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Home My WebLink About2009-04-01 - Personnel-Risk Management Committee Meeting Agenda Packet KIM Yorba Linda Water District PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING Wednesday, April 1, 2009,4:00 p.m. 1717 E Miraloma Avenue, Placentia, CA 92870 AGENDA COMMITTEE STAFF Director Paul Armstrong, Chair Ken Vecchiarelli, General Manager Director Ric Collett Pat Grady, Assistant General Manager Gina Knight, Human Resources Manager PUBLIC COMMENTS Any Individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. ACTION ITEMS This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 1. Damage Claim Filed by Michael Burns, Recommendation: That the Committee recommend to the Board to reject and refer the claim to ACWA/JPIA. 2. Damage Claim Filed by Iaon Marc, Recommendation: That the Committee recommend to the Board to reject and refer the claim to ACWA/JPIA. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee Members. This portion of the agenda may also include items for information only. 3. Status of Personnel on Administrative Leave 4. Status of Risk Management Activities 1 i CLOSED SESSION The Committee may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 5. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representatives: Ken Vecchiarelli Gina Knight Pat Grady Employee Organizations: Yorba Linda Water District Employees Association ADJOURNMENT The next regularly scheduled meeting of the Personnel-Risk Management Committee will be held May 11, 2009 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. 2 ITEM NO. AGENDA REPORT Committee Meeting Date: April 1, 2009 To: Personnel-Risk Management Committee From: Ken Vecchiarelli, General Manager Staff Contact: Gina Knight, HumanResources Manager Reviewed by General Counsel: Yes Budgeted: No Total Budget: Funding Source: N/A CEQA Account No: Job No: N/A Compliance: N/A Estimated Costs: $2,000 Dept: Admin Subject: Damage Claim - Mr. Michael Burns SUMMARY: The District received the attached claim seeking reimbursement for property related damages allegedly resulting from an interruption in water service to the claimant's property. DISCUSSION: On December 16, 2008, the District received a claim from Mr. Michael Burns requesting reimbursement in the amount of $1,719.20 for property damages allegedly caused by a lack of water supply to the claimant's property. The incident occurred at The incident occurred on November 12, 2008, with reports of a water service interruption to homes around the Quarter Horse Reservoir. This condition was reported to the District's Stand- by Operator. Staff discovered an earthquake valve had been shut off inadvertently during a routine maintenance inspection preventing water from leaving the reservoir. Mr. Burns is claiming his water pump burned up because of this water service interruption. Staff investigated and reviewed the submitted claim and is recommending the claim be rejected. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors reviews all claims not settled by staff. Any claims and accompanying staff reports are presented to the Board of Directors for consideration as they are received. STAFF RECOMMENDATION: That the Personnel/Risk Management Committee recommend to the Board of Directors to reject the claim filed by Mr. Michael Burns. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com & __— ITEM NO. d~- AGENDA REPORT Committee Meeting Date: April 1, 2009 To: Personnel-Risk Management Committee From: Ken Vecchiarelli, General Manager Staff Contact: Gina Knight, Human Resources Manager Reviewed by General Counsel: Yes Budgeted: No Total Budget: Funding Source: N/A CEQA Account No: Job No: N/A Compliance: N/A Estimated Costs: $750,000 Dept: Admin Subject: Damage Claim - Mr. loan Marc SUMMARY: The District received the attached claim seeking reimbursement for property related damages resulting from an easement encroachment on the property which was formerly owned by claimant. The claimant alleges damages were incurred as a result of the District's requirement to resolve the encroachment where an oversized garage or storage structure was located over a water pipeline within a District easement. DISCUSSION: On February 20, 2009, the District received a claim on behalf of Mr. loan Marc in the amount of $750,000 allegedly caused by the District as a result of requesting the claimant to either remove an encroaching structure from within an existing District easement or to relocate an existing water pipeline from beneath the encroaching structure. The claim alleges that the claimant sold his house at a distressed price because he believed he would not be able to complete his remodeling upgrades or even move into the house until the encroachment issue was resolved. The incident occurred at Staff investigated and reviewed the submitted claim and recommends the claim be rejected. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors reviews all claims not settled by staff. Any claims and accompanying staff reports are presented to the Board of Directors for consideration as they are received. STAFF RECOMMENDATION: That the Personnel/Risk Management Committee recommend to the Board of Directors to reject the claim filed on behalf of Mr. loan Marc. PLEASE CONTACT YLWD RECORDS DIVISION FOR THIS ATTACHMENT (714) 701-3101 records@ylwd.com