HomeMy WebLinkAbout1994-09-08 - Board of Directors Meeting MinutesPage
September 8, 1994
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS' REGULAR MEETING
September 8, 1994
The September 8, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors =seal at Roll Call:
President Carl T. Scanlin
Vice President Arthur C. Korn
Paul R. Armstrong
Michael J. Beverage
Sterling L. Fox
Visitors
John and Rosemarie Warren
Janet Morningstar
Staff present:
William J. Robertson, Secretary/General Manager
Arthur G. Kidman, Legal Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Beverly Meza, Business Manager
Roger Lubin, Exec. Asst. to the General Manager
Michael Payne, Assistant General Manager
Michael J. Robinson, Assistant Administrator
CONSENT CALENDAR
Items 1 and 5 were pulled from the consent calendar. On a motion by Director Beverage, seconded
by Director Fox, the Board of Directors voted 5-0 to approve the following consent calendar items:
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Approval of disbursement in the amount of $137,401.93 on Check Nos. 16285 and
16354 through 16423 and $89,084.99 for Payroll 17 on Check Nos. 7473 through 7845; and
three wires to MWDOC in the amount of $56,618.80 dated 09-06-94, $6,274 dated 90-06-94, and
$450,922.10 dated 09-12-94.
Item 4. Approval to release the Guarantee Bond with W & Z Development in the amount of
$3,000 for construction of water facilities installed by the Developer identified in this report.
Item 6. Approval of settlement of damage claim filed by Monica L. Jones in the amount of
$400.98.
On a motion by Director Beverage, seconded by Director Fox, the Board of Directors voted 4-0-1,
Armstrong abstaining, to approve the following item:
Item 1. Approval of the minutes of the regular meeting of August 25, 1994.
On a motion by Director Armstrong, seconded by Director Scanlin, the Board of Directors voted 5-
0 to approve the following item:
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September 8, 1994
Item 5. Approval of an additional fee not to exceed $4,500 to ASL Consulting Engineers for
design of an alternative route for the 10-inch diameter CML&C water transmission pipeline
crossing the Gas Company's transmission mains off San Antonio Road, being an extension of the
San Antonio Road Transmission Pipeline Project, Job. No. 9301.
ACTION CALENDAR
To accommodate the Warrens, the Board decided to consider Item 8 before Item 7.
Item 8. Consideration of request for hearing filed by Ms. Rosemarie Warren. General Manager
William J. Robertson reported that Ms. Warren requested a hearing before the Board of Directors
regarding sewer service to the property they plan to subdivide, Tentative Parcel map 94-133. Ms.
Warren asked the Board of Directors to provide a binding condition for septic tanks for their TPM
94-133 to remove the cloud from their subdivision.
Engineering Manager Charles Gray reviewed current District rules and policies, pointing out how
they would impact the Warrens and other property owners adjacent to them.
Director Korn suggested the matter be referred to the Planning-Engineering-Operations Committee
to evaluate possibilities of building a sewer in conjunction with the City of Yorba Linda's planned
construction of storm drains.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0
to refer this motion to the Planning-Engineering-Operations Committee, with instructions to bring
this issue back to the Board at their at their September 22, 1994 meeting.
John and Rosemarie Warren left the meeting at the conclusion of this item.
President Scanlin declared a recess at 9:40 a.m. The meeting reconvened at 9:50 a.m.
Item 7. Consideration of agreements which transfer ownership of the Allen-McColloch
Pipeline to the Metropolitan Water District of Southern California (Met). Assistant General
Manager Michael Payne reported that the Board of Directors has reviewed all aspects of the AMP
sale during the last six months, and the AMP Ad-Hoc Committee has reviewed all the Agreements
since its formation by the Board. He also noted that transferring ownership of the AMP requires
three agreements, a Sale and Purchase Agreement between Met and MWDOC; a Proceeds
Agreement between MWDOC and the AMP Participants (which includes this District) and the
Administration Agreement between Met and MWDOC.
Mr. Payne also reported that selling the AMP to Met reduces the District's overall annual imported
water financial obligations without sacrificing its Hydraulic Grade Line guarantee upon which
several million dollars of facilities were constructed.
Janet Morningstar responded to questions from Board members regarding legal remedies if the
District's guarantees were breached. Director Korn and Director Beverage expressed concern that
the District is not receiving the full price for their share of the pipeline.
On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 3-2
on a roll call (ayes: Armstrong, Fox, Scanlin; nays: Beverage, Korn) to authorize the President and
Secretary to execute an Agreement for Sale and Purchase of Allen-McColloch Pipeline, Agreement
for Allocation of Proceeds of Sale of Allen-McColloch Pipeline subject to review as to form by
District's General Counsel.
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September 8, 1994
Arthur G. Kidman left the meeting at the conclusion of this item.
Item 9. Consideration of the District's General Liability Insurance Premium renewal for Policy
Year October 1, 1994 - September 30, 1995. Assistant General Manager Michael Payne reported
the District contracts with the Association of California Water Agencies Joint Powers Insurance
Agency for general liability insurance, and premiums are due for the ensuing policy year.
On a motion by Director Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to
approve the insurance premium with ACWA/JPIA in the amount of $151,684.
Item 10. Consideration of action denying the Association of California Water Agencies' request
for Water Quality Program funding. ACWA has submitted a request to the District for $2,000 as a
"suggested support payment" for their Water Quality Program. The adopted budget did not include
funding for this request.
On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0
to table this request, and send a letter to ACWA Executive Director Hall explaining why the Board
declined to honor this suggested payment.
Item 11. Report on the District Accounting Programs. Assistant Administrator Michael J.
Robinson reported on the District's accounts payable, payroll, inventory, financial statements,
general ledger, annual audit, special reports, and related elements comprising the District's
accounting program.
This item was for information only. No Board action was required.
GENERAL MANAGER'S REPORT
Item 12. General Manager's oral report and comments. General Manager William J. Robertson
reported on:
a. District Activities, including:
• the upcoming District golf tournament;
• indicated that ACWA Conference registration forms were available;
• reminded the Board about the upcoming District picnic scheduled for September 24;
• indicated that he and Director Scanlin attended the OCWD/MWDOC joint meeting to protest
the penalty levied on the District for late receipt of payments. This matter was referred to
OCWD's Finance Committee, where it will be reviewed on September 14.
LEGAL COUNSEL'S REPORT
Item 13. Legal Counsel Janet Morningstar had nothing to report.
COMMITTEE REPORTS
Item 14. Personnel-Risk Management Committee (Fox/Scanlin): Attending the Committee
Meeting on August 30 were Carl T. Scanlin, Sterling L. Fox, William J. Robertson, Michael J.
Robinson and Michael Payne.
The Committee discussed the District's liability insurance with ACWA/JPIA and Sequoia
Insurance. Mr. Payne responded to questions raised at a prior meeting, regarding whether the
District could reduce liability premiums by applying the Catastrophic Restoration Reserve toward
self insurance. Mr. Payne provided a status report on claims filed against the District, claims filed
by the District and Workers' Compensation claims. He left the meeting at the conclusion of this
item. Mr. Robertson and the Committee then discussed COLA adjustments for the General
Manager.
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September 8, 1994
A meeting of the Personnel-Risk Management Committee was scheduled for Wednesday,
September 14 at 2:00 p.m.
A Planning-Engineering-Operations Committee meeting was scheduled for Tuesday, September 13
at 8:00 a.m.
Item 15. Ad-Hoc Committee (Korn/Fox): Attending the Committee meeting of September 1,
1994 were Carl T. Scanlin, Arthur C. Korn, William J. Robertson and Michael Payne. Drafts of
the Sale and Proceeds agreements transferring ownership of the Allen-McColloch Pipeline were
discussed. The committee recommended voting by minute order, rather than resolution when the
sale of the Allen-McColloch Pipeline was considered.
INTERGOVERNMENTAL MEETINGS
Item 16. Report on WACO Meeting, September 2 (Armstrong): This meeting was rescheduled
for September 9.
Item 17. Report on OCWD/MWDOC Joint meeting,September 7 (Scanlin): Nothing of interest
to the District transpired
BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION
Director Armstrong reported on a focus group held to consider PG & E's new billing structure. He
reported on a robbery at JPIA's Sacramento office, and stressed the need for security at District
facilities.
Director Fox indicated that an informational meeting on Bay Delta standards would be held in Los
Angeles on September 19.
Director Korn recommended staff review a report supportive of Met's new demand charge.
Director Scanlin commented on the District's participation in upcoming Placentia Heritage Days,
and Yorba Linda Fiesta Days parades.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
ADJOURNMENT
On a motion by Director Fox seconded by Director Korn, the Board of Directors voted 5-0, at
11:35 a.m. to adjourn to Thursday, September 22, 1994 at 8:30 a.m., at the District headquarters
on Plu sa Drive.
Follo ; ng a%nds a Board of Directors viewed a video tape on The Orange County Water
Dis ct St c , om a Rubber Dam.
General Manager/Secretary