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HomeMy WebLinkAbout2009-03-05 - Planning-Engineering-Operations Committee Meeting Minutes ITEM NO. /3d MINUTES OF THE PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING March 5, 2009 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Armstrong at 4:00 p.m. The meeting was held at the District Administrative Office at 1717 East Miraloma Avenue, Placentia, California. COMMITTEE STAFF Director Paul R. Armstrong, Vice Chair Ken Vecchiarelli, General Manager Director Michael J. Beverage, Alternate Steve Conklin, Engineering Manager Lee Cory, Operations Manager Ken Mendum, Operations Superintendent John DeCriscio, Chief Plant Operator PUBLIC COMMENTS None. ACTION ITEMS 1. Engineering Services for the Hidden Hills Reservoir Project. Engineering Manager Steve Conklin reported on proposal received from Carollo Engineers for providing engineering services for the construction phase of the project, including submittal review, change order request analysis, responding to requests for information from the contractor, and preparation of as-built drawings for the finished project. Following discussion, the Committee supported recommending authorization of an amendment to the Professional Services Agreement with Carollo Engineers in the amount of $267,500 for engineering support services for the Hidden Hills Reservoir project. 2. Construction Management and Inspection for the Hidden Hills Reservoir Project. Engineering Manager Conklin reported on the five proposals received and the evaluation process. Following discussion, the Committee supported recommending authorization of a Professional Services Agreement with Butier Construction Managers in the amount of $348,520 for Construction Management and Inspection Services for the Hidden Hills Reservoir Project. 3. Approval of Easement Agreement for Hidden Hills Reservoir Project. Engineering Manager Conklin reported on the status of easements for the Hidden Hills Reservoir Project and the proposed easement agreement with Shapell Industries. Following discussion, the Committee supported recommending that the Board approve the Temporary Construction Easement and Permanent Access Easement Agreement with Shapell Industries and execution of the documents. 4. Award of Construction Contract for the Hidden Hills Reservoir Project. Engineering Manager Conklin reported on the 16 bids received for construction of the Hidden Hills Reservoir Project, and the findings of the bid review process. 1 Following discussion, the Committee supported recommending that the Board authorize award of the construction contract to Pacific Hydrotech Corporation for $5,012,458. 5. Approval of Change Order No. 2 for Highland Reservoir Replacement Project. Engineering Manager Conklin reported on the status of construction of the Highland Reservoir Replacement Project and the items in proposed Change Order No. 2. Following discussion, the Committee supported recommending that the Board approve Change Order No. 2 in the amount of $151,926.55 to Schuler Engineering Corporation. 6. Purchase of Emergency Mobile Equipment Chief Plant Operator John DeCriscio reported on the planned use of the emergency mobile pump and engine generator for the water system. Following discussion, the Committee supported recommending that the Board authorize the General Manager to execute a Purchase Order with Godwin Pumps in the amount not to exceed $138,247.10 for the purchase of a diesel pump set and a diesel engine generator, as further described in the agenda item. DISCUSSION ITEMS 7. Review of Radio Read Meter Replacement Project Phase 1 & 2 - Job Nos. 200512, 200801 and 200802. General Manager Ken Vecchiarelli reported on the status of the Radio Read Meter Replacement Project. He noted that $3,695,057 has been expended and the remaining $268,942 will be expended by the end of the FY. As a result of these efforts, the District will be able to read meters monthly beginning April 1St and bill closer to the usage period for this monthly water consumption. 8. Monthly Groundwater Production and Purchased Water Report. Chief Plant Operator DeCriscio reported on the monthly groundwater production report for February 2009. He noted that the District is on track to achieve the BPP Goal of 52% and the CUP production of 2166 AF. 9. Monthly Preventative Maintenance Program Report. Operations Superintendent Ken Mendum reported on the status of the PM Program through February 2009. He noted that his staff is catching up on the percentage goals for the year in the aftermath of the Freeway Complex Fires. Following the firestorm crews were needed to shut off services to homes that had damaged plumbing; deliver bottled water daily to the area affected by the boil water notice; perform additional system checks on fire hydrants in the urban wildland interface; and assist City of Yorba Linda staff filling and delivering sandbags and information to residents for establishing erosion control measures. 10. Monthly MWDOC Managers Meeting Summary Report. General Manager Vecchiarelli reported on the MWDOC Managers meeting he attended on February 26, 2009. 11. Monthly OC Groundwater Producers Meeting Summary Report. Chief Plant Operator DeCriscio reported on the OCWD Groundwater Producers meeting held February 11, 2009. 2 12. Status Report on Capital Projects in Progress. Engineering Manager Conklin provided a summary of the Status Report on Capital Projects in Progress for February 2009. ADJOURNMENT The Committee adjourned at 6:15 p.m. The next meeting of the Planning-Engineering- Operations Committee will be held April 2, 2009 at 4:00 p.m.