HomeMy WebLinkAbout1994-05-23 - Board of Directors Meeting Minutes3 c
Page 201
May 23, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS' ADJOURNED REGULAR MEETING
May 23, 1994
The May 23, 1994, Adjourned Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the
District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Sterling L. Fox
Directors absent at Roll Call:
Michael J. Beverage
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, General Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
Visitors Present:
William Wildman, 5782 Oak Meadow Drive, Yorba Linda
CONSENT CALENDAR
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0
to approve the following consent consent calendar items:
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Approval of disbursement in the amount of $105.099 on Check Nos. 15703, 15704,
and 15776 through 15840, and Payroll of $85,031.65 on Check Nos. 7275 through 7341; and one
wire to MWDOC in the amount of $2,756.28 dated 05/23/94 and one wire to ACWA/HPIT in the
amount of $19,413.55 dated 05/25/94.
Item 4. Approval to authorize staff to advertise for public bids for the rehabilitation of Well No.
7, Job No. 8919.
Item 5. Approval of final progress payment of $18,406.80 to E.W. Hansen, Inc., and approve
Change Order No. 4 in the amount of $9,768; authorize staff to file a Notice of Completion and
release the Labor and Material Bond and the balance of the 10 % retention totaling $7,463.25, 35
days after the Notice of Completion has been recorded if no liens have been filed; and release the
Faithful Performance Bond in one year if no defects have been found for construction of Water
Facility Improvements in Lakeview Avenue, Job No. 9218.
Item 6. Approval to authorize the General Manager to extend the EAP contract through
February 28, 1995.
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May 23, 1994
Item 8. Approval of the District's 194-95 Five Year Plan - continued from Board of Director's
meeting of May 12, 1994.
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 3-0-
1, with President Scanlin abstaining, to approve the following consent calendar item:
Item 1. Approval of Minutes - Regular meeting of May 12, 1994.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4-
0 to approve the following consent calendar item:
Item 7. Reject and refer the claim filed by William and Dona Wildman to Joint Powers
Insurance Authority. Mr. Wildman described the sewer blockage and subsequent backup into his
house. Mr. Wildman left the meeting at the conclusion of this item.
ACTION CALENDAR
Item 9. Consideration of of the District's 1994-95 budget. General Manager William J.
Robertson stated that this year's budget, to the extent possible, was built on a unit-times-rate
philosophy. He also reported that no rate increase is required to balance this budget, although
variable operating expenses primarily water and power costs increased nearly $1 million.
Each department head presented their budgets highlighting changes in costs for the forthcoming
year. In concluding, General Manager Robertson stated that staff recommended adoption of the
budget
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 4-0
on a roll call to adopt Resolution Nos. 94-06, adopting the 1994-95 Annual Budget and rescinding
Resolution 93-15; 94-08 adopting the appropriations limit for fiscal year 1994-95; 94-09 adopting
fiscal 1994-95 debt service requirements for Waterworks - Election 1959 Series "A" and Series
"B" General Obligation Bonds; 94-10 adopting fiscal 1994-95 debt service requirements for
Improvement District No. 1 Series "A" and "B" General Obligation Bonds; and 94-11 adopting
fiscal 1994-95 debt service requirements for Improvement District No. 2 Series "A," 1987
refunding, and Series "C" General Obligation Bonds.
On a motion by Director Fox, seconded by Director Scanlin, the Board of Directors voted 3-1 on
a roll call (Ayes: Scanlin, Armstrong, Fox; Nay: Korn) to adopt Resolution No. 94-07 approving
the number of Authorized Positions for fiscal year 1994-95 and rescinding Resolution 93-15.
President Scanlin declared a recess at 9:58. The Board meeting reconvened at 10:05. Ray Harsma
left the meeting at the break.
Item 10. Status report on the sale of the Allen-McColloch Pipeline (AMP) to Metropolitan Water
District of Southern California (Met). General Manager William J. Robertson reported that the
process of negotiating an agreement to sell the pipeline to Met continues to move forward,
indicating that three agreements are needed to complete the sale. They include a sale agreement, a
administrative agreement and a participant's agreement. Mr. Robertson summarized the concepts
of AMP under MWDOC, and under Met ownership. The Board provided direction and guidance
to the General Manager for subsequent negotiations.
President Scanlin declared a recess at 11:28. The Board meeting reconvened at 11:34
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May 23, 1994
Item U . Consideration of consulting agreement with Wildan Associates for engineering design
and construction management services to construct a well waste water discharge system.
Engineering Manager Charles Gray reported that staff solicited proposals from the District's
prequalified consultants for engineering services to design a well waste water discharge piping
system. Based on a review of proposals, staff recommended the Board approve an agreement with
Wildan Associates in the amount of $41,000.
No vote was taken. The Board of Directors tabled this item, requesting staff to analyze the use of
Well No. 1 l's transmission main as part of the waste discharge piping system. Staff will return
this item for Board consideration at a later date.
Item 12. Consideration of a date for the Annual Board of Directors tour of the District.
Engineering Manager Charles Gray asked that the Board choose a date for their annual tour of
District facilities. The Board of Directors selected June 14, at 8:30 a.m.
Item 13. Consideration of a request for proposal for public information services. Executive
Assistant to the General Manager Roger Lubin reported staff met with five consulting firms who
each provided suggestions regarding the District's public information services. Based on that
input, staff developed an RFP to secure services designed to meet the District's public information
goals as outlined at the Board's Goals Workshop.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0
to issue a Request for Proposals for a Public Information Consultant.
Item 14. Consideration of action filling out the "Transmittal of Election Information" form for
the 1994 general election. General Manager William J. Robertson reported it is necessary to
complete the Transmittal of Election Information forms and return them to the Registrar of Voters
office by July 6, 1994.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted
4-0 authorizing the Secretary to complete and file the Transmittal of Election Information form as
follows: Directors up for election are Carl T. Scanlin, Paul R. Armstrong and Sterling Fox; that
the District will not pay for candidate Statements of Qualification; and, the Statement of
Qualifications are limited to 200 words.
Item 15. Consideration to increase dues payments to ACWA and the Southern California Water
Committee. General Manager William J. Robertson reported that ACWA submitted a revised
billing for their annual membership dues, based on expenses contained in the State Controllers
Report, and the SCWC submitted a request for $250, while the District's budget contained $100
for that group.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 4-0
to table these requests to a future meeting.
GENERAL MANAGER'S REPORT
Item 16. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. MWDOC's student poster contest, and displayed poster made by Yorba Linda Water District
service area students in the Board room.
b. Report on District Activities. Mr.Robertson indicated he had nothing to report.
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May 23, 1994
LEGAL COUNSEL'S REPORT
Item 17. Legal Counsel's oral report and comments. Mr. Kidman indicated that AB 2673
(Cortese) which would coordinate planning between land use and water was still alive and that
ACWA had taken no position on it. He indicated that cities oppose this bill, but it was sponsored
on behalf of East Bay Municipal Utility District.
COMMITTEE REPORTS
Item 18. AMP Ad-hoc Committee met May 16. Items to be reported were covered in Item 10:
Status Report on the Sale of Allen-McColloch Pipeline to Met.
Item 19. A meeting to discuss the second draft of the sale agreement will be scheduled on an on-
call basis.
Item 20. An Executive-Administration Committee meeting was scheduled for Wednesday, June
1, 1994, at 6:30 p.m., to receive recommendations form the Citizen's Advisory Committee
regarding the District's Capital Improvements planned for the Western Service Area.
Item 21. A Finance-Accounting Committee was anticipated, but will not be scheduled since the
1994-95 budget was approved earlier today.
Item 22. A Planning-Engineering-Operations Committee meeting was scheduled for Thursday,
June 2, 1994 at 9:00 a.m.
INTERGOVERNMENTAL MEETINGS
Item 23. Report on Yorba Linda City Council meeting, May 3 (Beverage continued from
Board of Directors meeting of May 12, 1994): Mr. Beverage was absent, and no report was made.
Item 24. Report on Yorba Linda City Council meeting, May 17 (Armstrong): Reported that
nothing of interest to the District transpired.
Item 25. Report on MWDOC regular Meeting, May 18 (Fox): Reported that the Grand Jury's
report on water district consolidations will be published July 1, 1994.
Item 26. Report on OCWD Meeting, May 18 (Armstrong): Indicated that the OCWD study
group's findings on a potential reorganization would be of interest to the District.
Item 27. Report on Integrated Resources Plan Workshop - Temecula, May 20 (Armstrong, Fox)
Reported the group was well attended, and they broke down into small groups to develop an
agenda for consideration by Met as they build their Integrated Resources Plan.
BOARD MEMBER COMMENTSIITEMS FOR FUTURE CONSIDERATION
No items were brought forth for future consideration.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Korn seconded by Director Fox, the Board of Directors voted 4-0, at
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May 23, 1994
12:44 p.m. to adjourn to Thursday, June 9, 1994 at 8:30 a.m., at the District headquarters on
Plumosa Drive.
The vic o tapescpeduled to be screened, entitled The Next Generation of Water. was postponed.
General Manager/Secretary