HomeMy WebLinkAbout1994-04-14 - Board of Directors Meeting MinutesPage
April 14, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS' REGULAR MEETING
April 14, 1994
The April 14, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL.
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Michael J. Beverage
Sterling L. Fox
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Visitors Present:
James Prather, 18392 Vista Del Lago, Yorba Linda
Jim Howard, 18331 Vista Del Lago, Yorba Linda
CONSENT CALENDAR
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0
to approve the consent calendar, as follows:
Item 1. Approval of Minutes - Regular meeting of March 24, 1994.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Approval of disbursement in the amount of $152,900.69 on Check Nos. 15344,
15422, 15423, and 15512 through 15651; and Payroll of $87,177.50 on Check Nos. 6991
through 7059; and two wires to MWDOC, one in the amount of $106,117.40, dated April 12,
1994; and one in the amount of $3,039.63, dated April 26, 1994.
Item 4. Approval of Progress Payment No. 2 in the amount of $12,500 to the City of Yorba
Linda for water facility improvements in the Lakeview Avenue Bridge, Job No. 9218.
Item 5. Approval to authorize staff to advertise for public bids for installation of emissions
control equipment, Job No. 9402.
Item 6. Approval to authorize the President and Secretary to execute a Temporary Water Service
Agreement with D&R Manassero Farms for the property located at 18241 1/4 Bastanchury Road,
Job No. 9408.
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ACTION CALENDAR
Item 7. Correspondence and presentation by James Prather, 18392 Vista Del Lago, Yorba
Linda, and presentation by Jim Howard, 18331 Vista Del Lago, Yorba Linda, regarding connection
to the District's sewer system. Mr. Prather stated that he would like to connect to a public sewer
system. Since there is little neighborhood support for the District policy requiring extending a new
sewer main in Vista Del Lago, Mr. Prather requested a variance allowing him to connect to an
existing Richfield Sub Trunk sewer main behind his home.
Engineering Manager Charles Gray reported that this is technically feasible, but would require
approval by the District and the County. Moreover, this would establish a precedent allowing two
other unconnected homes on Vista Del Lago to connect to the Richfield Sub Trunk. Homeowners
on the north side of Vista Del Lago would then either have to extend the new facilities by
themselves or participate in a Buena Vista Avenue sewer main.
On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted
5-0, to grant a variance allowing James Prather to connect to the Richfield Sub Trunk located south
of his home; and directing staff to secure an easement in the lakebed area abutting the property lines
of the homes on the south side of Vista Del Lago, and investigate other options to serve properties
on the north side of Vista Del Lago.
President Scanlin declared a recess at 9:20. The Board meeting reconvened at 9:30.
Item 8. Consideration of a consultant agreement with ASL Consulting Engineers for
rehabilitation of Water Well Nos. 1, 5 and 12. Engineering Manager Charles Gray reported that the
Board of Directors authorized staff to solicit proposals from prequalified consultants for
rehabilitation of Well Nos. 1, 5 and 12. Staff rated each proposal and recommends ASL.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 5-
0 to authorize the President and Secretary to execute a consultant agreement with ASL Consulting
Engineers in an amount not to exceed $149,309 for design and construction management for
rehabilitation of Water Well Nos. 1, 5 and 12.
Item 9. Consideration of a consultant agreement with Robert Bain, William Frost & Associates
for engineering design, construction management and inspection services for replacement of the
Well No. 11 transmission pipeline. Engineering Manager Charles Gray reported that the Board of
Directors authorized staff to solicit proposals from prequalified consultants. Staff rated each
proposal and found all proposals meet the requirements contained within the RFP, and
recommends the low bidder.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to
authorize the President and Secretary to execute a consultant agreement with Robert Bain, William
Frost & Associates, in the amount of $29,950 for engineering design, construction management
and inspection services for replacement of the Well No. 11 transmission pipeline.
Item 10. Consideration of the Financial Statements for eight months ending February 28, 1994.
Business Manager Beverly Meza reported the Water Fund shows a net income of $872,513.16 for
the eight month period ending February 28, 1994. The Sewer Fund shows a net loss of
$36,115.54 for the same period. This loss is attributed to a decrease in interest earnings.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 5-0 to
approve Financial Statements for eight months ending February 28, 1994.
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April 14, 1994
Item U . Consideration of a resolution and agreement creating the Association of California
Water Agencies Health Benefits Authority. Executive Assistant to the General Manager Roger
Lubin reported that due to recent changes in California law, the ACWA Health Plan Insurance Trust
can no longer provide unique health benefit plans to its member agencies. However under a joint
powers agreement, they could continue to provide health benefits. The ACWA/HPIT trustees have
agreed to terminate the HPIT and establish the ACWA Health Benefits Authority, in its place.
Director Korn indicated that the structure of the ACWA Health Benefits Authority, with the
Executive Director of ACWA serving on the IiBA Board of Trustees, appeared to be a conflict of
interest, and asked that a letter be sent to the Health Benefits Authority protesting the composition
of their Board of Trustees.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 3-2,
on roll call, (Ayes: Beverage, Fox, Scanlin; Nays: Armstrong, Korn) to approve Resolution No.
94-05, and to authorize the President to sign the Agreement creating the ACWA Health Benefits
Authority.
Item 12. Report on participation in the Single Family Ultra Low-Flush Toilet Program.
Assistant Administrator Michael J. Robinson reported the Municipal Water District of Orange
County will implement a toilet retrofit program for residents of single family homes. The program
will be administered by MWDOC's contractor. The District will participate in the marketing of this
program.
This was an informational item. No action was required.
Item 13. Status report on the sale of the Allen-McColloch Pipeline to the Metropolitan Water
District of Southern California (MWD). General Manager William J. Robertson and Legal
Counsel Arthur G. Kidman reported on the status of negotiations, indicating MWD's agreement to
guarantee the District's HGL of 50 cps at 781 feet. They also agreed to allow wheeling of ground
water in Orange County at no charge, and no degradation of quality. MWD will also assume
responsibility for operations and maintenance of the pipeline and build the Flow Augmentation
Project.
The Board of Directors provided direction to staff to meet with MWDOC to negotiate on price
received from MWD.
GENERAL. MANAGER'S REPORT
Item 14. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. Citizen's Advisory Committee meeting, April 5, 1994
b. LAFCO meeting, April 6, 1994 presented by Executive Assistant to the General Manager
Roger Lubin.
c. Tax and Revenue Anticipation Notes presented by Business Manager Beverly Meza.
d. District Activities, announcing the District Facilities Tour scheduled for Saturday, May 14 at
8:30 a.m.
LEGAL COUNSEL'S REPORT
Item 15. Legal Counsel's oral report and comments. Mr. Kidman reported on:
a. Brown Act Amendments
b. New legislation
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April 14, 1994
STANDING COMMITTEE REPORTS
Item 16. A Finance-Accounting Committee was held March 21, at 9:00 a.m. They discussed the
MWDOC-MWD Financial Structure Committee meeting; financial aspects of the 1994 Five Year
Plan; the 1994-95 District budget; a year-to-date analysis of expenditures versus revenues was
made by General Manager William J. Robertson; Business Manager Beverly Meza reported the
District could earn $41,000 on a Tax and Revenue Anticipation note.
Item 17. A Planning-Engineering-Operations Committee meeting was scheduled for Friday,
April 15 at 2:00 p.m.
Item 18. A Personnel-Risk Management Committee was held March 21, at 3:00 p.m. Assistant
General Manager Michael Payne discussed claims pending against the District, Claims by the
District against others, and Worker's Compensation Claims. Executive Assistant to the General
Manger reported on an Early Retirement Incentive Program available through PERS. Mr. Payne
and Mr. Lubin left the meeting, and General Manager William J. Robertson discussed an
employment contract.
Item 19. A Public Information Committee was held March 18, at 8:00 a.m. They discussed an
Agreement with the City of Yorba Linda regarding conjunctive use of the District's Elk Mountain
Reservoir site; a Status report on Water Awareness Month activities; reviewed the draft 1993 Water
Quality Report; and Executive Assistant to the General Manager reported on the status of the search
for a consultant to undertake special public information projects.
INTERGOVERNMENTAL MEETINGS
Item 20. Report on MWDOC-MWD Financial Structure Study Committee, April 4 (Korn):
Director Korn mentioned that MWDOC is developing a work plan, and that the process is
beginning to accept more input from Committee members.
Item 21. Report on Report on Yorba Linda City Council meeting, April 5 (Korn): Director Korn
indicated that nothing of interest to the District transpired.
Item 22. Report on MWDOCIOCWD Joint Board Meeting, April 6 (Scanlin): Director Scanlin
reported they discussed the inland feeder system; the ultra low flow toilet program, pending
legislation, MWD's integrated resources plan, and MWD's revised cooperative storage plan.
Item 23. Report on WACO meeting, April 8, (Armstrong): Director Armstrong mentioned they
discussed: the water supply report, OCWD is asking the state for money to construct a pipeline for
reclaimed water which will be used for groundwater recharge, pending legislation, review of the
San Mateo Basin project in conjunction with Camp Pendleton, and a move to make LAFCO's
Special District representative associate members of the WACO Board.
Item 24. Report on Yorba Linda Planning Commission meeting, April 13 (Armstrong): Director
Scanlin indicated that nothing of interest to the District transpired.
Item 25. Report on MWD Board meeting, April 12 (Fox): Director Fox indicated they held a
public hearing on the 1994-95 standby charge, and voted to build their headquarters at Union
Station.
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April 14, 1994
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Korn seconded by Director Armstrong, the Board of Directors voted 5-0,
at 12:12/p.m. to adjourn to Thursday, April 28, 1994 at 8:30 a.m., at the District headquarters on
General Manager/Secretary