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HomeMy WebLinkAbout1994-06-09 - Board of Directors Meeting MinutesPage June 9, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING June 9, 1994 The June 9, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL. Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Directors absent at Roll Call: Sterling L. Fox Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Visitors Present: Lauren Carlson, water conservation poster contest winner from Fairmont Elementary School, and her parents, Mr. & Mrs. Meyerhoff. Stan Sprague, General Manager, Municipal Water District of Orange County. Karl Seckel, Assistant General Manager, Municipal Water District of Orange County. SPECIAL RECOGNITION BY THE BOARD Item 1. Presentation of Award of Merit to Lauren Carlson of Fairmont Elementary School in recognition of her outstanding water conservation poster. Lauren Carlson and her parents left the meeting at the conclusion of this item. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the following consent consent calendar items: Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of disbursement in the amount of $79,632.62 on Check Nos. 15843 through 15917 and Payroll of $86,576.60 on Check Nos. 7349 through 7417; and one wire to MWDOC in the amount of $204,727.60 dated 06/09/94. Item 5. Acceptance of the Investment Portfolio Report for April 30, 1994, as presented. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 3-0- 1 to approve the following consent consent calendar item: Item 2. Approval of Minutes, adjourned Regular meeting of May 23, 1994. Page June 9, 1994 ACTION CALENDAR Item 6. Status report on the sale of the Allen-McColloch Pipeline (AMP) to Metropolitan Water District of Southern California (Met). General Manager William J. Robertson introduced Stan Sprague, General Manager of the Municipal Water District of Orange County and Karl Seckel, Assistant General Manager of MWDOC, who addressed the Board and summarized YLWD's concerns about MWDOC's proposed sale of AMP to Met. Mr. Sprague asked the Board of Directors to approve the deal in concept, indicating that this item is on the agenda for Met's next Board meeting. If approved, Met's Board will be giving their General Manager authority to enter into an agreement. Director Korn indicated that he wanted to see the deal modified to allow the District to enforce the HGL guarantee directly with Met, rather than indirectly, through MWDOC. Mr. Sprague indicated that he did not believe Met would agree to this. President Scanlin asked that this item be placed on next meeting's agenda as an action item. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 4-0 to make this an action item today, since they just learned that this item is on Met's agenda for their next meeting. On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 2-2 on conceptual approval of the deal governing the sale of AMP to Met. Mr. Sprague and Mr. Seckel left the meeting at the conclusion of this item. President Scanlin declared a recess at 9:56. The Board meeting reconvened at 10:02. Item 7. Consideration of consulting agreement with Wildan Associates for engineering design and construction management services to construct a well waste water discharge system - continued from the Board of Directors meeting of May 23, 1994. At that meeting Engineering Manager Charles Gray reported staff solicited proposals from the District's prequalified consultants for engineering services to design a well waste water discharge piping system. Staff then recommended the Board approve an agreement with Wildan Associates in the amount of $41,000. On May 23, the Board deferred action on the waste water discharge system, and asked staff for information on the use of the abandoned transmission main for Well No. 11. Staff requested a review by ASL Consulting Engineers of costs and operational considerations of a gravity design versus the use of the abandoned transmission main for Well No. 11. Due to lower costs and surface run-off considerations, staff recommends proceeding with the gravity design using the proposals previously submitted. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize the General Manager to execute a consultant agreement with Wildan Associates for engineering design and construction management services to construct a well waste water discharge system. Item 8. Consideration of amendment to the consultant agreement with ASL Consulting Engineers for rehabilitation of Water Well Nos. 1, 5, and 12. Engineering Manager Charles Gray reported three issues surfaced since approving the consulting agreement. They are: the need for a Richfield Plant site survey, a chlorine Risk Management and Prevention Program, and construction managementlinspection of Well No. 7. Page.. June 9, 1994 On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to approve an amendment to the consultant agreement with ASL Consulting Engineers, in the amount of $42,777 for a design and inspection cost of $192,086 for Well Nos. 1, 5, 7 and 12. Item 9. Consideration of Financial Statement for nine months ending March 31, 1994. Business Manager Beverly Meza reported the water fund showed a net income of $874,527 and the sewer fund showed a loss of $10,040 for the nine months ended March 31, 1994. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to accept the financial statements for the nine month period ended March 31, 1994. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. MWDOC's Landscape Award Brunch, June 11. Directors Armstrong and Scanlin indicated they will attend. b. Report on Main Street Arts & Crafts Fair, June 12. The District will have an informational booth, staffed by District employees. c. Report on Board's District Facilities Tour, June 14. The Board of Directors will tour areas slated for renovation at Plant 1. d. Report on Campaign Statements and Filing Deadline. These statements are due July 31. e. Report on District Activities. Mr. Robertson indicated he provided a copy of the Grand Jury's report on consolidation of special districts to each Director. LEGAL COUNSEL'S REPORT Item 11. Legal Counsel's oral report and comments. Mr. Kidman indicated that the Gotch bill eliminated the requirement to have an election if a special district is to be dissolved. This provision, which he recently became aware of, would allow the Local Agency Formation Commission to order consolidation of special districts without an election. COMMITTEE REPORTS Item 12. The Executive-Administration Committee meeting met Wednesday, June 1, 1994, at 6:35 p.m., to receive recommendations from the Citizen's Advisory Committee (CAC) regarding the District's Capital Improvements planned for the Western Service Area. Present were Citizen's Advisory Committee members Bill Baird, Joann Clark, Phil Paxton, John Summerfield, Richard `buga, Roger West, and Crystal Zomes. Staff present were William J. Robertson, Charles Gray, Roger Lubin, and Michael J. Robinson. Directors Korn and Scanlin discussed the CAC recommendations, then referred this item to the Public Information Committee, to get the CAC recommendations into the newspaper. Item 13. A Planning-Engineering-Operations Committee meeting was held Thursday, June 2, 1994 at 9:00 a.m. Present were Paul Armstrong, Sterling Fox, William J. Robertson, Ray Harsma, and Charles Gray. They discussed the Richfield Plant Master Plan, Well Nos. 16 and 17, Well Waste Water Discharge Piping System, and a consultant agreement for Wells. 1,5,7, and 12. Page AM. June 9, 1994 AL MEETI Item 14. Report on ACWA Spring Conference, May 25 - 27 (Armstrong, Scanlin): Director Armstrong reported that in the session dealing with the effects of the Northridge Earthquake, he learned that the Los Angeles Department of Water and Power (DWP) suffered 1,300 main breaks. DWP reported they learned not to try to accomplish repairs too soon, before surveying the entire area and understanding the magnitude of their problems. Director Scanlin reported on the State and Federal roles in the Delta, and on a session entitled Colorado River Quagmire-Any Solutions? The speaker's opinion is that we are reacting and not proactive in the area, and if various states cannot agree then the Federal government is likely to impose solutions. Item 15. Report on Yorba Linda Planning Commission meeting, May 25 (Korn): Nothing of interest to the District transpired. Mr. Kidman left the meeting at the conclusion of this item, at 11:20 a.m. Item 16. Report on OCWD/MWDOC joint Meeting, June 1 (Scanlin): The Grand Jury report on special district consolidation was reviewed. They also discussed the Integrated Resources Plan. Item 17. Report on WACO Meeting, June 3 (Armstrong): A paper entitled Proposed Procedures for Processing Special District Consolidation was distributed to attendees for comment. The water supply report was issued. Attendees heard a presentation about the Integrated Resources Plan. Item 18. Report on Yorba Linda City Council meeting, June 7 (Beverage): A group of radio controlled model airplane devotees is looking for a place to fly their planes. They indicated they carry $7 million in liability insurance. Director Beverage raised the question of whether the top of one of our reservoir sites would be appropriated for their use. BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION Director Armstrong asked staff to report on whether they plan to reduce the costs of agricultural water. Director Scanlin indicated he mentioned the issue of belated dues to Stan Sprague at the ACWA conference, and also to Jack Hall who said he'd bring the issue up to the ACWA Board. Staff was asked to produce a position paper outlining our problems with their late billing procedures. Director Korn indicated he felt the dues were too high for the benefits received. Director Beverage indicated he spoke personally with a resident who commented to the City Council about his water bill. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. Page 2W k t7 June 9, 1994 ADJOURNMENT On a motion by Director Beverage seconded by Director Scanlin, the Board of Directors voted 4-0, at 12:03 p.m. to adjourn to Tuesday, June 14, 1994 at 8:30 a.m., at the District headquarters on Plumosa Drive. PRESENTATION A video tape presentation was postponed.