HomeMy WebLinkAbout1994-07-14 - Board of Directors Meeting MinutesPage:- - -S
July 14, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS' REGULAR MEETING
July 149 1994
The July 14, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Michael J. Beverage
Directors absent at Roll Call:
Sterling L. Fox
Staff present:
William J. Robertson, Secretary/General Manager
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Robin Katz, Customer Service Supervisor
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
John Townsel, Asst. Operations Superintendent
SPECIAL RECOGNITION BY THE BOARD
Item 1. Introduction of new employee, John Townsel, Assistant Operations Superintendent.
Ray Harsma, Operations Superintendent introduced John Townsel, who began work July 11, as
Assistant Operations Superintendent.
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0
to approve the following consent calendar items:
Item 3. Authorization for the Directors to leave the State of California prior to next meeting.
Item 4. Approval of disbursement in the amount of $215,366.99 on Check Nos. 16008
through 16109 and Payroll of $170,899.53 on Check Nos. 7420 through 7555; and one wire to
MWDOC in the amount of $173,604 dated 07/13/94.
Item 5. Acceptance of the Investment Portfolio Report for May 31, 1994, as presented.
Item 6. Approval of Progress Payment No. 3 in the amount of $25,000 to the City of Yorba
Linda for water facility improvements in the Lakeview Avenue Bridge, Job 9218.
Item 7. Approval of the Terms and Conditions for Water Service with Upper K-Shapell Joint
Venture, located at the southeast corner of Yorba Linda Boulevard and Village Center Drive, for
Tract No. 13915, Job No. 9419 and Tract No. 14939, Job No. 9420.
Item S. Authorization to advertise for bids for two 1/2 top pickup trucks, one light duty pickup
truck and one sedan.
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July 14, 1994
Item 9. Approval of a settlement of damage claim filed by Horowitz Management, Inc. in the
amount of $1,052.37.
Item 10. Approval of settlement of a damage claim filed by Jack P. McGrath in the amount of
$208.22.
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 3-0-1
to approve the following consent calendar item:
Item 2. Approval of Minutes, Regular meeting of June 23, 1994.
ACTION CALENDAR
Item 11 . Consideration of Progress Payment No. 1 for San Antonio Road Transmission Main,
Job No. 9301. Engineering Manager Charles Gray reported that during testing of the new
construction, a leak was discovered in the existing pipeline, which crosses under Southern
California Edison's two, 36-inch high pressure gas lines. Staff will review this matter with the
Planning-Engineering-Operations Committee and present a recommendation to the Board of
Directors at a later date.
Difficulties during construction and a two week investigation of problems within the Gas Company
easement caused a delay in this project. Staff has reviewed the progress payment request and
recommends Board of Directors approval of Progress Payment No. 1 in the amount of $41,850.
On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4-0
to approve Progress payment No. 1 to the B.K. Baker Company in the amount of $41,850.
Item 12. Consideration of a Records Management Program. Secretary to the General manager
Barbara Bower reported that Government Code sections 60200 - 60203 establish guidelines for
retaining and destroying public records. While a District Administrative Checkpoint covers records
retention and destruction, a comprehensive program to protect vital records such as minutes,
resolutions, ordinances and contracts; a retention schedule for maintaining and copying records;
and a plan to manage active and inactive records in micro-film or optical disk media is needed.
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0
to authorize staff to solicit proposals for a Records Management Consultant, in accordance with the
scope of this program as identified in the Board's Goals Workshop, the Five Year Plan and annual
Budget.
GENERAL MANAGER'S REPORT
Item 13. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. Report on District Activities. Noted the change in date and location of the District's annual
picnic to September 24, 1994, at Carbon Canyon Park.
b. Allen-McColloch Pipeline. Indicated he intends to bring the Allen-McColloch Pipeline sale
documents to the Board at the first meeting in September
COMMITTEE REPORTS
Item 14. Personnel-Risk Management Committee (Fox/Scanlin): The Committee met June 29,
1994 at 3:00 p.m. at District Headquarters. Attending were Directors Scanlin and Fox, and staff
members Robertson and Payne. They discussed the status of claims filed against the district; status
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July 14, 1994
of liability claims pending against the District; status of claims filed by the District against others;
and worker's compensation claims. Mr. Payne reported on Safety Committee activities during the
last quarter. He left the meeting at the conclusion of this item.
Mr. Robertson distributed a draft General Manager's employment contract. The committee
suggested that it be reviewed by David Larsen at Rutan & Tucker.
Item 15. Finance-Accounting Committee ( Korn/Beverage):This Committee met at 8:40 a.m. on
July 1, 1994 at District Headquarters. Present were directors Korn and Beverage, and staff
members Robertson, Gray and Meza.
Engineering Manager Gray presented a report on development fees and customer service fees,
indicating that changes were made to reflect higher labor costs. Mr. Gray departed the meeting at
this point.
Business Manager Meza facilitated a discussion of Metropolitan Water District's Interim
Agricultural Water Program, and presented a report on ACWA dues. She indicated ACWA
accepted the District's suggested method of calculating dues.
General Manager Robertson reported that data shows the Sewer Maintenance Charge should
increase by $1.00 per connection to replace the Sewer Operating Fund drawdown and achieve a
25% reserve.
Mr. Robertson also reviewed a proposal to allocate the Oriente/Danita Lane Sewer Maintenance
Assessment District to the Capital Improvement Fund.
Item 16. Public Information Committee (Beverage/Armstrong): A meeting was scheduled for
Wednesday, July 20, at 8:30 a.m.
Item 17. Ad-Hoc Committee (Kom/Fox): Meetings were scheduled for Thursday, July 14, at
the conclusion of the Board meeting, and Monday, July 18, at 8:30 a.m.
INTERGOVERNMENTAL MEETINGS
Item 18. Report on Yorba Linda Planning Commission meeting, June 29 (Korn): No business
of interest to the District took place.
Item 19. Report on ISDOC Meeting, June 30 (Fox): This report was continued.
Item 20. Report on WACO Meeting, July 1 (Armstrong): Mary Jane Forster confirmed to State
of California Water Resources Control Board. The Orange County Grand Jury foreman presented
an overview of their study of special districts. WACO's July Water Supply Report distributed to
attendees. WACO's Position Paper on bills in the state legislature was distributed.
Item 21. Report on Yorba Linda City Council meeting, July 5 (Armstrong): No business of
interest to the District took place.
Item 22. Report on OCWD/MWDOC/Coastal Joint meeting, July 6 (Scanlin): Coastal Municipal
Water District will be joining this group on a quarterly basis. Wes Bannister commented that the
IRP has not examined desalination as an economically feasible plan.
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July 14, 1994
Item 23. Report on MWD Board meeting, July 12 (Fox): Unattended meeting.
Item 24. Report on Yorba Linda Planning Commission meeting, July 13 (Armstrong):
Unattended meeting.
BOARD MEMBER COMMENTSATEMS FOR FUTURE CONSIDERATION
In response to a question from Director Scanlin, General Manager Robertson indicated staff was
working on the 2010 Partnership survey.
Director Beverage indicated an interest in night meetings of the Board of Directors; however,
Directors Armstrong, Korn and Scanlin said they were not interested in regular night meetings,
except as needed, when the public requests them. No instructions were issued to staff to pursue
night meetings.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Beverage seconded by Director Scanlin, the Board of Directors voted 4-0,
at 9:20 a.m. to adjourn to Thursday, July 28, 1994 at 8:30 a.m., at the District headquarters on
General Manager/Secretary