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HomeMy WebLinkAbout1993-03-25 - Board of Directors Meeting MinutesPage March 25, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 25, 1993 The March 25, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors absent at Roll Call: None Staff present: William J. Robertson, Secretary / General Manager Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Suzanne M. Tague, Esq. McCormick, Kidman, Behrens and Holzwarth CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Armstrong requested that item No. 28 of the minutes reflect that Mary Jane Forester was the WACO representative to the Southern California Water Committee. Director Armstrong then asked if there were Terms and Conditions for sewer service for Item No 8. Charles Gray, Engineering Manager responded that the property was more than 200 feet away from the District sewer main and that a private sewer system was proposed. Director Armstrong requested that staff review the 200 foot rule and report back to the Board of Directors. Vice President Scanlin asked if the valve in item No. 8 was 24" and Charles Gray confirmed that it was. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Approval of Minutes as corrected- Regular meeting of March 11, 1993. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $412,687.52 on Check Nos. 13107 through 13202 and Payroll Check Nos. 4907 through 4967; and one wire to ACWA/HPIT in the amount of $16,281.45 dated March 29, 1993. Item 4. Approval of payment to Clearwater Pipeline, Inc., in the amount of $81,563.37; authorize staff to file a Notice of Completion; release Labor and Material Bond and 10 percent retention totaling $9,062.59, 35 days after the Notice of Completion has been recorded, if no liens have been filed; and release Faithful Performance Bond in one year if no defects have been found, Job No. S-9122. Page - March 25, 1993 Item 5. Approval of the Terms and Conditions for Water Service and ratify the installation of service and hydrant in Lakeview Avenue, with Mr. & Mrs. Ed Roh, Job No. 9306. Item b. Approval of payment to Williams Supply Company, Incorporated in the amount of $75,150.00; authorize the staff to file a Notice of Completion; release Labor and Material Bond and 10 percent retention totaling $8,350.00, 35 days after the Notice of Completion has been recorded, if no liens have been filed; and release Faithful Performance Bond in one year if no defects have been found, Job No. 8971. Item 7. Acceptance of the Investment Portfolio Report for February 28, 1993, as presented. ACTION CALENDAR Item 8. Consideration of resolution authorizing application for FEMA Funds. Charles Gray, Engineering Manager presented a report on the process for applying for FEMA funding for the recent water main breaks. Mr. Gray reported that the Resolution and application required three Directors names and three staff contacts. Mr. Gray recommended Beverly Meza, Charles Gray and William Robertson as the staff contacts and the President and Vice President as two of the directors to execute the applications. Mr. Gray concluded his report by requesting direction from the Board on the third director. Director Armstrong requested that the words "staff members" be added to Section 1 of the Resolution. Director Armstrong also suggested that the third Director be either one of the recently elected Directors. Following a brief discussion, President Fox added Director Korn to the FEMA Resolution and application. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0, to adopt Resolution No. 93-08 as amended Authorizing Adoption of the State of California "Designation of Applicant's Agent Resolution" Designating Agents Authorized to Execute for and in behalf of the District for the Purpose of Obtaining Federal and/or State Financial Assistance. Item 9. Consideration of the Financial Statements for the seven months ended January 31, 1993. Beverly Meza, Business Manager presented a report on the Financial statements for the first seven months of the year. Ms. Meza summarized the different funds and indicated that the water fund was still down due to the reduced water consumption. Following a general discussion on the statements and current water rates, on a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0 to accept the Financial Statements for the seven months ended January 31, 1993, as presented. Item 10. Consideration of the Annual Water Quality Report for calendar year 1992. Michael Robinson, Assistant Administrator reported that the 1992 water quality report had been completed and was ready for the Board of Directors review. Mr. Robinson then requested the Board of Directors approval to publish and distribute the report. Following a brief discussion, the Board of Directors made a minor revision to the lead and copper section of the report. On a motion by Director Armstrong, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to authorize publication and distribution of the 1992 Annual Water Quality Report. GENERAL MANAGER'S REPORT Item 11. General Manager's oral report and comments. William Robertson, General Manager, reported on the following: 1. That the District hired Mr. Rick Walkemeyer as Chief Plant Operator. Mr. Robertson reviewed Mr. Walkemeyer's past experience and background. Page i' March"1X, 1993 r)12. That the JPIA-Executive Committee approved the District's request on possible recreational uses with the City. Mr. Robertson then summarized the conditions imposed. 3. Distributed a copy of the letter that was sent to the County of Orange regarding the tax allocation issues. Mr. Robertson indicated that the matter was scheduled for closed session. LEGAL COUNSEL'S REPORT Item 12. Arthur G. Kidman did not have anything to report. STANDING COMMITTEE REPORTS Item 13. An Executive-Administrative-Organizational Committee meeting was scheduled for April 1, 1993. Item 14. No Finance-Accounting Committee meeting was held. Item 15. A Personnel-Risk Management Committee meeting was held on March 24, 1993. President Fox reported that the Committee reviewed a proposal for an RFP on a workers compensation study. President Fox further reported that the committee reviewed liability claims and discussed the results of the JPIA report on the possible joint use with the City. President Fox lastly reported that the committee reviewed the annual salary survey, meet and confer process, classification plan and a personnel matter. Item 16. A Planning-Engineering-Operations Committee meeting was held on March 18, 1993. Director Armstrong reported that the committee discussed a water reclamation Plant Feasibility, the 24" valve cut in Richfield Road, the Bastanchury Sewer main and the FEMA application process. Item 17. A Public Information Committee meeting was held on March 24, 1993. Vice President Scanlin reported that the committee reviewed possible recreational uses of the District facilities, a change in the water bill format, a recent radio hoax, dates for an upcoming xeriscape seminar. Vice President Scanlin lastly reported that the committee reviewed the Annual water quality report and the Spring edition of the Waterlines Newsletter. Director Armstrong suggested that the committee look into creating a District motto. INTERGOVERNMENTAL MEETINGS Item 18. Report on CSDA meeting on March 12, 1993. Director Korn reported that he did not attend the meeting due to a conflict with the ACWA Conference. Item 19. Report on Yorba Linda City Council meeting on March 16, 1993. Director Korn reported that there was nothing of interest to the District. Item 20. Report on Yorba Linda Planning Commission meeting on March 24, 1993. Director Korn reported that there was nothing of interest to the District. Item 21. Report ACWA Mini-Conference - La Quinta, March 12 - 13, 1993 (Armstrong, Fox, Korn, and Scanlin). Director Armstrong commented on the wrongful discharge and lead & copper testing sessions. Vice President Scanlin reported that there were free information guides available on lead & copper testing. Vice President Scanlin concluded by commenting on the computer model of the delta and on proposed radon requirements. Director Korn did not have anything to add. President Fox commented on the wrongful discharge. Legal Counsel Kidman reviewed Bills that were pending regarding LAFCO. Item 22. Report on MWDOC Regular meeting on March 17, 1993. President Fox reported that Wes Bannister of ACWA-JPIA made a presentation to their Directors regarding Directors Errors and Omission insurance. Page March 25, 1993 Item 23. Report on OCWD meeting on March 17, 1993. Vice President Scanlin reported that they discussed the Basin Management Report and approved a contract to install the second rubber dam in the five coves area. Vice President Scanlin further reported on their General managers report on D-1630 and on the activities regarding Prado Dam. BOARD MEMBER COMMENTS Item 24. Director Armstrong commented on a quotation that was made at the conference. Item 25. Director Beverage did not have any comments. Item 26. Director Korn did not have any comments. Item 27. Vice President Scanlin did not have any comments. Item 28. President Fox did not have any comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and there were no changes. President Fox declared a recess beginning at 9:25 a.m. The meeting reconvened at 9:38 a.m. with all Directors present. CLOSED SESSION Item 29. Upon direction by President Fox, the Board of Directors went into closed session at 9:38 a.m. pursuant to Government Code Section 54956.9 (b). Also attending the closed session were William Robertson, Arthur Kidman and Ms. Suzanne Tague. The Board of Directors, General Manager and General Counsel came out of closed session at 10:31 a.m. The Board of Directors authorized Legal Counsel to pursue litigation against the County of Orange over interpretation of property tax shift law. ADJOURNMENT On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5- 0, at 10:32 a.m. to adjourn to Thursday, April 8, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. wiffiffAhl J. Robertson General Manager/Secretary