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Home My WebLink About1994-08-25 - Board of Directors Meeting MinutesPage 2M > August 25, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING August 25, 1994 The August 25, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, ROLL CALL Directors present at Roll Call: President Carl T. Scanlin Vice President Arthur C. Kom Michael J. Beverage Sterling L. Fox Directors absent at Roll Call: Paul R. Armstrong Yorba Linda. Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Barbara Bower, Secretary to the General Manager Michael Payne, Assistant General Manager Michael J. Robinson, Assistant Administrator Yury Zaslavsky, Assistant Engineering Manager CONSENT CALENDAR On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to approve the consent calendar. Item 1. Approval of the minutes for the regular meeting of August 11, 1994. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $94,668.81 on Check Nos. 16287 through 16351; and $89,781.07 for Payroll 16 on Check Nos. 7706 through 7776; and one wires to ACWA/HPTT in the amount of $19,367.47 dated 08/26/94. Item 4. Acceptance of the Preliminary Investment Portfolio Report for June 30, 1994. J!UBLIC HEARING CALENDAR Item 5. Consideration of Resolutions adopting the Sewer Maintenance Charge for Fiscal Year 1994-95. President Carl Scanlin opened the public hearing at 8:35 a.m. William J. Robertson Secretary/General Manager provided proof of public hearing notice. Mr. Robertson reported that the District's Sewer Maintenance Charges are used to recover sewer maintenance and repair expenses, and are imposed on all connections to the District's collection system. He indicated that $549,023 is expenditures for operations are scheduled for 1994-95, and a total of $615,261 in revenues -are anticipated, and a $66,238 sewer operating fund balance is planned. This was reviewed by the Finance Committee at their July 1, 1994 meeting. Page=i~"' ...T August 25, 1994 Staff recommended that the annual $24 Sewer maintenance Charge be retained, and that the Board of Directors complete the three year phase-in programs to adjust the Commercial Sewer Maintenance Charge to $1.70 per 1,000 cubic feet of water consumption for water use above 2.200 cubic feet per month; and the Alternative Sewer Maintenance Charge to $1.85 per 1,000 cubic feet for all measured sewer use greater than 1,100 cubic feet per month where 100% of the sewage is metered. There was no testimony from the public. President Scanlin closed the public hearing at 8:40 a.m. On a motion by Director Beverage, seconded by President Scanlin, the Board of Directors voted 4- 0 on a roll call vote, to accept the Sewer Maintenance Charge Report for Fiscal Year 1994-95, and adopt Resolution No. 94-12 adopting Sewer Maintenance Charges for fiscal 1994-95, rescinding Resolution No. 93-20 and Resolution No. 94-13 Adopting Locke Ranch Sewer Assessments, and rescinding resolution No. 93-21. Item 6. Consideration of Resolutions adopting Water and Sewer Development and Customer Service Fees for Fiscal 1994-95. President Carl Scanlin opened the public hearing at 8:45 a.m. Secretary William J. Robertson provided proof of public hearing notice. General Manager William J. Robertson reported staff examined the current fee structure and determined that costs are not covered by the current fee structure. The proposed fee structure projects $21,000 in water development fees, $9,300 in sewer development fees, and $43,700 in customer service fees, which will cover the District's costs of providing development and related customer service activities. There was no testimony from the public. President Scanlin closed the public hearing at 8:50 a.m. On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 on a roll call vote, to accept the Water and Sewer Development, and Customer Service Fee report for Fiscal Year 1994-95 and adopt Resolution No. 94-14, Water Development and Processing Fees, rescinding resolution 93-26 and adopting Resolution 94-15, Sewer Development and Processing Fees, and rescinding Resolution 93-27. ACTION CALENDAR Item 7. Consideration of action to adopt Resolution No. 94-16 which adopts policy regarding the transfer of funds via the Federal Wire System, and rescinding Resolution No. 92-17. General Manager William J. Robertson reported this resolution authorizes staff to establish a new checking account which will implement a system to electronically deposit payroll into an employee's bank account. This matter was discussed with the Finance Committee at their August, 1994 meeting. On a motion by Director Beverage, seconded by President Scanlin, the Board of Directors voted 4- 0 on a roll call vote, to adopt Resolution No. 94-16, adopting policy regarding the transfer of funds via the Federal wire System and rescinding Resolution No. 92-17. Item 8. Consideration of consulting agreement for public information services. Assistant Administrator Michael Robinson reported that the Public Information Committee reviewed proposals from five firms responding to the District's RFP for public information services. Two firms were interviewed, the Committee recommended entering into an agreement with Laer Pearce and Associates. Page 4= `1' --1-- -k August 25, 1994 On a motion by Director Fox, seconded by President Scanlin, the Board of Directors voted 4-0 to authorize the President and Secretary to execute an agreement with Laer Pearce and Associates in an amount not to exceed $54,000. Item 9. Consideration of Association of California Water Agencies (ACWA) 1994 revised membership dues. General Manager William J. Robertson reported that the Board of Directors tabled action on the ACWA revised dues calculations. Staff found a technical problem with the method used by ACWA to calculate dues. ACWA then agreed to reduce the District's annual membership dues from $6,221 to $ 5,328 per year. This matter was reviewed at the July 1, 1994 Finance Committee meeting. Director Kom requested that the Board approve the revised dues without taking the extra amount from the Unappropriated Capital Fund. On a motion by Director Korn, seconded by Director Fox, the Board of Directors voted 4-0 to approve the ACWA 1994 revised membership dues in the amount of $5,328. GENERAL MANAGER'S REPORT Item 10. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. August 20 Bus Tour of District facilities. Mr. Robinson reported on the tour b. Report on District Activities. Mr. Robertson requested that Directors review the CSDA and CRWUA conference registration packets and return them to Barbara Bower ASAP. LEGAL COUNSEL'S REPORT a. Oral report on AB 1542 Special District record keeping and public disclosure. Mr. Kidman reported on AB 1542 and that the District on-going practice to publish the voucher "Billboard" satisfies the law's new public notice requirements. b. Biennial review of Conflict of Interest Code. Mr. Kidman reported the District's biennial review of the Conflict of Interest Code must be completed prior to October 1994. COMMITTEE REPORTS Item 12. Executive-Administration Committee (Scanlin/Korn): The Committee met August 16, 1994 at 8:30 a.m. Present were Directors Scanlin and Korn, along with staff members William J. Robertson, Beverly Meza and Charles Gray. The Committee discussed Director expenses for the first six months of calendar year 1994, and they reviewed and discussed policies for the extension of sewer pipelines. Item 13. A Personnel-Risk Management Committee was scheduled for Wednesday, August 31 at 8:30 a.m. Item 14. A Finance-Accounting Committee meeting was scheduled for Tuesday, August 30, at 8:30 a.m. Page LL .e. August 25, 1994 Item 15. Public Information Committee (Beverage/Armstrong): The Committee met August 15, 1994 at 1:30 a.m. attending were Directors Beverage and Scanlin and staff members William J. Robertson, Michael Robinson and Roger Lubin. Executive Assistant to the General Manager Roger Lubin indicated that Laer Pearce and Associates and Olson Communications will make presentations to the Committee in response to the District's selection process for a public information consultant. The Committee also reviewed correspondence in response to a customer complaint, and discussed a report on Partnership 2010/Rose Institute Study regarding special districts. Item 16 An AMP Ad-hoc Committee meeting was scheduled for Thursday, September 1 at 1:30 p.m. Director Scanlin declared a recess at 9:23 a.m. The meeting reconvened at 9:30 a.m. INTERGOVERNMENTAL MEETINGS Item 17. Report on Workers' Compensation Finance Committee, August 15. Director Kom attended the meeting and reported the District needs to maintain vigilance concerning the Authorities reserve accumulations. Item 18. Report on MWDOC regular meeting, August 17. Director Fox attended the meeting and reported that MWDOC scheduled a public hearing for late September regarding a buy-in charge for connections to the AMP, after it's sold to MWD, for those agencies who were not original partners in the pipe. Item 19. Report on OCWD meeting, August 17. President Scanlin attended and reported that OCWD took action to impose a late charge penalty on the Yorba Linda Water District and three other groundwater producers. Following a lengthy discussion and on a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0 to add an item to the Agenda for the purpose of providing direction to staff concerning Orange County Water District Replenishment Assessment Late Penalty. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to strenuously object to Orange County Water District's Replenishment Assessment Late Penalty, and authorize staff (including Legal Counsel) to seek resolution of this problem, and refer oversight of this matter to the Executive Committee. The Board also stressed that if the penalty must be paid prior to September 1, to avoid further late penalties, then payment was to go into a separate, interest bearing, account until this matter is fully reconciled. Item 20. Report on MWD meeting, August 19. Director Fox attended and reported that MWD took action on tax rates for the upcoming fiscal year. Item 21. Report on Yorba Linda Planning Commission meeting, August 24. Director Kom attended and reported that Commission adjourned until August 31, for discussion of the Shell Development. There were no Board member comments. Page -AM 3 3S August 25, 1994 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motion by Director Fox seconded by Director Beverage, the Board of Directors voted 4-0, at 10:47 a.m. to adjourn to Thursday, September 8, 1994 at 8:30 a.m., at the District headquarters on Plumosa Drive. The staff showed a vi4eo tape entitled Flowmaster. General Manager/Secretary