flint: Can it happen to you?
Stormwater: How much will it help & at what cost?
How do water customers feel about drought responses?
Especially millennials…
Colorado River...Past, Present & Future!
To register please visit our website at www.urbanwater.com
or contact the Urban Water Institute
at (949) 679-9676 or eva@stacy-davis.com
NAME: TITLE:
ORGANIZATION:
ADDRESS: CITY/STATE/ZIP
PHONE WORK: MOBILE: EMAIL:
Registration fees include handouts, breakfasts, luncheon, breaks and receptions.
Note: Self parking for hotel guests is complimentary
____$375 Urban Water Member Registration Fee for Conference August 24-26, 2016
(Must be a member of the Urban Water Institute with 2016 dues paid in full, for more information on memberships please contact
the Urban Water Institute at (949) 679-9676 or eva@stacy-davis.com)
_____$475 Non-Member Registration Fee for Conference August 24-26, 2016
_____$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions.
Spouse Name For Nametag:
The 23rd Annual Water Conference will be conducted at the Hilton San Diego Resort & Spa located at:
1775 E Mission Bay Dr, San Diego, CA 92109
Please contact the hotel directly to reserve your room, we have a special conference rate of $219 per night plus tax. To make your room
reservations, call the Hilton San Diego Resort & Spa directly at (619) 276-4010 and reference Urban Water Institute. Please note the cut-off date
for the group rate is August 4, 2016. Reservations can also be made online at www.hilton.com.
(All Registrations Should Be Made In Advance)
To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or American Express.
To pay by check, please complete the Registration Form and send it along with a check made payable to:
Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630.
After August 19, 2016 registrations will be accepted at the door on a space available basis, with an additional $25 administrative charge.
Cancellations must be received in writing by August 10, 2016. Faxes are accepted at (949) 305-9919. Registration fee will be refunded, less a $50
administrative charge if received by August 10, 2016. Substitutes are accepted. No refunds after August 10, 2016. The Institute reserves the right
to substitute announced speakers and assumes no responsibility for personal expenses.
Information on exhibiting and sponsoring may be obtained by calling (949) 679-9676 or can be found on the Urban Water Institute Website
www.urbanwater.com.
MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO:
Urban Water Institute: 24651 Evereve Circle, Suite 1 Lake Forest, CA 92630
Tax ID # 33-0578523
For More Information Contact the Urban Water Institute
at (949) 679-9676 or eva@stacy-davis.com