The URL can be used to link to this page

Home My WebLink About2017-03-08 - Ad Hoc Citizens Advisory Committee Meeting Agenda Packet AGENDA YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Wednesday, March 8, 2017, 6:00 PM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 4. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 4.1. Facilitator Introduction 4.2. Committee Member Introductions 4.3. Committee Roles, Responsibilities and Procedures 4.4. Future Agenda Items 5. ADJOURNMENT 5.1. The date and time of the next Ad Hoc Citizens Advisory Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District’s internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 4.2 AGENDA REPORT Meeting Date: March 8, 2017 Subject:Committee Member Introductions DISCUSSION: NAME PROFILE Dennis Anderson Public Finance Lindon Baker Engineering, Former CAC Member Jeffery Decker Professor Kent Ebinger Real Estate Sales Terry Harris Attorney Frederick Hebein Engineer, Economics PhD, Former CAC Member Pamela Hymel Physician William Lawrence Financial/Treasury Consultant Cristy Parker Business Attorney Ronald Ricks Chemical and Environmental Engineer Kenneth Tam Wastewater Engineer ITEM NO. 4.2 AGENDA REPORT Meeting Date: March 8, 2017 Subject:Committee Roles, Responsibilities and Procedures ATTACHMENTS: Name:Description:Type: AHCAC_Roles_Responsibilities_and_Duties.docx Backup Material Backup Material YLWD_CAC_Briefing.pdf Backup Material Distributed Less Than 72 Hours Prior to the Meeting Backup Material RECOMMENDED ROLES, RESPONSIBILITIES AND PROCEDURES FOR THE YLWD AD HOC CITIZENS ADVISORY COMMITTEE (AHCAC) Purpose: • Provide input, comments and feedback on the topic being considered by the YLWD Board for the purpose of establishing a financially sufficient rate and/or rate structure • Input will not be provided on matters other than the topic under consideration of the Committee. Meetings: • Meeting schedule to be determined by the Committee. • Meetings to take place in the District’s Training room. • Committee meetings will be agendized and administered in accordance with the Brown Act. • All perspectives on the topic being considered should be presented (pro, con and neutral) to the Committee to provide a balanced and thorough discussion and review of the project on the table. Facilitator: • Select an impartial person, with technical background and leadership skills. • Facilitate AHCAC meetings and help guide the discussions to ensure that all Committee members have all background information they may need. • Will take and prepare meeting minutes • Will not seek to influence the Committee’s discussions or decisions. • Will ensure all Committee members have ample and fair opportunity to provide input. • Ensure meetings are conducted with a level of decorum and professionalism that allows all issues to be identified and reviewed. • Will lead the preparation of any written documents summarizing the comments and concerns of the AHCAC prior to YLWD Board consideration. • Ensures YLWD staff will provide administrative and technical support to the facilitator and Committee as needed. If Board chooses to appoint a Chairperson for the Ad Hoc Citizens Advisory Committee in lieu of an outside Facilitator, the responsibilities and roles are as follows: Chairperson: • Will be selected by a majority vote by the Committee to assume the responsibility as Chairperson • Facilitate AHCAC meetings and help guide the discussions to ensure that all Committee members have all background information they may need. • Will not seek to influence the Committee’s discussions or decisions. • Will ensure all Committee members have ample and fair opportunity to provide input. • Ensure meetings are conducted with a level of decorum and professionalism that allows all issues to be identified and reviewed. • Will lead the preparation of any written documents summarizing the comments and concerns of the AHCAC prior to YLWD Board consideration. • Ensures YLWD staff will provide administrative and technical support to the facilitator and Committee as needed. OTHER MATERIALS SUBMITTED DURING THE MEETING Financial Department The YLWD Finance Department is responsible for: Accounting handles all financial related services for the District, which includes revenue, disbursements and payroll, prepares financial reports, provides job costing, fixed asset and Capital Improvement Plan (CIP) services Business Administration includes budget preparation, coordinating auditing activities, managing investments and performing financial and economic forecasting Customer Service services customer accounts, processes monthly bills, handles bill payments, and provides receptionist services Meter Reading performs meter reading, handles field service requests including turning on/off accounts, meter repairs, water consumption investigations and consultations and meter calibrations Glossary of Selected Accounting Terms Budget A overall financial operating plan for a period of time based on an overall estimate of proposed expenditures and revenues. Production budget Estimate of the number of units that must be produced and sold to meet planned revenues from production. Often includes the various costs involved with manufacturing those units, labor and material. Cash flow budget Estimate of cash receipts and expenditures for a particular period of time to determine when income will cover expenses and when outside financing is needed. Capital budget An organization’s long-term investments for new or replacement facilities Balance sheet or statement of financial position A financial statement of assets, liabilities and equity at a specific point in time. A standard balance sheet has two sides: assets, on the left and financing, which itself has two parts, liabilities and equity, on the right. Net worth equals assets minus liabilities.] Assets Composed of 1) non-current or fixed assets such as property, equipment, notes and investments and 2) current assets such as accounts receivable, cash/cash equivalents and prepaid expenses. Liabilities Consist of accounts payable, notes and bonds payable, interest on loans Depreciation An accounting method of allocating the cost of a tangible asset over its useful life. GASB The Governmental Accounting Standards Board (GASB) is the source of generally accepted accounting principles (GAAP) used by state and local governments. GASB 68 Standard Example: Measures liabilities, deferred outflows/inflows of resources, and expenditures. For defined benefit pensions, identifies methods to project benefit payments, discount projected benefit payments to their actuarial present value, and attribute that present value to periods of employee service. Backup Material Distributed Less Than 72 Hours Prior to the Meeting MATERIALS SUBMITTED BY: J. Wayne Miller MEETING DATE: March 8, 2017 Reference: Raftelis Backup Material Distributed Less Than 72 Hours Prior to the Meeting MATERIALS SUBMITTED BY: J. Wayne Miller MEETING DATE: March 8, 2017 Reference: Raftelis Backup Material Distributed Less Than 72 Hours Prior to the Meeting MATERIALS SUBMITTED BY: J. Wayne Miller MEETING DATE: March 8, 2017 Backup Material Distributed Less Than 72 Hours Prior to the Meeting MATERIALS SUBMITTED BY: J. Wayne Miller MEETING DATE: March 8, 2017 Backup Material Distributed Less Than 72 Hours Prior to the Meeting MATERIALS SUBMITTED BY: J. Wayne Miller MEETING DATE: March 8, 2017