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HomeMy WebLinkAbout1994-05-12 - Board of Directors Meeting MinutesPaged May 12, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING May 12, 1994 The May 12, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Arthur C. Korn at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: Vice President Arthur C. Korn Paul R. Armstrong Sterling L. Fox Directors absent at Roll Call: President Carl T. Scanlin Michael J. Beverage Visitors Present: Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 3-0 to approve the consent calendar, as follows: Item 1. Approval of Minutes - Regular meeting of April 28, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $65,254.37 on Check Nos. 15617, 15705 through 15773; and Payroll of $87,432.43 on Check Nos. 7205 through 7274; and one wire to MWDOC in the amount of $140,720.90, dated May 12, 1994. Item 4. Approval of the terms and conditions for water service with S. C. Park Associates for the property located at the northwest corner of Mirage Street and Savi Ranch Parkway, Job No. 9412. Item 5. Approval to declare certain equipment and vehicles surplus and authorize staff to dispose of them in accordance with adopted procedures. Page-;W u,-r_ Cz May 12, 1994 ACTION CALENDAR Item 6. Consideration of a request for contribution by the Alliance for Radon Reduction. Assistant Administrator Michael J. Robinson reported the District received a request for a financial contribution to the Alliance for Radon Reduction, and noted that the 1993-94 District budget does not allocate funds for this purpose. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 3-0 to deny the Alliance for Radon Reduction's request. Item 7. Consideration of the 1994-95 Five Year Plan. Assistant General Manager Michael Payne presented the District's Five Year Plan to the Board of Directors, noting that costs of groundwater are projected to increase 28% and imported water is forecast to increase 7%. He also pointed out that nearly $13 million in capital improvement projects are identified in the Plan, along with revised staffing projections. Engineering Manager Charles Gray then reviewed capital projects in the Western Service Area, I.D.-1 and I.D.-2 in detail. Director Armstrong suggested that information on problem areas be added to the Plan. Vice-President Korn asked that a distinction be drawn between "improvements" and "replacements," along with a rationale for distinguishing between them. On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 3-0 to accept the Five Year Plan, with minor revisions. Vice-President Korn declared a recess at 9:22. The Board meeting reconvened at 9:29. Item 8. Consideration of the preliminary 1994-95 Annual Budget. General Manager William J. Robertson reported that staff has completed a preliminary 1994-95 budget. Summary pages for the Water Operating Fund, Sewer Operating Fund and individual departments were presented and discussed. Mr. Robertson indicated staff planned to make an oral presentation on the budget at the May 23 Board meeting. General Manager Robertson reviewed the major assumptions underlying the budget, highlighting those areas of expenditure which the Board has discretion over. The Board asked that their "department" be subsumed within the Administration Department's budget, and asked that this be referred to the Finance Committee for review with the General Manager. Because the next meeting will have all directors present, General Manager William J. Robertson indicated that he plans to take the budget to the Board of Directors for approval May 23. Since this matter was for information only, no action was taken by the Board of Directors. Vice-President Korn declared a recess at 10:30. The Board meeting reconvened at 10:35. GENERAL MANAGER'S REPORT Item 9. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Report on status of AMP sale, indicating he received a revised draft of the agreement, which he plans to take to the Executive Committee for review. Page.2MO ` May 12, 1994 b. Report on CAC meeting of May 10, 1994. Executive Assistant to the General Manager Roger Lubin reported that he facilitated the CAC meeting of May 10, noting that the Committee reached a consensus on their recommendations, which they will present to the Board of Directors' Executive Committee on June 1. c. Report on District Activities. The District Facilities Tour is scheduled for May 14, and is fully subscribed. LEGAL COUNSEL'S REPORT Item 10. Legal Counsel's oral report and comments. Mn Kidman indicated he had nothing to report. STANDING COMMITTEE REPORTS Item U. An Executive-Administration Committee meeting was scheduled for Monday, May 16 at 8:30 a.m. The Executive-Administration Committee will also meet with the Citizen's Advisory Committee Wednesday, June 1 at 6:30 p.m,. to hear their recommendations. Item 12. A Finance-Accounting Committee was held Thursday, May 5, 1994. Present were Arthur C. Korn, Michael Beverage, William J. Robertson and Michael Payne. They discussed the MWDOC/MWD Financial Structure Study Committee meeting; financial aspects of the Five Year Plan; and the 1994-95 Budget. Mn Payne departed the meeting prior to this discussion. Beverly Meza and Barbara Bower joined the meeting for discussion of the 1994-1995 budget. Item 13. A Finance-Accounting Committee will be scheduled on call. Item 14. A Planning-Engineering-Operations Committee meeting was not scheduled. Item 15. A Public Information Committee was held Wednesday, May 4, 1994. Present were Michael Beverage, Paul Armstrong, William J. Robertson, Roger Lubin and Michael J. Robinson. The committee discussed the prospects of retaining a public information consultant, with Mr. Lubin departing the meeting at the conclusion of this item; Water Awareness Month activities; SB 1666; consideration of going to an evening Board meeting; and a booth at the July 8-10 festival at Yorba Linda's new community center. INTERGOVERNMENTAL MEETINGS Item 16. Report on MWDOC/MWD Financial Structure Study Committee, April 29 (Korn): Vice-President Korn reported that there is pressure being exerted on the District to acquiesce to MWD's position regarding the sale of the Allen-McColloch Pipeline (AMP). Item 17. Report on SDWCA, May 6 (Korn): Reported that nothing of interest to the District transpired. Item 17. Report on MWDOC regular Meeting, April 20 (Korn): Reported that nothing of interest to the District transpired. Item 18. Report on Yorba Linda Planning City Council meeting, May 3 (Beverage): Mr. Beverage was absent, and no report was made. Page SM , t~_ C, May 12, 1994 Item 19. Report on OCWD/MWDOC joint Meeting, May 4 (Fox): Indicated that MWDOC Board member Wayne Clark expressed an interest in the District agreeing with MWD's position on the AMP sale. Item 20. Report on MWD Board Meeting May 10 (Fox): Reported that MWDOC Board member Ken Witt exerted some pressure to acquiesce to MWD's position regarding the sale of the Allen-McColloch Pipeline (AMP). MWD indicated they have acquired most of the property they need in the Domenigoni Valley, and can begin construction soon. Repairs to MWD Jensen Plant, stemming from the Northridge Quake, have been completed. Item 21. Report on Yorba Linda Planning Commission meeting May 11 (Fox): Kenneth J. Ryan was sworn in as a new commissioner. Nothing else of interest to the District was discussed. Item 22. Report on WACO meeting May 6 (Armstrong): Mr. Armstrong was unable to attend. Director Armstrong indicated that utility deregulation gives the District an opportunity to purchase power other than locally, from new sources. He suggested that a consortium of water agencies might be formed to explore this opportunity. He also mentioned that the ACWA Health Benefits Authority JPA will be formed, and its board will be comprised solely of elected directors of member agencies. Director Armstrong indicated he wanted to continue gathering neighborhood average use of water consumption information. Director Fox indicated that California reservoirs are, on average, 90% full. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Armstrong seconded by Director Fox, the Board of Directors voted 3-0, at 11:30 a.m. to adjourn to Monday, May 23, 1994 at 8:30 a.m., at the District headquarters on Plumosa Drive. The vi o tape sc-h 15&to be screened, entitled The Next Generation of Water was postponed. General