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Home My WebLink About1994-01-27 - Board of Directors Meeting MinutesPaged January 27, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 27, 1994 The January 27, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Arthur C. Korn at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: Vice President Arthur C. Korn Michael J. Beverage Sterling L. Fox Visitors Present: None Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator SPECIAL RECOGNITION BY THE BOARD Item 1. Recognition of employee, Armando Raya, promoted to Maintenance Worker I. Ray Harsma, Operations Superintendent introduced Armando Raya, recently promoted in a competitive examination from Meter Reader to Maintenance Worker. The Board congratulated Mando, and wished him success in his new career path. CONSENT CALENDAR Item 2. Approval of Minutes - Regular meeting of January 13, 1994 Item 3. Authorization for Directors to leave the State of California prior to next meeting. Item 4. Approval of disbursement in the amount of $255,503.85 on Check Nos. 15044, through 15123; and Payroll Check Nos. 6620 through 6685; and two wires, one to MWDOC in the amount of $6,323.79 dated January 26, 1994, and one to ACWA-HPIT in the amount of $19.399.97 dated January 25, 1994. Item 5. Approval of Progress Payment No. 1 in the amount of $12,500 to the City of Yorba Linda for water facility improvements in the Lakeview Avenue Bridge. Item 6. Approval of Progress Payment No.5 in the amount of $16,500.14 and Change Order No. 3 in the amount of $12,582.51 and a time extension of 27 calendar days to David- Richards Electric, for the rehabilitation of Well No. 10, Job No. 9123. Item 7. Approval of Progress Payment No. 4 in the amount of $18,188.12 and Change Order No. 3 in the amount of $5,929.35 to Valverde Construction, Inc., for the construction of the Imperial Highway watermain crossings, Jobs No. 9124, 9125, and 9126. Page,. 3Q Q <.l January 27, 1994 Item 8. Deny application to present a late claim filed by the Law Offices of Arthur F. Ackerman on behalf of The Ohio Casualty Group. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 3-0 to approve the consent calendar. ACTION CALENDAR Item 9. Review schedule of major District activities for 1994, and set date for the Board of Directors Goals Setting Workshop. General Manager William J. Robertson presented the annual major activities calendar to the Board of Directors and discussed staff's recommendation to hold the annual Board of Directors Goals Setting Workshop prior to February 4, 1994. The Board of Directors decided to hold their Goals Setting Workshop on February 3, 1994, at 8:00 a.m. DISCUSSION CALENDAR Item 10. Status report on the District's response to the January 17, 1994 earthquake. General Manager William J. Robertson reported that crews responded to the earthquake pursuant to the District's emergency Plan. By 8:00 am, on the morning of the earthquake, only 3 1/2 hours after the 6.6 magnitude Northridge Earthquake took place, the District was able to report to the City of Yorba Linda and Orange County VEPO that the system was intact and no boil-water orders were necessary. This matter was for information only; no action was taken by the Board of Directors. GENERAL MANAGER'S REPORT Item H . General Manager's oral report and comments. General Manager William Robertson reported on the following items: 1. AMP Buy-Out. A committee comprised of Ron Kennedy, Don Owen and Bill Robertson met with Dick Balcerzak, Assistant General Manager-Operations at MWD. This was not a negotiating session, but a chance for MWD to hear concerns of agencies affected by the buy-out. HGL issues of concern to the District were discussed, and MWD agreed to address the committee concerns. 2. At a MWDOC Manager's Meeting, it was announced that MWD is considering an 8% rate increase which would take effect on July 1, 1994. 3. The Orange County Grand Jury is examining consolidation of water wholesale agencies. 4. State of California Department of Water Resources snow tests show this to be a very dry year thus far. 5. Well Number 7 is down and a new engine will be obtained for it. This will take a few months. 6. LAFCO/ISDOC: At their forthcoming joint meeting, they will adopt rules and regulations regarding election procedures relative to seating special district representatives on LAFCO. STANDING COMMITTEE REPORTS Item 12. An Executive-Administrative-Organizational Committee meeting was held Thursday, January 20, 1994, at 9:00 am. They discussed the Board Goals Workshop; Board Rules and Regulations; Director Expenses; and Form 470/490. Mr. Robertson also provided a status report on the establishment of a Citizens' Advisory Committee. Item 13. No Finance-Accounting Committee meeting was scheduled. Item 14. A Personnel-Risk Management Committee meeting was held on January 10, 1994. They discussed Risk Management; compensation policy; MSC compensation issues; a contract for the General Manager, the General Manager's education plan; and the General Manager's job description. Page-a 1~ _ _t" January 27, 1994 Item 15. A Planning-Engineering-Operations Committee meeting was scheduled for Friday, February 4, 1994, at a time to be determined. Item 16. The Public Information Committee met Friday, January 21, 1994, at 8:30 am.They discussed the upcoming February 12 District Facilities Tour, the Well 10 Dedication to be held on February 24; the forthcoming Water Quality Report; subject matter for the next Waterlines newsletter, providing guest editorials to the Yorba Linda Star on a regular basis; a Groundwater Protection informational program aimed at industrial and commercial District customers; presenting tours of District facilities for students and Brownie and Cub Scouts; a possible Water Conservation Conference; and Water Awareness Month Activities. INTERGOVERNMENTAL MEETINGS Item 17. Report on Yorba Linda City Council meeting, January 18, 1994 (Korn) Discussions took place on the most opportune times to hold closed sessions, and the public perceptions concerning closed sessions. Item 18. Report on Yorba Linda Planning Commission meeting, January 26 (Korn) No issues of concern to the District were discussed. Item 19. Report on MWDOC Regular meeting, January 19 (Fox) Director Fox did not attend. Item 20. Report on OCWD meeting, January 19 (Scanlin) This item was carried over to a future Board Meeting. BOARD MEMBER COMMENTS Director Korn reported on the District office's next door neighbor's concern that District vehicles are parked in the City street in front of his house. He asked that we try and accommodate the concerns of this neighbor. ITEMS FOR FUTURE CONSIDERATION There were no items for future consideration discussed. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION No closed session was held. ADJOURNMENT On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 3-0, at 11:11 a.m. to adjourn to a Board of Directors' Goals Workshop, Thursday, February 3, 1994 at 8:00 am., at the D' trict headquarters on Plumosa Drive. Manager/Secretary