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HomeMy WebLinkAbout1994-09-22 - Board of Directors Meeting MinutesPage 205 September 22, 1994 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS' REGULAR MEETING September 229 1994 The September 22, 1994, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Carl T. Scanlin at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. BULL. CALL. Directors present at Roll al : President Carl T. Scanlin Vice President Arthur C. Korn Paul R. Armstrong Michael J. Beverage Sterling L. Fox Staff present: William J. Robertson, Secretary/General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael J. Robinson, Assistant Administrator i r Ms. Karen Hopson John and Rosemarie Warren; Mr. Ferguson; Mn Brittel regarding Item No. 5 SPECIAL RECOGNITION BY THE BOARD Item 1. Presentation of an Award of Merit to Maintenance Leadworker Lynn Nuzman. Operations Superintendent Ray Harsma reported that Lynn Nuzman assisted a woman who had been thrown from her horse, then caught the horse that bolted. Board President Carl Scanlin presented an award of merit to Lynn Nuzman. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. Approval of the minutes of the regular meeting of September 8, 1994. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of disbursement in the amount of $243,908.97 on Check Nos. 16335, and 16431 through 16506 and $89,983.90 for Payroll 18 on Check Nos. 7848 through 7917; and two wires, one to MWDOC in the amount of $4,222.11 dated 09-26-94, and one to ACWA-HPIT in the amount of $19,779.11, dated 09-27-94. Page 2. September 22, 1994 ACTION CALENDAR Item 5. Consideration of policies for the extension of sewer service to properties on Mickel Lane. Engineering Manager Charles Gray reported that the District has reviewed a variety of options for providing sewer service on Mickel Lane. On September 8, 1994 John and Rosemarie Warren appealed to the Board for a waiver of the rules to allow development of their land with septic tanks into perpetuity. The Board referred this matter to the Planning-Engineering-Operations Committee, which found that the property should be conditioned with construction of sewer facilities pursuant to the District's rules at the time the property is developed. They also found there is precedent for the District funding sewer projects that open land for development, and are combined with other public works projects on private property. The Board conducted a lengthy discussion of policy concerning this matter and District participation to complete the sewer system. The Board concluded it is in the District's best interest to invest in completion of the sewer system where such expansion makes opens up new land to access to sewers. The Board also discussed imposing a 15% one-time overhead charge in lieu of interest, and waiving the 15% charge to property owners that were willing help the District build the sewers now. Following a discussion, the Board asked the Finance Committee to look the 15% overhead charge/interest issue. On a motion by Director Fox, seconded by Director Armstrong, the Board of Directors voted 5-0 to condition Tentative Parcel Map 94-133 (Warren) with construction of sewer facilities pursuant to the Sewer Rules and Regulations in effect at the time the property is developed; approve District funding for construction of the sewer main in conjunction with the City of Yorba Linda storm drain project, to be reimbursed by the property owners based upon land use plans for this area, and the interest/overhead charge issue to the Finance Committee for further study. Item 6. Consideration of Resolution No. 94-17 adopting a Conflict of Interest Code, and rescind Resolution No. 92-21. General Manager William J. Robertson reported that pursuant to state law, local agencies are required to review their conflict of interest codes to determine whether any amendments are required by changed circumstances. District General Counsel has reviewed the current Conflict of Interest Code and recommended an amendment to comply with Section 18720 of the Fair Political Practices Commission regulations. The amendment requires any District employee with authority to invest District funds to file on Form 721 instead of Form 730. On a motion by Director Armstrong, seconded by Director Fox, the Board of Directors voted 5-0, on a roll call, to adopt Resolution No. 94-17, adopting a Conflict of Interest code and rescind Resolution No. 92-21. President Scanlin declared a recess at 9:40 a.m. The meeting reconvened at 9:50 a.m. GENERAL MANAGER'S REPORT Item 7. General Manager's oral report and comments. General Manager William J. Robertson reported on: a. Video tape presentations from the District's library are concluded. Future video tape showings will depend on when new tapes become available. b. The Orange County Water District took action on the late penalty which includes amending their Act and working on a method to refund the payment made by the District. Page 2M 7 September 22, 1994 c. The Placentia Parade is scheduled for Saturday, October 8, 1994. Directors who wish to participate should mark their calendars. d. NBC telecast a program regarding Cryptosporidium in water supplies. The report suggested water agencies did not test for the bacteria, which is predominately found in surface water supplies. The MWD tests surface water which includes testing for Cryptosporidium. The District has tested water wells close to the Santa Ana River for Cryptosporidium and none was detected. District staff was informed about our procedures so that if customers called we would have answers. As of Thursday morning, the District had received one phone call. e. Board photographs will be rescheduled to early next week. f. The District's new Assistant Operations Superintendent is teaching an AWWA Water Distribution Operators Certificate, Grade I, course on Wednesday mornings. Six District staff members and one employee from the City of Brea are attending class this semester. g. Receiving a letter of Resignation from Barbara Bower, Secretary to the General Manager. Ms. Bower's resignation is effective when her husband is finally relocated to Omaha, Nebraska. The move is expected in March or April 1995. COMMITTEE REPORTS Item 8. Personnel-Risk Management Committee (Fox/Scanlin): A meeting was scheduled for Thursday, October 6, at 7:30 a.m. at the District office. Item 9. Finance-Accounting Committee (Kom/Beverage) A meeting was scheduled for Monday, October 3, at 8:30 a.m. at the District office. Item 10. A Planning-Engineering-Operations Committee meeting took place Tuesday, September 13 at 8:00 a.m. Attending were Paul Armstrong, Sterling Fox, William J. Robertson and Charles Gray. The Committee discussed options to provide sewer service to Mickel Lane. Item 11. A Public Information Committee meeting was scheduled for Tuesday, October 4, 1994, at 8:30 a.m. at the District office. INTERGOVERNMENTAL MEETINGS Item 12. Report on WACO Meeting, September 9 (Scanlin): President Scanlin reported that WACO will form a new committee to work with LAFCO on consolidations and Mr. Woodraska's made a nice presentation on his first year as MWD's General Manager. Item 13. Report on MWD Board meeting, September 13 (Fox): Director Fox did not attend this meeting. Item 14. Report on Yorba Linda Planning Commission meeting, September 14 (Armstrong): Director Armstrong reported that Shell's development was approved by the Planning Commission and is now going to the Council. Item 15. Report on Yorba Linda City Council meeting, September 20 (Armstrong): Director Armstrong reported there was nothing of interest to the District at this meeting. Page f September 22, 1994 Item 16. Report on MWDOC Regular meeting, September 21, (Fox): Director Fox and General Manager Robertson attended and reported that MWDOC took action on an Ordinance on a new Connection Charge applied to new connections to the AMP; MWDOC letter to LAFCO that disregarded YLWD concerns; MWDOC will contract it's management services to smaller JPIA agencies - which was followed by a lengthy discussion about MWDOC's mission; and, changes in personnel rules to allow greater education reimbursements. Item 17. Report on OCWD meeting, September 21 (Scanlin): President Scanlin attended and reported that OCWD took action on the late penalties; discussed recharging the San Gabriel Basin with reclaimed water, and discussed the Federal Clean Water Act. Director Armstrong requested that staff keep a list of people who may want to go on MWD tours. The Board of Directors reviewed the Activity Calendar and made assignment changes. ADJOURNMENT On a motto` by Director Fox, seconded by Director Korn, the Board of Directors voted 5-0, at 10:55 a.m. t o adjournjo Thursday, October 13, 1994 at 8:30 a.m., at the District headquarters on General Manager/Secretary