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Home My WebLink About2016-11-10 - Board of Directors Meeting Minutes 2016-207 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, November 10, 2016, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 10, 2016 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Collett at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Mr. Marcantonio led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Ric Collett, President Marc Marcantonio, General Manager Mike Beverage, Vice President Steve Conklin, Engineering Manager Phil Hawkins, Director John DeCriscio, Operations Manager Bob Kiley, Director Delia Lugo, Finance Manager Gary Melton, Director Damon Micalizzi, Public Information Manager Art Vega, Information Technology Manager Annie Alexander, Executive Secretary Cindy Botts, Water Consv Sup/Mgmt Analyst Amelia Cloonan, Human Resources Analyst Laurie McAllister, Records Mgmt Admin Kelly McCann, Senior Accountant Malissa Muttaraid, Public Affairs Representative ALSO PRESENT Andrew Gagen, Partner, Kidman Law LLP Brett Barbre, Director, MWDSC and MWDOC 4. ADDITIONS/DELETIONS TO THE AGENDA None. 5. INTRODUCTIONS AND PRESENTATIONS 5.1. MWDSC/MWDOC Director's Report None. Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2016 at 8:30 a.m. 1 2016-208 6. PUBLIC COMMENTS President Collett extended his congratulations to the Directors Elect. Dr. J. Wayne Miller, Director Elect, thanked President Collett for his remarks and stated that he and the other Directors elect were ready to help with a smooth transition. Mr. Kent Ebinger, resident, thanked President Collett for his remarks and commented on the upcoming transition following the election and his thoughts regarding the principles of the Directors Elect. Mr. Al Nederhood, Director Elect, thanked the current Board for their efforts over the previous years and commented on the results of the recent election, his personal reasons for running for office, and reports of inappropriate behavior of members of the public towards the Board and District staff. He also stated that he was looking forward to working with the new Board, staff and YLWD's Citizens Advisory Committee, and shared his thoughts regarding the Directors Elect and matters of personal importance related to the District's operations. 7. CONSENT CALENDAR Director Beverage made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 5-0. 7.1. Minutes of the Board of Directors Regular Meeting held October 13, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Minutes of the Board of Directors Special Meeting held October 17, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.3. Minutes of the Board of Directors Regular Meeting held October 27, 2016 Recommendation: That the Board of Directors approve the minutes as presented. 7.4. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$547,205.31. Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2016 at 8:30 a.m. 2 2016-209 7.5. Change Order No. 2 for Well No. 21 Wellhead Equipping Project Recommendation: That the Board of Directors approve Change Order No. 2 in the amount $2,809,00 (a credit to the District) and no additional calendar days to Pascal and Ludwig Constructors for construction of the Well No. 21 Well Head Equipping Project, Job No. 200711. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report President Collett again extended his congratulations to the Directors Elect and thanked staff for their work supporting the District's operations. 8.2. Directors' Reports The Directors reported on their attendance at the following event. ■ YL Town Center Groundbreaking — November 1, 2016 (Collett/Hawkins/Kiley) Director Melton thanked staff for their efforts during his tenure, and thanked the Board for their help over the years. 8.3. General Manager's Report Mr. Marcantonio asked each of the managers (or their designees) to provide a report regarding activities within their respective departments. Mr. Conklin reported on the status of various construction projects and the Esperanza Hills development project. Mr. DeCriscio reported on the status of repairs and estimated costs for Well No. 15 and water production trends during the month. Mrs. Delia Lugo thanked the current Board for their leadership and congratulated the Directors Elect. She then reported on recent meetings with Standard & Poor's and Fitch and noted that the quarterly financial reports would be presented at the next regular Board meeting. Mr. Vega reported on the status of the lease agreement with Konica Minolta, issues with the District's main phone line, and the number of blocked threats during the previous and current month. Mr. Micalizzi thanked the current Board for their service and extended his congratulations to the Directors Elect. He then reported on the District's water conservation percentage for the previous month and recent activities of the State Water Resources Control Board. Minutes of the YLWD Board of Directors Regular Meeting Held November 10,2016 at 8:30 a.m. 3 2016-210 Mr. Marcantonio congratulated the Directors Elect and expressed his appreciation for the current Board. He then reported on the process of refinancing the District's 2008 Certificates of Participation. 8.4. General Counsel's Report Mr. Gagen echoed Mr. Marcantonio's comments in regards to the outgoing and incoming directors. President Collett briefly commented on the status of certifying the election results. 8.5. Future Agenda Items and Staff Tasks None. 9. COMMITTEE REPORTS 9.1. Interagency Committee with MWDOC and OCWD (Collett / Melton) ■ Next meeting is scheduled November 22, 2016 at 4:00 p.m. 9.2. Joint Agency Committee with City of Yorba Linda (Collett / Beverage) ■ Minutes of the meeting held October 26, 2016 at 11:00 a.m. were included in the agenda packet. ■ Next meeting is scheduled November 22, 2016 at 9:00 a.m. at YL City Hall. 9.3. Interagency Committee with City of Placentia and Golden State Water Company (Collett / Kiley) ■ Next meeting is yet to be scheduled. 9.4. Citizens Advisory Committee (Melton) ■ Minutes of the meeting held October 24, 2016 at 8:30 a.m. were included in the agenda packet. ■ Next meeting is scheduled November 28, 2016 at 8:30 a.m. Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2016 at 8.30 a.m. 4 2016-211 10. INTERGOVERNMENTAL MEETINGS The Directors reported on their attendance at the following meetings. 10.1. YL City Council — November 1, 2016 (Beverage) 10.2. MWDOC Board — November 2, 2016 (Melton) 10.3. OCSD Operations Committee — November 2, 2016 (Kiley/Beverage) 10.4. OCWD Board — November 2, 2016 (Collett) 10.5. WACO — November 4, 2016 (Kiley) 10.6. LAFCO — November 9, 2016 (Beverage — As Needed) Director Beverage did not attend this meeting. 10.7. YL Planning Commission — November 9, 2016 (Melton) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from November 11, 2016 — December 31, 2016 The Board reviewed the activity calendar. President Collett noted that he wasn't available to attend the YL City Council meeting on November 15, 2016. 12. CLOSED SESSION The meeting was adjourned to Closed Session at 9:10 a.m. All Directors in attendance were present. Also present were Messrs. Gagen, Marcantonio and Micalizzi. 12.1. Conference with Legal Counsel — Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Julie Lonsdale vs. Yorba Linda Water District (OC Superior Court — Case No. 00808246) 12.2. Conference with Legal Counsel — Existing Litigation Pursuant to Paragraph (1) of Subdivision (d) of Section 54956.9 of the California Government Code Name of Case: Irvine Ranch Water District vs. Orange County Water District (OC Superior Court — Case No. 00858584) Minutes of the YLWD Board of Directors Regular Meeting Held November 10, 2016 at 8:30 a.m. 5 2016-212 Mr. Marcantonio and Mr. Micalizzi left the Closed Session prior to discussion of the following matters. 12.3. Public Employee Performance Evaluation Pursuant to Section 54957 of the California Government Code Title: General Manager 12.4. Conference with Labor Negotiators Pursuant to Section 54957.6 of the California Government Code Agency Designated Representative: Ric Collett Unrepresented Employee: General Manager The Board reconvened in Open Session at 9:40 a.m. No action was taken during Closed Session that was required to be reported under the Brown Act. 13. ADJOURNMENT 13.1. The meeting was adjourned at 9:41 a.m. The next Regular Board of Directors Meeting will be held Monday, November 21, 2016 at 8:30 a.m. Annie Alexander Assistant Board Secretary Minures of the YLVJD Board of Directors Regular Meeting Held November 10,2016 at 8:30 a.m. 6