Loading...
HomeMy WebLinkAbout1994-04-28 - Board of Directors Meeting Minutes,Y Page April 28, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING April 28, 1994 The April 28, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors =sent at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Sterling L. Fox Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the consent calendar, as follows: Item 1. Approval of Minutes - Regular meeting of April 14, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $118,743.59 on Check Nos. 15511, 15618 through 15702; and Payroll of $174,259.07 on Check Nos. 7062 through 7201; and two wires; one to ACWA-HPIT in the amount of $19,834.42 dated April 27, 1994; and one to Bank of America in the amount of $1,768,087.68, dated April 28, 1994. Item 4. Approval of the Investment Portfolio Report for March 31, 1994 as presented Item 5. Approval of settlement of claim filed by Karen Ellison in the amount of $90. ACTION CALENDAR Item 6. Consideration of a one year agreement with Artistic Maintenance, Inc. for landscape maintenance at three District facilities. Assistant Administrator Michael J. Robinson reported that the District landscaping at the Main Office, Fairmont Reservoir and Elk Mountain Reservoir has always been maintained by Operations Department staff. Staff does not always have time, nor are they trained to maintain landscape in peak condition. Based on an RFP, bids were received from nine landscape contractors. Artistic Maintenance, Inc. submitted the low bid. The Board discussed the contract terms and bid differentials. Paged .4, p 1 April 29, 1994 On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0 to establish a one year agreement with Artistic Maintenance, Inc. to maintain landscape at three District facilities. Item 7. Status report on the sale of the Allen-McColloch Pipeline to the Metropolitan Water District of Southern California (MWD). General Manager William J. Robertson reported on the status of negotiations, indicating MWD's agreement to guarantee the District's HGL of 50 cps at 781 feet, at connection DI-02. MWD will not commit to build the Cleveland Tunnel. Issues about price, allocation of proceeds and whether MWD will purchase the pipe "as-is" or require AMP partners to pay a share of any subsequent repair costs remain to be resolved. The Board of Directors provided direction to staff to meet with MWDOC to negotiate on price received from MWD. President Scanlin declared a recess at 9:30. The Board meeting reconvened at 9:45 with all Board and staff members present. Mr. Kidman departed at the break. Item 8. Consideration of a nomination to fill a vacancy on the California Special Districts Association Board of Directors. General Manager William J. Robertson reported that there is a vacancy on the CSDA Board of Directors, and if this District is interested in nominating a Board member to fill the seat formerly held by Bill Hollingsworth staff needs direction to send a letter of interest to CSDA. Following discussion, the Board tabled the matter without action. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Distribution of Draft Five-Year Plan. Mike Payne, Assistant General Manager, distributed a draft of the 1994 Five Year Plan. Mr. Payne reported the Board will consider the Plan at the May 10, meeting. b. Report on Water Awareness Month activities. Mike Robinson, Assistant Administrator, reported on the Walk-for-Water and Bus Tour scheduled for May. In addition, Mr. Robinson reported the Yorba Linda Street Faire is scheduled for June 19, 1994. c. Report on CAC meeting of April 20, 1994. Mr. Robertson reported the Citizens Advisory Committee met and listened to a presentation by Lora Stovall regarding the District's Financial Master Plan. At the next CAC meeting, scheduled for May 10, the group will begin work on finalizing their review of facilities and financing options. d. Report on letter from Lagattuta & Duke Insurance Services. Mr. Robertson reported the letter from Mr. Lagattuta incorrectly stated the facts about ACWA's health insurance program. e. Report on District Activities. Mr. Robertson distributed the 1993 Water Quality report. LEGAL COUNSEL'S REPORT Item 10. Legal Counsel's oral report and comments. There was no report by General Counsel. Paget -_x April 28, 1994 STANDING COMMITTEE REPORTS Item U. An Executive-Administration Committee meeting was scheduled subject to the call of the General Manager and subject to compliance with the Brown Act. Item 12. A Finance-Accounting Committee was scheduled for Thursday, May 5, at 3:00 p.m. Item 13. A Planning-Engineering-Operations Committee meeting was held Friday, April 15 at 2:00 p.m. Attending were Paul Armstrong, Sterling Fox, William Robertson, Mike Payne, Ray Harsma and Chuck Gray. The Committee discussed the AMP Buyout and the Five Year Plan. Item 14. A Public Information Committee was scheduled for Wednesday, May 4, at 8:00 a.m. INTERGOVERNMENTAL MEETINGS Item 15. Report on SDWCA -Sacramento meeting. Director Korn reported on the SDWCA meeting. Item 16. Report on Yorba Linda City Council meeting. Director Korn reported that nothing of interest to the District was discussed at the April 20, City Council meeting. Item 17. Report on MWDOC regular Meeting. Director Korn reported on the April 20, MWDOC meeting. Item 17.a. Report on OCWD regular Meeting. Director Korn reported on the April 20, OCWD meeting. Item 18. Report on Yorba Linda Planning Commission meeting. Director Korn reported the Planning Commission meeting was canceled in observation of President Nixon's funeral. BOARD MEMBER COMMENTS Director's Armstrong and Scanlin reported on their attendance at the CSDA Spring Conference. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Korn seconded by Director Fox, the Board of Directors voted 5-0, at 10:45 a.m. to adjourn to Thursday, May 12, 1994 at 8:30 a.m., at the District headquarters on Plumosa Drive. The styf'f sho,wed-A $fdeo tape entitled Our Ever Growing Thirst. General Manager/Secretary