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HomeMy WebLinkAbout2016-12-08 - Board of Directors Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 8, 2016, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Andrew Hall, Director Phil Hawkins, Director Brooke Jones, Director Wayne Miller, Director Al Nederhood, Director 4. ADDITIONS/DELETIONS TO THE AGENDA 5. SEATING OF DIRECTORS 5.1. Reorganization of the Board of Directors and Appointment of Officers Recommendation: That the Board of Directors: (1) nominate and elect a President; (2) nominate and elect a Vice President; and (3) appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next calendar year. 6. INTRODUCTIONS AND PRESENTATIONS 6.1. MWDSC/MWDOC Director's Report 7. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 8. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 8.1. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $496,964.73. 8.2. Vehicle Replacement Purchase Recommendation: That the Board of Directors authorize the General Manager to purchase two vehicles from George Chevrolet for the total amount of $30,227.93. 8.3. Terms and Conditions for Water and Sewer Service with HQT HOMES 215, LLC. Recommendation: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with HQT HOMES 215, LLC., Job No. 2016-14. 9. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 9.1. Amendments to the District's Conflict of Interest Code Recommendation: That the Board of Directors approve Resolution No. 16-22 Adopting a Conflict of Interest Code which Supersedes all Prior Conflict of Interest Codes and Amendments Previously Adopted. 9.2. Establishment of Committees and Committee, Agency and Intergovernmental Meeting Assignments Recommendation: That the Board of Directors: (1) consider the currently established committees and determine their continuing relevance; and (2) review the available committee, agency and intergovernmental meeting assignments and provide their preferences to the newly elected President by Wednesday, December 14, 2016. 9.3. Determination of Agency Designated Representative Recommendation: That the Board of Directors consider and identify an agency designated representative to negotiate an amendment to the present employment agreement with the General Manager. 10. DISCUSSION ITEMS This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the District’s interest to discuss these more complex matters at one meeting and consider formal action at another meeting. This portion of the agenda may also include items for information only. 10.1. Overview of the Ralph M. Brown Act and California Public Records Act 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. Directors' Reports 11.2. General Manager's Report 11.3. General Counsel's Report 11.4. Future Agenda Items and Staff Tasks 12. COMMITTEE REPORTS 12.1. Interagency Committee with MWDOC and OCWD · Next meeting scheduled January 24, 2017 at 4:00 p.m. 12.2. Joint Agency Committee with City of Yorba Linda · Next meeting yet to be scheduled. 12.3. Interagency Committee with City of Placentia and Golden State Water Company · Next meeting yet to be scheduled. 12.4. Citizens Advisory Committee · Next meeting scheduled January 23, 2017 at 8:30 a.m. 13. BOARD OF DIRECTORS ACTIVITY CALENDAR 13.1. Meetings from December 9, 2016 - January 1, 2017 14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 14.1. CASA Winter Conference - January 18-20, 2017 UWI Spring Conference - February 8-10, 2017 CSDA Leadership Academy Conference - February 26 - March 1, 2017 Recommendation: That the Board of Directors approve Director attendance at these events if desired. 15. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. 15.1. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Julie Lonsdale vs. Yorba Linda Water District (OC Superior Court - Case No. 00808246) 15.2. Conference with Legal Counsel - Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District vs. Orange County Water District (OC Superior Court - Case No. 00858584) 15.3. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 15.4. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: To Be Determined (See Item No. 9.3.) Unrepresented Employee: General Manager 16. ADJOURNMENT 16.1. The next Regular Board of Directors Meeting will be held Thursday, December 22, 2016 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: December 8, 2016 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Reorganization of the Board of Directors and Appointment of Officers SUMMARY: Pursuant to the Board of Directors' Policies and Procedures (Resolution No. 16-12), a President and Vice President of the Board shall be elected annually at the District's reorganization meeting held at the first regular meeting of the Board in December of every year. Additionally, the Board is required to appoint the Municipal Corporation Officers of Secretary, Assistant Secretary, and Treasurer. STAFF RECOMMENDATION: That the Board of Directors: (1) nominate and elect a President; (2) nominate and elect a Vice President; and (3) appoint staff to serve as the Secretary, Assistant Secretary and Treasurer for the next calendar year. DISCUSSION: The powers and duties of the President, Vice President, Secretary, Assistant Secretary, and Treasurer are set forth in the County Water District Law and/or the Board of Directors' Policies and Procedures. In summary, the President's duties are as follows: Assume the chair of the Presiding Officer immediately after election. Make committee, agency, and intergovernmental meeting assignments, subject to consent of the Board. Conduct the proceedings of the Board. Sign all ordinances, resolutions and contract documents approved and adopted by the Board. Perform other duties imposed by the Board. The Vice President will serve as the Presiding Officer and perform all of the above listed duties in the absence of the President. The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and resolutions approved and adopted by the Board, countersigns all contract documents approved and adopted by the Board, prepares the minutes of each meeting held by the Board, and performs other duties as imposed by the Board in accordance with governing laws and regulations. The Treasurer installs and maintains a system of auditing and accounting that completely and at all times shows the financial condition of the District, and also performs other duties as imposed by the Board in accordance with governing laws and regulations. A member of the Board cannot serve as the General Manager, Secretary, Assistant Secretary or Treasurer. However, the same person can be appointed as General Manager and Secretary or Secretary and Treasurer. The General Manager cannot serve as the Treasurer. There is no additional compensation for serving as an appointed officer if the individual is an employee of the District. ITEM NO. 8.1 AGENDA REPORT Meeting Date: December 8, 2016 Budgeted:Yes To:Board of Directors Cost Estimate:$496,964.73 Funding Source:All Funds From:Marc Marcantonio, General Manager Presented By:Delia Lugo, Finance Manager Dept:Finance Reviewed by Legal:N/A Prepared By:Richard Cabadas, Accounting Assistant I CEQA Compliance:N/A Subject:Payments of Bills, Refunds, and Wire Transfers SUMMARY: Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors’ approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $496,964.73. DISCUSSION: The major items on this disbursement list are as follows: A wire of $48,097.80 to So. California Edison for October 2016 electricity charges at multiple locations; and a wire of $11,372.84 to So. California Gas Co. for October 2016 gas charges at Highland Ave. The balance of $142,616.82 is routine invoices. The Accounts Payable check register total is $202,087.46; Payroll No. 23 total is $294,877.27; and the disbursements of this agenda report are $496,964.73. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi-monthly. ATTACHMENTS: Name:Description:Type: 16-CS_1208.pdf CAP SHEET Backup Material CkReg120816.pdf CHECK REGISTER Backup Material 16_CC_1208.pdf CREDIT CARD SUMMARY Backup Material . December 08, 2016 CHECK NUMBERS & WIRES: Computer Checks 68752—68823 $ 142,616.82 ____________ $ 142,616.82 WIRES: W111716 So. California Gas Co. $ 11,372.84 W112116 So. Cal Edison $ 48,097.80 ____________ $ 59,470.64 TOTAL OF CHECKS & WIRES $202,087.46 PAYROLL NO. 23: Direct Deposits $ 185,796.60 Third Party Checks 6541—6552 $ 49,647.92 Payroll Taxes $ 59,432.75 $ 268,760.03 TOTAL OF PAYROLLS $294,877.27 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $496,964.73 ================================================================== APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF December 08, 2016 ==================================================================. Check No.Date Vendor Name Amount Description 68767 12/08/2016 Anaheim Wheel & Tire 90.00 MOUNT & BALANCE TIRES - UNIT #178 68768 12/08/2016 Aramark 484.62 UNIFORM SERVICE 68770 12/08/2016 AT & T 47.36 CIRCUIT #78KS315PT 68769 12/08/2016 AT & T - Calnet3 3,353.57 ATT CALNET3 -10/12/16-11/11/16 68771 12/08/2016 AW Direct Inc.397.22 VEHICLE MAINTENANCE - UNIT 168 68772 12/08/2016 BC Traffic Specialist 596.16 TOOLS & EQUIPMENT 68779 12/08/2016 C. Wells Pipeline 1,664.08 WATER SERVICE REPAIR PARTS 68773 12/08/2016 CalCard US Bank 11,554.09 CREDIT CARD TRANSACTIONS FOR NOVEMBER 2016 68774 12/08/2016 City Of Anaheim 32,809.36 LAKEVIEW & RICHFIELD -ELECTRICITY FEES- 10/11/16 - 11/09/16 68775 12/08/2016 City Of Placentia 1,519.50 (6) ENCROACHMENT PERMITS 68777 12/08/2016 Clinical Lab. Of San Bern.2,310.00 WATER SAMPLING - OCTOBER 2016 68761 12/08/2016 D.R.HORTON 965.00 CUSTOMER REFUND 68783 12/08/2016 Dean Criske Trucking 2,435.21 MATERIAL - SAND, BASE & COLD MIX 68756 12/08/2016 DEL MORA 19.57 CUSTOMER REFUND 68781 12/08/2016 Delia Lugo 36.00 TRAVEL EXPENSE - WIFIA PROGRAM 68780 12/08/2016 Delta Wye Electric, Inc.648.79 WELL 21 - INSTALL GROUND WIRE 68762 12/08/2016 DOMINIQUE M SMITH 62.30 CUSTOMER REFUND 68782 12/08/2016 Doringer Cold Saws, Inc.542.06 SAW BLADES - SHOP SUPPLIES 68784 12/08/2016 E. H. Wachs Company 494.92 ASSEMBLY, STANDARD TELESCOPING KEY 68785 12/08/2016 Eisel Enterprises, Inc.2,624.40 METER BOX, LIDS & VAULTS 68786 12/08/2016 Fairway Ford Sales, Inc.95.00 VEHICLE MAINTENANCE - UNIT #178 & 180 68787 12/08/2016 Federal Express 101.43 SHIPPING FEES 68788 12/08/2016 Fieldman Rolapp & Associates 2,200.00 DEBT MANAGEMENT POLICY 68776 12/08/2016 FIX AUTO 456.22 CUSTOMER REFUND 68789 12/08/2016 Fry's Electronics 290.45 IT HARDWARE & EQUIPMENT 68790 12/08/2016 George Chevrolet 30,227.93 2017 CHEVROLET TRUCK 1/2 TON 68791 12/08/2016 Grainger 600.42 TOOLS & EQUIPMENT 68760 12/08/2016 HEE YOUNG KIM 69.76 CUSTOMER REFUND 68792 12/08/2016 Infosend Inc.2,332.36 POSTAGE BILLING - MONTHLY FEE 68758 12/08/2016 INVESTORS REALTY SERVICES 372.53 CUSTOMER REFUND 68793 12/08/2016 Jackson's Auto Supply - Napa 110.94 DIESEL EXHAUST FLUID - 197 & 210 68757 12/08/2016 JINHA OH 73.21 CUSTOMER REFUND 68794 12/08/2016 John Decriscio 91.00 TRAVEL EXPENSE - AWWA CA/NV CONFERENCE 68765 12/08/2016 JUSTIN LEBLANC 76.15 CUSTOMER REFUND 68795 12/08/2016 Kidman Law 220.00 LEGAL SERVICES 68796 12/08/2016 Kimball Midwest 30.67 SHOP EQUIPMENT 68797 12/08/2016 Konica Minolta Business 291.47 LEASE - BIZHUB C224 68752 12/08/2016 LAURENE WEIDNER 60.00 CUSTOMER REFUND 68798 12/08/2016 Liebert Cassidy Whitmore 2,640.50 PROFESSIONAL SERVICES - OCTOBER 2016 & LCW ANNUAL CONFERENCE 68799 12/08/2016 Mario S. Banuelos 800.00 ON-SITE WELDING SERVICE 68763 12/08/2016 MARTIN KOLM 98.28 CUSTOMER REFUND 68800 12/08/2016 Mc Fadden-Dale Hardware 347.98 HARDWARE SUPPLIES 68801 12/08/2016 Mc Master-Carr Supply Co.100.71 MECHANIC SHOP SUPPLIES 68778 12/08/2016 Merging Communications, Inc.2,166.56 ONSITE SERVICE - COMMUNICATION LINES 68802 12/08/2016 Michael J. Beverage 48.60 MILEAGE REIMBURSEMENT - NOVEMBER 2016 68803 12/08/2016 Minuteman Press 501.12 DOOR HANGERS - NOTICES 68804 12/08/2016 Muzak LLC 85.63 CUSTOMER MESSAGE/PHONE SERVICE - DECEMBER 2016 68805 12/08/2016 NatPay Online Business Solutions 47.55 DOCULIVERY - AUGUST & OCTOBER 2016 68806 12/08/2016 Nickey Kard Lock Inc 3,771.81 FUEL - 11/01/16 - 11/15/16 68807 12/08/2016 Office Solutions 566.22 OFFICE SUPPLIES & TONER 68808 12/08/2016 Orange County Hose Co.841.02 TOOL & EQUIPMENT 68759 12/08/2016 P ASSET INC 334.40 CUSTOMER REFUND 68809 12/08/2016 Powerstride Battery 266.58 BATTERY REPLACEMENT - UNIT 161, 183 & E193 68755 12/08/2016 RAAFAT BAHEEG 28.28 CUSTOMER REFUND 68813 12/08/2016 Rachel Padilla/Petty Cash 538.48 PETTY CASH - O111516, O112116, & Y112216 68753 12/08/2016 ROBERT GRATTAN 127.43 CUSTOMER REFUND 68766 12/08/2016 ROBERT J CRITTENDEN 192.31 CUSTOMER REFUND 68810 12/08/2016 Robert Kiley 48.60 MILEAGE REIMBURSEMENT - NOVEMBER 2016 68811 12/08/2016 Safety-Kleen Systems Inc 261.00 WASTE OIL DISPOSAL Yorba Linda Water District Check Register For Checks Dated: 11/22/2016 thru 12/08/2016 W112116 11/21/2016 So. California Edison 48,097.80 ELECTRICITY FEES - MULTIPLE LOCATIONS - OCTOBER 2016 W111716 11/17/2016 So. California Gas Co.11,372.84 HIGHLAND AVE - GAS FEE - OCTOBER 2016 68812 12/08/2016 Solarwinds Inc.718.00 SOLARWINDS SUPPORT 68814 12/08/2016 Step Saver Inc 895.50 COARSE SALT 68815 12/08/2016 Switch Ltd 509.00 DATA HOSTING CO-LOCATION 68816 12/08/2016 The Bee Man 175.00 BEE ABATEMENT - 18682 AVOLINDA 68817 12/08/2016 Time Warner Cable 3,862.23 DED INTERNET ACCESS & BASIC CABLE 68818 12/08/2016 Townsend Public Affairs, Inc.5,000.00 CONSULTING SERVICE - DECEMBER 2016 68819 12/08/2016 United Industries 1,117.95 PPE EQUIPMENT 68821 12/08/2016 United Water Works, Inc.11,445.20 WAREHOUSE STOCK 68820 12/08/2016 UNUM Life Insurance Co. of America 3,466.84 LIFE, AD&D, STD, LTD - PREMIUM - DECEMBER 2016 68754 12/08/2016 VECCHIO REAL ESTATE 66.37 CUSTOMER REFUND 68822 12/08/2016 West Coast Safety Supply Co 608.52 SEWER MAIN REPAIR PARTS 68823 12/08/2016 Westside Building Material 509.37 TOOLS & EQUIPMENT 68764 12/08/2016 YOUNG JAE CHO 76.03 CUSTOMER REFUND 202,087.46 Date Vendor Name Amount Description 11/7/2016 CDW 87.32 Duragard laminating film 11/14/2016 Golden Bell Product 205.20 Oil - Husky ISO 68 11/14/2016 McMaster Carr 131.20 Hardware supplies 11/14/2016 Light Bulbs, Etc.171.68 Facility replacement parts 11/14/2016 Certified Occupational Safety Spec.135.00 COSS re-certification - Barmer, D 11/14/2016 Air Resource Board 570.00 Renewal permit - E175 11/15/2016 Costco 404.04 Operations & HR supplies 11/15/2016 Home Depot 291.30 (64) bags of ready mix concrete 11/15/2016 Blinky Signs 189.00 Programmable LED sign - Board of Directors room 11/15/2016 Home Depot 160.79 Shop tools & equipment 11/16/2016 Orvac Electronics 25.73 Facility replacement parts 11/16/2016 Facility Solutions Group 40.46 Facility replacement lights 11/16/2016 Northside Sales 987.46 Safety harness & lanyards 11/16/2016 CDW 87.32 Duragard laminating film 11/16/2016 Dell 425.20 Computer equipment - Optiplex 3040 11/16/2016 Staples 86.30 Office supplies - toner 11/17/2016 Praxair Distribution 46.48 Welding supplies 11/17/2016 NPELRA 449.00 2017 Membership renewal & online training subscription - Melton & Knight 11/17/2016 CSMFO 60.00 CSMFO chapter meeting - McCann & Cabadas 11/17/2016 CSMFO 90.00 CSMFO chapter meeting - Lugo, Trujillo & Botts 11/17/2016 McMaster Carr 34.53 Pressure gague 11/17/2016 Verizon Wireless 4,002.08 Verizon wireless service September 2016 11/17/2016 Konica Minolta 691.78 Monthly usage fee - September 2016 11/17/2016 Answer One Communication 513.60 After hours answer service 11/17/2016 Placentia Disposal 519.00 (2) front loads - Richfield Rd 11/17/2016 Online Collections 645.87 Utility exchange report and collection fees 11/21/2016 KB Design 25.92 District uniforms 11/21/2016 Disneyland Hotel 226.98 Travel Expense - Liebert Cassidy Whitmore conference - Knight, G 11/23/2016 Dan Copp Crushing 200.00 Road material disposal 11/23/2016 Stampmaker.com 50.85 (2) custom stamps - Laserfische 11,554.09 Cal Card Credit Card U S Bank 11/07/16 - 11/23/16 ITEM NO. 8.2 AGENDA REPORT Meeting Date: December 8, 2016 Budgeted:Yes Total Budget:$37,000 To:Board of Directors Cost Estimate:30,000 Funding Source:All Water Funds From:Marc Marcantonio, General Manager Presented By:John DeCriscio, Operations Manager Dept:Operations Reviewed by Legal:N/A Prepared By:Harold Hulbert, Operations Assistant CEQA Compliance:N/A Subject:Vehicle Replacement Purchase SUMMARY: In the FY 2016/17 District Capital Outlay Budget, funds were approved to purchase replacement vehicles for the Operations Department. In compliance with the District’s purchasing policy, staff drafted specifications for the vehicle and requested quotes from multiple dealerships. The following dealerships were sent the specifications and responded with quotes: George Chevrolet, Guaranty Chevrolet, Simpson Chevrolet, Fairway Ford, Ken Grody Ford and Villa Ford. STAFF RECOMMENDATION: That the Board of Directors authorize the General Manager to purchase two vehicles from George Chevrolet for the total amount of $30,227.93. DISCUSSION: Prior to requesting quotes for vehicle purchases, the District’s Mechanical Services Division met with the Operations Department to confirm their vehicle needs listed in the approved budget. It was determined that a full size pickup truck for Operations would meet their department’s needs. The original budget was to purchase a full size 1 ton heavy duty truck with a lift gate for approximately $37,000. The 1/2 ton truck can be purchased for less than the 1 ton with lift gate, this will save approximately $6,000 from the 2016/17 vehicle equipment and capital outlay budget. Below is a list of each vehicle and the cost quote from the dealerships for the full purchase price of the vehicle. The funds are approved in the FY 2016/17 District Capital Outlay Budget. The vehicle that will be replaced is also listed, including current year and mileage. 1. Operations requested a full size 1/2 ton pickup truck to replace Vehicle #148, a full size 2001 GMC Sierra with over 78,000 miles and excessive wear. George Chevrolet: $30,227.93 Fairway Ford: $31,789.75 Villa Ford: $32,130.10 Ken Grody Ford: $32,362.00 Simpson GMC: $36,818.23 Guaranty Chevrolet: $39,783 The low quote is George Chevrolet for a 2017 Chevrolet Silverado. An additional $1,000 will be spent on a tool box, safety lighting and equipment. ITEM NO. 8.3 AGENDA REPORT Meeting Date: December 8, 2016 Budgeted:N/A To:Board of Directors Funding Source:Developer Funded From:Marc Marcantonio, General Manager Account No:1/2-2600 Job No:2016-14 Presented By:Steve Conklin, Engineering Manager Dept:Engineering Prepared By:Ricardo Hipolito Jr., Engineering Tech II CEQA Compliance:N/A Subject:Terms and Conditions for Water and Sewer Service with HQT HOMES 215, LLC. SUMMARY: HQT HOMES 215, LLC is proposing to develop six (6) single family residential units on 3.50 acres, west of Rose Drive and north of Lathrop Drive, within the City of Yorba Linda, as shown in the attached exhibit. STAFF RECOMMENDATION: That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with HQT HOMES 215, LLC., Job No. 2016-14. DISCUSSION: The District has existing water facilities south of the project site in Lathrop Drive, and in Rose Drive fronting the east side of the development. Because, the existing 6-inch water main in Lathrop Drive was constructed in 1954 and is a maintenance liability, staff will require the applicant to abandon and replace this existing water main and appurtenances. The project is located within Drainage Area "2" of the District's Sewer Service Area. The District has an existing 6-inch on-site sewer main south and west of the proposed project site that terminates at a cleanout. The applicant will extend the sewer main onto the proposed development along with installation of four manholes, six private house laterals and one sewer lateral stub-out for a potential future connection, as shown on the attached exhibit. The Terms and Conditions for Water and Sewer Service with HQT HOMES 215, LLC are attached for your consideration. ATTACHMENTS: Name:Description:Type: 201614_T_C.pdf Terms & Conditions for Water & Sewer Service with HQT HOMES 215, LLC Agreement 201614_EXHIBIT.pdf Exhibit of Proposed Water & Sewer Improvements for HQT HOMES 215, LLC Exhibit Date: DECEMBER 8, 2016 YORBA LINDA WATER DISTRICT TERMS AND CONDITIONS FOR WATER AND SEWER SERVICE NAME OF APPLICANT: HQT HOMES 215, LLC. LOCATION OF PROJECT: West of Rose Drive & North of Lathrop Drive, Yorba Linda, California PARCEL MAP NO: N/A JOB NUMBER: 2016-14 LOTS: 6 The applicant will be required to complete to the satisfaction of the District the following items that have an “X” following the number. 1) X The applicant shall provide the District with a copy of the Grant Deed or Title Report of the property to be served. 2) X The applicant shall include information deemed necessary by the District in the event the applicant is required to file a Department of Real Estate Tax Disclosure statement. 3) X The applicant shall submit two (2) sets of the improvement plans to the District for plan check processing. a) Improvement Plans b) Grading Plans c) Tract, Parcel or Vesting Map d) Landscaping Plans 4) X Improvement Plans submitted for plan check shall comply with the submittal requirements established by the YLWD Engineering Department. 5) X The applicant shall dedicate or obtain all easements deemed necessary by the District in accordance with the Rules and Regulations of the District. All easement documents shall be prepared under the supervision of and stamped by a Professional Land Surveyor or a Registered Civil Engineer (licensed prior to January 1, 1982) licensed to practice in the State of California. 6) X The applicant shall provide the District with a copy of the Recorded Tract/Parcel Map(s) or Easement Documents illustrating all District easements required by Term and Condition No. 7, prior to requesting occupancy releases. Page 2 of 5 NAME OF APPLICANT: HQT HOMES 215, LLC. LOCATION OF PROJECT: West of Rose Drive & North of Lathrop Drive, Yorba Linda CA 92886 7) X The applicant shall prepare and process all easements to be quitclaimed by the District in accordance with the Rules and Regulations of the District. 8) X The applicant shall furnish the District with a 24-hour emergency telephone number prior to the District’s approval of the construction plans. 9) X The applicant shall notify the District 48 hours prior to initiating any work related to required or proposed improvements. 10) X The applicant shall complete a Temporary Construction Meter Permit application for all water to be used in construction work and all water used under such permit shall be taken from the approved construction meter. 11) X The applicant shall provide per the District specifications one complete set of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or later) for the Water facilities. 12) X The applicant shall complete an Application to and Agreement for Water Service. 13) X The applicant shall pay all of the water fees as required by the District’s Rules and Regulations for Water Service. 14) X The applicant shall pay meter fees associated with the installation of radio read meters for this project. 15) X The applicant shall comply with the District’s Rules and Regulations for Water Service. 16) X The applicant shall provide the District with a set of plans stamped and approved by the Orange County Fire Authority, or fire agency having jurisdiction, that identifies approved fire hydrant locations. Such approved plan must be submitted to the District before staff will initiate a District plan check for water improvements. 17) X The applicant shall have all water facilities designed in accordance with the District's Water Facilities Plan and the District’s Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 18) X The applicant’s water facilities (on-site) shall be District owned and maintained. 19) X The applicant shall be required to conduct flow tests at their cost in the event the Orange County Fire Authority requires a flow test. A District representative shall be present to witness the flow test. Page 3 of 5 NAME OF APPLICANT: HQT HOMES 215, LLC. LOCATION OF PROJECT: West of Rose Drive & North of Lathrop Drive, Yorba Linda CA 92886 20) X The applicant shall comply with all additional District requirements, relative to the fire protection system, fire hydrant construction and fire hydrant locations. 21) The applicant shall install one (1) water Sampling Station(s) in conformance with the District’s Standard Plans. 22) X The applicant shall provide a completed Surety Bond for the water facilities prior to the District signing the Water Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed water facilities. 23) X The applicant shall install the curb and gutters a minimum of one week prior to the installation of the water main and services. 24) X All existing water services that are not useable in the new plan shall be cut and plugged at the main line. 25) X The applicant shall coordinate through the District all connections of new water facilities to the existing District facilities. 26) X The applicant shall provide a written copy of the Bacteriological Report prior to occupancy releases certifying that the water meets the Health Department's requirements. 27) X The applicant shall adjust and raise to grade all valve covers within the limits of this project. 28) X The applicant shall install a pressure regulator in all dwellings that have over 80 p.s.i. static water pressure in accordance with the appropriate building codes. 29) X The applicant shall complete a Temporary Water Permit for all water that will be used through the new water services to serve the new dwellings. 30) X The applicant shall install a District approved backflow device in connection with any private fire suppression sprinkler facilities that may be required by the Orange County Fire Authority or fire agency having jurisdiction. 31) X The applicant shall install a reduced pressure principle backflow prevention device on all commercial buildings and landscape services. 32) X The applicant shall install and provide a written test report to the District for each backflow device certifying that the backflow devices are operating properly prior to the water meters being turned on for service. 33) The applicant shall install and provide a written test report to the District certifying that the double check detector assembly is operating properly prior to the double check detector assembly being turned on for service. Page 4 of 5 NAME OF APPLICANT: HQT HOMES 215, LLC. LOCATION OF PROJECT: West of Rose Drive & North of Lathrop Drive, Yorba Linda CA 92886 34) X The applicant shall provide an annual written test report to the District certifying that the backflow devices and fire detector assemblies are operating properly pursuant to the District’s Backflow Prevention Program and the State of California Administrative Code, Title 17, Public Health Rules and Regulations Relating to Cross-Connections. 35) The applicant shall complete a Sewer Connection Application and Permit for Sewer Service. 36) X The applicant shall complete an Application to and Agreement for Sewer Service. 37) X The applicant shall comply with the District’s Rules and Regulations for Sewer Service. 38) X The applicant shall pay all of the sewer fees as required by the District’s Rules and Regulations for Sewer Service. 39) X The applicant shall have all sewer facilities designed in accordance with the District's Sewer Master Plan and Standard Specifications. All design plans shall be prepared under the supervision of and stamped by a Registered Civil Engineer licensed to practice in the State of California. 40) X The applicant shall provide a completed Surety Bond for the sewer facilities prior to the District signing the Sewer Improvement Plans. The applicant shall also provide to the District an estimate of the construction costs of the proposed sewer facilities. 41) X The applicant’s sewer facilities (on-site) shall be Publicly owned and maintained. 42) X The applicant shall construct a sewer main and appurtenances in conformance with the approved plans and the District’s Plans and Specifications. 43) X The applicant shall adjust and raise to grade all sewer manhole covers within the limits of this project. 44) X The applicant shall install a sewer backflow prevention valve on all sewer service connections in which the pad elevations of the property being served is lower than the rim elevation of the upstream manhole. Installation of the backflow device shall comply with all requirements of the Building and Plumbing Codes of the appropriate agency having jurisdiction. 45) X The applicant shall submit a video inspection report of their sewer project in DVD format. The video of the sewer facilities shall be conducted in the presence of the District inspector, which will include stationing locations of manholes, cleanouts, wyes, laterals, backflow devices and appurtenances. (END OF STANDARD TERMS AND CONDITIONS) Page 5 of 5 NAME OF APPLICANT: HQT HOMES 215, LLC. LOCATION OF PROJECT: West of Rose Drive & North of Lathrop Drive, Yorba Linda CA 92886 PROJECT SPECIFIC TERMS AND CONDITIONS 46) X The applicant shall abandon the existing 6-inch cast water main located outside of the southern property line of Lathrop Drive, and construct a 8- inch replacement water main along Lathrop Drive. 47) X The applicant shall construct approximately 350 linear feet of 8-inch sewer main, four manholes, six private sewer laterals, one sewer stub-out and clean out. I hereby certify that the foregoing Terms and Conditions were approved at the December 8, 2016 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The approved Terms and Conditions shall become void six (6) months from the approval date if a formal Application To and Agreement with the Yorba Linda Water District for Water and Sewer Service is not executed for the project under consideration. Marc Marcantonio, General Manager i —�� v v v i v v v J: cp ir 'j PARCEL 2 PARCEL PARCEL 2FTTI Z y1AA 00 � Rath YT's'" F-i � r. � PROJECT D0 Friends Christian SITE I� NOT A PART D Middle School' 16641 w I LATHROP DR., r3asianchury Rd I PROPOSED 4" I 3 3 SEWER LATERAL 1 f - - (PRIVATE) PARCEL 1 PROPOSED 4" 4RCEL 4 �ARCEL11 SEWER STUB-OUT I �! ' FOR FUTURE r I + I LoieSt CONN.FOR 16641 J �� I d I LATHROP DR. 78621 LATHROP DR. ` oFv I P VICINITY MAP EX. HOUSE _ PROPOSED PROPOSED 4" C/ —PROPOSED PROPOSED i FIRE PEP— SEWER LATERAL FIRE MANHOLE HYDRANT J \(PRIVATE) HYDRANT J V -` c / —-- SMH LATHROP DRIVE l f (PRIVATE) `_, C w w w w w---��w`J w w—��y�. EX.METER FOR 16621 \ 36'ROAD EXISTING LATHROP DR.TO BE `EX.6"CAST IRON EASEMENT FIRE HYDRANT RELOCATED TO THE WATER MAIN TO BE EX.METER FOR ROSE DRIVE TO BE ABANDONED NEW MAIN ABANDONED FRIENDS CHURCH TO BE PROPOSED 8"SEWER RELOCATED TO THE NEW CUT&PLUG EX.SEWER MAIN(PUBLIC) MAIN CLEANOUT EX.METER FOR PROPOSED 8"WATER MAIN 16641 LATHROP DR. EX.6"SEWER SITE PLAN TO BE RELOCATED s MAIN TO THE NEW MAIN PREPARED BY: EXHIBIT SCALE: N.T.S. YORBA LINDA WATER DISTRICT WATER &SEWER IMPROVEMENTS DATE: El 1717 E. MIRALOMA AVENUE FOR 12/8/2016 PLACENTIA, CALIFORNIA 92870 HQT HOMES 215, LLC. FILENAME: (714) 701-3100 J-2016-14 ITEM NO. 9.1 AGENDA REPORT Meeting Date: December 8, 2016 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Marc Marcantonio, General Manager Dept:Administration Prepared By:Annie Alexander, Executive Secretary Subject:Amendments to the District's Conflict of Interest Code STAFF RECOMMENDATION: That the Board of Directors approve Resolution No. 16-22 Adopting a Conflict of Interest Code which Supersedes all Prior Conflict of Interest Codes and Amendments Previously Adopted. DISCUSSION: In compliance with Section 87300 of the California Government Code, the Board of Directors has adopted a Conflict of Interest Code, governing the disclosure of financial interests by certain designated employees of the District. The Political Reform Act requires every local government agency to review its code on a biennial basis. Staff recently reviewed the District's code and has identified the following minor revisions: The position of SCADA Administrator was renamed to Chief Water System Operator. The position of Public Information Manager was renamed to Communications Manager. The position of Attorney is being renamed to General Counsel to specifically identify the attorney type. The position of Human Resources and Risk Manager was reclassified to Human Resources/Risk and Safety Manager. The position of Labor Counsel was added to differentiate it from General Counsel and the generic title of "attorney". The attached exhibit reflects these modifications. Amendments must be submitted in the County's eDisclosure System by December 30, 2016 and will not be considered in effect until approved by the Orange County Board of Supervisors. PRIOR RELEVANT BOARD ACTION(S): The District's Conflict of Interest Code was last amended on October 21, 2014 by Resolution No. 14-16. ATTACHMENTS: Name:Description:Type: Resolution_No._16-22_-_Conflict_of_Interest_Code.docx Resolution Resolution YLWD_Code_Amendments.pdf Exhibit Exhibit Resolution No. 16-22 Adopting a Conflict of Interest Code 1 RESOLUTION NO. 16-22 RESOLUTION OF THE BOARD OF DIRECTORS OF THE YORBA LINDA WATER DISTRICT ADOPTING A CONFLICT OF INTEREST CODE WHICH SUPERSEDES ALL PRIOR CONFLICT OF INTEREST CODES AND AMENDMENTS PREVIOUSLY ADOPTED WHEREAS, the Political Reform Act of 1974, Government Code Section 81000 et. seq. (“the Act”), requires a local government agency to adopt a Conflict of Interest Code pursuant to the Act; and WHEREAS, the Yorba Linda Water District has previously adopted a Conflict of Interest Code and that Code now requires updating; and WHEREAS, amendments to the Act have in the past and foreseeably will in the future require conforming amendments to be made to the Conflict of Interest Code; and WHEREAS, the Fair Political Practices Commission has adopted a regulation, Title 2, California Code of Regulations, Section 18730, which contains terms for a standard model Conflict of Interest Code, which, together with amendments thereto, may be adopted by public agencies and incorporated by reference to save public agencies time and money by minimizing the actions required of such agencies to keep their codes in conformity with the Political Reform Act. NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water District as follows: Section 1. The terms of Title 2, California Code of Regulations, Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, together with Exhibits A and B in which positions are designated and disclosure categories are set forth, constitute the Conflict of Interest Code of the Yorba Linda Water District. Section 2. The provisions of all Conflict of Interest Codes and Amendments thereto previously adopted by the Yorba Linda Water District are hereby superseded. Section 3. The Filing Officer is hereby authorized to submit the updated Conflict of Interest Code to the Clerk of the Orange County Board of Supervisors for review and approval by the Orange County Board of Supervisors as required by California Government Code Section 87303. Resolution No. 16-22 Adopting a Conflict of Interest Code 2 PASSED AND ADOPTED this 8th day of December 2016, by the following called vote: AYES: NOES: ABSTAIN: ABSENT: , President Yorba Linda Water District ATTEST: , Board Secretary Yorba Linda Water District Reviewed as to form by General Counsel: Arthur G. Kidman, Esq. Kidman Law LLP t Conflict of Interest Code EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Files With Status I Category Associate Engineer OC-05 COB Unchanged (Chief Water System Operator OC-05 COB Renamed Reason: The position of SCADA Administrator was reclassified to Chief Water System Operator. Communications Manager I OC-41 I COB I Renamed Reason: The position of Public Information Manager was reclassified to Communications Manager. Construction Project Supervisor OC-05 COB Unchanged Consultant OC-30 Agency Unchanged (Customer Service Supervisor OC-05 COB Unchanged Engineering Manager OC-41 COB Unchanged General Counsel OC-01 COB Renamed Reason: Specifically identifies attorney type rather than using generic title of"attorney". (Human Resources/Risk and Safety Manager I OC-41 I COB I Renamed Reason: The position of Human Resources and Risk Manager was reclassified to Human Resources/Risk and Safety Manager. Information Systems Administrator OC-05 COB Unchanged Information Technology Manager OC-41 COB Unchanged (Labor Counsel OC-01 COB Added Reason: Specifically identifies attorney type rather than using generic title of"attorney". Management Analyst OC-05 COB Unchanged Operations Manager OC-41 COB Unchanged Operations/Warehouse Assistant OC-05 COB Unchanged Senior Accountant OC-05 COB Unchanged Senior Fleet Mechanic OC-05 COB Unchanged Senior Project Manager OC-05 COB Unchanged Water Maintenance Superintendent OC-05 COB Unchanged Water Production Superintendent OC-05 COB Unchanged Water Quality Engineer OC-05 COB Unchanged Total: 21 Run date/time: Saturday,December 03 2016 09:54:48 AM Page 1 of 2 t Conflict of Interest Code ' EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code,but are subject to the disclosure requirements of the Political Reform Act,Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Finance Manager(Treasurer) Files with COB Unchanged General Manager(Secretary) Files with COB Unchanged Member of the Board of Directors Files with COB Unchanged The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income(including gifts,loans and travel payments). Run date/time: Saturday,December 03 2016 09:54:48 AM Page 2 of 2 Disclosure Descriptions ' EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description Status Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business 87200 Filer positions in business entities, if applicable, pursuant to Government Code Section Unchanged 87200 et seq.. All interests in real property in Orange County, the authority or the District as OC-01 applicable, as well as investments, business positions and sources of income Unchanged (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, OC-05 equipment (including training and consulting services) used by the County Unchanged Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a"designated position,"is hired to perform a range of duties that is limited in scope and thus is not required to fully OC-30 comply with the disclosure requirements in this section. Such written determination Unchanged shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, OC-41 machinery, vehicles, or equipment (including training and consulting services) used Unchanged by the County Department, Authority or District, as applicable. Grand Total: 5 Run date/time: Saturday,December 03 2016 09:54:48 AM Page 1 of 1 t Conflict of Interest Code ' EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Position Disclosure Files With It Category Associate Engineer OC-05 COB (Chief Water System Operator OC-05 COB Communications Manager OC-41 COB (Construction Project Supervisor OC-05 COB Consultant OC-30 Agency (Customer Service Supervisor OC-05 COB (Engineering Manager OC-41 COB General Counsel OC-01 COB (Human Resources/Risk and Safety Manager OC-41 COB Information Systems Administrator OC-05 COB Information Technology Manager OC-41 COB (Labor Counsel OC-01 COB (Management Analyst OC-05 COB Operations Manager OC-41 COB Operations/Warehouse Assistant OC-05 COB Senior Accountant OC-05 COB Senior Fleet Mechanic OC-05 COB Senior Project Manager OC-05 COB Water Maintenance Superintendent OC-05 COB Water Production Superintendent OC-05 COB Water Quality Engineer OC-05 COB Total: 21 OFFICIALS WHO ARE SPECIFIED IN GOVERNMENT CODE SECTION 87200 Officials who are specified in Government Code section 87200 (including officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b)), are NOT subject to the Agency's Conflict of Interest Code,but are subject to the disclosure requirements of the Political Reform Act,Government Code section 87100, et seq. Gov't Code § 87203. These positions are listed here for informational purposes only. The positions listed below are officials who are specified in Government Code section 87200: Finance Manager(Treasurer) Files with COB General Manager(Secretary) Files with COB Run date/time: Saturday,December 03 2016 09:54:48 AM Page 1 of 2 t Conflict of Interest Code ' EXHIBIT A (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Member of the Board of Directors Files with COB The disclosure requirements for these positions are set forth in Government Code section 87200, et. seq. They require the disclosure of interests in real property in the agency's jurisdiction, as well as investments, business positions and sources of income(including gifts,loans and travel payments). Run date/time: Saturday,December 03 2016 09:54:48 AM Page 2 of 2 Disclosure Descriptions ' EXHIBIT B (Final Draft) Entity: Water Districts Agency: Yorba Linda Water District Disclosure Category Disclosure Description Form 87200 filers shall complete all schedules for Form 700 and disclose all reportable sources of income, interests in real property, investments and business 87200 Filer positions in business entities, if applicable, pursuant to Government Code Section 87200 et seq.. All interests in real property in Orange County, the authority or the District as OC-01 applicable, as well as investments, business positions and sources of income (including gifts, loans and travel payments). All investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, machinery, OC-05 equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest category in the code subject to the following limitation: The County Department Head/Director/General Manager/Superintendent/etc. may determine that a particular consultant, although a"designated position,"is hired to perform a range of duties that is limited in scope and thus is not required to fully OC-30 comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure required. The determination of disclosure is a public record and shall be filed with the Form 700 and retained by the Filing Officer for public inspection. All interests in real property in Orange County, the District or Authority, as applicable, as well as investments in, business positions with and income (including gifts, loans and travel payments) from sources that provide services, supplies, materials, OC-41 machinery, vehicles, or equipment (including training and consulting services) used by the County Department, Authority or District, as applicable. Grand Total: 5 Run date/time: Saturday,December 03 2016 09:54:48 AM Page 1 of 1 ITEM NO. 9.2 AGENDA REPORT Meeting Date: December 8, 2016 Budgeted:Yes Total Budget:$90,000 To:Board of Directors Cost Estimate:$90,000 Funding Source:Water Operating Fund From:Marc Marcantonio, General Manager Account No:1010-0440-00 Presented By:Marc Marcantonio, General Manager Prepared By:Annie Alexander, Executive Secretary Subject:Establishment of Committees and Committee, Agency and Intergovernmental Meeting Assignments STAFF RECOMMENDATION: That the Board of Directors: (1) consider the currently established committees and determine their continuing relevance; and (2) review the available committee, agency and intergovernmental meeting assignments and provide their preferences to the newly elected President by Wednesday, December 14, 2016. DISCUSSION: Pursuant to the Board of Directors' Policies and Procedures (Resolution No. 16-12), the newly elected President shall make committee, agency, and intergovernmental meeting assignments, subject to consent of the Board, following the annual reorganization of the Board of Directors. In addition, the purpose of each established committee shall be reviewed by the Board, prior to making these assignments, in order to determine their continuing relevance. The previous Board established three joint/interagency committees and one citizens advisory committee. Two Board members will also need to be assigned to serve as Active and Alternate Directors for the Orange County Sanitation District (OCSD) and historically, the Directors have attended a number of intergovernmental meetings on a regular basis. The Total Budgeted and Estimated Cost amounts listed above include compensation for Board, Committee and intergovernmental meeting attendance at a maximum of $150 per day up to 10 days per calendar month as allowed by statute and established by Ordinance No. 03-01. OCSD Board members are compensated by OCSD at a rate of $212.50 per day for meeting attendance (up to six meetings a month with the average being two) and receive no health insurance benefits from OCSD. The Chair may be compensated for up to 10 meetings per month. The Active director may also be asked to participate on one or more OCSD committees. The attached list has been provided to facilitate the process of identifying Directors' assignment preferences. Staff is suggesting that requests be submitted to the newly elected President by Wednesday, December 14, 2016 in preparation for posting of the agenda for the next regular Board meeting on Thursday, December 22, 2016. The Board may elect to extend this process, however the assignments for OCSD must be made as soon as possible in order to avoid a vacancy for an extended period of time. ATTACHMENTS: Name:Description:Type: Committee_and_Intergovernmental_Meeting_Assignments.xls Backup Material Backup Material YORBA LINDA WATER DISTRICT Board of Directors' Committee, Agency and Intergovernmental Meeting Assignments JOINT / INTERAGENCY COMMITTEES 2017 YLWD / MWDOC / OCWD Meets bi-monthly on 4th Tuesday at 4:00 p.m. YLWD / City of Yorba Linda Meets as required (generally once a month). YLWD / City of Placentia / GSWC Meets as required. OTHER COMMITTEES CAC Meets monthly on 4th Monday at 8:30 a.m. INTERGOVERNMENTAL MEETINGS 2017 YL City Council (Mtg 1) Meets 1st Tuesday of the month at 6:30 p.m. http://www.ci.yorba-linda.ca.us/ YL City Council (Mtg 2) Meets 3rd Tuesday of the month at 6:30 p.m. http://www.ci.yorba-linda.ca.us/ YL Planning Comm (Mtg 1) Meets 2nd Wednesday of the Month at 6:30 p.m. http://www.ci.yorba-linda.ca.us/index.php/elected-officials/commissions/planning-commission YL Planning Comm (Mtg 2) Meets 4th Wednesday of the month at 6:30 p.m. http://www.ci.yorba-linda.ca.us/index.php/elected-officials/commissions/planning-commission MWDOC Board of Directors (Mtg 1) Meets 1st Wednesday of the month at 8:30 a.m. http://www.mwdoc.com/ MWDOC Board of Directors (Mtg 2) Meets 3rd Wednesday of the month at 8:30 a.m.Meets 3rd Wednesday of the month at 8:30 a.m. http://www.mwdoc.com/ OCWD Board of Directors (Mtg 1) Meets 1st Wednesday of the Month at 5:30 p.m. http://www.ocwd.com/ OCWD Board of Directors (Mtg 2) Meets 3rd Wednesday of the month at 5:30 p.m.` http://www.ocwd.com/ OCSD * Meets 4th Wednesday of the month at 6:00 p.m. http://www.ocsd.com/ WACO Meets 1st Friday of the month at 7:30 a.m. http://www.mwdoc.com/waco ISDOC Meets months with 5th Thursday at 11:30 a.m. http://www.mwdoc.com/isdoc LAFCO (As Needed) Meets 2nd Wednesday of the month at 8:30 a.m. http://oclafco.org/ ACWA/JPIA ˟ Meets semi-annually in May and November. http://www.acwajpia.com/ * Submission of Form 700 to OCSD required. Additional committee participation may be necessary. ˟ Submission of Form 700 to ACWA/JPIA required. ITEM NO. 9.3 AGENDA REPORT Meeting Date: December 8, 2016 To:Board of Directors From:Marc Marcantonio, General Manager Presented By:Gina Knight, HR/Risk Manager Dept:Human Resources/Risk Management Reviewed by Legal:Yes Prepared By:Gina Knight, HR/Risk Manager Subject:Determination of Agency Designated Representative SUMMARY: In the interest of maintaining the employment relationship with the General Manager, the Board of Directors will need to consider designating a representative to enter into negotiations with Mr. Marc Marcantonio to extend his employment with the District as his present agreement is set to expire on September 1, 2017. STAFF RECOMMENDATION: That the Board of Directors consider and identify an agency designated representative to negotiate an amendment to the present employment agreement with the General Manager. DISCUSSION: On October 27, 2016, the Board of Directors authorized the Board President to negotiate salary and benefits with the General Manager and to present his recommendation to the Board of Directors at a regular Board meeting. A staff report was presented to the Board of Directors on November 21, 2016. The former Board of Directors voted to have the new Board of Directors be the party responsible for negotiating a new contract with the General Manager. Pursuant to Government Code Section 54957.6 (a): Notwithstanding any other provision of law, a legislative body of a local agency may hold closed sessions with the local agency's designated representative regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits of its represented and unrepresented employees, and, for represented employees, any other matter within the statutorily provided scope of representation. However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies its designated representatives. Since the former designated representative is no longer with the District, the new Board members will need to consider a new representative and identify the new representative to continue negotiations with the General Manager. Prior to the Board entering into closed session, to discuss any and all recommendations to the General Manager's existing employment agreement, the new designated representative will need to be identified. ITEM NO. 10.1 AGENDA REPORT Meeting Date: December 8, 2016 Subject:Overview of the Ralph M. Brown Act and California Public Records Act ATTACHMENTS: Name:Description:Type: Brown_Act.pdf Presentation Presentation Public_Records_Act.pdf Presentation Presentation Yorba Linda Water District Ralph M . Brown Act California's Open Mlaw Presented by: Kidman Law LLP Date: 12/08/2015 Legislative Intent of the Brown A.411 Public agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created . What is a ' Meeting" ? Any congregation of [1] a majority of the members of a legislative body at the same time and place [2] to hear, discuss, or deliberate upon any item [3] that is within the subject matter jurisdiction of the Board or the local agency to which it pertains. • The Test is not whether a majority of a legislative body attends the function, but whether subject matter within the jurisdiction of the District is discussed . Six Exceptions to a 'Meeting' 1. Individual Contacts • The first exception involves individual contacts between a member of the Board and any other person . This exception recognizes the right to confer with constituents, advocates, consultants, news reporters, local agency staff or a colleague. • Individual contacts, however, cannot be used to do in stages what would be prohibited in one step. For example, a series of individual contacts that leads to discussion, deliberation or action among a majority of the members of a legislative body is prohibited. Such serial meetings are discussed below. Six Exceptions to a ' Meeting' 2 Conferences The second exception allows a Board majority to attend a conference or similar gathering open to the public that addresses issues of general interest to the public or to the public agency. This exception permits Board members to attend annual association conferences of city, county, school, and other local agency officials, so long as those meetings are open to the public. Six Exceptions to a ' Meeting' 3. Community Meetings The third exception allows a Board majority to attend a n open and publicized meeting h e l d by a n of h e r organization to address a topic of local community concern . Under this exception, a Board majority may attend a local service club meeting or a local candidates' night if the meetings are open to the public. Six Exceptions to a ' Meeting' 4. Other legislative Bodies The fourth exception allows a majority of a legislative body to attend an open and publicized meeting of: (a) another body of the local agency, or (b) a legislative body of another local agency. For example, a city council or a majority of a board of supervisors to attend a controversial meeting of the planning commission . Six Exceptions to a ' Meeting' 5. Standing Committees The fifth exception authorizes the attendance of a majority at an open and noticed meeting of a standing committee of the legislative body, provided that the legislative body members who are not members of the standing committee attend only as observers ( meaning that they cannot speak or otherwise participate in the meeting) . Six Exceptions to a ' Meeting' 6. Social or Ceremonial Events The sixth and final exception permits a majority of a legislative body to attend a purely social or ceremonial occasion . Nothing in the Brown Act prevents a majority of members from attending the same football game, party, wedding, funeral, reception, or farewell . r Vii- ��-�� -� ���►�_ �?� . `` � Was Collective Briefing None of these six exceptions permits a majority of the Board to meet together with staff in advance of a meeting for a collective briefing. -ierial Meetings I a majority of the Board shall not, outside a meeting, use a series of communications of any kind, directly or through intermediaries (e .g. emails), to discuss, deliberate, or take action on any item of business that is within the subject matter jurisdiction of the legislative body. Serial Meetings 44*4 EMAILS H ! Particular care should be exercised when staff briefings of the Board members occur by email because of the ease of using the "reply to all" button that may inadvertently result in a Brown Act violation •�--sal 4 )� i- ' r�_�l� - - � Properly Noticed Meeting • Switching gears . . . 0 0 ............ 0 I ML Public Participation Every agenda for a regular meeting must allow members of the public to speak on any item of interest, so long as the item is within the subject matter jurisdiction of the District. Further, the public must be allowed to speak on a specific item of business before or during the Board's consideration of it. The Board cannot prohibit public criticism of policies, procedures, programs, or services of the agency or the acts or omissions of the Board itself. � �✓-- '��� .� �� -sem Limits on • Participation The Board may adopt reasonable regulations, including time limits, on public comments . Such regulations should be enforced fairly and without regard to speakers' viewpoints . The legislative body has discretion to modify its regulations regarding time limits on public comment if necessary. 7N, � ✓-- '��� .� �� -sem Responding to the Public What happens when a member of the public raises a subject not on the agenda? The Brown Act allows members of the Board, or its staff, to : I "briefly respond" to such comments or questions, provide a reference to staff or other resources for factual information, or 3 . direct staff to place the issue on a future agenda . � ✓-- '��� .� �� -sem Mr- Non-Agenda Items The Brown Actgenerallyrohibits anp v action or discussion of items not on the a enda .posted g Boa • • Staff) • Even without a comment from the public, a Board member or staff may: 1 ask for information, request a report back, 3 request to place a matter on the agenda for a subsequent meeting, 4 ask a question for clarification, 5 make a brief announcement, or 6 briefly report on his or her own activities. Closed Session Private discussions among a majority of the Board are prohibited, unless expressly authorized under the Brown Act. It is not enough that a subject is sensitive, embarrassing, or controversial . Without specific authority in the Brown Act for a closed session, a matter must be discussed in ,public. Closed Sessions The most common purpose of a closed session is to avoid revealing confidential information that may, in specified circumstances, prejudice the legal or negotiating position of the District or compromise the privacy interests of employees . Confidentiality of Closed Sessions The Brown Act prohibits the disclosure of confidential information acquired in a closed session by any person present and offers various remedies to address willful breaches of confidentiality. These remedies include injunctive relief, disciplinary action against an employee, and referral of a member of the Board to the grand jury. r Vii- ��_�� -� ���►�_ �� . � � Mr- gag Remedies for Brown Act Violations Invalidation Civil Action to Prevent Future Violations 3 . Costs and Attorneys Fees 4 Criminal Complaints Voluntary resolution Ma Questions? appy �� Yorba Linda Water District CPRA Requests Submitted to the District Presented by: Laurie McAllister Date: 12/08/2015 What is CPRA? California Public Records Act California Government Code Section 6250-6276.48 The purpose of the Act is to give the public access to information that enables them to monitor the functioning of their government. "Governmental records shall be disclosed to the public, upon request, unless there is a specific reason not to do so" ( i . e . There is an exemption ) 6..IDeadline to Respond to Requests The deadline to respond to the request is 10 days Deadline can be extended up to 14 additional days for "unusual circumstances" The deadline to disclose the records is described in the Act as "promptly" tif7li Receiving Requests Requests may be : Made by phone, email or in person Written on the District's official form titled "Request for Public Records" Made on the behalf of an individual/organization Informal Requests can be made by any member of the public. They do not need to be in the District's service area . Notify Records Management immediately once a request is received Never send records to the requestor without notifying Records Management f ` �! 4 � .✓--_�� � �� -fit Did I Receive a Request ., Records? Asked to provide a District document either electronically or in hardcopy format Asked for data and if you have something in writing Asked if they can have a copy of the document, report or email you are discussing If any of the above occurred, yes, you did receive a PRA Please forward the request immediately to RM Was L. Responding to Request� Only required to provide District documents that exist Can not create new records Must assist req uestor in identifying what records are needed Can provide hardcopies or electronic files Personal information about staff or customers can not be disclosed Questions? ITEM NO. 13.1 AGENDA REPORT Meeting Date: December 8, 2016 Subject:Meetings from December 9, 2016 - January 1, 2017 ATTACHMENTS: Name:Description:Type: BOD_-_Activities_Calendar.pdf Backup Material Backup Material Event Date December 2016 WACO Fri, Dec 9 LAFCO Wed, Dec 14 Yorba Linda Planning Commission Wed, Dec 14 Yorba Linda City Council Tue, Dec 20 MWDOC Wed, Dec 21 OCWD Wed, Dec 21 Board of Directors Regular Meeting Thu, Dec 22 OCSD Wed, Dec 28 Yorba Linda Planning Commission Wed, Dec 28 January 2017 Yorba Linda City Council Tue, Jan 3 MWDOC Wed, Jan 4 OCSD Operations Committee Wed, Jan 4 OCWD Wed, Jan 4 MWDOC Elected Officials Forum Thu, Jan 5 WACO Fri, Jan 6 TENTATIVE - Board of Directors Special Meeting Mon, Jan 9 LAFCO Wed, Jan 11 Yorba Linda Planning Commission Wed, Jan 11 Board of Directors Regular Meeting Thu, Jan 12 Yorba Linda City Council Tue, Jan 17 MWDOC Wed, Jan 18 OCWD Wed, Jan 18 Citizens Advisory Committee Meeting Mon, Jan 23 Interagency Committee Meeting with MWDOC and OCWD Tue, Jan 24 OCSD Wed, Jan 25 Yorba Linda Planning Commission Wed, Jan 25 Board of Directors Regular Meeting Thu, Jan 26 4:00PM 8:30AM 4:00PM 6:00PM 6:30PM 8:30AM 8:30AM 6:30PM 8:30AM 5:30PM 5:00PM 5:30PM 6:00PM 7:30AM 8:00AM 6:30PM 6:00PM 6:30PM 6:30PM 8:30AM 8:00AM 6:30PM 6:30PM 8:30AM 5:30PM 8:30AM Board of Directors Activity Calendar Time 7:30AM 12/2/2016 1:43:06 PM ITEM NO. 14.1 AGENDA REPORT Meeting Date: December 8, 2016 Subject:CASA Winter Conference - January 18-20, 2017 UWI Spring Conference - February 8-10, 2017 CSDA Leadership Academy Conference - February 26 - March 1, 2017 STAFF RECOMMENDATION: That the Board of Directors approve Director attendance at these events if desired. ATTACHMENTS: Name:Description:Type: CASA_Conference.pdf Backup Material Backup Material UWI_Conference.pdf Backup Material Backup Material CSDA_Conference.pdf Backup Material Backup Material 2017 CASA Winter Conference Event Details Registration Full Conference Member Registration Fee – $550.00 Date/Time January 18, 2017 - January 20, 2017 All Day Location Palm Springs Hilton 400 East Tahquitz Canyon Way Palm Springs, California 95814 Special Rate: $205.80 (Includes tax, surcharges, service fees), plus the following:  two-night minimum, check-in 4:00 pm, check-out 12:00 noon  self-parking on site  complimentary high speed internet access and local calls Online reservations – Cut Off Date: January 3, 2017 Reservations: 800-445-8667, Group Code: CAS   Preliminary Program   Wednesday, January 18, 2017 7:30 a.m. – 12:00 p.m. CSRMA Training Seminar 8:00 a.m. – 5:00 p.m. Registration 10:00 a.m. – 12:00 p.m. CASA Board of Directors Meeting 12:00 p.m. – 1:30 p.m. CSRMA Executive Board Meeting 12:00 p.m. – 1:30 p.m. Associates Committee Meeting 12:00 p.m. – 1:30 p.m. Communications Workgroup Meeting 1:30 p.m. – 4:00 p.m. Roundtable Series 1:30 p.m. – 2:30 p.m. Round 1 2:30 p.m. – 3:00 p.m. Networking Break 3:00 p.m. – 4:00 p.m. Round 2 4:15 p.m. – 5:15 p.m. Federal Legislative Committee Meeting 4:15 p.m. – 5:30 p.m. CSRMA Board of Directors Meeting 5:30 p.m. – 6:30 p.m. Icebreaker Reception Thursday, January 19, 2017 7:30 a.m. – 4:30 p.m. Registration 8:00 a.m. – 9:15 a.m. Utility Leadership Committee Meeting 8:00 a.m. – 9:30 a.m. Breakfast 9:30 a.m. – 12:00 p.m. General Session Across the Aisle: An Insider’s Perspective on the Aftermath of the 2016 General Election Max Rexroad, Meridian Pacific Paul Martin, Redistricting Partners Developing Recycling Criteria for Direct Potable Reuse Mark Bartson, State Water Board Staff   Preliminary Program   Innovative Infrastructure Solutions Moderator: Lisa Haney, Orange County Sanitation District Jonathan Trutt, West Coast Infrastructure Exchange Dave Smith, USEPA Representative Martha Trembley, Los Angeles County Sanitation Districts (Invited) 12:00 p.m. – 1:30 p.m. Conference Luncheon Executive Director’s Report State & Federal Legislative Report CASA Education Foundation Scholarship Recipient & Update 2:00 p.m. – 4:00 p.m. Afternoon Session Keynote: Christopher Thornberg, PhD, Beacon Economics (Invited) Being on the Leading Edge of Renewable Resources and Climate Change Moderator/Speaker: Greg Kester, CASA, Renewable Resource Programs Update Jimmy Slaughter, Biosolids on Trial: Results and Reflections on the Kern County Trial Sarah Deslauriers, CASA, Climate Change Program Update 4:30 p.m. – 5:30 p.m. Bay Area Biosolids to Energy Coalition Meeting 5:30 p.m. – 6:30 p.m. Associates Reception and Education Foundation Auction Friday, January 20, 2017 8:00 a.m. – 11:00 a.m. Registration 8:00 a.m. – 9:30 a.m. Breakfast 8:15 a.m. – 9:15 a.m. State Legislative Committee Meeting 9:30 a.m. – 11:00 a.m. Closing Session Closing Speaker: Assembly Republican Leader Chad Mayes (Invited) Opening Your Doors to Your Community: Planning Open House and Plant Tour Events Moderator: Michelle Powell, Union Sanitary District Paul Eldredge, Union Sanitary District Roger Bailey, Central Contra Costa Sanitary District President’s Closing Remarks 11:00 a.m. – 3:00 p.m. Attorneys Committee Meeting NAME: ________________________________________________TITLE: ___________________________________________ ORGANIZATION:_______________________________________________________________________________________ ADDRESS:_________________________________________CITY/STATE/ZIP:_____________________________________ TEL:____________________FAX:____________________E-MAIL:_________________________________________________ Registration fees include handouts, breakfasts, luncheon, breaks and receptions. ____$375 Urban Water Member Registration Fee for Conference February 8-10, 2017 (Must be a member of the Urban Water Institute with current dues paid in full) _____$475 Non-Member Registration Fee for Conference February 8-10, 2017 _____$100 Spouse Registration - Includes breakfasts, luncheon, breaks and receptions. Spouse Name For Nametag: The Spring Water Conference will be conducted in Palm Springs at The Hilton Palm Springs Hotel located at: 400 East Tahquitz Canyon Way, Palm Springs, CA 92262 Please contact the hotel directly to reserve your room, we have a special conference rate of $152.00. To make your room reservations, call the Hilton Palm Springs Hotel directly at (760) 320-6868 and reference Urban Water Institute. Please note the cut-off date for the group rate is January 7, 2017. Reservations can also be made online at www.hilton.com. (All Registrations Should Be Made In Advance) To pay by credit card visit our website www.urbanwater.com. You can register online and pay with a Visa, MasterCard or American Express. To pay by check, please complete the Registration Form and send it along with a check made payable to: Urban Water Institute: 24651 Evereve Circle, Suite 1, Lake Forest, CA 92630. After February 3, 2017 registrations will be accepted at the door on a space available basis, with an additional $25 administrative charge. Cancellations must be received in writing by January 25, 2017. Faxes are accepted at (949) 305-9919. Registration fee will be refunded, less a $50 administrative charge if received by January 25, 2017. Substitutes are accepted. No refunds after January 25, 2017. The Institute reserves the right to substitute announced speakers and assumes no responsibility for personal expenses. Information on exhibiting and sponsoring may be obtained by calling (949) 679-9676 or can be found on the Urban Water Institute Website www.urbanwater.com. MAIL CONFERENCE REGISTRATION CHECKS PAYABLE TO: Urban Water Institute: 24651 Evereve Circle, Suite 1  Lake Forest, CA 92630 Tax ID # 33-0578523 For More Information Contact The Urban Water Institute at (949) 679-9676 or eva@stacy-davis.com Urban Water Institute’s Spring Water Conference February 8-10, 2017 Draft Conference Agenda Wednesday, February 8, 2017 12:00 p.m. - Registration, Networking & Exhibits 1:00 p.m. - Opening Remarks & Introduction Matt Stone, Chair, Urban Water Institute 1:15 p.m. - Welcome to Palm Springs Mayor Robert Moon, City of Palm Springs (Invited) 1:30 p.m. – Storm Water Into Drinking Water Mark Pestrella, Chief Deputy Director, County of Los Angeles Department of Public Works (Confirmed) 2:15 p.m. – “The Tale of Two Rivers” 3:00 p.m. – Networking Break 3:15 p.m. – California Marijuana Legislation 4:00 p.m. - Adjourn 5:00 p.m. - Welcome Reception Thursday, February 9, 2017 8:00 a.m. - Registration, Exhibits, Networking & Continental Breakfast 9:00 a.m. - Opening Remarks James Noyes, Executive Director, Urban Water Institute 9:15 a.m. – Groundwater Management Legislation Trevor Joseph, Senior Engineering Geologist, California Department of Water Resources (Confirmed) Kevin M. O’Brien, Partner, Downey Brand LLP (Confirmed) 10:30 a.m. – Networking Break 10:45 a.m. – Water Conservation Proposed State Board Regulations Frances Spivy-Weber, Board Member, State Water Resources Control Board (Confirmed) 11:30 a.m. – Colorado River 12:30 p.m. – Luncheon 1:45 p.m. – Urban Update, Denver Colorado James S. Lochhead, CEO/Manager, Denver Water (Confirmed) 2:30 p.m. – Networking Break 3:15 p.m. – Water Security & Tribalism 4:00 p.m. – Status of DPR 5:00 p.m. - Adjourn – Chairman’s Reception 6:00 p.m. - Dinner on your own Friday, February 10, 2017 8:00 a.m. – Registration, Exhibits, Networking & Buffet Breakfast Chairman's Drawing: Don't miss out on your opportunity to participate in the Chairman's Drawing! Please pick up your raffle ticket at the registration desk. 8:30 a.m. - Opening Remarks James Noyes, Executive Director, Urban Water Institute 8:45 a.m. – Straight Talk with Art Levine Chairman Randy Record, Metropolitan Water District of Southern California 9:30 a.m. – Innovating Your Way To Success – Lessons From Recent Research On “Fostering Research And Innovation Within Water Utilities” Based on a global survey of nearly 400 utility employees representing 77 utilities from North America, Australia, Asia, and the European Union. 91% believe that innovation is critical to the future success of their utility. While 62% considered their utility “innovative”, less than 40% report having the key attributes of an innovative organization modeled by leading companies in both public and private industries. This session will provide utilities the knowledge and tools to create a sustainable culture of innovation, broadly engage stakeholders, and effectively leverage external resources. Ed Means, President, Means Consulting LLC 10:15 a.m. – Federal Legislators/Gavin Newsom (Unconfirmed) 11:00 a.m. - Conference Adjourn 2017 Special District Leadership Academy Conference La Jolla 2017 Special District Leadership Academy Conference This conference content is based on CSDA's Special District Leadership Academy (SDLA) curriculum-based continuing education program which recognizes the necessity for the board and the general manager to work together toward a common goal. Registration: Member: Early: First - $600, Addl - $400/Regular: First - $650, Addl - $450 Non-Member: Early: First - $900, Addl - $600/Regular: First - $975, Addl - $675 Agenda: 05:30 pm - 07:00 pm Registration & Networking Reception (2/26) 08:30 am - 12:30 pm Education Sessions (2/27) 12:30 pm - 01:30 pm Lunch Provided (2/27) 01:45 pm - 04:30 pm Education Sessions (2/27) 05:30 pm - 07:00 pm Reception (2/27) 08:30 am - 12:00 pm Education Sessions (2/28) 12:00 pm - 01:00 pm Lunch Provided (2/28) 01:15 pm - 04:00 pm Education Sessions (2/28) 08:30 am - 12:00 pm Education Sessions (3/1) Room reservations are available at CSDA rate of $159 plus tax, single or double occupancy by calling 1-800-362-2779 and using the group code XLE. The CSDA rate also includes discounted parking and complimentary guest room internet. The room reservation cut-off is January 27, 2017, however, space is limited and may sell out before this date. When 2/26/2017 - 3/1/2017 Where Embassy Suites La Jolla 4550 La Jolla Village Drive San Diego, CA 92122 United States Detailed program will be distributed when available.