HomeMy WebLinkAbout2017-03-01 - Board of Directors Meeting Agenda Packet (B)
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Wednesday, March 1, 2017, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
J. Wayne Miller, President
Al Nederhood, Vice President
Andrew J. Hall, Director
Phil Hawkins, Director
Brooke Jones, Director
4. ADDITIONS/DELETIONS TO THE AGENDA
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
6. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three
minutes.
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held December 15, 2016
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,049,558.47.
7.3. Directors and General Manager Fees and Expenses Report for Second Quarter FY
2016/17
Recommendation: That the Board of Directors receive and file the Directors and
General Manager Fees and Expenses Report for Second Quarter FY 2016/17.
7.4. Change Order No. 2 for Richfield Road Water Main Project
Recommendation: That the Board of Directors approve Change Order No. 2 for
45 additional calendar days to TBU Construction Inc. for construction of
the Richfield Road Water Main Project, Job No. 2014-23.
7.5. Terms and Conditions for Water and Sewer Service with Hardial Gore, 16702 Camille
Place
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water and Sewer Service with Hardial Gore, Job 2017-08S.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Revised Budgeted Positions for the Remainder of FY 2016/2017
Recommendation: That the Board of Directors adopt Resolution No. 17-03 Revising
the Budgeted Positions for the Remainder of Fiscal Year 2016/17 and Rescinding
Resolution No. 16-20.
8.2. Requests for Concurring Nomination Resolutions for the ACWA/JPIA 2017 Executive
Committee Election
Recommendation: That the Board of Directors consider adopting concurring
resolutions in support of the nominations of Paul Dorey, Vista Irrigation
District, Kathleen Tiegs, Cucamonga Valley Water District, and Melody McDonald,
San Bernardino Valley Water Conservation District, to ACWA/JPIA's Executive
Committee.
8.3. Appointments to Ad Hoc Citizens Advisory Committee
Recommendation: That the Board of Directors appoint 11 individuals to the Ad Hoc
Citizens Advisory Committee.
8.4. Facilitator for Ad Hoc Citizens Advisory Committee Meetings
Recommendation: That the Board of Directors consider engaging a facilitator for the
Ad Hoc Citizens Advisory Committee meetings.
8.5. Roles, Responsibilities and Procedures for Ad Hoc Citizens Advisory Committee
Recommendation: That the Board of Directors review and finalize the
roles, responsibilities and procedures for the Ad Hoc Citizens Advisory Committee.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Budget to Actual Statements for the Month Ending January 31, 2017
9.2. Cash and Investments Report Ending January 31, 2017
9.3. Unaudited Financial Statements Second Quarter of FY 2016/17
9.4. Overview of Fairmont Booster Pump Station and Well 22
9.5. Scheduling of Board Budget Workshop Meetings in April and May 2017
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
· MWDSC State Water Project Tour - February 24-26, 2017 (Jones/Nederhood)
· CSDA SDLA Conference - February 26 - March 1, 2017 (Jones/Miller/Nederhood)
10.2. General Manager's Report
10.3. General Counsel's Report
10.4. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
· Next meeting scheduled March 23, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
· Next meeting scheduled March 13, 2017 at 4:00 p.m. at YL City Hall.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Miller/Nederhood)
· Next meeting yet to be scheduled.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC Board - February 15, 2017 (Nederhood)
12.2. OCWD Board - February 15, 2017 (Jones)
12.3. YL Planning Commission - February 15, 2017 (Hawkins - As Needed)
12.4. YL City Council - February 21, 2017 (Hawkins)
12.5. OCSD Board - February 22, 2017 (Hawkins/Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from February 15, 2017 - April 30, 2017
14. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
14.1. CA-NV AWWA Spring Conference - April 10-13, 2017
ACWA/JPIA Spring Conference - May 8-9, 2017
ACWA Spring Conference - May 9-12, 2017
Recommendation: That the Board of Directors approve Director attendance at these
events if desired.
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Tuesday, March 14, 2017.
Closed Session (if necessary) will begin at 5:30 p.m. and regular business will begin at
6:30 p.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: March 1, 2017
Subject:Minutes of the Board of Directors Regular Meeting held December 15, 2016
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
2016-12-15_-_Minutes_-_BOD.doc Minutes Minutes
Minutes of the YLWD Board of Directors Regular Meeting Held December 15, 2016 at 4:30 p.m. 1
2016-XXX
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, December 15, 2016, 4:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The December 15, 2016 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Miller at 4:30 p.m. The
meeting was held in the Board Room at the District’s Administration Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
1.1. TELECONFERENCE SITE
13732 92nd Ave, Orland Park IL 60462
Mr. Gagen indicated that Vice President Nederhood was participating via
teleconference and that the meeting was being conducted pursuant to GC
§ 54953. He noted that the teleconference location had been identified in
the notice and agenda for this meeting in accordance with the Ralph M.
Brown Act. At Mr. Gagen’s request, Vice President Nederhood confirmed
that he could hear at his location, that he had posted a copy of the agenda
at his location, that his location was reasonably accessible to the public,
and that there were no members of the public present. Mr. Gagen asked
any member of the Board to notify him if they were unable to hear Vice
President Nederhood and stated that if any votes were to take place they
would need to be performed by roll call.
2. PLEDGE OF ALLEGIANCE
Director Jones led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Steve Conklin, Engineering Manager
Al Nederhood, Vice President John DeCriscio, Operations Manager
Andrew J. Hall, Director Gina Knight, HR/Risk and Safety Manager
Phil Hawkins, Director Delia Lugo, Finance Manager
Brooke Jones, Director Damon Micalizzi, Communications Mgr
Art Vega, Information Technology Manager
Cindy Botts, Management Analyst
ALSO PRESENT Marcus Millen, Records Mgmt Specialist
Andrew Gagen, Partner, Kidman Law LLP
Minutes of the YLWD Board of Directors Regular Meeting Held December 15, 2016 at 4:30 p.m. 2
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
6. CLOSED SESSION
The meeting was adjourned to Closed Session at 4:36 p.m. All Directors in
attendance were present. Vice President Nederhood participated via
teleconference. Also present were Messrs. Gagen and Knight.
6.1. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
6.2. Conference with Labor Negotiators
Pursuant to Section 54957.6 of the California Government Code
Agency Designated Representative: Andrew Gagen, General Counsel
Unrepresented Employee: General Manager
The Board reconvened in Open Session at 6:15 p.m. Mr. Gagen reported that no
action was taken during Closed Session that was required to be reported under
the Brown Act.
7. ADJOURNMENT
7.1. The meeting was adjourned at 6:15 p.m. The next Regular Board of
Directors Meeting will be held Thursday, December 22, 2016 at 8:30 a.m.
Steve Conklin
Engineering Manager
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: March 1, 2017 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,049,558.47
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Reviewed by Legal:N/A
Prepared By:Richard Cabadas, Accounting
Assistant I
CEQA Compliance:N/A
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for Board of Directors’ approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,049,558.47.
DISCUSSION:
The major items on this disbursement list are as follows: A wire of $339.56 to So. California Edison
for January 2017 electricity charges at multiple locations; a wire of $12,837.26 to So. California Gas
Co. for January 2017 gas charges at multiple locations; a wire of $354,285.72 to MWDOC for
December 2016 water purchases; a wire of $27,289.01 to So. California Edison for January 2017
electricity charges at multiple locations; a check of $114,185.78 to ACWA/JPIA for March 2017
medical & dental premium; and a check of $51,971.37 to Orange County – Tax Collector for
November 2016 General Election expense. The balance of $227,419.45 is routine invoices.
The Accounts Payable check register total is $788,328.15; Payroll No. 03 total is $261,230.32; and
the disbursements of this agenda report are $1,049,558.47. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
17-CS_0301.pdf CAP SHEET Backup Material
CkReg030117.pdf CHECK REGISTER Backup Material
17_CC_0301.pdf CREDIT CARD SUMMARY Backup Material
March 01, 2017
CHECK NUMBERS & WIRES:
Computer Checks 69168—69251 $ 393,576.60
____________
$ 393,576.60
WIRES:
W 021417 So. California Edison $ 339.56
W021417A So. California Gas Co. $ 12,837.26
W021517 MWDOC $ 354,285.72
W022317 So. California Edison $ 27,289.01
____________ $ 394,751.55
TOTAL OF CHECKS & WIRES $788,328.15
PAYROLL NO. 03:
Direct Deposits $ 165,451.72
Third Party Checks 6605—6613 $ 48,511.58
Payroll Taxes $ 47,267.02
$ 261,230.32
TOTAL OF PAYROLL $261,230.32
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $1,049,558.47
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MARCH 01, 2017
==================================================================.
Check No.Date Vendor Name Amount Description
69179 03/01/2017 ACWA/JPIA 114,185.78 MEDICAL & DENTAL PREMIUM - MARCH 2017
69180 03/01/2017 Anaheim Wheel & Tire 60.00 MOUNT AND BALANCE TIRES - UNIT #169
69181 03/01/2017 Applied Best Practices LLC 1,235.50 PROFESSIONAL SERVICES - DEC 2016 & JAN 2017 - 2017 CDAR
69182 03/01/2017 Aqua-Metric Sales Co.2,725.13 WAREHOUSE STOCK
69183 03/01/2017 Aramark 957.69 UNIFORM SERVICE
69197 03/01/2017 ARC 20.00 PW DOC & BID MANAGEMENT
69184 03/01/2017 Autoscribe Corporation 1,090.75 PAYMENT VISION GATEWAY
69185 03/01/2017 Best Drilling and Pump, Inc.9,020.00 WELL #15 REHABILITATION - Job #2017-01
69186 03/01/2017 Bilco Company 362.45 SAFETY EQUIPMENT
69171 03/01/2017 C P CHARLES E THOMAS 2ND 108.08 CUSTOMER REFUND
69187 03/01/2017 CalCard US Bank 12,851.77 CREDIT CARD TRANSACTIONS FROM 05/2016 TO 02/2017
69188 03/01/2017 California United Bank 1,390.10 J10-11B - FAIRMONT PUMP STATION UPGRADE - RETENTION
69189 03/01/2017 CDW Government, Inc 558.15 IT HARDWARE SUPPLIES
69176 03/01/2017 CHRIS FOGLESONG 121.40 CUSTOMER REFUND
69190 03/01/2017 City Of Anaheim 23,618.19 LAKEVIEW & RICHFIELD -ELECTRICITY CHARGES- 01/19 - 02/16
69191 03/01/2017 City Of Placentia 759.75 ENCROACHMENT PERMITS (3)
69192 03/01/2017 City Of Yorba Linda 5,129.70 WATER QUALITY - LAB SAMPLES
69193 03/01/2017 Cla-Val Co.2,610.96 CLA-VALVE PARTS
69195 03/01/2017 CLIMATEC, LLC 152.86 SECURITY & GAS DETECTORS
69194 03/01/2017 Clinical Lab. Of San Bern.4,165.00 WATER QUALITY - LAB SAMPLES
69196 03/01/2017 Cogsdale Services Corporation 3,740.00 GP/CSM UPGRADE
69198 03/01/2017 CPS Human Resource Services 2,799.50 METER READER EXAM
69199 03/01/2017 Culligan of Santa Ana 2,084.66 EQUIPMENT - PE SOFTENER
69200 03/01/2017 Dell Marketing L.P.28,176.48 SOFTWARE, DESKTOPS & NOTEBOOKS
69174 03/01/2017 DENNY VON GEILER 62.11 CUSTOMER REFUND
69201 03/01/2017 Dick's Lock & Safe Inc.466.56 HARDWARE SUPPLIES
69202 03/01/2017 Eisel Enterprises, Inc.3,105.82 METER BOX, LIDS & VAULTS
69203 03/01/2017 Elite Equipment Inc 992.43 HUSQVARNA K760 SAW
69204 03/01/2017 Employment Development Department 1,713.00 UNEMPLOYMENT INSURANCE
69207 03/01/2017 EyeMed 33.09 EYE MED - FEBRUARY 2017
69205 03/01/2017 Fairway Ford Sales, Inc.72.31 VEHICLE MAINTENANCE - UNIT #191
69206 03/01/2017 Federal Express 36.39 SHIPMENT FEES - JANUARY 2017
69208 03/01/2017 Fleet Services, Inc 177.30 VEHICLE MAINTENANCE - UNIT #168
69209 03/01/2017 Flex Advantage 266.00 FLEX ADVANTAGE - JANUARY 2017
69210 03/01/2017 Fry's Electronics 5,008.05 NETWORKING EQUIPMENT - NAS DEVICE STORAGE
69211 03/01/2017 G.M. Sager Construction Co., Inc.2,500.00 REPAIR (2) ASPHALT SECTIONS
69173 03/01/2017 GERARD MIER 2.00 CUSTOMER REFUND
69212 03/01/2017 Golden Bell Products 9,600.00 MANHOLE TREATMENT - INSECTA
69170 03/01/2017 GREGORY A HELM 6.35 CUSTOMER REFUND
69213 03/01/2017 Haaker Equipment Co.4,113.65 REPLACEMENT PARTS FOR SEWER CAMERA - UNIT #197
69214 03/01/2017 Harrington Industrial 2,621.88 ECHOPULSE RADAR LEVEL TRANSMITTER
69215 03/01/2017 Hushmand Associates Inc 9,669.50 J14-12 - & J14-23 - PROFESSIONAL SERVICES - CONSULTING
69216 03/01/2017 Hydrex Pest Control 175.00 PEST CONTROL SERVICE
69217 03/01/2017 ISDOC (Independent Special Dist OC)200.00 ISDOC 2017 MEMBERSHIP
69168 03/01/2017 KAREN SEARS 88.82 CUSTOMER REFUND
69218 03/01/2017 Kidman Law 21,210.00 LEGAL SERVICES
69219 03/01/2017 Managed Health Network 168.75 EAP - FEBRUARY 2017
69220 03/01/2017 Marina Landscape, Inc 2,440.00 LANSCAPE SERVICES - (2) PUMP STATIONS
69221 03/01/2017 Mc Fadden-Dale Hardware 229.98 HARDWARE SUPPLIES
69175 03/01/2017 MELISSA GLOVER 88.85 CUSTOMER REFUND
69222 03/01/2017 Minuteman Press 337.25 CUSTOMER NOTICE DOOR HANGERS
69223 03/01/2017 Mobile Industrial Supply 16.00 WELDING SUPPLIES
W021517 02/15/2017 Municipal Water District 354,285.72 WATER DELIVERIES - DECEMBER 2016
69224 03/01/2017 NatPay Online Business Solutions 23.25 DOCULIVERY - JANUARY 2017
69225 03/01/2017 Nickey Kard Lock Inc 5,675.78 FUEL 01/16/17-01/31/17
69226 03/01/2017 Orange County - Tax Collector 51,971.37 NOVEMBER GENERAL ELECTION - 11/08/16
69251 03/01/2017 Orange County - Tax Collector 214.26 ENCROACHMENT PERMIT#2016-01050
69227 03/01/2017 Orange County Water Assn.-Dues 120.00 OCWA MEMBERSHIP & (2) OCWA LUNCHEON SEATS
69228 03/01/2017 OUR FIRST AID COMPANY 84.35 FIRST AID SUPPLIES
Yorba Linda Water District
Check Register
For Checks Dated: 02/14/2017 thru 03/01/2017
69232 03/01/2017 P.T.I. Sand & Gravel, Inc.1,117.92 MATERIAL - +30 FILL SAND & 3/4" CL2 BASE
69177 03/01/2017 PICKFORD REAL ESTATE 163.12 CUSTOMER REFUND
69229 03/01/2017 Placentia Chamber Of Commerce 550.00 ANNUAL MEMBERSHIP 2017
69230 03/01/2017 Powerstride Battery 94.51 VEHICLE MAINTENANCE - UNIT #172
69231 03/01/2017 Process Solutions, Inc.1,374.94 CL2 REPLACEMENT PARTS
69233 03/01/2017 Quinn Company 240.74 RICHFIELD & VALLEY VIEW - GENERATOR/ENGINE MAINTENANCE
69239 03/01/2017 Rachel Padilla/Petty Cash 212.48 PETTY CASH - O011717, O012417 & O013117
69234 03/01/2017 RCS Investigations & Consulting, LLC 4,446.25 INVESTIGATIVE SERVICES
69172 03/01/2017 REXFORD INDUSTRIAL REALTY. L.P 280.37 CUSTOMER REFUND
69235 03/01/2017 RKI Engineering, LLC 1,600.00 J17-07 - CONTROL SUPPORT
69169 03/01/2017 ROB DOBSON 436.10 CUSTOMER REFUND
69236 03/01/2017 Robertson's 810.82 1.5SK SLURRY CEMENT
69237 03/01/2017 Rootx 4,822.87 SEWER MAIN REPAIR PARTS
69238 03/01/2017 Sanders Paving, Inc.18,563.08 ASPHALT REPAIR - 22 LOCATIONS
W021417 02/14/2017 Southern Calif Edison Co.339.56 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - JANUARY 2017
W022317 02/23/2017 Southern Calif Edison Co.27,289.01 ELECTRICITY CHARGES - MULTIPLE LOCATIONS - JANUARY 2017
W021417A 02/14/2017 Southern Calif Gas Co.12,837.26 GAS CHARGES - MULTIPLE LOCATIONS - JANUARY 2017
69243 03/01/2017 St.Jude Hospital Yorba Linda 35.00 EXAM - DMV PHYSICAL EXAM
69240 03/01/2017 Stater Bros. Markets 28.00 MEETING SUPPLIES
69242 03/01/2017 Step Saver Inc 276.70 COARSE SALT
69241 03/01/2017 Steven Enterprises 527.20 PRINTER SUPPLIES
69244 03/01/2017 Time Warner Cable 2,018.54 DED INTERNET ACCESS & INTER STATE ACCESS
69245 03/01/2017 United Industries 85.49 PPE EQUIPMENT
69247 03/01/2017 United Water Works, Inc.7,168.60 WAREHOUSE STOCK, VALVE & HYDRANT REPAIR PARTS
69246 03/01/2017 UNUM Life Insurance Co. of America 3,521.82 LIFE, AD&D, STD, LTD - MAR 17
69248 03/01/2017 West Coast Safety Supply Co 839.21 TOOLS & EQUIPMENT
69249 03/01/2017 Westside Building Material 239.21 (24) MASTER LOCKS
69250 03/01/2017 Yorba Linda Water District Employee 2,520.00 YLWD EMPLOYEE ASSOCIATION DUES - PR25 (2016) - PR03 (2017)
69178 03/01/2017 YUN HUANG 189.63 CUSTOMER REFUND
788,328.15
Date Vendor Name Amount Description
5/25/2016 Industrial Hearing & Pulmonary 1,675.00 Audiometric testing, pulmonary testing & fit testing
6/2/2016 Calolympic Safety 49.97 GHS/HazCom posters
1/9/2017 Minuteman Press 80.81 Business cards - Miller, W
1/25/2017 Facebook Inc.39.65 Facebook advertisement - AdHoc Committee
1/28/2017 Pluralsight.com 1,497.00 Plural Sight - Plus service - 01/2017 - 01/2018
1/30/2017 Columbia Southern University 1,320.00 Professional development - 2 courses
1/30/2017 Home Depot 51.18 Backflow repair parts
1/30/2017 The Big Green Box 63.00 Hazardous material disposal
1/31/2017 Barnes & Noble 81.44 Book - Water & Wasterwater Finance and Pricing
2/1/2017 Traffic Safety Store 101.74 (4) traffic cone barriers
2/2/2017 Snap-On Tools 236.24 Tools & equipment
2/2/2017 Orvac Electronics 10.70 Electrical supplies - repair of CL2 system
2/6/2017 Home Depot 87.02 Sod - landscape repairs
2/6/2017 Home Depot 46.57 Window film - Crews quarters
2/6/2017 Bed Bath & Beyond 34.47 Window blinds - Admin building
2/6/2017 Amazon 144.74 IT hardware & accessories
2/8/2017 Parts Source 12.93 Exhaust fan belts - Admin building
2/8/2017 Village Nurseries 40.08 Sod - landscape repairs
2/8/2017 B&H Photo Video 41.48 Equipment supplies
2/8/2017 USA Blue Book 1,541.35 10" Tideflex Rubber check valve
2/8/2017 City of Anaheim 3,000.00 Deposit for inspections - Richfield Water Main project - Job#2014-23
2/9/2017 Walmart 26.53 Recruitment supplies
2/9/2017 Snap-On Tools 48.49 Tools & equipment
2/9/2017 Mandarin Restaurant 22.50 Meeting with OCWD - DeCriscio & Hong
2/13/2017 QVS - The Connectivity Specialist 22.25 IT hardware
2/13/2017 Community Lock & Safe 5.81 Key copies
2/14/2017 Penner Partition 68.96 Repair parts for paper dispenser - Admin building
2/14/2017 Home Depot 390.09 64 bags of concrete and mulch for landscape repair
2/14/2017 Consolidated Electrical Distributors 414.84 50 light bulbs for district buildings
2/14/2017 Konica Minolta Business 1,569.89 Bizhub C558 & C258 - Usage fee
2/15/2017 Engineer Supply 97.99 Hardware supplies
2/16/2017 Community Lock & Safe 29.05 (10) key copies
12,851.77
Cal Card Credit Card
U S Bank
05/25/16 - 02/16/17
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Richard Cabadas, Accounting
Assistant I
Subject:Directors and General Manager Fees and Expenses Report for Second
Quarter FY 2016/17
SUMMARY:
Presented are the Second Quarter Directors and General Manager Fees and Expenses Report for
FY 2016/17.
STAFF RECOMMENDATION:
That the Board of Directors receive and file the Directors and General Manager Fees and Expenses
Report for Second Quarter FY 2016/17.
ATTACHMENTS:
Name:Description:Type:
Travel___Expense_Report.pdf Travel and Expense Detail - 2nd Qtr FY 2016-17 Backup Material
BOD___GM_YTD_FY_2016-17.pdf BOD GM YTD FYE 2017 Backup Material
BOD___GM_Qtr_Summary.pdf BOD GM QTR Summary Backup Material
GL Trip Trip Trip Event/
Director Date Date Name Location Meals Lodging Travel Conf. Fee Misc.Total trip Total
Beverage 10/31/16 10/5/16 OCSD - Board meeting Fountain Valley, CA -$ -$ 24$ -$ -$ 24$
11/28/16 11/12 & 11/16/16 OCSD - Board meeting Fountain Valley, CA -$ -$ 49$ -$ -$ 49$
-$ -$ -$ -$ -$ -$
-$ 73$
Collett -$ -$ -$ -$ -$ -$
-$ -$
Hawkins 10/31/16 10/14/16 OCSD - Board meeting Fountain Valley, CA -$ -$ 26$ -$ -$ 26$
-$ -$ -$ -$ -$ -$
-$ 26$
Kiley 11/24/16 10/24-26/16 AWWA Fall Conference San Diego, CA 76$ 358$ 150$ -$ 15$ 599$
10/31/16 10/10-12/16 CSDA Conference San Diego, CA 103$ 403$ 199$ -$ 54$ 759$
11/28/16 11/14 & 11/16/16 WACO & OCWD meeting Fountain Valley, CA -$ -$ 49$ -$ -$ 49$
-$ -$ -$ -$ -$ -$
-$ 1,407$
-$ -$ -$ -$ -$ -$
Melton -$ -$
-$ -$ -$ -$ -$ -$
Miller -$ -$
-$ -$ -$ -$ -$ -$
Hall -$ -$
-$ -$ -$ -$ -$ -$
Nederhood -$ -$
-$ -$ -$ -$ -$ -$
Jones -$ -$
Total Director's 179$ 761$ 497$ -$ 69$ 1,506$ 1,506$
General Manager
Marcantonio 10/17/16 10/19/17 OCWA Fountain Valley, Ca -$ -$ -$ 40$ -$ 40$
10/17/16 12/14-16/16 CRWUA Conference Las Vegas, NV 9$ 197$ 108$ -$ -$ 314$
10/31/16 10/01-31/16 Fieldman & Rollap, MWDOC, OCWA & OCWD Multiple locations -$ -$ 71$ -$ -$ 71$
11/14/16 12/2/16 OCWA Tustin, CA -$ -$ 23$ 90$ -$ 113$
12/23/16 11/01-30/16 YL Town Center, OCWD, MWDOC & PPIC Workshop Multiple locations -$ -$ 101$ -$ -$ 101$
Total GM 9$ 197$ 303$ 130$ -$ 639$ 639$
Total Director's & GM 188$ 958$ 799$ 130$ 69$ 2,145$ 2,145$
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
SECOND QUARTER OF FY 2016-17
OCTOBER - DECEMBER 2016
BEVERAGE COLLETT HAWKINS KILEY MELTON MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
DIRECTORS:
REGULAR MEETINGS ATTENDED 9 10 11 9 9 2 2 1 2 55
COMMITTEE MEETINGS ATTENDED 8 6 0 2 3 0 0 0 0 19
OFF SITE MEETINGS ATTENDED 13 7 7 10 13 0 0 0 0 50
SPECIAL MEETINGS ATTENDED 4 4 5 4 4 1 1 1 1 25
OTHER MEETINGS ATTENDED 0 1 3 11 3 0 0 0 0 18
TOTAL MEETINGS ATTENDED YTD 34 28 26 36 32 3 3 2 3 167 167
DIRECTOR FEES YTD $5,100 $4,200 $3,900 $5,400 $4,800 $450 $450 $300 $450 $25,050 $25,050
MEETING FEES BUDGET YTD $7,500 $7,500 $9,000 $7,500 $7,500 $1,500 $1,500 $1,500 $1,500 $45,000 $45,000
TRAVEL & CONFERENCES EXPENSES YTD $122 $0 $99 $3,907 $0 $0 $0 $0 $0 $4,128 $4,128
TRAVEL & CONFERENCE BUDGET YTD $2,296 $2,296 $2,755 $2,296 $2,296 $459 $459 $459 $459 $13,775 $13,775
TOTAL DIRECTORS FEES & EXPENSES YTD $5,222 $4,200 $3,999 $9,307 $4,800 $450 $450 $300 $450 $29,178 $29,178
TOTAL FEES & EXPENSES BUDGET YTD $9,796 $9,796 $11,755 $9,796 $9,796 $1,959 $1,959 $1,959 $1,959 $58,775 $58,775
GENERAL MANAGER EXPENSES YTD $2,873 $2,873
GENERAL MANAGER TRAVEL & CONFERENCE BUDGET YTD $12,220 $12,220
TOTAL FEES & EXPENSES YTD $5,222 $4,200 $3,999 $9,307 $4,800 $450 $450 $300 $450 $29,178 $2,873 $32,051
TOTAL FEES & EXPENSES BUDGET YTD $9,796 $9,796 $11,755 $9,796 $9,796 $1,959 $1,959 $1,959 $1,959 $58,775 $12,220 $70,995
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR-TO-DATE REPORT FROM 07-01-2016 TO 12-31-2016
FISCAL YEAR 2016-2017
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
2ND QUARTER REPORT FROM 10-01-2016 TO 12-31-2016
FISCAL YEAR 2016-2017
BEVERAGE COLLETT HAWKINS KILEY MELTON MILLER HALL NEDERHOOD JONES SUB-TOTAL MARCANTONIO TOTAL
REGULAR MEETINGS ATTENDED 4 4 6 4 4 2 2 1 2 29
COMMITTEE MEETINGS ATTENDED 2 1 0 0 1 0 0 0 0 4
OFF SITE MEETINGS ATTENDED 7 4 4 4 5 0 0 0 0 24
SPECIAL MEETINGS ATTENDED 1 1 2 1 1 1 1 1 1 10
OTHER MEETINGS ATTENDED 0 1 2 6 2 0 0 0 0 11
TOTAL MEETINGS ATTENDED QTD 14 11 14 15 13 3 3 2 3 78 78
DIRECTOR FEES QTD $2,100 $1,650 $2,100 $2,250 $1,950 $450 $450 $300 $450 $11,700 $11,700
MEETING FEES BUDGET QTD $3,000 $3,000 $4,500 $3,000 $3,000 $1,500 $1,500 $1,500 $1,500 $22,500 $22,500
TRAVEL & CONF. EXPENSES QTD $73 $0 $26 $1,407 $0 $0 $0 $0 $0 $1,506 $1,506
TRAVEL & CONF. BUDGET QTD $918 $918 $1,378 $918 $918 $459 $459 $459 $459 $6,888 $6,888
DIR.FEES AND EXPENSES QTD $2,173 $1,650 $2,126 $3,657 $1,950 $450 $450 $300 $450 $13,206 $13,206
FEES AND EXPENSES BUDGET QTD $3,918 $3,918 $5,878 $3,918 $3,918 $1,959 $1,959 $1,959 $1,959 $29,388 $29,388
GEN MGR EXPENSES QTD $639 $639
GEN MGR TRAVEL/CONF. BUDGET QTD $6,110 $6,110
TOTAL FEES & EXPENSES QTD $2,173 $1,650 $2,126 $3,657 $1,950 $450 $450 $300 $450 $13,206 $639 $13,845
TOTAL FEES & EXPENSES BUDGET QTD $3,918 $3,918 $5,878 $3,918 $3,918 $1,959 $1,959 $1,959 $1,959 $29,388 $6,110 $35,498
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: March 1, 2017 Budgeted:Yes
Total Budget:$1.3 M
To:Board of Directors Cost Estimate:$1,115,000
Funding Source:All Water Funds
From:Marc Marcantonio, General
Manager
Account No:101-2700
Job No:2014-23
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Joe Polimino, Project Engineer CEQA Compliance:MND
Subject:Change Order No. 2 for Richfield Road Water Main Project
SUMMARY:
Work is proceeding on construction of the Richfield Road Water Main Project. Submitted for
consideration is Change Order No. 2.
STAFF RECOMMENDATION:
That the Board of Directors approve Change Order No. 2 for 45 additional calendar days to
TBU Construction Inc. for construction of the Richfield Road Water Main Project, Job No. 2014-23.
DISCUSSION:
In accordance with the contract documents, TBU Construction, Inc. has submitted Change Order
No. 2 due to rain delays. A copy of Change Order No. 2 is attached for your review.
Specifically, TBU has requested a 45 calendar day extension for the project, stating that rain has
delayed the project. This is a No-Cost change.
The status of the construction contract with TBU Construction Inc. is as follows:
The current contract is $1,114,746.00 and 300 calendar days.
If approved, Change Order No. 2 adds 45 calendar days to the project.
If approved, the revised construction contract is $1,114,746.00 and 345 calendar days.
Change Order No. 1, approved 10/27/16, was a No-Cost time extension of 60 calendar days
due to pipe manufacturing delays.
There has been no change in the contract cost amount.
District staff reviewed the change order request and recommend approval.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement with TBU
Inc. in the amount of $1,114,746.00 for the Richfield Road Water Main Project, Job No. 2014-23.
The Board of Directors approved Change Order No. 1 on 10/27/16 for a 60 day no-cost time
extension due to pipe manufacturing delays.
ATTACHMENTS:
Name:Description:Type:
Richfield_Pipeline_CO_2.pdf Backup Material Backup Material
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 2
DATE 2116/17
Page I of I
CONTRACT NAME: Richfield Road Pipeline CONTRACT AMT.: $1,114,746 DAYS: 300
CONTRACTOR: TBU Inc. THIS CHANGE: $0.00(0%) DAYS: 45
PROJECT NUMBER: 2014-23
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $1,114,746 DAYS: 346
This Change Order covers changes to the subject contract as described herein.The Contractor shall construct,fumish equipment and materials,and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES +INCREASE CONTRACT
TIME
/OR +EXTENSION
-DECREASE IN IOR-
CONTRACT REDUCTION
AMOUNT (DAYS)
PCO 2—No cost time extension for no work due to rain days $0 45
NET CHANGE $0 45
REVISED CONTRACT AMOUNT AND TIME $1,114,746 346
The amount of the contract will be increased dearaigned by the sum of$0 and the contract time shall be increased decreased by 4E
calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price
specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as
to the extension of time allowed, if any, for completion of the entire work on account of said Change Order.The Contractor agrees
to furnish all labor and materials and perform all other necessary work, inclusive of that directly or Indirectly related to the approved
time extension, required to complete the Change Order items. This document will become a supplement of the contract and all
provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. This Change
Order constitutes full, final, and complete compensation to the Contractor for all costs, expenses, overhead, profit, and any
damages of every kind that the Contractor may incur in connection with the above referenced changes in the work, including any
impact on the referenced work of any other work under the contract, any changes in the sequences of any work,any delay to any
work,any disruption of any work,any rescheduling of any work,and any other effect on any of the work under this contract. By the
execution of the Change Order,the Contractor accepts the contract price change and the contract completion date change, if any,
and expressly waives any claims for any additiI mpensation, damages or time extensions, in connection with the above-
referenced changes.
RECOMMENDED: /ENGINEER OR DATE: _ h -7
J0 P limina
(YINSULTANIT 111
Constr pervisor,YLWD
0" co
ACCEPTED: ICONTRACTOR DATE:
Ted B on
APPROVED: e BU Inc. DATE:/OWNER
,__..--Ste on In
Engineering Manager,YLWD
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: March 1, 2017 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Marc Marcantonio, General
Manager
Account No:2-0010-2600-0
Job No:2017-08S
Presented By:Steve Conklin, Engineering
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ricardo Hipolito Jr., Engineering
Tech II
CEQA Compliance:N/A
Subject:Terms and Conditions for Water and Sewer Service with Hardial Gore, 16702
Camille Place
SUMMARY:
Mr. Hardial Gore is planning to develop a residential lot located at 16702 Camille Place, Yorba
Linda, east of Gem Lane and west of Rose Drive. The property is approximately 0.3 acres and is
located within the District's Western Service Area. An exhibit depicting the location of the project is
attached for your reference.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service
with Hardial Gore, Job 2017-08S.
DISCUSSION:
This property is located within Drainage Area 2 of the District's Sewer Service Area. The District has
an existing onsite 8-inch sewer main constructed within an easement on the applicant's southerly
property line that is of sufficient size to serve this project.
Staff recommends that the applicant construct approximately 180 linear feet of public sewer pipeline
along the westerly property line with a terminal manhole to Camille Place. This onsite segment will
provide for the future extension of the public sewer main to serve properties north of the project site,
in conformance with the District's Sewer Master Plan. Additional required improvements include a 4-
inch house lateral to the proposed residence and sewer lateral stub-out for a potential future
connection, in accordance with the District Rules and Regulations for Sewer Service and in
compliance with the District Sewer Standards and Specifications. The applicant will be entitled to
future reimbursements for future connections within the frontage of this sewer main extension, in
accordance with the District's Sewer Rules and Regulations.
Regarding water service, the District has existing water facilities in Camille Place that front this
project. The water facilities are adequate in size to serve the project. The applicant is required to
complete a standard single water application and install a 1-inch water service.
The Terms and Conditions for Sewer and Water Service with Hardial Gore are attached for your
consideration.
STRATEGIC PLAN:
SR 2-B: Evaluate Feasibility of Providing Additional Wastewater Services within the Region
PRIOR RELEVANT BOARD ACTION(S):
On December 23, 2014 the Board previously approved the Terms and Conditions for Water and
Sewer Service with Land Company Development, Inc., 16702 Camille Place, Job 2014-19S (same
project site, previous developer).
ATTACHMENTS:
Name:Description:Type:
2017-08S_T_C.pdf Terms & Conditions for Water & Sewer Service with
Hardial Gore Agreement
2017-08S_Exhibit.pdf Exhibit of Proposed Sewer Extension for 16702 Camille
Place Exhibit
Date: March 1, 2017
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: HARDIAL GORE.
LOCATION OF PROJECT: 16702 CAMILLE PLACE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 2017-08S LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: HARDIAL GORE
LOCATION OF PROJECT: 16702 CAMILLE PLACE, YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations for Water Service of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations for Water
Service of the Yorba Linda Water District.
18) The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: HARDIAL GORE
LOCATION OF PROJECT: 16702 CAMILLE PLACE, YORBA LINDA
19) The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District’s Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant’s water facilities (on-site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one (1) water Sampling Station(s) in conformance
with the District’s Standard Plans.
24) The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: HARDIAL GORE
LOCATION OF PROJECT: 16702 CAMILLE PLACE, YORBA LINDA
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations for Sewer
Service of the Yorba Linda Water District.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations for Sewer Service of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant’s sewer facilities (on-site) shall be Publicly owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: HARDIAL GORE
LOCATION OF PROJECT: 16702 CAMILLE PLACE, YORBA LINDA
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall design and construct approximately 180 feet of public
sewer main and stub-out along the westerly property line of the project site
with one manhole, one sewer lateral to the new residence, and one sewer
lateral stub-out, per approved plans and District Specifications.
49) X The applicant will be required to complete a standard single water
application and install a 1” water service for the proposed residence.
I hereby certify that the foregoing Terms and Conditions were approved at the March 1,
2017 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Marc Marcantonio, General Manager
i
4881
I I 4882 4841 I I
16701
I 2I I I I
I I
4892 N
FUTURE SEWER(PUBLIC) 16721 I m
I I I
4901 I I 3 1 EXISTING EX.FH
J L— — s"WATERLINE
--w--- .w w w ----------W-_— .—�.w
3 CAMILLE PLACE (PVT. STREET N a Wr.
—�
=--- --- ------- � I
5� I
W 3 r PROPOSED 4•------ —------ ---}---
marvrvuce
rPROPOSED>' L\LI
Z SEWER LATERAL- WATER SERV/CE I /
J // // J
3 /j / 4911
4921 j 2 j 4922
IU W PROPOSED
RESIDENCE
I 21,
5�� �j PROPOSED 4" /llou 4921 LLko �
I YLWD NATER I SEWER LATERAL Z W
EASEMENT i STUB-OUT PROPOSED 8"SEWER wl I
4931 i 4932 EXTENSION ww
I I (APPROX.180 L.F.) U)I
I I N
II 31 -- s ---s---- EX.MH 4941
I
4941 � i 4942 I I
I I I
EXISTING
8"SEWER MAIN
I
NI
I I
4945 I
I
4951 w
I
YORBA LINDA BLVD.
LOCATION MAP
PREPARED BY: SCALE:
EXHIBIT "B" NO SCALE
YORBA LINDA WATER DISTRICT SEWER MAIN EXTENSION DATE:
1717 E. MIRALOMA AVENUE FOR 03/01/2017
PLACENTIA, CALIFORNIA 92870 16702 CAMILLE PLACE, YORBA LINDA FILENAME:
(714) 701-3000 J-2017-08S
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
Funding Source:All Funds
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk and Safety
Manager
Dept:Human
Resources/Risk
Management
Prepared By:Gina Knight, HR/Risk and Safety
Manager
Subject:Revised Budgeted Positions for the Remainder of FY 2016/2017
SUMMARY:
In mid-2011, the District's Assistant General Manager position became vacant. The Board of
Directors did not authorize the General Manager to fill the vacancy and eventually decided to
eliminate the position from the Budgeted List of Positions.
The District's Board of Directors approves the funding and titles of proposed positions for a given
fiscal year during the budget process. Adding budgeted positions or changing titles require the
Board of Directors to approve a revision to the Budgeted Positions for a specific fiscal year.
The California Code of Regulations (CCR) 570.5 as contained in the California Public Employees'
Retirement Law (PERL), provides the Requirement for a Publicly Available Pay Schedule, (a) For
purposes of determining the amount of "compensation earnable" pursuant to GC sections 20630,
20636, and 20631.1, pay rate shall be limited to the amount listed on a pay schedule that meets all
of the following requirements:
1. Has been duly approved and adopted by the employer's governing body in accordance with
requirements of applicable public meeting laws;
2. Identifies the position title for every employee position;
3. Shows the pay rate for each identified position, which may be stated as a single amount or as
multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-
weekly, monthly, bi-monthly, or annually;
5. Is posted at the office of the employer or immediately accessible and available for public
review from the employer during normal business hours or posted on the employer's internet
website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the pay rate.
Whenever an agency does not provide a Publicly Available Pay Schedule as defined in CCR 570.5,
CalPERS will determine that the pay amount reported fails to meet the definition of pay rate as
provided in GC sections 20636 (b)(1), 20636.1 (b)(1) and 7522.34 (a), and will therefore be
excluded when calculating a member's retirement benefit.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 17-03 Revising the Budgeted Positions for the
Remainder of Fiscal Year 2016/17 and Rescinding Resolution No. 16-20.
DISCUSSION:
On February 13, 2017, staff presented a report to the Board of Directors requesting a revision to the
Budgeted Positions listing for the remainder of FY 2016/2017. After staff's presentation, the Board
of Directors instructed staff to revise the report to include estimated benefit costs associated with
hiring an Assistant General Manager.
The costs of benefits per employee can vary significantly, ranging from 18% to 42%. This is
dependent on enrollment levels of the different fringe benefits that the District offers. On average,
the cost of benefits (mandatory and fringe) for an Assistant General Manager is roughly 29% of their
annual salary. During last year's budget process, staff compared this percentage to other water
districts in Orange County and the results indicated that our percentage was lower than the other
water district's surveyed.
The salary range for the proposed Assistant General Manager position will be Range EX40
($11,918.76 - $15,257.03). For example if this position was filled at Range 40 Step 6, the monthly
salary would be $13,485 and the benefits are estimated to be $4,180 per month for the remainder of
FY 2016/2017. The estimated cost for this position for FY 2017/2018 would be $169,164 in salary
and $16,500 for mandatory benefits and $32,223 for fringe benefits for a total cost of $218,887.
However, the fiscal impact will be an increase to the budget of less than $10K as staff is proposing
not to fill the vacant Communications Manager position during FY 2017/2018 which would have
been budgeted at a total cost of $212,055 (salary and benefits).
Staff is recommending that the Board of Directors consider adding an Assistant General Manager to
the Budgeted Positions list as this position was identified as a key position in the District's
succession plan. The Assistant General Manager will be mentored and through the guidance of the
General Manager develop the leadership skills required for future advancement. Prior to May 2,
2011, the District had an Assistant General Manager position that provided highly responsible and
professional assistance in the overall administration of the District.
This proposed position would:
Direct and participate in the development of short- and long-term goals consistent with the
District's strategic plan;
Oversee the administration and development of the District's legislative and governmental
affairs programs and the community outreach activities;
Provide responsible staff assistance to both the General Manager and Board of Directors;
Manage and direct a wide variety of functions, programs and staff engaged in governmental
relations, public relations, outreach and education;
Act as the General Manager in their absence.
The proposed position will serve at the will of the General Manager.
ATTACHMENTS:
Name:Description:Type:
Resolution_No._17-03.doc Resolution Resolution
Resolution_No._17-03_Exhibit_A.xlsx Exhibit Exhibit
Resolution No. 17-03 Revising Budgeted Positions for Remainder of FY 2016/17 1
RESOLUTION NO. 17-03
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
REVISING THE BUDGETED POSITIONS
FOR THE REMAINDER OF FISCAL YEAR 2016/17
AND RESCINDING RESOLUTION NO. 16-20
WHEREAS, the Board of Directors adopted Resolution No. 13-01 on January 24, 2013,
the "Yorba Linda Water District Personnel Rules"; and
WHEREAS, the “Personnel Rules” direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 16-20 on November 21,
2016, approving the budgeted positions for the remainder of Fiscal Year
2016/17; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
the remainder of Fiscal Year 2016/17 as set forth in Exhibit “A” attached
hereto, and to rescind Resolution No. 16-20.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2016/17 effective
February 13, 2017.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized while this Resolution is active
to fill a budgeted position that is vacated with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 16-20 is hereby rescinded effective March 1, 2017.
Resolution No. 17-03 Revising Budgeted Positions for Remainder of FY 2016/17 2
PASSED AND ADOPTED this 1st day of March, 2017 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law, LLP
Exhibit "A"
Resolution No. 17-03
Revised Budgeted Positions for Remainder of Fiscal Year 2016-2017
Effective March 1, 2017
Salary
Range Position Classification
Budgeted
as of
11/21/2016
Proposed
Change
Budgeted
as of
3/1/2017
12 Office Clerk 1 1
Customer Service Rep I 0 0
Public Affairs Representative 1 1
16 Meter Reader I 1 1
Accounting Assistant I 1 1
Customer Service Rep II 2 2
Maintenance Worker I 9 9
Mechanic I 0 0
18 Meter Reader II 2 2
Customer Service Rep III 2 2
Operations/Warehouse Assistant 1 1
Records Management Specialist 1 1
Engineering Technician I 0 0
Maintenance Dist. Operator II 7 7
Water Quality Technician I 0 0
Accounting Assistant II 1 1
Facilities Maintenance 1 1
Mechanic II 1 1
Information Systems Tech I 1 1
Water Quality Technician II 1 1
Human Resources Technician 0 0
Maintenance Dist. Operator III 5 5
Mechanic III 1 1
Meter Services Lead 1 1
Plant Operator II 3 3
Construction Inspector 1 1
Engineering Technician II 2 2
Human Resources Analyst 2 2
Instrumentation Technician 1 1
GIS Analyst 1 1
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
Sr. Maintenance Dist. Operator 4 4
Sr. Plant Operator 1 1
Associate Engineer 1 1
Customer Service Supervisor 1 1
Safety and Training Analyst 1 1
Construction Project Supervisor 1 1
Management Analyst 1 1
Programmer Analyst 1 1
Chief Water System Operator 1 1
Water Conservation Supervisor 1 1 W
15
17
19
20
22
23
24
25
21
26
27
28
29
Page 1 of 2
Exhibit "A"
Resolution No. 17-03
Revised Budgeted Positions for Remainder of Fiscal Year 2016-2017
Effective March 1, 2017
IS Administrator 1 1
Records Management Administrator 1 1
Sr. Accountant 1 1
Water Maint. Superintendent 1 1
Water Production Superintendent 1 1
Water Quality Engineer 1 1
32 Executive Assistant 1 1
34 Sr. Project Manager 1 1
Communications Manager 1 -1 0
Engineering Manager 1 1
Finance Manager 1 1
Human Resources/Risk and Safety Manager 1 1
IT Manager 1 1
Operations Manager 1 1
40 Assistant General Manager 0 1 1
General Manager 1 1
Total 80 0 80
Salary
Range Position Classification
10 Water Conservation Representative 0.5 0.5 X
Office Clerk 1 1 Y
Water Conservation Representative 1 1 Z
Total 2.5 0 2.5
W
X
Y
Z Limited-term, Full-time Water Conservation Representative position - Budgeted for the duration of
the Governor's Emergency Drought Regulations Declaration.
Limited-term, Full-time Office Clerk position - Budgeted for the duration of the Governor's
Emergency Drought Regulations Declaration.
30
31
Salary Set
by Board
Limited-term Water Conservation Supervisor position filled with District employee serving in an
acting capacity. Due to acting assignment, position is at a Range 29, at the conclusion of the acting
assignment, position will return to Range 28. Position is budgeted for the duration of the Governor's
Emergency Drought Regulations Declaration.
Temporary, Part-time position.
12
37
Page 2 of 2
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Gina Knight, HR/Risk and Safety
Manager
Dept:Human Resources/Risk
Management
Prepared By:Amelia Cloonan, Human Resources
Analyst
Subject:Requests for Concurring Nomination Resolutions for the ACWA/JPIA 2017 Executive
Committee Election
STAFF RECOMMENDATION:
That the Board of Directors consider adopting concurring resolutions in support of the nominations of Paul
Dorey, Vista Irrigation District, Kathleen Tiegs, Cucamonga Valley Water District, and Melody McDonald,
San Bernardino Valley Water Conservation District, to ACWA/JPIA's Executive Committee.
DISCUSSION:
ACWA/JPIA will be conducting an Executive Committee election during the JPIA's Board of Directors'
meeting to be held May 8, 2017, at the spring conference in Monterey, California. This election will fill four
Executive Committee member positions, each for a four-year term. The incumbents are Tom Cuquet, South
Sutter WD; David Drake, Rincon Del Diablo MWD; and Melody McDonald, San Bernardino Valley WCD.
There is one vacant position.
Candidates for the election must be elected or appointed directors of the JPIA member that they represent
and must have been appointed by that member to be on the JPIA's Board of Directors. Further, candidates
for election must also be representatives of JPIA members that participate in all four of the JPIA's Programs:
Liability, Property, Workers' Compensation and Employee Benefits.
The candidates must also each receive concurring in nomination resolutions from three other JPIA
members. However, JPIA members may concur in the nomination of as many candidates as they wish. The
nominations must be received by the JPIA by close of business on March 24, 2017.
Final notice of the qualified candidates will be included as part of the ACWA/JPIA Board of Directors'
meeting packet, which will be mailed on or before April 24, 2017, to those who request a meeting packet.
ATTACHMENTS:
Name:Description:Type:
ACWAJPIA_Election_Info.pdf Backup Material Backup Material
Resolution_No._17-XX.docx Resolution Resolution
Resolution_No._17-YY.docx Resolution Resolution
Resolution_No._17-ZZ.docx Resolution Resolution
YOUR BEST PROTECTION
To: JPIA Directors, Alternates, and Others
From: Sylvia Robinson, Publications & Web Editor
Date: January 3, 2017
Subject: 2017 ACWA JPIA Executive Committee Election Notice
Notice is hereby given that there will be an Executive Committee election during the JPIA's
Board of Directors' meeting to be held on May 8, 2017, at the spring conference in Monterey,
California.
This election will fill four Executive Committee member positions, each for a four-year term
each.
The incumbents are Tom Cuquet, South Sutter WD; David Drake, Rincon Del Diablo MWD; and
Melody McDonald, San Bernardino Valley WCD. There is one vacant position.
Candidates for the election must be elected or appointed directors of the JPIA member that they
represent and must have been appointed by that member to be on the JPIA's Board of
Directors. Further, candidates for the election must also be representatives of JPIA members
that participate in all four of the JPIA's Programs: Liability, Property, Workers' Compensation,
and Employee Benefits.
The candidates must also each receive concurring in nomination resolutions from three other
JPIA members. However, JPIA members may concur in the nomination of as many candidates
as they wish. When asking other JPIA members to concur in a nomination, it would be helpful to
them to include some information about the Director and his/her background.
The submission of the nominating resolution, the three concurring in nomination resolutions,
and the candidate's statement of qualifications is the sole responsibility of the nominating
member. These nominations must reach the JPIA by the close of business (4:30 pm) on
Friday, March 24, 2017. Nominations may be mailed to the attention of Sylvia Robinson at the
JPIA: P. O. Box 619082, Roseville, CA 95661-9082 or emailed to srobinson@acwajpia.com.
Final notice of the qualified candidates will be included as part of the Board of Directors'
meeting packet, which will be mailed on or before April 24, 2017, to those who request a
meeting packet.
Use this link to find copies of this notice, the nominating procedures, and sample resolutions on
the JPIA's website.
ACWA JPIA I P.O. Box 619082, Roseville, CA 95661 1800.231.5742 1 www.acwajpia.com
ACWA JPIA
Nomination Procedures
Approximately 120 Days before Election (January 6, 2017)
All ACWA JPIA Directors and Member Districts are to be notified of:
A) Date and place of Election;
B) Executive Committee positions and terms of office to be filled by Election;
C) Incumbent office holders; and
D) Nomination Procedures.
120 to 45 Days before Election (January 6 — March 24, 2017)
A) A district may place into nomination its member of the Board of Directors of ACWA
JPIA with the concurrence of three districts, then members of the ACWA JPIA, in
addition to the nominating district.
B) Sample resolutions are available on the ACWA JPIA website.
C) The district is solely responsible for timely submission of the nominating
resolution and the three additional concurring in nomination resolutions of its
candidate for office.
45 Days before Election (March 24, 2017)
A) Deadline and location for receiving the nominating and concurring in nomination
resolutions in the ACWA JPIA office:
Friday — March 24 2017 — 4:30 p.m.
Sylvia Robinson
Publications & Web Editor
ACWA JPIA
P. O. Box 619082
Roseville, CA 95661-9082
(srobinson@acwajpia.com)
B) Candidates' statement of qualifications must be submitted, if desired, with the
nominating resolutions. The statement of qualifications must be submitted on one
side of an 8Yx 11" sheet of paper suitable for reproduction and distribution to all
districts (MSWord or PDF documents preferred).
14 Days before Election (April 24, 2017)
Final notice of the upcoming Election of Executive Committee members will be included
as part of the Board of Directors' meeting packet. Final notice shall include:
A) Date, Time, and Place of Election;
B) Name and District of all qualified candidates;
C) Candidate's statement of qualifications (if received); and
D) Election Procedures and Rules.
Board of Directors
Im RECEIVED
am-
VIS TA
Marty Miller,President
IRRIGATION JAN 2 4 2017 Paul E.Dorey
V---ADDISTRICT Jo MacKenzie
1391 Engineer Street - Vista,California 92081-8840 YORBA LINDA WATER DISTRICT Randy L.Reznicek
Phone(760) 597-3100- Fax: (760) 598-8757 BY Richard L.Vdsquez
vwww.vidwater.org Administrative Staff
Eldon L.Boone
January 19, 2017 General Manager/Treasurer
Brett L.Hodgkiss
Assistant General Manager
Lisa R. Soto
Board Secretary
ACWA/JPIA Member Agencies Joel D.Kuperberg
General Counsel
Re: Nomination of Paul E. Dorey to the ACWA/JPIA Executive Committee
Dear General Manager:
The Vista Irrigation District (VID) has nominated Board member Paul E. Dorey to serve on the
ACWA/JPIA Executive Committee. Elections will take place at the JPIA Board of Directors meeting on
May 8, 2017 at the Spring ACWA Conference in Monterey, California.
Paul has served as VID's representative to the JPIA Board of Directors for 10 years, and he has been a
member of the JPIA Liability Subcommittee for 7 years. We hope your organization will concur with
this nomination.
As a member of ACWA/JPIA, Vista Irrigation District requests that your Board submit a resolution of
support concurring with the nomination of Paul Dorey to serve on the ACWA/JPIA Executive
Committee, and vote for him at the election. As you can see from the attached background information
regarding Paul Dorey, he is well qualified for this position. All concurring nominations must reach the
JPIA office to the attention of Sylvia Robinson at P.O. Box 619082, Roseville, CA 95661-9082 by 4:30
p.m. on Friday, March 24, 2017. If you have any questions, please feel free to contact me.
Thank you for your consideration.
Sincerely,
ff4F71NV�
Eldon Boone
General Manager
Attachments:
➢ Statement of candidacy for Paul E. Dorey
➢ Vista Irrigation District nominating resolution
➢ Sample concurring resolution
A public agency serving the city of Vista and portions of San Marcos, Escondido, Oceanside and San Diego County
Paul E. ey x
e
s
Statement of Candidacy
I have served on the ACWA/JPIA Board of Directors since 2007. During the last seven
years, I have had the privilege of serving on the Liability Committee of the JPIA. The
Liability Committee has successfully kept its focus on providing member agencies with
the most comprehensive, affordable and reliable liability insurance possible. Our
Committee has recommended significant reductions in the premiums paid by member
agencies while also increasing the insurance coverages provided.
I was elected to the Vista Irrigation District Board of Directors in 2006. The District
provides water service to over 120,000 residents in northern San Diego County. I served
on the Board of Directors of the Groundwater Resources Association of California, and I
currently serve on the San Luis Rey Watershed Council and the Southern California
Water Committee. My wife Nancy and I have lived in Vista since 1971, where we raised
our two daughters.
My forty-six years of public service, first in the United States Marine Corps and then in
the water industry, have given me the necessary experience and background to serve as
a member of the JPIA Executive Committee. This experience has helped me recognize
the importance of safety and risk management and the value of developing appropriate
policies and procedures, as well as establishing conservative fiscal controls.
As a member of the JPIA's Executive Committee, I will perform my duties and make
decisions to guide the organization to most efficiently benefit its member agencies. I will
take my responsibility seriously and serve as a very useful and productive member of the
Executive Committee. I value your trust and will honor it if elected to the Executive
Committee.
Thank you for your support. If you have any questions about my candidacy, feel free to
contact me at (760) 208-5263 or WN6KOsbcglobal.net.
RESOLUTION NO. 17-04
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
VISTA IRRIGATION DISTRICT
NOMINATING PAUL E. DOREY TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY ("ACWA/JPIA")
WHEREAS, Vista Irrigation District is a member district of the ACWA/JPIA that
participates in all four of its Programs: Liability, Property, Workers' Compensation, and
Employee Benefits; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA/JPIA's Executive Committee, the member district must place into nomination
its member of the ACWA/JPIA Board of Directors for such open position;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Vista
Irrigation District that its member of the ACWA/JPIA Board of Directors, Paul E. Dorey, be
nominated as a candidate for the Executive Committee for the election to be held on May 8,
2017.
BE IT FURTHER RESOLVED that the ACWA/JPIA staff is hereby requested, upon
receipt of the formal concurrence of three other member districts, to effect such nomination.
BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a
certified copy of this resolution to the ACWA/JPIA at P.O. Box 619082, Roseville, CA 95661-
9082, forthwith.
PASSED AND ADOPTED by the following roll call vote of the Board of Directors for
the Vista Irrigation District this 18th day of January 2017.
AYES: Directors Vasquez, Dorey, MacKenzie, and Miller
NOES: None
ABSTAIN: None
ABSENT: Director Reznicek
Mat�ty W er, President
ATTEST:
Lisa R. Soto, Secretary
Board of Directors
VISTA IRRIGATION DISTRICT
Cucamonga Valley
Water District 10440 Ashford Street-Rancho Cucamonga,CA 91730-2799
P.O. BOX 638-Rancho Cucamonga,CA 91729-0638
(909)987-2591 -Fax(909)476-8032
Martin E. Zvirbulis
Secretary/General Manager/CEO
RECEIVED
January 25, 2017 JAN 3 0 2017
Y 0 R B A L 1 N D A'PvI A T 0 1 2"R!0 T
BY
Dear Fellow ACWA/JPIA Member:
On January 24, 2017 the Cucamonga Valley Water District Board of Directors adopted Resolution
No. 2017-1-1 nominating Director Kathleen J. Tiegs for the position of ACWA/JPlA Executive
Committee. We are formally requesting your support of Director Tiegs' nomination through the
adoption of a concurring resolution from your agency.
Director Tiegs has been actively involved in AC WA/JP1A having served the past 10 years on the
board, as well as having experience as the ex-officio member on the Executive Committee.
Director Tiegs is committed to continuing the great work of providing quality insurance and
employee benefit services that ensure our agencies and ratepayers are receiving the most cost-
effective service possible.
I have attached a sample concurring resolution in support of Director Tiegs' nomination, as well
as her candidate statement. The elections for ACWA/JPlA Executive Committee will be held May
8, 2017, should you desire to adopt a resolution or if you have questions please contact our
Executive Assistant to the Board, Taya Victorino at 909.987.2591 or L"I\W, (I cl"\t ckk ater.com.
Thank you in advance for yo eration.
law. V. Cur alo, Jr.
President
Attachments:
Sample Concurring Resolution
Z)
Candidate Statement—Director Tiegs
James V.Curatalo,Jr. Luis Cetina Oscar Gonzalez Randall James Reed Kathleen J.Tiegs
President Vice President Director Director Director
Kathleen J. Tiegs
Candidate Statement for
Association of California Water Agencies
Joint Powers Insurance Authority(ACWA/JPIA) Executive Committee
Dear ACWA/JPIA Board Members:
I am pleased to share with you my interest in serving on the Executive
Committee for ACWA/JPIA. I believe I am prepared and ready for the
challenge to help lead the organization as we continue to grapple with
providing the best and most cost-effective insurance and employee
benefit services to our members.
My experience with the ACWA/JPIA began over 10 years ago when I was
appointed by the Cucamonga Valley Water District (CVWD) to serve as
their ACWA/JPIA representative. I have also served as the ex-officio
member of the Executive Committee in 2015-2016. As part of the Executive Committee I was
able to provide the leadership and feedback to staff to ensure they were continuing to uphold
the mission of the ACWA/JPIA: "to consistently and cost effectively provide the broadest
possible affordable insurance coverage and related services to its member agencies".
I have served on the CVWD board,of directors for approximately 12 years, and have served in
the role as both president and vice-president of the board of directors. I am currently a member
of the Legislative/Outreach and the Human Resources/Risk Management committees. The
Human Resources/Risk Management Committee is responsible for overseeing employee
benefits, risk management and safety programs for the organization. At CVWD, we have taken
full advantage of all the programs the ACWA/JPIA has to offer to ensure our employees are
working in the safest environment possible. Our board of directors has also adopted the
Commitment to Excellence Program pledge putting into place best management practices
which bolsters our effectiveness for toss prevention and safety.
I currently serve as the President for the Association of California Agencies (ACWA). In my role
as president I have focused on increasing my understanding of our members needs so that I may
know how to better serve and lead the ACWA organization. I will use this same approach if
elected to serve on the ACWA/JPIA Executive Committee.
The election for ACWA/JPIA is scheduled for May 8, 2017 at the conference. Thank you for
allowing me to share my experience, leadership and knowledge. I took forward to the
opportunity to represent you and your agency. Please feet free to contact me directly at (909)
635-4177 should you have questions or if you would like to support my candidacy.
Thank you in advance for your consideration,
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE (NAME OF MEMBER DISTRICT)
CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY ("ACWA JPIA")
WHEREAS, this district is a member district of the ACWA JPIA: and
WHEREAS, the Bylaws of the ACWA JPIA provide that in order for a nomination to be made
to ACWA JPIA's Executive Committee, three member districts must concur with the nominating
district, and
WHEREAS, another ACWA JPIA member district, the Cucamonga Valley Water District has
requested that this district concur in its nomination of its member of the ACWA JPIA Board of Directors
to the Executive Committee of the ACWA JPIA:
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
(NAME OF MEMBER DISTRICT) that this district concur with the nomination of Kathleen J. Tiegs of
Cucamonga Valley Water District to the Executive Committee of the ACWA JPIA.
BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a
certified copy of this resolution to the ACWA JPIA at P.O. Box 619082, Roseville, CA 9661-9082,
forthwith.
ADOPTED this (DATE) day of(MONTH), 2017.
(SIG.V J T URE)
Board President
ATTEST:
(SIG,4 TURF)
Secretary
� �alvse�varrt�
4V,jE Nair S.�N BERNARDINO VALLEY WATER CONSERVATION DISTRICT
4� �'A Established 1932
1630`Fest Redlands Boulevard, Suite A Email: info@sbv-,vcd.org
sbv,vcd.org
Redlands, CA 92373-8032 x,,tivw.sbv-,vcd.org
t�it'Kfti,�T& - w (909) 793-2503
p _ Fat: (909) 793-0188
NAME IS 0 U R 0%5c'\O
January 31, 2017
FEB 131 2017
YORBA 6°JAT i, !t;T
J. Wayne Miller BY
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885-0309
Dear J. Wayne Miller,
The Board of Directors of the San Bernardino Valley Water Conservation District has nominated its Vice-President,
Melody A. McDonald, to continue in her position on the ACWA/JPIA Executive Committee. Enclosed is a certified
copy of SBVWCD Resolution No. 542 nominating Mrs. McDonald for ACWA/JPIA Executive Committee.
Melody currently serves on the ACWA/JPIA Executive Committee, Personnel Committee, Chairs the Liability
Program Subcommittee, served on the Building & Property Ad Hoc Committee, and was past chair of the Property &
Workers Compensation Program Subcommittees. Melody has an institutional knowledge of all of JPIA's programs,
their history, how coverage's evolved for the JPIA membership and has helped the organization grow to 188 Million in
assets. Melody participates in training at various JPIA members facilities; she has personally visited and presented rate
stabilization fund refund checks back to JPIA members totaling over 25 Million, since the inception of the fund. This
year, JPIA has held nearly 400 training classes resulting in more than 7,700 employees receiving training. Melody
believes the best claim is the one that never happened, and that there is a direct correlation between risk management,
training, and minimizing losses. She pursues all her duties with a strong sense of commitment and dedication.
Enclosed is her Statement of Qualifications.
The District respectfully requests your organization consider adopting a concurring resolution of nomination in support
of Mrs. McDonald. Enclosed is a sample concurring resolution for your consideration in support of her nomination or
it can be found at littr):/'/www.acwaii)ia.coni/Electioii-News.asi)x . Since time is of the essence, and that this will require
Board action,please include this on your agenda for your next Board meeting. Please send a certified copy to:
ACWA/JPIA and San Bernardino Valley Water Conservation District
Attention: Sylvia Robinson Attention: Athena Monge
P.O. Box 619082 1630 W. Redlands Blvd. Ste"A"
Roseville, CA 95661-9082 Redlands, CA 92374
This resolution must be received by ACM,A/JPIA no later than 4®30 pm Friday Nlarch 24, 2017.
Sincerely,
f
Daniel ozad
General Manager
BoARD Division l: DIvl5ion 3: Division 5: GL�F.R�1, Daniel B.Cozad
Richard Corncillc T.Milford l larrison Mclody:McDonald
OI' Division?: Division 4: hI\N_1GLR
DIR1:C'1'ORS David L.Raley john Long ville
ASSOCIATIONS
Member,Board of Directors of the San Bernardino Valley Water
Conservation District(Elected),Past President,& currently Vice-
President, 1991 originally appointed,and first woman on the board
Member,Executive Committee ACWA/JPIA
Chair,JPIA Liability Program Committee
Director,ACWA/Joint Powers Insurance Authority
* Voting Member,Association of the San Bernardino County Special
Districts
Over the 25+Years.Experience in the Water Industry includes:
NIelodv.sbvwcd(ri 2mail.com,
Past Member,(CWA) California Women for Agriculture
Melody Past Member,ACWA Water Management Committee
Henriques-McDonald Past Member,ACWA State Legislative Committee
P.O. BOX 30197 Chair& Vice-Chair,JPIA Property&Workers Compensation
SAN BERNARDINO, CA 92413 Programs
Member,Board of Directors ACWA,Region 9 Chair
(909) 793-2503 District
(909) 499-5175 cell Chair,Water Management Certification Subcommittee
(909) 383-1122 fax
Chair,California Water Quality Control Board, Santa Ana Region
Like(alittns.llwww.facebook.condMelodv4Water 8 Years of service,Gubernatorial Appointment
Candidate for: CURRENT EMPLOYMENT
Southwest Lift& Equipment, Inc. (Heavy Duty Vehicle Lifts)
ACWA JPIA Broker/Associate, Century 21 Lois Lauer Realty
EXECUTIVE COMMITTEE
(Incumbent) PROFESSIONAL ASSOCIATIONS & LICENSES
Redlands Association of Realtors
California Real Estate Broker's License
Arizona Real Estate Broker's License
ORGANIZATIONS AND SOCIETIES
Highland Chamber of Commerce
San Bernardino Chamber of Commerce
Immanuel Baptist Church Highland, CA
BSF International
Melody&Board receiving,District of
Distinction:Award, the highest governance EDUCATION
and best practices accreditation possible. San Gorgonio High School, 1976
Left,Kathleen Tiegs, Special Districts Board
Western Real Estate School, 1989
Member&ACWA Vice-President presenting. Graduate, Special Districts Board Management Institute,
1997
RESOLUTION NO. 542
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT
NOMINATING ITS ACWA/JPIA BOARD
MEMBER TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY("ACWA/JPIA")
WHEREAS,this District is a member district of the ACWAJJPlA that participates in all four
of its Programs: Liability,Property,and Workers'Compensation;and Employee Benefits;and
WHEREAS,the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA/JPIA's Executive Committee,the member district must place into nomination its
member of the ACWA/JPIA Board of Directors for such open position;
NOW,THEREFORE,BE IT RESOLVED by the Board of Directors of the San Bernardino
Valley Water Conservation District that its member of the ACWA/JPIA Board of Directors,Melody
McDonald,be nominated as a candidate for the Executive Committee for the election to be held on
May 8,2017.
BE IT FURTHER RESOLVED that the ACWA/JPIA staff is hereby requested,upon
receipt of the formal concurrence of five other member districts to effect such nomination.
BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a
certified copy of this resolution to the ACWA/JPIA at P.O.Box 619082,Roseville,California 95661-
9082,
5661-9082,forthwith.
ADOPTED this 11 th day of January,2017.
President,Board of Directors
A ST:
Resolution No. 17-__ Concurring in Nomination of Paul E. Dory to ACWA JPIA Executive Committee 1
RESOLUTION NO. 17- __
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT
CONCURRING IN THE NOMINATION TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY (“ACWA JPIA”)
WHEREAS, the Yorba Linda Water District (the “District”) is a member district of the
ACWA JPIA; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA JPIA’s Executive Committee, three member districts must
concur with the nominating district, and
WHEREAS, another ACWA JPIA member district, the Vista Irrigation District, has
requested that this District concur in its nomination of its member of the
ACWA JPIA Board of Directors to the Executive Committee of the ACWA
JPIA.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Yorba Linda
Water District that this District concurs with the nomination of Paul E. Dorey of Vista
Irrigation District to the Executive Committee of the ACWA JPIA.
BE IT FURTHER RESOLVED, that the District Secretary is hereby directed to transmit
a certified copy of this resolution to the ACWA JPIA at P.O. Box 619082, Roseville, CA
95661-9082, forthwith.
PASSED AND ADOPTED this 1st day of March, 2017 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
ATTEST:
Resolution No. 17-__ Concurring in Nomination of Paul E. Dory to ACWA JPIA Executive Committee 2
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law, LLP
Resolution No. 17-__ Concurring in Nomination of Kathleen J. Tiegs to ACWA JPIA Executive Committee 1
RESOLUTION NO. 17- __
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT
CONCURRING IN THE NOMINATION TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY (“ACWA JPIA”)
WHEREAS, the Yorba Linda Water District (the “District”) is a member district of the
ACWA JPIA; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA JPIA’s Executive Committee, three member districts must
concur with the nominating district, and
WHEREAS, another ACWA JPIA member district, the Cucamonga Valley Water
District, has requested that this District concur in its nomination of its
member of the ACWA JPIA Board of Directors to the Executive Committee
of the ACWA JPIA;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Yorba Linda
Water District that this District concurs with the nomination of Kathleen J. Tiegs of
Cucamonga Valley Water District to the Executive Committee of the ACWA JPIA.
BE IT FURTHER RESOLVED, that the District Secretary is hereby directed to transmit
a certified copy of this resolution to the ACWA JPIA at P.O. Box 619082, Roseville, CA
95661-9082, forthwith.
PASSED AND ADOPTED this 1st day of March, 2017 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
Resolution No. 17-__ Concurring in Nomination of Kathleen J. Tiegs to ACWA JPIA Executive Committee 2
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law, LLP
Resolution No. 17-__ Concurring in Nomination of Melody A. McDonald to ACWA JPIA Executive Committee 1
RESOLUTION NO. 17- __
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT
CONCURRING IN THE NOMINATION TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY (“ACWA JPIA”)
WHEREAS, the Yorba Linda Water District (the “District”) is a member district of the
ACWA JPIA; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA JPIA’s Executive Committee, three member districts must
concur with the nominating district, and
WHEREAS, another ACWA JPIA member district, the San Bernardino Valley Water
Conservation District, has requested that this District concur in its
nomination of its member of the ACWA JPIA Board of Directors to the
Executive Committee of the ACWA JPIA;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Yorba Linda
Water District that this District concurs with the nomination of Melody A. McDonald of
San Bernardino Valley Water Conservation District to the Executive Committee of the
ACWA JPIA.
BE IT FURTHER RESOLVED, that the District Secretary is hereby directed to transmit
a certified copy of this resolution to the ACWA JPIA at P.O. Box 619082, Roseville, CA
95661-9082, forthwith.
PASSED AND ADOPTED this 1st day of March, 2017 by the following called vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
J. Wayne Miller, Ph.D., President
Yorba Linda Water District
Resolution No. 17-__ Concurring in Nomination of Melody A. McDonald to ACWA JPIA Executive Committee 2
ATTEST:
Marc Marcantonio, Board Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Andrew B. Gagen, Esq.
Kidman Law, LLP
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Prepared By:Malissa Muttaraid, Public Affairs
Representative
Subject:Appointments to Ad Hoc Citizens Advisory Committee
STAFF RECOMMENDATION:
That the Board of Directors appoint 11 individuals to the Ad Hoc Citizens Advisory Committee.
DISCUSSION:
On January 12, 2017 the Board of Directors determined to form an Ad Hoc Citizens Advisory
Committee (CAC). Following recruitment efforts, a total of 24 applications have been received.
The purpose of the Committee is to identify key issues, research alternative solutions and make
recommendations to the District on topics related to rate structures and/or rate setting. The
Committee does not set regulations or policies for the District. Once the Committee has completed
and submitted a final report or recommendation on the area of assignment, it will be disbanded.
On February 23, 2017 the Board determined that the Committee will be composed of 11
individuals. Below is a brief profile of the 24 candidates whose applications are on file in the office
of the General Manager. All are residential customers of the District.
NAME PROFILE
Divya Agrawalla Civil Engineer
Dennis Anderson Public Finance
Thomas Babnick Finance
Lindon Baker Engineering, Former CAC Member
Carl Boznanski Small Business Owner, Former CAC Member
Jhilmil (Bonny) Chakravorty Homemaker
Jeffery Decker Professor
Judy Desjardin Retired Dental Hygienist
Kent Ebinger Real Estate Sales
Terry Harris Attorney
Frederick Hebein Engineer, Economics PhD, Former CAC Member
Pamela Hymel Physician
Todd Johnson Airline Captain
William Lawrence Financial/Treasury Consultant
Modesto Llanos Engineer, Former CAC Member
Gary Macheel Engineer
Wayne Pabich Business Administration
Benjamin Parker Business Advisor
Christy Parker Business Attorney
Ronald Ricks Chemical and Environmental Engineer
Dennis Schumerth Engineer
Randy Siegmund Legal
Kenneth Tam Wastewater Engineer
Michael Webber Engineer
ITEM NO. 8.4
AGENDA REPORT
Meeting Date: March 1, 2017 Budgeted:No
To:Board of Directors Cost Estimate:$15,000-$35,000
Funding Source:Water Operating Fund
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Reviewed by Legal:N/A
Prepared By:Cindy Botts, Water Conservation
Supervisor
Subject:Facilitator for Ad Hoc Citizens Advisory Committee Meetings
SUMMARY:
The Board of Directors previously established an Ad Hoc Citizens Advisory Committee (CAC) which is to be
composed of citizens within the District’s service area. Based on suggestions made by the Board, staff
contacted Fieldman, Rolapp & Associates and BHI Management Consulting in order to obtain quotes for
facilitation of future Committee meetings.
STAFF RECOMMENDATION:
That the Board of Directors consider engaging a facilitator for the Ad Hoc Citizens Advisory Committee
meetings.
DISCUSSION:
Attached for the Board's review is the draft Scope of Work for the facilitator as well as quotes from Fieldman,
Rolapp & Associates and BHI Management Consulting.
Fieldman, Rolapp & Associates' quote is based on actual hours worked and may not incorporate some of the
items listed in the Cost Estimate portion, including preparation of agendas and preparation of materials. BHI
Consulting's pricing quote is a single price quote. Two prices are listed based on BHI's ability to provide input
on scheduling Ad Hoc Committee meetings. BHI's quote does not include costs related to any research for or
preparation of materials, nor does it include travel-related costs.
Robert Porr would act as primary facilitator for Fieldman, Rolapp & Associates and Brent Ives for BHI
Managment Consulting.
ATTACHMENTS:
Name:Description:Type:
AHCAC_Facilitator_Scope_of_Work.docx Scope of Work Backup Material
FRA_Proposal.pdf Quote from Fieldman, Rolapp & Associaties Backup Material
BHI_Proposal.docx Quote from BHI Management Consulting Backup Material
BHI_Proposal_-_Revised.pdf Backup Material Distributed Less Than 72 Hours Prior to the
Meeting Backup Material
Scope of Work for Ad Hoc Citizen’s Advisory Committee Facilitator
The Yorba Linda Water District Board of Directors (“Board”) wishes to establish an Ad Hoc Citizen
Advisory Committee (“Committee”) to be made of citizens within the District’s service area. Interested
citizens are to complete and submit an application in order to be considered to serve on the Committee,
which is to be made up of approximately 7-13 individuals.
This is a limited term Committee that will be terminated upon the task, a recommendation on assigned
topic being completed and presented to the YLWD Board. The Committee is anticipated to run from
March through May 2017.
The Committee “Scope of Work” will be to assist the Board in determining the District’s financial
sufficiency through the identification and prioritization of community values.
It is the desire of the Board to hire a Facilitator to oversee the progress of the Committee and to provide
assistance in making sure the Committee is aware of industry standard financial practices, including
those related to regulatory and contractual compliance.
Responsibilities of the Facilitator are, but not limited to as follows:
• Attend approximately 5-6 meetings to be held at the District’s Main Office
Days and time TBD, but may include evening times
• Will act/serve as a neutral party between Committee and the District
• Work with District staff to provide literature/publications on topics of discussion to ensure the
Committee is properly informed to make prudent decisions/recommendations
• Guide flow of meetings to keep Committee focused on Scope of Work
• Prepare and report final recommendations from the Committee in memorandum/ report form
to the District/Board
19900 MacArthur Blvd., Suite 1100 Irvine, CA 92612 phone: 949.660.7300 fax: 949.474.8773 www.fieldman.com
February 23, 2017
Ms. Delia Lugo
Finance Manager
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, California 92870
Re: Proposal for Financial Advisory Services
Dear Ms. Lugo:
We are pleased to submit this proposal to Yorba Linda Water District (“YLWD”, or the “Agency”) for
financial advisory services. We are confident that it demonstrates that Fieldman, Rolapp & Associates (the
“Firm”, or “FRA”) is highly experienced in water/wastewater finance and possess the strong technical
capabilities to serve as a facilitator for the Agency’s Citizen Advisory Committee. The firm, headquartered in
Orange County, is small enough to give you personalized service, yet large enough to offer that service in a
very sophisticated manner.
FRA is California’s leading municipal financial advisor having advised on more California water/wastewater
related finance issues than any other financial advisory firm. Inherent to our utility practice is the creation of
financing plans and models whether for a single purpose (CP related for San Diego County Water Authority)
or (as we have for many clients) a multi-year plan to support a client’s expansion. Our experience provides us
with a thorough understanding of the credit rating agencies’ methodology and process.
The proposed team of professionals has in-depth knowledge of the financial aspects of water/wastewater
finances and a proven record of delivering high quality advisory services and work products. Having served
as financial advisor to YLWD, we are keenly aware of the financial aspects and challenges faced by the
YLWD and its customer base.
To summarize our knowledge and background:
We have a long history of successful service to California municipalities, with an emphasis on
water and wastewater enterprises, and have been providing independent financial advice to our
clients for over 50 years.
We are the most experienced financial advisor for water and wastewater financings in California.
Since 2006, we have advised on 165 water/wastewater transactions for agencies similar to
YLWD totaling over $5.1 billion in par amount of obligations sold.
We have direct, relevant experience in matters important to the Agency. Our team has extensive
experience in creating complex financial models that analyze benefits and drawbacks of
alternative capital funding methods.
We develop debt issuance strategies that achieve high credit ratings, enabling issuers to access
capital at the lowest possible cost.
The team is highly experienced and will be able to immediately begin work for the Agency.
Proposal for Financial Advisor Services
19900 MacArthur Blvd., Suite 1100 Irvine, CA 92612 phone: 949.660.7300 fax: 949.474.8773 www.fieldman.com
We are confident that our unparalleled depth of knowledge and experience will provide the Agency with
extraordinary service and our commitment to the Agency will ensure its goals are met.
Respectfully submitted,
FIELDMAN, ROLAPP & ASSOCIATES
Robert A. Porr
Senior Vice President
Proposal for Financial Advisory Services
February 23, 2017
P AGE | 1
1. STATEMENT OF FIRM EXPERIENCE
Fieldman, Rolapp & Associates (“FRA” or the “Firm”) founded in 1966, is a full service, independent,
financial advisory firm that is headquartered in Orange County California. As an independent advisor, FRA
neither underwrites bonds nor has a relationship, direct or otherwise, with any municipal bond underwriter,
broker/dealer or financial institution. The Firm represents public entities and non-profit organizations only
and does not represent for profit enterprises. Our staff of 22, (15 financial advisors), are all based in Irvine.
Through our Employee Stock Ownership Program (ESOP), our employees, as beneficial owners of the Firm,
participate in an ownership culture. Each of us has a strong interest in being efficient and providing
responsive service on each and every assignment.
For more than 49 years FRA has provided financial advisory services to California municipalities and has had
a dedicated focus on special districts providing California water and/or wastewater services. The results of
our commitment to the California water industry are demonstrated by our rankings: FRA leads all other
financial advisory firms in completing water/wastewater related financings for California entities, both special
districts and California cities with water enterprises.
The number of transactions and assignments that we have completed and the diversity of our clients have
given our professionals a better understanding of the business side of the municipal water/wastewater
industry and the challenges faced. Challenges facing California utilities not only come from providing
essential services, but from the financial markets. Our understanding of the wastewater industry and
thorough understanding of public finance permits us to address challenges with practical, yet effective
financial solutions.
FRA concentrates its consulting activities in the following areas:
Creating financial plans, whether short or long term, that allow our clients to successfully and
economically fund capital needs.
Developing debt management and reserve policies necessary to form a strong financial
foundation.
Preparing models that use alternative funding sources and clearly present financial outcomes to
allow clients to make fully informed decisions.
Establishing credit rating objectives and strategies to ensure capital market access at the lowest
cost possible.
Timely execution of financing plans by aggressively managing the capital funding process.
Advising on investing capital and operating moneys to maximize earnings without risk to
principal or sacrificing liquidity.
Advising on using (or terminating) interest rate swaps and other hedging mechanisms to address
specific financial risks.
Although each activity can be addressed individually, our approach views each of our consulting activities as
an integral component of a global strategy. Our advice addresses every aspect of a client’s financial status. By
concentrating on a client’s global strategy, the Firm provides practical and cost-effective advice in every
aspect of the capital process.
Proposal for Financial Advisory Services
February 23, 2017
P AGE | 2
Customized Financial Models
Some examples of customized financial models we frequently utilize include:
Reserve Policy Models. Set up to assess various reserve policy funding options and multiple scenarios. We
have utilized these models for engagements with Orange County Water District, Santa Ana Watershed
Project Authority, Castaic Lake Water Agency, Mesa Water District and Merced Irrigation District, among
others.
Credit Metric Analysis. This model is set up to summarize and analyze clients’ key rating agency credit
metrics and compare to benchmark and category medians published by all three rating agencies. We used this
approach for engagements with Mesa Water District, Rancho California Water District, Merced Irrigation
District, and Castaic Lake Water Agency.
Cash flow / Liquidity and Commercial Paper model. We have developed various cash flow models, the
capital planning and phasing of bond issues. This has been utilized recently in customized models we created
for the Silicon Valley Clean Water and San Diego County Water Authority (“SDCWA”). For SDCWA we
merged its capital expenditures estimates with projected revenues and bond proceeds. It is utilized as a tool to
determine the amount and timing for the issuance of commercial paper.
Technical Resources
Bond Sizing Software and Customized Refunding Analysis. We run DBC Finance software for bond
sizing and to analyze refunding opportunities for outstanding bonds. Within the software framework, we
generate customized reports to our clients. In particular, we have developed a framework for analysis of
refunding opportunities which includes detailed reports on sensitivity and differing scenarios.
Market Data and Related Models
We maintain access to several data gathering sources, including a Bloomberg Professional terminal, Thomson
Reuters’ TM3 website, and The Bond Buyer newspaper. This provides us access to all the recent market
transactions as well as current and historic market data. These sources are ideal for research and have been
utilized in several customized models.
Historic Data Analysis. We have numerous charts and databases which track various key interest rates over
time, including municipal bond specific rates such as the Revenue Bond Index and the floating rate SIFMA
index. We provide our clients customized information out of this data to assist in decision-making.
Proposal for Financial Advisory Services
February 23, 2017
P AGE | 3
2. PROPOSED TEAM
Our experience has proven to serve clients is best accomplished by assigning professional staff with a variety
of talents, each of whom will assume different duties and responsibilities. Using a team approach assures
YLWD that several individuals will be familiar with its needs and requirements. This approach offers
superior service, better turnaround times and more efficient use of staff time.
Robert Porr, J.D., a Senior Vice President will serve as the Engagement/Project Manager and will be the
primary leader of our effort. The role he serves is the same based on his experience with most of the Firm’s
utility clients. Mr. Porr will be supported by our utility group’s most experienced Vice President Paul
Pender, MPPA. Mr. Pender will serve as Senior Technical Consultant. Rounding out our team is Lora
Carpenter, Senior Associate. The experience of each team member is detailed in resumes that can be
found in Appendix B.
3. FINANCIAL POLICIES EXPERIENCE
We have served a wide range of clients in the planning, management and policy development required to
support the financial process and implementation of long term capital plans. As part of our typical
engagement for water district clients, we develop policies, or actively review policies. We have assisted
numerous municipal agencies with policy development and review. This includes a review of Metropolitan
Water District of Southern California Long Range Financial Plan with specific comment on Reserve and
Debt Service Coverage policies, a review of the debt management policy of the San Diego County Water
Authority. The table below illustrates some of our most recent efforts in the development of new or the
review/enhancement of existing policies for our water district clients.
Client Reserve Policy
Debt
Management
Policy
Build America
Bonds Policy Swap Policy Investment
Policy
Eastern Municipal WD
Cucamonga Valley WD
Rancho California WD
Santa Ana Watershed Project Authority
Olivenhain Municipal WD
Merced Irrigation District
Orange County WD
Castaic Lake Water Agency
West Valley WD
Mesa Water District
Marina Coast Water District
Proposal for Financial Advisory Services
February 23, 2017
P AGE | 4
4. ESTIMATED FEES
For the proposed scope of services, attached hereto as Appendix A we propose to be compensated on an
hourly basis, plus out-of-pocket expenses.
Our cost estimate appears below and is subject to adjustments and negotiation based upon input from Staff.
Unless agreed to otherwise, financial advisory services performed unrelated to a specific financing will be
billed monthly in arrears at the then current hourly rates. The table below reflects the rates current in effect:
Personnel Hourly Rate
Executive Officer $345
Principal $315
Principal/Senior Vice President $295
Vice President $245
Assistant Vice President $210
Senior Associate $165
Associate $140
Analyst $95
Administrative Assistant $75
Clerical $45
Expenses
Expenses will be billed for separately and will cover, among other things, travel, lodging, subsistence,
overnight courier, computer, and fax transmission charges. Additionally, we will add an amount equal to 6%
of the hourly charges to cover for unidentifiable expenses, such as telephone and printing charges.
Abandonment
If, once commenced, the services of the Consultant are terminated prior to completion of our final report for
any reason, we are to be reimbursed for professional services and direct expenses incurred up to the time we
receive notification of such termination at the standard hourly rates shown above.
% of Attributable
Project Work PROFESSIONAL HOURLY
RATE
TRAVEL
TIME
ATTEND 6
MEETINGS AT
YLWD
PREPARE
AGENDAS FOR
MEETINGS
RESEARCH
FOR TOPICS
PREPARE
EDUCATIONAL
MATERIALS
DRAFT FINAL
REPORTS
MISCELLANEOUS
/CONTINGENCY
TOTAL
HOURS
TOTAL
ESTIMATED
FEES
34.8%PORR $295.00 12 12 3 6 7 12 12 64 $18,880
6.5%PENDER $245.00 0 0 0 6 2 2 2 12 $2,940
31.0%CARPENTER $165.00 6 6 6 18 9 6 6 57 $9,405
27.7%GARZON $75.00 0 0 6 18 10 11 6 51 $3,825
100.0%18 18 15 48 28 31 26 184 $35,050
Proposal for Financial Advisory Services
February 23, 2017
APPENDIX B-1
APPENDIX A
SCOPE OF WORK FOR AD HOC CITIZEN’S ADVISORY COMMITTEE FACILITATOR
The Yorba Linda Water District Board of Directors (“Board”) wishes to establish an Ad Hoc Citizen
Advisory Committee (“Committee”) to be made of citizens within the District’s service area. Interested
citizens are to complete and submit an application in order to be considered to serve on the Committee,
which is to be made up of approximately 7-13 individuals.
This is a limited term Committee that will be terminated upon the task, a recommendation on assigned topic
being completed and presented to the YLWD Board. The Committee is anticipated to run from March
through May 2017.
The Committee “Scope of Work” will be to assist the Board in determining the District’s financial sufficiency
through the identification and prioritization of community values.
It is the desire of the Board to hire a Facilitator to oversee the progress of the Committee and to provide
assistance in making sure the Committee is aware of industry standard financial practices, including those
related to regulatory and contractual compliance.
Responsibilities of the Facilitator are, but not limited to as follows:
•Attend approximately 5-6 meetings to be held at the District’s Main Office
Days and time TBD, but may include evening times
•Will act/serve as a neutral party between Committee and the District
•Work with District staff to provide literature/publications on topics of discussion to ensure the
Committee is properly informed to make prudent decisions/recommendations
•Guide flow of meetings to keep Committee focused on Scope of Work
•Prepare and report final recommendations from the Committee in memorandum/ report form to the
District/Board
Proposal for Financial Advisory Services
February 23, 2017
APPENDIX B-2
APPENDIX B
PROJECT TEAM RESUMES
ROBERT A. PORR
CIPMA
949.660.7323 direct
949.751.8445 cell
rporr@fieldman.com
Mr. Robert A. Porr, Senior Vice President, returned to the firm in May 2005 after
spending eight years as a public finance investment banker. Since re-joining the firm, he has
focused on serving the firm’s utility clients. He has been advisor to Yorba Linda Water
District, Eastern Municipal Water District, Rancho California Water District, Orange
County Water District, Western Municipal Water District, Mesa Consolidated Water
District, Castaic Lake Water Agency, Azusa Light & Water, and Olivenhain Municipal Water
District. Mr. Porr leads the swap advisory practice at the Firm and has served as swap
advisor to Riverside County Transportation Commission, Eastern Municipal Water District,
Castaic Lake Water Agency, the County of Riverside, Hemet Unified School District, and
Western Municipal Water District.
His experience as an investment banker includes working with numerous local agencies in
connection with the issuance of more than $1.2 billion in debt. Mr. Porr has assisted issuers
with the structure and sale of many forms of debt including general obligation, special tax,
assessment, revenue and lease backed debt. He structured nearly $100 million of complex
tax-backed refunding debt for the County of Riverside and developed a novel lease revenue
bond structure for the Alaska Industrial Development and Export Authority. Mr. Porr’s
experience includes investment banking assignments for Anaheim Public Utilities, the
County of Los Angeles and the Cities of Murrieta, Norco, Palmdale and Redlands. During
his previous employment with Fieldman, Rolapp & Associates, Mr. Porr worked with
Central Coast Water Authority, Coachella Valley Water District, Eastern Municipal Water
District, East Valley Water District, Elsinore Valley Municipal Water District, Orange
County Water Agency, Palmdale Water District and Santa Margarita Water District.
Mr. Porr earned his undergraduate degree in Psychology from Pace University in New York,
NY and his Juris Doctorate from New York Law School in New York, NY.
Mr. Porr holds the CIPMA designation as a Certified Independent Professional Municipal
Advisor from the National Association of Municipal Advisors and is admitted to practice
law in the State of New York.
Proposal for Financial Advisory Services
February 23, 2017
APPENDIX B-3
PAUL D. PENDER
CIPMA
949.660.7319 direct
949.274.2135 cell
ppender@fieldman.com
Mr. Paul D. Pender, Vice President, joined the firm in January 2005. Since joining
the firm, Mr. Pender has completed over fifty financing engagements.
Mr. Pender has a focus on California water finance, with clients including Yorba Linda
Water District, Castaic Lake Water Agency, Orange County Water District, Olivenhain
Municipal Water District, Mojave Water Agency, and the water-enterprise funds of the
Cities of Azusa, Tustin, and San Juan Capistrano.
For these clients, Mr. Pender specializes in analyzing the economics of variable-rate
transactions, interest rate swap agreements, and overall bond structuring alternatives. He
also manages the creation of credit materials presented to the rating agencies and manages
interactions with bond insurance companies, including solicitation of bids for insurance
and ultimate selection of the best overall bid. In the case of competitive bond sales, Mr.
Pender manages the technical aspects of the process, including drafting the terms of the
sale, setting up the electronic bidding platform, and soliciting bids from potential
underwriters.
Mr. Pender also provides clients with a wide range of non-transactional financial advisory
services, including: long-term capital improvement finance plans, refinancing of existing
debt analyses, special district formation, and debt policy analysis.
Other notable client engagements completed by Mr. Pender include the City of Long
Beach, The County of Los Angeles, the J. Paul Getty Trust, the City of Irvine, and the City
of Newport Beach.
Mr. Pender has a Masters of Public Policy degree from the University of Southern
California and a Bachelor's degree in History from Grinnell College (Iowa). He is a
registered investment advisor representative of Fieldman, Rolapp Financial Services and
holds the CIPMA designation as a Certified Independent Professional Municipal Advisor
from the National Association of Municipal Advisors.
LORA A. CARPENTER
949.660.7312 direct
949.892.8617 cell
lcarpenter@fieldman.com
Ms. Lora A. Carpenter, Senior Associate, joined the firm in March-2014. Since
joining the firm, Ms. Carpenter has been active with the firm’s water utility clients. Lora
has worked with Yorba Linda Water District, Merced Irrigation District, Cucamonga Valley
Water District, Mojave Water Agency, Castaic Lake Water Agency, and its retail division
Santa Clarita Water District, South Coast Water District and Lake Arrowhead Community
Services District. Lora is currently working with Merced Irrigation District, Rancho
California Water District, Orange County Water District, Indio Water Authority, El Dorado
Irrigation District, Sacramento Suburban Water District, and Zone 7 Water Agency.
For these clients, Ms. Carpenter conducts credit analysis and prepares credit presentations;
researches relevant market conditions and events; and prepares quantitative analyses to
support transaction structures.
Prior to joining the firm, Ms. Carpenter served as an Office Clerk for a Surgeon of St.
Joseph’s Hospital in Orange and a Teacher’s Assistant for the Geology Department at
Bucknell University.
Lora received her Bachelor of Science degree in Mathematics from Bucknell University.
Mr. Marc Marcantonio February 23, 2017
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Subject: Proposal to facilitate Committee process
Dear Mr. Marcantonio,
This letter outlines a proposal to facilitate a process for a Board selected citizen
committee to meet a number of times between March and May of 2017. The
committee’s charter is to advise the Board on the issue of the District’s financial
sufficiency. The role of the facilitator is to lead the process with an objective hand;
leading to a full and open discussion financial status, reports, conditions, options and
assessments. This will require taking a role to represent and seek clarity of all lines of
questions, issues, requests and answers; all while providing the credible third party
position throughout this project. That will mean some level of participation in
establishing clarity while engaged in the examination of financial conditions.
Up to 6 meetings are anticipated at this time. Two pricings are necessary due to the
difference in flexibility in scheduling the meetings.
A. Should an inflexible meeting schedule be established and required, the price will
increase since that may facilitate the consultant re-arranging dates with other
clients. $12.032, plus travel and office related expenses.
B. B. Should flexibility be allowed in meeting schedules, with consultant being part
of the committee scheduling, the price quote will be lower. $9,925, plus travel
and office related expenses.
Travel related expenses are baseline estimated at $450/trip, including flights
(Oak/SNA), rental car and potentially hotel depending on meeting schedules
related to available flights.
Billing will be monthly similar to the means with prior projects with the District. Should
other services and/or meetings be required outside of those directly requested in the
RFP, they would require amendment of this agreement upon request. I trust that my
resume and experience are known, thus not included herein. I am certainly open to
questions and comments regarding this quote.
Your signature below acknowledges that these services are necessary and approved
upon the date of signature.
Sincerely,
<signature>
Brent H. Ives, Principal
BHI Management Consulting
______________________________
Marc Marcantonio, General Manager
Yorba Linda Water District
Mr. Marc Marcantonio February 23, 2017
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Subject: Proposal to facilitate Committee process
Dear Mr. Marcantonio,
This letter outlines a proposal to facilitate a process for a Board selected citizen
committee to meet a number of times between March and May of 2017. The
committee’s charter is to advise the Board on the issue of the District’s financial
sufficiency. The role of the facilitator is to lead the process with an objective hand;
leading to a full and open discussion financial status, reports, conditions, options and
assessments. This will require taking a role to represent and seek clarity of all lines of
questions, issues, requests and answers; all while providing the credible third party
position throughout this project. That will mean some level of participation in
establishing clarity while engaged in the examination of financial conditions.
Consultant will also be responsible for outline/action level minutes for each AHCAC
meeting. These minutes will not attribute individual statements, discussion or
comments, but will document outcomes, actions, and decisions of the committee.
Minutes will be filed with the District within 10 days of the meeting. Audio recording of
the meetings will be proposed to the committee and used only with permission for the
purposes of documenting in the minutes. Minutes will not be vetted with the committee
prior to filing with the District but available to the committee at their next meeting.
Should change become necessary in the minutes, the committee by consensus must
agree on the changes and a re-submission will be files.
Up to 6 meetings are anticipated at this time. Two pricings are necessary due to the
difference in flexibility in scheduling the meetings.
A. Should an inflexible meeting schedule be established and required, the price will
increase since that may facilitate the consultant re-arranging dates with other
clients. $14,782, plus travel and office related expenses.
B. B. Should flexibility be allowed in meeting schedules, with consultant being part
of the committee scheduling, the price quote will be lower. $12,675, plus travel
and office related expenses.
Travel related expenses are baseline estimated at $450/trip, including flights
(Oak/SNA), rental car and potentially hotel depending on meeting schedules
related to available flights.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 8.4.
Billing will be monthly similar to the means with prior projects with the District. Should
other services and/or meetings be required outside of those directly requested in the
RFP, they would require amendment of this agreement upon request. I trust that my
resume and experience are known, thus not included herein. I am certainly open to
questions and comments regarding this quote.
Your signature below acknowledges that these services are necessary and approved
upon the date of signature.
Sincerely,
<signature>
Brent H. Ives, Principal
BHI Management Consulting
______________________________
Marc Marcantonio, General Manager
Yorba Linda Water District
Backup Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 8.4.
ITEM NO. 8.5
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Marc Marcantonio, General
Manager
Prepared By:Malissa Muttaraid, Public Affairs
Representative
Subject:Roles, Responsibilities and Procedures for Ad Hoc Citizens Advisory
Committee
STAFF RECOMMENDATION:
That the Board of Directors review and finalize the roles, responsibilities and procedures for the Ad
Hoc Citizens Advisory Committee.
DISCUSSION:
Attached are the draft roles, responsibilities and procedures for the new Ad Hoc Citizens Advisory
Committee. Staff is requesting that the Board review and finalize this document in preparation for
the Committee's first meeting in early March.
ATTACHMENTS:
Name:Description:Type:
AHCAC_Roles_Responsibilities_and_Duties.docx Backup Material Backup Material
RECOMMENDED ROLES, RESPONSIBILITIES AND PROCEDURES
FOR THE YLWD AD HOC CITIZENS ADVISORY COMMITTEE
(AHCAC)
Purpose:
• Provide input, comments and feedback on the topic being considered by the
YLWD Board for the purpose of establishing a financially sufficient rate and/or
rate structure
• Input will not be provided on matters other than the topic under consideration of
the Committee.
Meetings:
• Meeting schedule to be determined by the Committee.
• Meetings to take place in the District’s Training room.
• Committee meetings will be agendized and administered in accordance with the
Brown Act.
• All perspectives on the topic being considered should be presented (pro, con and
neutral) to the Committee to provide a balanced and thorough discussion and
review of the project on the table.
Facilitator:
• Select an impartial person, with technical background and leadership skills.
• Facilitate AHCAC meetings and help guide the discussions to ensure that all
Committee members have all background information they may need.
• Will take and prepare meeting minutes
• Will not seek to influence the Committee’s discussions or decisions.
• Will ensure all Committee members have ample and fair opportunity to provide
input.
• Ensure meetings are conducted with a level of decorum and professionalism that
allows all issues to be identified and reviewed.
• Will lead the preparation of any written documents summarizing the comments
and concerns of the AHCAC prior to YLWD Board consideration.
• Ensures YLWD staff will provide administrative and technical support to the
facilitator and Committee as needed.
If Board chooses to appoint a Chairperson for the Ad Hoc Citizens Advisory Committee
in lieu of an outside Facilitator, the responsibilities and roles are as follows:
Chairperson:
• Will be selected by a majority vote by the Committee to assume the responsibility
as Chairperson
• Facilitate AHCAC meetings and help guide the discussions to ensure that all
Committee members have all background information they may need.
• Will not seek to influence the Committee’s discussions or decisions.
• Will ensure all Committee members have ample and fair opportunity to provide
input.
• Ensure meetings are conducted with a level of decorum and professionalism that
allows all issues to be identified and reviewed.
• Will lead the preparation of any written documents summarizing the comments
and concerns of the AHCAC prior to YLWD Board consideration.
• Ensures YLWD staff will provide administrative and technical support to the
facilitator and Committee as needed.
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Budget to Actual Statements for the Month Ending January 31, 2017
DISCUSSION:
Cumulative Volumetric Water Revenue, as reported through the period ending January 31,
2016, reflects an average rebound of 15% as compared to prior year for the same reporting
period. Landscape/Irrigation classified customer connections have had the largest rebound
in monthly consumption for this reporting period (See included graph on consumption by customer
class). As expected, when the weather cools and the rainy season begins customer consumption
decreases. This is very evident for the month of December results, where commercial and
landscape customer connections decreased their water usage due to the weather conditions. Other
Operating Revenue as reported for this fiscal year is significantly lowered than that of the prior year
due the District suspending the assessment of administrative penalties.
Total Variable Water Costs results reflect a 17% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of an increase in demand as well as a higher
cost per acre foot. As reflected in the charts the average monthly recovery percentage has
decreased dramatically since a high of 30% above prior year demand in the summer. This is due to
cooling weather and increased rain. The cumulative demand recovery from July through January is
approximately 16%.
ATTACHMENTS:
Name:Description:Type:
Consolidated_Budget_to_Actual_Statement_January_2017.xlsx Backup Material Backup Material
Water_Budget_to_Actual_Statement_January_2017.xlsx Backup Material Backup Material
Sewer_Budget_to_Actual_Statement_January_2017.xlsx Backup Material Backup Material
January_Graph_on_Customer_Consumption.pdf Backup Material Backup Material
Graph_Demand_Recovery_by_Month_Thru_January_2017.pdf Backup Material Backup Material
January_2017_Volumetric_Water_Sales_vs_Variable_Water_Costs.pdf Backup Material Backup Material
Graph_on_Monthly_Demand_Recovery_with_Bounce_Back_Target_
(January).pdf Backup Material Backup Material
Water_and_Sewer_Budget_to_Actual_Statement_January_2017_Revised.pdf Backup Material Distributed Less Than 72
Hours Prior to the Meeting Backup Material
Graph_of_Average_Consumption_by_Month.pdf Backup Material Distributed Less Than 72
Hours Prior to the Meeting Backup Material
Yorba Linda Water District
Summary Financial Report
Water & Sewer Funds
For Period Ending January 31, 2017
(With January 31, 2016 for comparison purposes)
YTD YTD YTD Actual Prior Year YTD Actual YTD Actual
Budget Actual (Under) Over Actual (thru vs vs
FY 2017 FY 2017 YTD Budget Jan. 2016)PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential) $8,398,682 $8,102,517 (296,165) 7,563,471 $539,046 7.13%
Water Revenue (Commercial & Fire Det.) 1,132,203 1,102,260 (29,943) 1,037,796 $64,463 6.21%
Water Revenue (Landscape/Irrigation) 1,810,961 2,258,653 447,691 1,695,448 $563,205 33.22%
Water Revenue (Service Charge) 5,854,872 5,967,169 112,297 5,292,031 $675,138 12.76%
Sewer Charge Revenue 1,080,822 1,094,642 13,821 956,556 $138,087 14.44%
Locke Ranch Assessments 113,267 123,422 10,155 96,099 $27,323 28.43%
Other Operating Revenue 381,981 544,525 162,544 1,845,449 (1,300,923) -70.49%
Total Operating Revenue: 18,772,788 19,193,188 420,401 18,486,850 706,339 3.82%
Revenue (Non-Operating):
Interest 67,083 187,786 120,702 133,734 $54,052 40.42%
Property Tax 827,805 953,340 125,535 920,000 $33,340 3.62%
Other Non-Operating Revenue 359,640 241,283 (118,357) 393,306 (152,023) -38.65%
Total Non-Operating Revenue: 1,254,528 1,382,409 127,881 1,447,040 (64,632) -4.47%
Total Revenue 20,027,316 20,575,597 548,281 19,933,890 641,707 3.22%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 8,193,008 7,777,224 (415,784) 6,605,158 1,172,066 17.74%
Salary Related Expenses 5,537,323 5,326,158 (211,165)5,102,023 224,135 4.39%
Supplies & Services 2,906,877 2,511,984 (394,893) 2,367,918 144,066 6.08%
Total Operating Expenses 16,637,208 15,615,366 (1,021,842) 14,075,099 1,540,267 10.94%
Expenses (Non-Operating):
Interest on Long Term Debt 1,004,432 946,352 (58,080.13) 983,474 (37,122) -3.77%
Other Expense 13,417 11,961 (1,456) 23,610 (11,649) -49.34%
Total Non-Operating Expenses: 1,017,849 958,313 (59,536) 1,007,084 (48,771) -4.84%
Total Expenses 17,655,057 16,573,679 (1,081,378)15,082,183 1,491,497 9.89%
Net Position Before Capital Contributions 2,372,258 4,001,917 1,629,659 4,851,707 (849,789) -17.52%
Capital Contributions (refer to footnote below) *- 808,274 808,274 107,147 701,127 654.36%
Net Position Before Depreciation 2,372,258 4,810,192 2,437,934 4,958,854 (148,662)-3.00%
Depreciation & Amortization 4,410,742 4,157,314 (253,428) 4,425,298 (267,984) -6.06%
Total Net Position ($2,038,484)$652,878 $2,691,362 $533,556 $119,321 22.36%
(137,039) (123,083) (13,956) 11.34%
YTD YTD YTD Actual Prior Year YTD Actual YTD - CUR
Budget Actual (Under)Over Actual (thru vs vs
FY 2017 FY 2017 YTD Budget Jan 2016) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$8,398,682 $8,102,517 (296,166)$7,563,471 $539,046 7.13%
Water Revenue (Commercial & Fire Det.)1,132,203 1,102,260 (29,942)1,037,797 64,463 6.21%
Water Revenue (Landscape/Irrigation)1,810,961 2,258,653 447,691 1,695,449 563,204 33.22%
Water Revenue (Service Charge)5,854,872 5,967,169 112,297 5,292,032 675,137 12.76%
Other Operating Revenue 360,298 481,704 121,406 1,787,551 (1,305,847) -73.05%
Total Operating Revenue:17,557,016 17,912,303 355,286 17,376,300 536,003 3.08%
Revenue (Non-Operating):
Interest 58,333 168,887 110,553 123,901 $44,986 36.31%
Property Tax 827,805 953,340 125,535 920,000 $33,340 3.62%
Other Non-Operating Revenue 352,683 189,036 (163,647)369,393 (180,357) -48.83%
Total Non-Operating Revenue:1,238,822 1,311,263 72,442 1,413,294 (102,031) -7.22%
Total Revenue 18,795,838 19,223,566 427,728 18,789,594 433,972 2.31%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)8,193,008 7,777,224 (415,784)6,605,158 1,172,066 17.74%
Salary Related Expenses 4,961,153 4,751,481 (209,672)4,587,290 164,191 3.58%
Supplies & Services:
Communications 124,740 106,767 (17,973)138,659 (31,892) -23.00%
Contractual Services 279,743 247,241 (32,503)281,587 (34,346) -12.20%
Data Processing 143,121 120,552 (22,569)140,051 (19,499) -13.92%
Dues & Memberships 75,285 73,369 (1,916)70,303 3,066 4.36%
Fees & Permits 136,868 109,560 (27,308)97,784 11,776 12.04%
Board Election 133,455 120,873 (12,582)- 120,873
Insurance 155,339 140,014 (15,325) 138,282 1,732 1.25%
Materials 422,807 513,358 90,551 461,559 51,799 11.22%
(With January 31, 2016 for comparison purposes)
Yorba Linda Water District
Water Fund
For Period Ending January 31, 2017
Materials 422,807 513,358 90,551 461,559 51,799 11.22%
District Activities, Emp Recognition 15,760 5,206 (10,554)6,189 (984) -15.89%
Maintenance 229,393 187,247 (42,146)162,662 24,585 15.11%
Non-Capital Equipment 92,379 74,429 (17,950)46,465 27,964 60.18%
Office Expense 23,459 18,078 (5,382)22,585 (4,507) -19.96%
Professional Services 328,253 243,191 (85,062)318,756 (75,565) -23.71%
Training 40,425 23,545 (16,880)13,328 10,217 76.66%
Travel & Conferences 64,903 23,141 (41,762)25,594 (2,453) -9.58%
Uncollectible Accounts 18,987 7,324 (11,663)16,222 (8,898) -54.85%
Utilities 67,812 75,223 7,411 68,725 6,498 9.45%
Vehicle Equipment 188,367 166,389 (21,978)166,588 (199) -0.12%
Supplies & Services Sub-Total 2,541,098 2,255,507 (285,590)2,175,340 80,168 3.69%
Total Operating Expenses 15,695,259 14,784,212 (911,046)13,367,788 1,416,425 10.60%
Expenses (Non-Operating):
Interest on Long Term Debt 1,004,433 946,352 (58,080)983,473 (37,121) -3.77%
Other Expense 13,417 14,703 1,286 38,924 (24,221) -62.23%
Total Non-Operating Expenses:1,017,849 961,055 (56,794) 1,022,397 (61,342) -6.00%
Total Expenses 16,713,108 15,745,267 (967,841)14,390,185 1,355,083 9.42%
Net Position Before Capital Contributions 2,082,730 3,478,299 1,395,569 4,399,409 (921,111)-20.94%
Capital Contributions (Non-Cash Transaction -- 467,710 467,710 32,644 435,066 1332.76%
GASB 34 Compliant)
Net Position Before Depreciation 2,082,730 3,946,009 1,863,279 4,432,053 (486,045)-10.97%
Depreciation & Amortization 3,615,752 3,379,530 (236,222)3,626,629 (247,099) -6.81%
Total Net Position (1,533,022) 566,479 2,099,501 805,424 (238,946) -29.67%
Capital - Direct Labor (126,298)(109,257) (17,041) 15.60%
YTD YTD YTD Actual Prior Year YTD Actual YTD Actual
Budget Actual (Under)Over Actual thru vs vs
FY 2017 FY 2017 YTD Budget Jan 2016 PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue $1,080,822 $1,094,642 $13,820 956,555 $138,087 14.44%
Locke Ranch Assessments 113,267 123,422 10,155 96,099 27,324 28.43%
Other Operating Revenue 21,683 62,822 41,139 57,897 4,925 8.51%
Total Operating Revenue: 1,215,771 1,280,886 65,115 1,110,551 170,336 15.34%
Revenue (Non-Operating):
Interest 8,750 18,899 10,149 9,833 9,066 92.20%
Other Non-Operating Revenue 6,956 52,247 45,291 23,912 28,335 118.50%
Total Non-Operating Revenue: 15,706 71,146 55,440 33,745 37,401 110.83%
Total Revenue 1,231,477 1,352,032 120,555 1,144,296 207,737 18.15%
Expenses (Operating):
Salary Related Expenses 576,170 574,677 (1,493) 514,733 59,944 11.65%
Supplies & Services:
Communications 9,383 5,572 (3,811) 8,333 (2,762) -33.14%
Contractual Services 45,911 17,834 (28,077) 20,875 (3,041) -14.57%
Data Processing 10,709 9,201 (1,508) 10,440 (1,239) -11.87%
Dues & Memberships 5,666 5,522 (144) 5,469 53 0.97%
Fees & Permits 9,797 7,974 (1,823)5,644 2,329 41.27%
Board Election 10,045 9,098 (947) - 9,098 -
Insurance 11,692 10,539 (1,153)10,408 131 1.26%
Materials 61,068 20,281 (40,787) 20,292 (11) -0.05%
District Activities, Emp Recognition 1,187 392 (795) 464 (73) -15.63%
Maintenance 100,091 96,576 (3,515) 34,712 61,864 178.22%
Non-Capital Equipment 21,401 9,356 (12,044)16,677 (7,320)-43.90%
Yorba Linda Water District
Sewer Fund
For Period Ending January 31, 2017
(With January 31, 2016 for comparison purposes)
Non-Capital Equipment 21,401 9,356 (12,044)16,677 (7,320)-43.90%
Office Expense 1,682 1,354 (329) 1,272 82 6.41%
Professional Services 20,580 10,605 (9,975) 13,254 (2,649) -19.98%
Training 4,542 2,597 (1,944) 1,854 743 40.10%
Travel & Conferences 7,993 1,605 (6,387) 2,003 (398) -19.87%
Uncollectible Accounts 1,429 1,276 (153) 2,806 (1,530) -54.53%
Utilities 5,571 5,926 355 4,814 1,112 23.11%
Vehicle Equipment 37,032 40,770 3,738 33,260 7,510 22.58%
Supplies & Services Sub-Total 365,779 256,478 (109,301) 192,577 63,901 33.18%
Total Operating Expenses 941,949 831,155 (110,794) 707,310 123,845 17.51%
Expenses (Non-Operating):
Other Expense - (2,742) (2,742) (15,313) 12,570 -82.09%
Total Non-Operating Expenses: - (2,742) (2,742) (15,313) 12,570 -82.09%
Total Expenses 941,949 828,413 (113,536) 691,997 136,415 19.71%
Net Position Before Capital Contributions 289,528 523,620 234,091 452,298 71,322 15.77%
Capital Contributions (Non-Cash Transaction - - 340,564 340,564 74,504 266,060 357.11%
GASB 34 Compliant)
Net Position Before Depreciation 289,528 864,183 574,655 526,802 337,381 64.04%
Depreciation & Amortization 794,990 777,784 (17,206) 798,669 (20,885) -2.61%
Total Net Position (505,462) 86,399 591,861 (271,867) 358,266 -131.78%
Capital - Direct Labor (10,741) (13,826) 3,085 -22.31%
AVERAGE MONTHLY CONSUMPTION BY CUSTOMER CLASS
Prior Year Current Year
RES COM IRR RES COM IRR RES COM IRR RES COM IRR RES COM IRR RES COM IRR RES COM IRR
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY
Monthly Recovery
(based on average daily demand, FY 16/17 vs. FY 15/16)
40%
30% 30%
30% t 28%
20% 17%
9%
10%
July August September October November ecera@er January
-10%
-21%
-20%
-30%
3,000,000 Volumetric Water Revenue vs. Variable Water Costs
2,500,000 2,438,960
1,948,125 1,873,973
2,000,000 920,978
1,712,711_
1,500,000 1,297,763
1,220,600 1,194,447
296,516
1,061,536
1,000,000 891,503
868,242
/-659,118
500,000
417,163
0
Jul Aug Sept Oct Nov Dec Jan
—2016-17 Var Costs —2016-17 Variable Water Sales
18.03 18.42
16.96 16.14 15.21
12.65
9.77
13.01
11.65
15.11
17.23
20.17
16.10 16.44
15.14 14.41 13.58
11.29
8.72
20.94 21.00
19.63
16.93
14.78
10.53
6.92
0.00
5.00
10.00
15.00
20.00
25.00
July August September October November December January February March April May June
Monthly Recovery (MG)
(based on average daily demand)
Prior Year Current Year 12% Bounce Back Target
"Bounce Back" from July 1, 2016- January 31, 2017:
16%
YTD Jan YTD YTD Actual Prior Year Prior YTD YTD Actual YTD - CUR
Budget Actual Actual (Under)Over Jan Actual Actual (thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 Jan 2016) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$8,398,682 $691,435 $8,102,517 (296,166)715,315 $7,563,471 $539,046 7.13%
Water Revenue (Commercial & Fire Det.)1,132,203 100,832 1,102,260 (29,942)105,167 1,037,797 64,463 6.21%
Water Revenue (Landscape/Irrigation)1,810,961 75,975 2,258,653 447,691 112,163 1,695,449 563,204 33.22%
Water Revenue (Service Charge)5,854,872 828,233 5,967,169 112,297 1,050,815 5,292,032 675,137 12.76%
Other Operating Revenue 360,298 37,983 481,704 121,406 150,714 1,787,551 (1,305,847) -73.05%
Total Operating Revenue:17,557,016 1,734,458 17,912,303 355,286 2,134,174 17,376,300 536,003 3.08%
Revenue (Non-Operating):
Interest 58,333 30,889 168,887 110,553 23,513 123,901 $44,986 36.31%
Property Tax 827,805 76,971 953,340 125,535 74,254 920,000 $33,340 3.62%
Other Non-Operating Revenue 352,683 106,154 189,036 (163,647)179,016 369,393 (180,357) -48.83%
Total Non-Operating Revenue:1,238,822 214,014 1,311,263 72,442 276,783 1,413,294 (102,031) -7.22%
Total Revenue 18,795,838 1,948,472 19,223,566 427,728 2,410,957 18,789,594 433,972 2.31%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)8,193,008 472,129 7,777,224 (415,784)560,947 6,605,158 1,172,066 17.74%
Salary Related Expenses 4,961,153 575,914 4,751,481 (209,672)558,904 4,587,290 164,191 3.58%
Supplies & Services:
Communications 124,740 11,605 106,767 (17,973)10,179 138,659 (31,892) -23.00%
Contractual Services 279,743 41,431 247,241 (32,503)30,511 281,587 (34,346) -12.20%
Data Processing 143,121 16,288 120,552 (22,569)9,280 140,051 (19,499) -13.92%
Dues & Memberships 75,285 1,534 73,369 (1,916)2,753 70,303 3,066 4.36%
Fees & Permits 136,868 8,838 109,560 (27,308)2,877 97,784 11,776 12.04%
Board Election 133,455 48,333 120,873 (12,582)- - 120,873 -
Insurance 155,339 19,669 140,014 (15,325)19,912 138,282 1,732 1.25%
Materials 422,807 63,818 513,358 90,551 67,746 461,559 51,799 11.22%
District Activities, Emp Recognition 15,760 146 5,206 (10,554)449 6,189 (984) -15.89%
Maintenance 229,393 38,107 187,247 (42,146)3,410 162,662 24,585 15.11%
Non-Capital Equipment 92,379 19,139 74,429 (17,950)5,372 46,465 27,964 60.18%
Office Expense 23,459 2,157 18,078 (5,382)2,308 22,585 (4,507) -19.96%
Professional Services 328,253 28,514 243,191 (85,062)32,354 318,756 (75,565) -23.71%
Training 40,425 9,101 23,545 (16,880)3,495 13,328 10,217 76.66%
Travel & Conferences 64,903 878 23,141 (41,762)866 25,594 (2,453) -9.58%
Uncollectible Accounts 18,987 3,214 7,324 (11,663)18,625 16,222 (8,898) -54.85%
Utilities 67,812 10,197 75,223 7,411 9,016 68,725 6,498 9.45%
Vehicle Equipment 188,367 21,167 166,389 (21,978)16,065 166,588 (199) -0.12%
Supplies & Services Sub-Total 2,541,098 344,136 2,255,507 (285,590)235,218 2,175,340 80,168 3.69%
Total Operating Expenses 15,695,259 1,392,179 14,784,212 (911,046)1,355,069 13,367,788 1,416,425 10.60%
Expenses (Non-Operating):
Interest on Long Term Debt 1,004,433 130,618 946,352 (58,080)133,980 983,473 (37,121) -3.77%
Other Expense 13,417 2,445 14,703 1,286 1,625 38,924 (24,221) -62.23%
Total Non-Operating Expenses:1,017,849 133,063 961,055 (56,794) 135,605 1,022,397 (61,342) -6.00%
Total Expenses 16,713,108 1,525,242 15,745,267 (967,841)1,490,674 14,390,185 1,355,083 9.42%
Net Position Before Capital Contributions 2,082,730 423,230 3,478,299 1,395,569 920,283 4,399,409 (921,111)-20.94%
Capital Contributions (Non-Cash Transaction -- 115,750 467,710 467,710 - 32,644 435,066 1332.76%
GASB 34 Compliant)
Net Position Before Depreciation 2,082,730 538,980 3,946,009 1,863,279 920,283 4,432,053 (486,045)-10.97%
Depreciation & Amortization 3,615,752 483,911 3,379,530 (236,222)517,132 3,626,629 (247,099) -6.81%
Total Net Position (1,533,022) 55,069 566,479 2,099,501 $403,151 805,424 (238,946) -29.67%
Capital - Direct Labor (13,284)(126,298)(11,893)(109,257) (17,041) 15.60%
(With January 31, 2016 for comparison purposes)
Yorba Linda Water District
Water Fund
For Period Ending January 31, 2017
REVISED ITEM NO. 9.1.
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
YTD Jan YTD YTD Actual Prior Year Prior YTD YTD Actual YTD Actual
Budget Actual Actual (Under)Over Jan Actual Actual thru vs vs
FY 2017 FY 2017 FY 2017 YTD Budget FY 2016 Jan 2016 PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue $1,080,822 $153,680 $1,094,642 $13,820 $150,503 956,555 $138,087 14.44%
Locke Ranch Assessments 113,267 9,155 123,422 10,155 3,451 96,099 27,324 28.43%
Other Operating Revenue 21,683 3,534 62,822 41,139 201 57,897 4,925 8.51%
Total Operating Revenue:1,215,771 166,369 1,280,886 65,115 154,155 1,110,551 170,336 15.34%
Revenue (Non-Operating):
Interest 8,750 4,724 18,899 10,149 2,553 9,833 9,066 92.20%
Other Non-Operating Revenue 6,956 2,341 52,247 45,291 8,083 23,912 28,335 118.50%
Total Non-Operating Revenue:15,706 7,065 71,146 55,440 10,636 33,745 37,401 110.83%
Total Revenue 1,231,477 173,434 1,352,032 120,555 164,791 1,144,296 207,737 18.15%
Expenses (Operating):
Salary Related Expenses 576,170 70,447 574,677 (1,493)66,418 514,733 59,944 11.65%
Supplies & Services:
Communications 9,383 598 5,572 (3,811)627 8,333 (2,762)-33.14%
Contractual Services 45,911 2,916 17,834 (28,077)2,187 20,875 (3,041)-14.57%
Data Processing 10,709 1,226 9,201 (1,508)698 10,440 (1,239)-11.87%
Dues & Memberships 5,666 115 5,522 (144)221 5,469 53 0.97%
Fees & Permits 9,797 599 7,974 (1,823)77 5,644 2,329 41.27%
Board Election 10,045 3,638 9,098 (947)- - 9,098 -
Insurance 11,692 1,480 10,539 (1,153)1,499 10,408 131 1.26%
Materials 61,068 5,256 20,281 (40,787)3,790 20,292 (11)-0.05%
District Activities, Emp Recognition 1,187 11 392 (795)31 464 (73)-15.63%
Maintenance 100,091 57,409 96,576 (3,515)475 34,712 61,864 178.22%
Non-Capital Equipment 21,401 1,314 9,356 (12,044)(380)16,677 (7,320)-43.90%
Office Expense 1,682 162 1,354 (329)83 1,272 82 6.41%
Professional Services 20,580 1,530 10,605 (9,975)(4,273)13,254 (2,649)-19.98%
Training 4,542 838 2,597 (1,944)698 1,854 743 40.10%
Travel & Conferences 7,993 66 1,605 (6,387)65 2,003 (398)-19.87%
Uncollectible Accounts 1,429 473 1,276 (153)3,127 2,806 (1,530)-54.53%
Utilities 5,571 832 5,926 355 (51) 4,814 1,112 23.11%
Vehicle Equipment 37,032 5,960 40,770 3,738 6,488 33,260 7,510 22.58%
Supplies & Services Sub-Total 365,779 84,423 256,478 (109,301) 15,362 192,577 63,901 33.18%
Total Operating Expenses 941,949 154,870 831,155 (110,794) 81,780 707,310 123,845 17.51%
Expenses (Non-Operating):
Other Expense - - (2,742) (2,742)- (15,313) 12,570 -82.09%
Total Non-Operating Expenses:- - (2,742) (2,742) - (15,313) 12,570 -82.09%
Total Expenses 941,949 154,870 828,413 (113,536) 81,780 691,997 136,415 19.71%
Net Position Before Capital Contributions 289,528 18,564 523,620 234,091 83,011 452,298 71,322 15.77%
Capital Contributions (Non-Cash Transaction -- 17,534 340,564 340,564 - 74,504 266,060 357.11%
GASB 34 Compliant)
Net Position Before Depreciation 289,528 36,098 864,183 574,655 83,011 526,802 337,381 64.04%
Depreciation & Amortization 794,990 111,373 777,784 (17,206)113,570 798,669 (20,885)-2.61%
Total Net Position (505,462) (75,275) 86,399 591,861 ($30,559)(271,867) 358,266 -131.78%
Capital - Direct Labor (1,207) (10,741)(594)(13,826)3,085 -22.31%
Yorba Linda Water District
Sewer Fund
For Period Ending January 31, 2017
(With January 31, 2016 for comparison purposes)
21.27 18.21 21.58 16.18 16.38 17.24
10.8821.42 23.76 25.6 21.53 20.3 14.32 10.58
67.59
68.07 68.76
58.83
64.21
54.88
39.94
70
77.53 78.9 74.34
65.36
49.63
38.6
137.88
104.18
127.06
87.49
96.66
102.47
41.34
154.73
177.49
199.13
163.59
142.53
69.97
21.39
-35
15
65
115
165
215
July August September October November December January
Average Consumption by Month - All Customers by Type
(Prior Year-FY16 vs. Current Year-FY17), in Billing Units
Res Prior Year Res Current Year Com Prior Year Com Current Year Irr Prior Year Irr Current Year Backup Material Distributed Less Than 72 Hours Prior to the MeetingITEM NO. 9.1.
ITEM NO. 9.2
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Cash and Investments Report Ending January 31, 2017
SUMMARY:
Government Code Section 530607, et. seq., requires the person delegated to invest funds to make
monthly report of investments to the legislative body.
DISCUSSION:
The Cash & Investment Portfolio Report presents the market value and percent yield for all District
investments by institution. The Cash & Investment Report Summary includes budget and actual
interest and average term portfolio information as well as market value broken out by reserve
categories. The Fair Value Measurement Report categorizes investments with the fair value
hierarchy established by generally accepted accounting principles.
The total yield for the month ending January 31, 2017 is 1.02%.
The overall decrease in the investment balance from the previous month is approximately
$2,679,000. A larger balance changes include a decrease in the Water Operating fund primarily
due to payment to OCWD for the bi-annual replenishment assessments in the amount of
$2,758,692. While the Water Capital Project Reserve decreased by $681,832 due to Pay-As-You-
Go status for payments related to capital improvements and other related capital purchases. The
Conservation Reserve Fund decreased by $64,442, due to conservation related costs.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
ATTACHMENTS:
Name:Description:Type:
Invst_Rpt_1-17.xlsx Cash and Investments Report for the Month Ending
January 31, 2017 Backup Material
Invst_Agenda_Backup_-_January_2017.xlsx Cash and Investment Summary Report January 2017 Backup Material
Fair_Value_Measurement_Report_1-17.xlsx Fair Value Measurement Report for the Month Ending
January 31, 2017 Backup Material
Market %Date of Percent
Value Par of Total Institution Maturity Yield
Checking Account:
415,417$ 415,417$ Wells Fargo Bank
41,586 41,586 Pershing
457,003$ 457,003$ 1.30% Total 0.00%
Money Market Accounts:
46,095$ 46,095 US Bank (Revenue Bonds) 0.10%
802,522 802,522 Bank of the West 0.08%
848,617$ 848,617$ 2.41% Total 0.08%
Federal Agency Securities:
497,885$ 500,000 Federal Home Loan Bank 06/12/18 1.00%
499,625$ 500,000 Federal Home Loan Bank 06/13/18 1.10%
496,815$ 500,000 Federal Home Loan Bank 11/26/19 1.35%
2,117,136$ 2,124,676$ Federal Home Loan Bank 05/24/17 0.87%
3,611,461$ 3,624,676$ 10.24% Total 0.99%
Certificates of Deposits:
248,246$ 248,000$ CIT Bank, Salt Lake 05/22/18 1.19%
248,630$ 248,000 Discover 05/22/18 1.19%
248,246$ 248,000 Goldman Sachs Bank 05/22/18 1.19%
248,727$ 248,000 Beal Bank 05/23/18 0.99%
249,739$ 247,000 Barclays Bank 04/30/18 0.98%
248,928$ 248,000 State Bank of India 05/14/18 1.14%
248,363$ 249,000 Webster Bank 05/03/18 0.90%
248,692$ 248,000 American Express Centurion Bank 05/23/18 1.19%
247,918$ 248,000 GE Capital Bank 05/24/18 1.10%
249,065$ 249,000 Merrick Bank 05/24/17 0.74%
Yorba Linda Water District
Cash & Investment Portfolio Report
January 31, 2017
249,065$ 249,000 Merrick Bank 05/24/17 0.74%
248,179$ 248,000 BMW Bank 05/24/17 0.89%
248,739$ 249,000 Oriental Bank & Trust 05/29/18 1.05%
248,624$ 249,000 Silvergate Bank 05/30/18 1.00%
248,569$ 249,000 Enterprise Bank & TR Co Lowell 05/30/18 1.00%
248,607$ 249,000 Safra National Bank 05/31/18 1.00%
247,568$ 248,000 Townebank Portsmouth 05/31/18 1.00%
248,574$ 249,000 Mascoma Savings Bank 05/29/18 1.00%
100,340$ 100,000 Ally Bank Midvale Utah 12/11/17 1.54%
198,936$ 200,000 World's Foremost Bk Sydney 05/28/19 1.30%
247,573$ 248,000 Capital One Bk USA Natl Assn 05/13/19 1.20%
245,686$ 249,000 Comenity Cap Bk Salt Lake City 06/30/21 1.67%
244,523$ 248,000 EnerBank USA Salt Lake City 08/26/20 1.31%
246,088$ 248,000 EverBank Jacksonville Fla CTF 08/30/19 1.15%
179,966$ 180,000 HSBC BK USA, NA MC Clean CTF 08/31/21 1.25%
242,745$ 248,000 Wells Fargo Bank NA Sioux Falls D 08/31/21 1.63%
5,931,269$ 5,943,000$ 16.81% Total 1.13%
Pooled Investment Accounts:
5,566,442$ 5,566,442$ Local Agency Investment Fund 0.75%
719,980 720,491 CalTRUST Short Term 0.94%
18,147,071 18,221,023 CalTRUST Medium Term 1.14%
24,433,493$ 24,507,956$ 69.25%1.05%
35,281,843$ 35,381,252$ 100% Total Investments 1.02%
Per Government Code requirements, the Investment Report is in compliance with the Yorba
Linda Water District's Investment Policy, and there are adequate funds available to meet
budgeted and actual expenditures for the next six months.
1/31/17
________________________________
Kelly D. McCann, Senior Accountant
1/31/17
Below is a chart summarizing the yields as well as terms and maturities for the month of January 2017:
Average # of
Month Portfolio Days to
of 2017 Yield Maturity
January 1.02% 164
Below are charts comparing operating fund interest for current and prior fiscal years.
Actual Interest 1/31/2016 1/31/2017
Monthly - January 26,066$ 35,614$
Year-to-Date 133,734$ 187,786$
Budget 2015/2016 2016/2017
Interest Budget, January YTD 54,250$ 67,083$
Interest Budget, Annual 93,000$ 115,000$
Interest earned on investments is recorded in the fund that owns the investment.
The distribution of investments in the portfolio both in dollars and as a percentage of the total portfolio by funds
is as follows:
Total of $35.2 million in cash and investments which is split between minimum reserve requirements and what is available
to meet current year obligations (operating costs, debt service, capital costs).
Reserve Cash and
Requirements Investments
December 2016 % Alloc January 2017 % Alloc "Conditional Available for
Fund Description Balance 12/31/2016 Balance 1/31/2017 Use" CY Obligations
Water Operating Reserve 7,992,291$ 21.24%5,943,349$ 17.05%4,132,257$ 1,982,025
Cash & Investment Summary Report
Cash & Investment Summary Comparison Between Current and Previous Month
Water Operating Reserve 7,992,291$ 21.24%5,943,349$ 17.05%4,132,257$ 1,982,025
Water Emergency Reserve 1,041,422 2.77% 1,042,811 2.99%1,042,888 (77)
Water Capital Project Reserve 17,315,011 46.02% 16,633,179 47.71% 1,820,000 14,813,179
Water Reserve for Debt Service 2,762,681 7.34% 2,765,424 7.93% 2,723,509 41,915
Maintenance Reserve 200,884 0.53% 201,165 0.58% 200,000 1,165
Water Employee Liability Reserve 372,000 0.99% 372,011 1.07% 372,000 11
Conservation Reserve 1,445,497 3.84% 1,380,723 3.96% 0 1,380,723
COP Revenue Bond 2008 - Reserve 2,162,169 5.75% 2,163,231 6.20% 2,147,096 16,135
Sewer Operating Reserve 423,277 1.12% 423,753 1.22% 239,825 428,412
Sewer Emergency Reserve 996,526 2.65% 997,605 2.86% 1,000,000 (2,395)
Sewer Employee Liability Reserve 28,088 0.07% 28,128 0.08% 28,000 128
Sewer Capital Project Reserve 2,886,157 7.67% 2,915,048 8.36% 345,000 2,570,048
37,626,003$ 100.00% 34,866,426$ 100.00% 14,050,575$ 21,231,268
Water Operating 151,574 170,933
Sewer Operating 184,120 244,484
335,694 415,417
Totals 37,961,698$ 35,281,843$
Wells Fargo Bank Checking
Yorba Linda Water District
Fair Value Measurement Report
January 31, 2017
Quoted Observable Unobservable
Prices Inputs Inputs
Investments Level 1 Level 2 Level 3 Total
CalTRUST Investment Pool -$ 18,867,051$ -$ 18,867,051$
Local Agency Investment Fund - 5,566,442 - 5,566,442
U.S. Government Sponsored
Agency Securities - 1,494,325 - 1,494,325
Negotiable Certificates of Deposit - 5,931,269 - 5,931,269
Held by Bond Trustee:
U.S. Government Sponsored
Agency Securities - 2,117,136 - 2,117,136
Total Investments -$ 33,976,223$ -$ 33,976,223$
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: March 1, 2017
To:Board of Directors
From:Marc Marcantonio, General
Manager
Presented By:Delia Lugo, Finance Manager Dept:Finance
Prepared By:Kelly McCann, Senior
Accountant
Subject:Unaudited Financial Statements Second Quarter of FY 2016/17
SUMMARY:
Presented are the Unaudited Financial Statements for the Period Ending December 31, 2016 for the
District.
DISCUSSION:
For the period ending December 31, 2016, staff is presenting "unaudited" statements in the CAFR
format. We have included a Statement of Net Position, a Consolidated Budget to Actual Statement,
as well as the individual Water and Sewer Budget to Actual Statements, and the Debt Service Ratio
Calculation.
For FY 2016-17 the District was approved by the SWRCB to "self-certify" at a 0% conservation
mandate. Under this guise, and in all efforts to be revenue neutral, the District's annual Operating
Budget reflects an anticipated 12% rebound in annual volumetric Water Sales from projected annual
Water Sales of the prior fiscal year, which are expected to be offset by a reduction in total annual
Service Charge Revenue due to the Board Directors approving to reduce the monthly service
charge rates billed to our customers based on the meter size of their service address.
As reported in the Balance Sheet of the Statement of Net Position, the District's Net Position reflects
a more positive result when compared to that of the same reporting period of the prior fiscal year by
approximately $4.3 million. This is prominently due to District paying down debt, the Line of Credit
in particular, to Wells Fargo Bank.
Cumulative Volumetric Water Revenue, as reported through the Period Ending December 31,
2016, reflects an average rebound of 17.8% as compared to prior year for the same reporting
period. Landscape/Irrigation classified customer connections have had the largest rebound
in monthly consumption for this reporting period (See included graph on consumption by customer
class). As expected, when the weather cools and the rainy season begins customer consumption
decreases. This is very evident for the month of December results, where commercial and
landscape customer connections decreased their water usage due to the weather conditions. Other
Operating Revenue as reported for this fiscal year is significantly lower than that of the prior year
due the District suspending the assessment of administrative penalties.
Total Variable Water Costs results reflect a 20% increase when compared to prior year for the same
reporting period. The increase in costs is reflective of an increase in demand as well as a higher
cost per acre foot. As reflected in the charts the average monthly recovery percentage has
decreased dramatically since a high of 30% above prior year demand in the summer. This is due to
cooling weather and increased rain. The cumulative demand recovery from July through December
is approximately 19%.
With the issuance of the 2008 Certificates of Participation (COPs) and the Refunding Revenue
Bonds, Series 2012A the District covenanted ".. to fix, prescribe and collect rates and charges for
Water Service which will be at lease sufficient to yield during each Fiscal Year, Net Revenues equal
to 110% of the Debt Service for such Fiscal Year." To confirm the covenant is upheld, staff
calculates the Debt Service Ratio quarterly and is received and filed by the Board of Directors.
Accordingly, the "unaudited" Debt Service Ratio Calculation for the Period Ending December 31,
216 is being reported at 267%. This demonstrated the District's strong financial strength.
ATTACHMENTS:
Name:Description:Type:
FY_2017_2nd_Qtr_Consolidated_Balance_Sheet.xlsx Backup Material Backup Material
2nd_Qtr_2017_Debt_Svc_Calc.xlsx Backup Material Backup Material
2nd_QTR_2017_Consolidated_Statement.xlsx Backup Material Backup Material
2nd_QTR_2017_Water_Statement.xlsx Backup Material Backup Material
2nd_QTR_2017_Sewer_Statement.xlsx Backup Material Backup Material
Customer_Consumption_by_Class_-
_December_for_FYs_2016_and_2017.pdf Backup Material Backup Material
Graph_on_Monthly_Demand_Recovery_with_Bounce_Back_Target.pdf Backup Material Backup Material
Graph_Demand_Recovery_by_Month_Thru_Decmber_2016.pdf Backup Material Backup Material
Graph_Volumetric_Water_vs_Variable_Water_Costs.pdf Backup Material Backup Material
ASSETS December 2016 December 2015
CURRENT ASSETS:
Cash and cash equivalents 28,472,418$ 27,372,516$
Investment 9,533,617 9,379,953
Accounts receivable - water and sewer services 2,948,198 3,713,241
Accrued interest receivable 15,886 23,961
Prepaid expenses & other deposits 406,520 397,705
Inventory 219,658 266,334
TOTAL CURRENT ASSETS 41,596,297 41,153,710
NONCURRENT ASSETS:
Bond issuance costs 412,805 437,635
Other post-employment benefit (OPEB) asset 276,289 142,701
Deferred Pension Plans 712,574 587,176
Notes Receivable 154,107 226,741
Capital assets:
Non-depreciable 5,822,657 3,658,585
Depreciable, net of accumulated depreciation 182,226,307 187,705,384
TOTAL NONCURRENT ASSETS 189,604,739 192,758,222
TOTAL ASSETS 231,201,036 233,911,932
LIABILITIES
CURRENT LIABILITIES:
Accounts payable 1,857,115 1,802,120
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF NET POSITION
December 31, 2016
(With December 31, 2015 for comparison only)
Accounts payable 1,857,115 1,802,120
Accrued expenses 2,765,730 1,729,106
Accrued interest payable 404,177 414,265
Certificates of Participation - current portion 825,000 795,000
Accrued OPEB 4,456 2,751
Refunding Revenue Bond - current portion 295,000 285,000
Compensated absences 377,059 327,004
Customer and construction deposits 601,376 463,591
Deferred revenue 326,433 342,064
TOTAL CURRENT LIABILITIES 7,456,346 6,160,901
LONG-TERM LIABILITIES (LESS CURRENT PORTION):
Deferred annexation revenue 14,350,544 14,845,590
Compensated absences 1,194,020 1,035,511
Net Pension Liability 5,289,322 5,092,626
Deferred Pension Plan 1,331,326 1,810,965
Line of Credit (Wells Fargo) - 6,458,297
Refunding Revenue Bond 7,726,067 8,068,768
Certificate of Participation 28,804,225 29,655,645
TOTAL LONG TERM LIABILITIES (LESS
CURRENT PORTION)58,695,504 66,967,402
TOTAL LIABILITIES 66,151,850 73,128,303
NET NET POSITION:165,049,186$ 160,783,629$
December 2016 December 2015
OPERATING REVENUES:
Water sales 15,734,124$ 13,605,287$
Sewer revenues 1,055,230 898,701
Other operating revenues 503,008 1,694,533
TOTAL OPERATING REVENUES 17,292,362 16,198,521
OPERATING EXPENSES
Variable water costs 7,305,095 6,044,210
Personnel services 4,679,798 4,476,701
Supplies and services 2,083,426 2,117,338
Depreciation and amortization 3,562,030 3,794,596
TOTAL OPERATING EXPENSES 17,630,349 16,432,845
OPERATING INCOME/(LOSS)(337,987) (234,325)
NONOPERATING REVENUES (EXPENSES):
Property taxes 876,370 845,746
Investment income 152,173 107,668
Interest expense (815,734) (849,493)
Other nonoperating revenues 132,789 206,206
Other nonoperating expenses (9,517) (21,986)
YORBA LINDA WATER DISTRICT
UNAUDITED COMBINING SCHEDULE OF REVENUES, EXPENSES
AND CHANGES IN NET POSITION
December 31, 2016
(With December 31, 2015 for comparison only)
Other nonoperating expenses (9,517) (21,986)
TOTAL NONOPERATING REVENUES/EXPENSES 336,081 288,142
NET POSITION BEFORE CAPITAL
CONTRIBUTIONS & EXTRAORDINARY ITEM(S) (1,906) 53,817
EXTRAORDINARY ITEM(S)-
CAPITAL CONTRIBUTIONS 674,990 107,147
CHANGES IN NET POSITION 673,084 160,964
NET POSITION - BEGINNING OF YEAR 164,376,102 160,622,665
NET POSITION - FOR PERIOD END DECEMBER 31, 2016 165,049,186$ 160,783,629$
YTD CY Debt Prior YTD PY Debt
Actual Service Actual Service
FY 2017 Calculation FY 2016 Calculation
Revenue (Operating):
Water Revenue (Residential) $7,411,082 $7,411,082 $6,848,156 $6,848,156
Water Revenue (Commercial & Fire Det.) 1,001,429 $1,001,429 932,629 $932,629
Water Revenue (Landscape/Irrigation) 2,182,677 $2,182,677 1,583,285 $1,583,285
Water Revenue (Service Charge) 5,138,936 $5,138,936 4,241,217 $4,241,217
Other Operating Revenue 443,720 443,720 1,636,836 1,636,836
Total Operating Revenue:16,177,844 16,177,844 15,242,123 15,242,123
Revenue (Non-Operating):
Interest 137,998 137,998 100,388 100,388
Property Tax 876,370 876,370 845,746 845,746
Other Non-Operating Revenue 82,883 (164,640) 190,377 (48,135)
Total Non-Operating Revenue:1,097,251 849,728 1,136,511 897,999
Total Revenue 17,275,095 17,027,572 16,378,634 16,140,122
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 7,305,095 7,305,095 6,044,210 6,044,210
Salary Related Expenses 4,175,568 4,175,568 4,028,386 4,028,386
Supplies & Services 1,911,372 1,911,372 1,940,122 1,940,122
Depreciation 2,895,619 - 3,109,497 -
Total Operating Expenses 16,287,654 13,392,035 15,122,215 12,012,718
Expenses (Non-Operating):
Interest on Long Term Debt 815,734 - 849,493 -
Other Expense 12,259 12,259 37,298 37,298
Total Non-Operating Expenses:827,993 12,259 886,791 37,298
Total Expenses 17,115,647 13,404,294 16,009,006 12,050,016
Net Position Before Capital Contributions 159,448 3,623,278 369,628 4,090,106
Capital Contributions (Non-Cash Transaction - 351,960 - 32,644 -
GASB 34 Compliant)
Net Position 511,408$ 3,623,278$ 402,272$ 4,090,106$
DEBT SERVICE RATIO CALCULATION:
Net Revenues 3,623,278$ 4,090,106$
Debt Service 1,358,442$ 1,360,779$
%267% 301%
Yorba Linda Water District
Unaudited Debt Service Ratio Calculation
For Period Ending December 31, 2016
(With December 31, 2015 for comparison purposes)
YTD YTD YTD Actual Prior Year YTD Actual YTD Acturl
Budget Actual (Under)Over Actual Thru vs vs
FY 2017 FY 2017 YTD Budget Dec 2015 PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential) $7,543,377 $7,411,082 ($132,295) $6,848,156 $562,926 8.22%
Water Revenue (Commercial & Fire Det.) 1,016,901 1,001,429 (15,473) 932,629 68,799 7.38%
Water Revenue (Landscape/Irrigation) 1,626,537 2,182,677 556,140 1,583,285 599,392 37.86%
Water Revenue (Service Charge) 5,018,462 5,138,936 120,475 4,241,216 897,720 21.17%
Sewer Charge Revenue 926,419 940,963 14,544 806,053 134,910 16.74%
Locke Ranch Assessments 99,200 114,267 15,067 92,648 21,619 23.33%
Other Operating Revenue 327,413 503,008 175,596 1,694,534 (1,191,525) -70.32%
Total Operating Revenue: 16,558,307 17,292,362 734,055 16,198,521 1,093,841 6.75%
Revenue (Non-Operating):
Interest 57,500 152,173 94,673 107,668 44,505 41.34%
Property Tax 797,500 876,370 78,870 845,746 30,624 3.62%
Other Non-Operating Revenue 308,263 132,789 (175,474) 206,206 (73,417) -35.60%
Total Non-Operating Revenue: 1,163,263 1,161,332 (1,931) 1,159,620 1,712 0.15%
Total Revenue 17,721,570 18,453,694 732,124 17,358,141 1,095,553 6.31%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power) 7,418,790 7,305,095 (113,695) 6,044,210 1,260,885 20.86%
Salary Related Expenses 4,861,632 4,679,798 (181,834)4,476,701 203,097 4.54%
Supplies & Services 2,500,206 2,083,426 (416,780) 2,117,339 (33,913) -1.60%
Total Operating Expenses 14,780,628 14,068,319 (712,309) 12,638,250 1,430,069 11.32%
Expenses (Non-Operating):
Interest on Long Term Debt 860,942 815,734 (45,208) 849,493 (33,759) -3.97%
Other Expense 11,500 9,517 (1,983) 21,985 (12,468) -56.71%
Total Non-Operating Expenses:872,442 825,251 (47,191) 871,478 (46,227) -5.30%
(With December 31, 2015 for comparison purposes)
Yorba Linda Water District
Summary Consolidated Financial Report
Water & Sewer Funds
For Period Ending December 31, 2016
Total Non-Operating Expenses:872,442 825,251 (47,191) 871,478 (46,227) -5.30%
Total Expenses 15,653,070 14,893,570 (759,500)13,509,728 1,383,842 10.24%
Net Position Before Capital Contributions 2,068,500 3,560,124 1,491,624 3,848,413 (288,289) -7.49%
Capital Contributions (refer to below Footnote)*- 674,990 674,990 107,147 567,843 529.97%
Net Position Before Depreciation 2,068,500 4,235,114 2,166,614 3,955,560 279,554 7.07%
Depreciation & Amortization 3,780,636 3,562,030 (218,606) 3,794,596 (232,566) -6.13%
Total Net Position (1,712,136) $673,084 $2,385,220 $160,964 $512,119 318.16%
* The above Capital Contribution is a Non-Cash Capital Asset Contribution
that the District is required by GASB 34 to report on the above Statement.
YTD YTD YTD Actual Prior Year YTD Actual YTD Actual
Budget Actual (Under)Over Actual (thru vs vs
FY 2017 FY 2017 YTD Budget Dec 2015) PY Actual $PY Actual %
Revenue (Operating):
Water Revenue (Residential)$7,543,377 $7,411,082 (132,295)$6,848,156 $562,926 8.22%
Water Revenue (Commercial & Fire Det.)1,016,901 1,001,429 (15,472)932,629 68,800 7.38%
Water Revenue (Landscape/Irrigation)1,626,537 2,182,677 556,140 1,583,285 599,392 37.86%
Water Revenue (Service Charge)5,018,462 5,138,936 120,475 4,241,217 897,719 21.17%
Other Operating Revenue 308,827 443,720 134,893 1,636,836 (1,193,116) -72.89%
Total Operating Revenue:15,514,103 16,177,844 663,740 15,242,123 935,721 6.14%
Revenue (Non-Operating):
Interest 50,000 137,998 87,998 100,388 $37,610 37.46%
Property Tax 797,500 876,370 78,870 845,746 $30,624 3.62%
Other Non-Operating Revenue 302,300 82,883 (219,417)190,377 (107,494) -56.46%
Total Non-Operating Revenue:1,149,800 1,097,251 (52,549)1,136,511 (39,260) -3.45%
Total Revenue 16,663,903 17,275,095 611,191 16,378,634 896,461 5.47%
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)7,418,790 7,305,095 (113,695)6,044,210 1,260,885 20.86%
Salary Related Expenses 4,357,901 4,175,568 (182,333)4,028,386 147,182 3.65%
Supplies & Services:
Communications 106,920 95,162 (11,758)128,480 (33,318) -25.93%
Contractual Services 239,780 205,810 (33,970)251,076 (45,266) -18.03%
Data Processing 122,676 104,264 (18,412)130,771 (26,507) -20.27%
Dues & Memberships 72,567 71,836 (731)67,550 4,286 6.34%
Fees & Permits 117,315 100,722 (16,593)94,907 5,815 6.13%
Board Election 114,390 72,539 (41,851)- 72,539
Insurance 133,148 120,345 (12,803) 118,370 1,975 1.67%
Materials 362,406 449,539 87,133 393,813 55,726 14.15%
District Activities, Emp Recognition 13,509 5,060 (8,449)5,740 (681) -11.86%
Maintenance 196,623 149,140 (47,482)159,252 (10,112) -6.35%
Non-Capital Equipment 79,182 55,290 (23,892)41,093 14,197 34.55%
Office Expense 20,108 15,921 (4,187)20,277 (4,356) -21.48%
Professional Services 281,360 214,677 (66,683)286,402 (71,725) -25.04%
Training 34,650 14,444 (20,206)9,833 4,611 46.89%
Travel & Conferences 55,631 22,264 (33,367)24,728 (2,464) -9.97%
Uncollectible Accounts 16,275 4,111 (12,164)(2,403) 6,514 -271.07%
Utilities 58,125 65,026 6,902 59,709 5,317 8.90%
Vehicle Equipment 161,458 145,222 (16,236)150,523 (5,301) -3.52%
Supplies & Services Sub-Total 2,186,120 1,911,372 (274,749)1,940,122 (28,750) -1.48%
Total Operating Expenses 13,962,812 13,392,035 (570,777)12,012,718 1,379,317 11.48%
Expenses (Non-Operating):
Interest on Long Term Debt 860,942 815,734 (45,208)849,493 (33,759) -3.97%
Other Expense 11,500 12,259 759 37,298 (25,039) -67.13%
Total Non-Operating Expenses:872,442 827,993 (44,449) 886,791 (58,798) -6.63%
Total Expenses 14,835,254 14,220,028 (615,226)12,899,509 1,320,519 10.24%
Net Position Before Capital Contributions 1,828,650 3,055,067 1,226,418 3,479,125 (424,058)-12.19%
Capital Contributions (Non-Cash Transaction -- 351,960 351,960 32,644 319,316 978.18%
GASB 34 Compliant)
Net Position Before Depreciation 1,828,650 3,407,027 1,578,378 3,511,769 (104,742)-2.98%
Depreciation & Amortization 3,099,216 2,895,619 (203,597)3,109,497 (213,878) -6.88%
Total Net Position (1,270,566) 511,408 1,781,975 402,272 109,136 27.13%
Capital - Direct Labor (113,013)(97,363) (15,650) 16.07%
(With December 31, 2015 for comparison purposes)
Yorba Linda Water District
Water Fund
For Period Ending December 31, 2016
YTD YTD YTD Actual Prior Year YTD Actual YTD Actual
Budget Actual (Under)Over Actual thru vs vs
FY 2017 FY 2017 YTD Budget Dec 2015 PY Actual $PY Actual %
Revenue (Operating):
Sewer Charge Revenue $926,419 $940,963 $14,544 806,053 $134,910 16.74%
Locke Ranch Assessments 99,200 114,267 15,067 92,648 21,620 23.34%
Other Operating Revenue 18,586 59,288 40,703 57,697 1,591 2.76%
Total Operating Revenue: 1,044,204 1,114,518 70,314 956,398 158,120 16.53%
Revenue (Non-Operating):
Interest 7,500 14,175 6,675 7,280 6,895 94.71%
Other Non-Operating Revenue 5,963 49,906 43,944 15,829 34,077 215.28%
Total Non-Operating Revenue: 13,463 64,081 50,618 23,109 40,972 177.30%
Total Revenue 1,057,667 1,178,599 120,932 979,507 199,092 20.33%
Expenses (Operating):
Salary Related Expenses 503,731 504,230 499 448,315 55,915 12.47%
Supplies & Services:
Communications 8,043 4,974 (3,069) 7,706 (2,733) -35.46%
Contractual Services 39,353 14,919 (24,434) 18,688 (3,769) -20.17%
Data Processing 9,179 7,975 (1,204) 9,741 (1,766) -18.13%
Dues & Memberships 5,418 5,407 (11) 5,248 159 3.03%
Fees & Permits 8,398 7,374 (1,024)5,567 1,807 32.45%
Board Election 8,610 5,460 (3,150) - 5,460 -
Insurance 10,022 9,058 (964)8,910 149 1.67%
Materials 52,344 15,024 (37,320) 16,503 (1,479) -8.96%
District Activities, Emp Recognition 1,017 381 (637) 432 (52) -11.92%
Maintenance 85,793 39,166 (46,626) 34,237 4,929 14.40%
Non-Capital Equipment 18,344 8,042 (10,301)17,057 (9,014)-52.85%
Yorba Linda Water District
Sewer Fund
For Period Ending December 31, 2016
(With December 31, 2015 for comparison purposes)
Non-Capital Equipment 18,344 8,042 (10,301)17,057 (9,014)-52.85%
Office Expense 1,442 1,192 (251) 1,190 2 0.13%
Professional Services 17,640 9,075 (8,565) 17,527 (8,452) -48.22%
Training 3,893 1,759 (2,134) 1,157 602 52.07%
Travel & Conferences 6,851 1,539 (5,312) 1,938 (399) -20.59%
Uncollectible Accounts 1,225 803 (422) (320) 1,123 -350.94%
Utilities 4,775 5,094 319 4,864 230 4.73%
Vehicle Equipment 31,742 34,810 3,068 26,773 8,036 30.02%
Supplies & Services Sub-Total 314,086 172,052 (142,034) 177,218 (5,166) -2.92%
Total Operating Expenses 817,817 676,282 (141,535) 625,533 50,749 8.11%
Expenses (Non-Operating):
Other Expense - (2,742) (2,742) (15,313) 12,571 -82.09%
Total Non-Operating Expenses: - (2,742) (2,742) (15,313) 12,571 -82.09%
Total Expenses 817,817 673,540 (144,277)610,220 63,320 10.38%
Net Position Before Capital Contributions 239,850 505,059 265,209 369,287 135,772 36.77%
Capital Contributions (Non-Cash Transaction - - 323,030 323,030 74,504 248,526 333.57%
GASB 34 Compliant)
Net Position Before Depreciation 239,850 828,089 588,239 443,791 384,298 86.59%
Depreciation & Amortization 681,420 666,411 (15,009) 685,099 (18,688) -2.73%
Total Net Position (441,570) 161,678 603,248 (241,308) 402,986 -167.00%
Capital - Direct Labor (9,533) (13,232) 3,699 -27.95%
AVERAGE MONTHLY CONSUMPTION BY CUSTOMER CLASS
■Prior Year ■Current Year
. I
® m m
RES COM IRR RES COM IRR RES COM IRR RES COM IRR RES COM IRR RES COM IRR
JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER
Monthly Recovery (MG)
(based on average daily demand)
25.00 -
"Bounce Back"from July 1,2016-December 31,2016
20.94 21.00
20.00 19.63 190 0 20.17
42 16.93
16.1 16.4 15.21 17.23
15.1 14.78
15.00 - 14.4 13 5.11
12.65 01
11.2
0.53 11.65
10.00 9.77
5.00
0.00
July August September October November December January February March April May June
�Prior Year �Current Year 12%Bounce Back Target
Monthly Recovery
(based on average daily demand, FY 16/17 vs. FY 15/16)
35%
30% 30%
30% 28%
25%
20% 17%
15%
9%
10%
5%
0%
July August September October November December
-5% -7%
-10%
Volumetric Water Revenue vs.Variable Water Costs
3,000,OCO ,
2,438,960
2,500,000 - Ir 1,873,973 920,978
1,948,125
2,000,000 1,296,516
1,712,711
1,297,763 �1,194,447
1,500,000 1,220,600 1,061,536 891,503
659,118
1,000,000 -
500,000 - Dec
Nov
Oct
Sept
0 Aug
Jul -2016-17 Variable Water Sales
2016-17 Var Costs
ITEM NO. 9.4
AGENDA REPORT
Meeting Date: March 1, 2017
Subject:Overview of Fairmont Booster Pump Station and Well 22
ATTACHMENTS:
Name:Description:Type:
Fairmont_BPS_and_Well_22_Presentation.pdf Backup Material Distributed Less Than 72 Hours Prior to
the Meeting Backup Material
The Fairmont Booster Pump Station
and Well No. 22 Projects
Presented by:
Steve Conklin
Engineering Manager
March 1, 2017
1
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Background:
Initiation of ID-1 and ID-2
•Improvement Districts No. 1 and No. 2 were
initiated in 1980s
•Plan was to serve these with MWD import
water from Diemer Plant.
•Water was provided directly into the 780 Zone
for service or boosting to higher zones
2
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
District Sub-Areas
3
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
District Pressure Zones
4
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
District Well Facilities
5
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Changing Perspective
•In the early 2000s, thoughts were changing.
•New approach developed in the 2005 Water
Master Plan:
–Add second source for upper east side.
–Groundwater: lower-cost, local source
–Improves system-wide reliability
•Board’s new plan has been moving forward
ever since.
6
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
2008 CIP and Direction
•A presentation to the Board in 2008 titled “Capital
Improvement Plan, FY 2007-12”
•A $69 million CIP Plan to replace aging infrastructure
and to provide expanded infrastructure.
•Key elements:
Maximize use of lower-cost groundwater
Strengthen system to deliver either source to all
areas of the District
7
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Elements of 2008 CIP
•Annexation to OCWD
•Three new reservoirs
•Three new booster stations and retrofit two
•Three new wells and retrofit existing ones
•New and replacement water lines
•Sewer system improvements
•New administration building
8
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Status of 2008 CIP Projects
We have made great progress in 8 years:
•All of the proposed projects are complete,
except for the following:
–Well 21
–Fairmont Booster Station
–Well 22
9
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
District Hydraulic Schematic
10
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Purpose of Well 22 Project
•Additional groundwater pumping capacity
•Incorporate “premium efficiency” motors
•Replacement capacity for aging wells with
diminishing production capacity
•Spread new wellfield facilities away from our
Richfield campus
•Construct new wells closer to River and to
OCWD recharge facilities
11
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Fairmont: The Key Remaining Project
As previously noted, the critical elements of the 2008
Plan are to:
•Maximize use of lower-cost groundwater
•Strengthen system to deliver groundwater or import
water to all areas of the District
Replacement of Fairmont Booster Station is:
•The key remaining element
•Heart of the system
12
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Purpose of the Fairmont Project
•Replace 44-year-old pump station
•Will make it possible to deliver groundwater
or MWD water to all customers
•Provides supply redundancy when there is a
loss of supply from groundwater or MWD.
13
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Elements of the Fairmont Project
•Equipped with 8 pumps with flexibility to
pump:
–From Zone 675 to Zone 780
–From Zone 780 to Zone 1000
–From Zone 920 to Zone 1000
•Provided with equipment to boost the level of
disinfectant in the water, if needed
•Equipped with emergency back-up power
14
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
District Hydraulic Schematic
15
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
16
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
17Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Estimated Cost of the Two Projects
Fairmont Booster Station: $8.0 million
Well 22 Project: $2.5 million
Estimated Total: $10.5 million
18
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Questions?
19
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: March 1, 2017
Subject:Meetings from February 15, 2017 - April 30, 2017
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
March 2017
WACO Fri, Mar 3 Jones (All Directors PA)
TENTATIVE - AHCAC Meeting Tue, Mar 7
Yorba Linda City Council Tue, Mar 7 Jones
LAFCO Wed, Mar 8 Nederhood (As Needed)
Joint Committee Meeting with City of Yorba Linda Mon, Mar 13 Miller/Hawkins
Board of Directors Regular Meeting Tue, Mar 14
MWDOC Wed, Mar 15 Nederhood
OCSD Board Orientation Wed, Mar 15 Jones
OCWD Wed, Mar 15 Jones
Yorba Linda Planning Commission Wed, Mar 15 Hawkins (As Needed)
TENTATIVE - AHCAC Meeting Mon, Mar 20
Board of Directors Workshop Meeting Tue, Mar 21
YL City Council Tue, Mar 21 Miller
OCSD Wed, Mar 22 Hawkins/Jones
Interagency Committee Meeting with MWDOC and OCWD Thu, Mar 23 Miller/Nederhood
Board of Directors Regular Meeting Tue, Mar 28
Yorba Linda Planning Commission Wed, Mar 29 Hawkins (As Needed)
ISDOC Thu, Mar 30 Hawkins (All Directors PA)
MWDOC Water Policy Forum Thu, Mar 30 Hawkins/Jones/Miller/Nederhood
April 2017
TENTATIVE - AHCAC Meeting Mon, Apr 3
Yorba Linda City Council Tue, Apr 4 Nederhood
MWDOC Wed, Apr 5 Nederhood
OCSD Operations Committee Wed, Apr 5 Hawkins
OCWD Wed, Apr 5 Jones
MWDSC Hoover Dam Tour Fri, Apr 7 Jones/Nederhood
WACO Fri, Apr 7 Jones (All Directors PA)
MWDSC Hoover Dam Tour Sat, Apr 8 Jones/Nederhood
MWDSC Hoover Dam Tour Sun, Apr 9 Jones/Nederhood
CA-NV AWWA Spring Conference Mon, Apr 10 Nederhood
CA-NV AWWA Spring Conference Tue, Apr 11 Nederhood
Board of Directors Regular Meeting Tue, Apr 11
CA-NV AWWA Spring Conference Wed, Apr 12 Nederhood
LAFCO Wed, Apr 12 Nederhood (As Needed)
Yorba Linda Planning Commission W ed, Apr 12 Hawkins (As Needed)
CA-NV AWWA Spring Conference Thu, Apr 13 Nederhood
TENTATIVE - AHCAC Meeting Mon, Apr 17
YL City Council Tue, Apr 18 Hall
MWDOC Wed, Apr 19 Nederhood
OCWD Wed, Apr 19 Jones
Board of Directors Workshop Meeting Thu, Apr 20
CSDA SDLA Conference Sun, Apr 23
CSDA SDLA Conference Mon, Apr 24
CSDA SDLA Conference Tue, Apr 25
Board of Directors Regular Meeting Tue, Apr 25
CSDA SDLA Conference Wed, Apr 26
MWDOC Elected Officials' Forum Wed, Apr 26
OCSD Wed, Apr 26 Hawkins/Jones
Yorba Linda Planning Commission W ed, Apr 26 Hawkins (As Needed)
PA - Preauthorized
AHCAC = Ad Hoc Citizens Advisory Committee
6:30PM
8:30AM
8:30AM
5:30PM
8:30AM
6:00PM
6:00PM
6:30PM
6:30PM
8:30AM
5:30PM
4:00PM
5:00PM
8:00AM
5:30PM
8:00AM
8:00AM
6:30PM
8:00AM
5:30PM
7:15AM
7:30AM
7:00AM
7:00AM
8:00AM
6:30PM
6:30PM
8:30AM
5:00PM
6:00PM
4:00PM
5:30PM
6:30PM
11:30AM
5:30PM
3:00PM
5:30PM
6:30PM
6:30PM
4:00PM
6:30PM
5:30PM
6:30PM
8:00AM
4:00PM
5:30PM
8:30AM
Board of Directors Activity Calendar
Time
7:30AM
2/24/2017 4:29:18 PM
Event Date Attendance by:
Board of Directors Activity Calendar
Time
May 2017
TENTATIVE - AHCAC Meeting Mon, May 1
Yorba Linda City Council Tue, May 2 Hawkins
MWDOC Wed, May 3 Nederhood
OCSD Operations Committee Wed, May 3 Hawkins
OCWD Wed, May 3 Jones
WACO Fri, May 5 Jones (All Directors PA)
ACWA/JPIA Spring Conference Mon, May 8
ACWA/JPIA Spring Conference Tue, May 9
ACWA Spring Conference Tue, May 9
Board of Directors Regular Meeting Tue, May 9
LAFCO Wed, May 10 Nederhood (As Needed)
ACWA Spring Conference Wed, May 10
Yorba Linda Planning Commission Wed, May 10 Hawkins (As Needed)
ACWA Spring Conference Thu, May 11
ACWA Spring Conference Fri, May 12
YL City Council Tue, May 16 Jones
MWDOC Wed, May 17 Nederhood
OCWD Wed, May 17 Jones
Board of Directors Workshop Meeting Thu, May 18
Board of Directors Regular Meeting Tue, May 23
OCSD Wed, May 24 Hawkins/Jones
Yorba Linda Planning Commission Wed, May 24 Hawkins (As Needed)
District Offices Closed Mon, May 29
PA - Preauthorized
AHCAC = Ad Hoc Citizens Advisory Committee
6:30PM
7:00AM
6:30PM
8:30AM
5:30PM
4:00PM
5:30PM
6:00PM
5:30PM
8:00AM
8:00AM
6:30PM
8:00AM
8:00AM
5:00PM
5:30PM
7:30AM
8:00AM
8:00AM
8:00AM
6:30PM
6:30PM
8:30AM
2/24/2017 4:29:18 PM
ITEM NO. 14.1
AGENDA REPORT
Meeting Date: March 1, 2017
Subject:CA-NV AWWA Spring Conference - April 10-13, 2017
ACWA/JPIA Spring Conference - May 8-9, 2017
ACWA Spring Conference - May 9-12, 2017
STAFF RECOMMENDATION:
That the Board of Directors approve Director attendance at these events if desired.
ATTACHMENTS:
Name:Description:Type:
CA-NV_AWWA_Conf.pdf Backup Material Backup Material
ACWA_Conference.pdf Backup Material Backup Material
Name (how you would like it to appear on your badge) _______________________________________________________________________________________
Title ___________________________________________ Company ________________________________________________________________________________________
Address _________________________________________________________________ City _____________________________________State__________Zip_____________
Phone __________________________________________Cell ________________________________________________Fax ___________________________________________
Attendee Email ________________________________________________________________________AWWA Member #_____________________________________________
Type of Membership (check one) ___Individual ___Organization ___Operator/Admin. ___Utility
Complimentary Spouse/Guest (If attending) *Household members only. Does not include Water Industry Personnel.____________________________________
PAYMENT METHOD
Check #
Payable to CA-NV AWWA (U.S. funds)
PO#
Must be accompanied by a physical copy of the PO
Credit Card:Visa MC AMEX
Card No.:
Exp. Date:
Name on Card:
Authorized Signature:
Billing Zip Code:
For copy of receipt, please write email address:
___ I am a speaker at this conference. Date __________________________________ Time _______________________________________ of your presentation.
Subtotals
FREE
FACING THE FUTURE TOGETHER
SPRING CONFERENCE
April 10 - 13, 2017
Anaheim, CA
ATTENDEE REGISTRATION FORM
Occupation Category (select one):
$225 $275 $315
$445 $495 $545
FREE FREE FREE
No Meals No Meals No Meals
^dh EdͲDƵƐƚďĞĨƵůůƟŵĞ^ƚƵĚĞŶƚͬtt^ƚƵĚĞŶƚDĞŵďĞƌ
RETIREE REGISTRATION -
$225 $275 $315
$ ________
$ ________
$ ________
$ ________
$ ________
FULL REGISTRAd/KE͗/ŶĐůƵĚĞƐsŽůƵŶƚĞĞƌZĞĐŽŐŶŝƟŽŶ>ƵŶĐŚĞŽŶ
ŽŵƉĞƟƟŽŶƐ>ƵŶĐŚΘdǁŽdŝĐŬĞƚƐĨŽƌ džŚŝďŝƚ,ĂůůDŝdžĞƌ
Tuesday One-Day͗/ŶĐůƵĚĞƐsŽůƵŶƚĞĞƌZĞĐŽŐŶŝƟŽŶ>ƵŶĐŚ
ΘdǁŽdŝĐŬĞƚƐĨŽƌ džŚŝďŝƚ,ĂůůDŝdžĞƌ
Wednesday One-Day͗/ŶĐůƵĚĞƐŽŵƉĞƟƟŽŶƐ>ƵŶch
Θ džŚŝďŝƚ,Ăůů Ŷƚrance
Thursday One-Day Includes Technical Sessions
hd/KEW<' tĞĚŶĞƐĚĂLJͬdŚƵƌƐĚĂLJ
Includes TecŚŶŝĐĂů^ĞƐƐŝŽŶƐΘ džŚŝďŝƚ,Ăůů Ŷƚrance
Must be: 1) Retired from all gainful employment.
2) A member of AWWA for at least 15 years. 3) At least 60 years of age.
No Meals No Meals No Meals
$149 $149 $149
$225 $275 $315
$ ________
EARLY
On or Before
2/24/17
PRE
On or Before
3/24/17
ONSITE
On or After
3/25/17Discounted Member Registration Rates
Refund requests must be submitted in writing to the
6HFWLRQRɝFHE\0DUFK$DGPLQLVWUDWLYH
fee will be deducted from all refunds. NO Refunds
JUDQWHGDIWHU0DUFK%\VXEPLWWLQJWKLVIRUP
you are consenting to having your photo taken at the
event which may be used for future Section promotions.
WzD EdΘZ &hEWK>/z
$275 $375
$495 $595
$275
Subtotals
$ ________
$ ________
$ ________
$ ________
FULL REGISTRAd/KE͗/ŶĐůƵĚĞƐsŽůƵŶƚĞĞƌZĞĐŽŐŶŝƟŽŶ>ƵŶĐŚĞŽŶ
ŽŵƉĞƟƟŽŶƐ>ƵŶĐŚΘdǁŽdŝĐŬĞƚƐĨŽƌ džŚŝďŝƚ,ĂůůDŝdžĞƌ
Tuesday One-Day͗/ŶĐůƵĚĞƐsŽůƵŶƚĞĞƌZĞĐŽŐŶŝƟŽŶ>ƵŶĐŚ
ΘdǁŽdŝĐŬĞƚƐĨŽƌ džŚŝďŝƚ,ĂůůDŝdžĞƌ
Wednesday One-Day͗/ŶĐůƵĚĞƐŽŵƉĞƟƟŽŶƐ>ƵŶch
Θ džŚŝďŝƚ,Ăůů Ŷƚrance
Thursday One-Day Includes Technical Sessions
hd/KEW<' tĞĚŶĞƐĚĂLJͬdŚƵƌƐĚĂLJ
Includes TecŚŶŝĐĂů^ĞƐƐŝŽŶƐΘ džŚŝďŝƚ,Ăůů Ŷƚrance No Meals No Meals No Meals
$149 $149 $149
$ ________
Regular Registration Rates (Non Member Rates)EARLY
On or Before
2/24/17
PRE
On or Before
3/24/17
ONSITE
On or After
3/25/17
SPECIAL EVENTS
FREE
$20.00
CONTACT HOURS
If not included with registrĂƟŽŶĨĞĞ
MEALS
Total Amount Due:
PAYMENT INFORMATION
RegistrĂƟŽŶ Subtotal:
Meal Total:
Special Events Total:
Contact Hours:
sŽůƵŶƚĞĞƌZĞĐŽŐŶŝƟŽŶ>ƵŶĐŚ;dƵĞƐĚĂLJͿ $50.00
ŽŵƉĞƟƟŽŶƐ>ƵŶĐŚ;tĞĚŶĞƐĚĂLJͿ $50.00
Tuesday Technical Tour $55.00
Wednesday Technical Tour $55.00
/ĂŵĂŶ/ŶĚŝǀŝĚƵĂů͕ŽƉĞƌĂƚŽƌŽƌĂĚŵŝŶŝƐƚƌĂƟǀĞ
AWWA Member
DLJhƟůŝƚLJͬŽŵƉĂŶLJŝƐĂŶttŵĞŵďĞƌŽƌ/
am not an AWWA member
Submit payments to
California – Nevada Section, AWWA
10435 Ashford Street · Rancho Cucamonga, CA 91730
or by email: schickarmane@ca-nv-awwa.org
)RUUHJLVWUDWLRQTXHVWLRQVFRQWDFWWKH5HJLVWUDWLRQ
6SHFLDOLVW6KREKDQ&KLFNDUPDQHDW 7RUE\
email at schickarmane@ca-nv-awwa.org
$545
$325
$275 $375$325
$375$325
Conference Schedule
Monday, April 10
8:00 am Section Leaders Meeting
9:00 am Certification Exams (Advanced Registration Required)
10:00 am Registration Opens
10:00 am Committee Meetings Begin
5:30 pm Membership Reception
Tuesday, April 11
7:00 am Registration Opens
7:00 am Top Op's Challenge (One Contact Hour)
8:00 am Technical Tour #1 (Details to Come)
8:00 am First Time Attendee Orientation
9:00 am Opening Session
11:30 am Volunteer Recognition Lunch (Ticket Required)
1:00 pm Exhibit Hall Grand Opening
2:00 pm Technical Sessions Begin
2:00 pm Competitions Begin
5:00 pm Young Professionals Meeting
5:30 pm Exhibit Hall Meet & Greet Social
7:00 pm Exhibit Hall Closes
Wednesday, April 12
7:00 am Registration Opens
8:00 am Technical Tour #2 (Details to Come)
8:00 am Technical Sessions Begin
9:00 am Competitions
9:00 am - 4:00 pm Exhibit Hall Hours
10:30 am - 12:00 pm Women's Networking Session
12:00 pm Competitions Lunch (Ticket Required)
1:30 pm Afternoon Technical Sessions Begin
Thursday, April 13
7:00 am Registration Opens
8:00 am Governing Board Meeting
8:00 am Technical Sessions Begin
1:00 pm Conference concludes
Last modified: Jan. 31, 2017
ACWA 2017 Spring Conference & Exhibition
PRELIMINARY AGENDA
May 9 - 12, 2017 • Monterey, California
All conference programs are subject to change.
ACWA JPIA - MONDAY, MAY 8
8:30 – 10:00 AM
• ACWA JPIA Employee Benefits Committee
10:15 – 11:15 AM
• ACWA JPIA Executive Committee
1:30 – 4:00 PM
• ACWA JPIA Board of Directors
4:00 – 5:00 PM
• ACWA JPIA Town Hall
5:00 – 6:00 PM
• ACWA JPIA Reception
TUESDAY, MAY 9
8:00 AM – 6:00 PM
• Registration
8:30 AM – Noon
• ACWA/JPIA Seminar
10:00 – 11:45 AM
• Groundwater Committee
• Local Government Committee
11:00 AM – Noon
• Outreach Task Force
Noon – 2:00 PM
• ACWA 101 & Luncheon
• Committee Lunch Break
1:00 – 2:45 PM
• Energy Committee
• Finance Committee
• Scholarship & Awards Subcommittee
• Water Management Committee
1:30 – 3:30 PM
• ACWA/JPIA: Sexual Harassament
Prevention for Board Members & Managers
(AB 1825)
3:00 – 4:45 PM
• Communications Committee
• Federal Affairs Committee
• Membership Committee
• Water Quality Committee
5:00 – 6:30 PM
• Welcome Reception in the Exhibit Hall
WEDNESDAY, MAY 10
7:30 AM – 5 PM
• Registration
8:00 – 9:45 AM
• Opening Breakfast (Ticket Required)
9:00 AM – Noon & 1:30 – 5:00 PM
• Exhibit Hall
10:00 – 11:30 AM
• Attorneys Program
• Energy Committee Program
• Exhibitor Technical Presentations
• Finance Program
• Region Issue Forum
• Statewide Issue Forum
11:30 – 11:45 AM
• Prize Drawing in the Exhibit Hall
11:45 AM – 1:45 PM
• Luncheon (Ticket Required)
2:00 – 3:15 PM
• Aquatic Resources Subcommittee
• Attorneys Program
• Exhibitor Technical Presentation
• Region Program
• Statewide Issue Forum
• Water Industry Trends Program
3:30 – 4:45 PM
• Communications Committee Program
• Energy Committee Program
• Exhibitor Technical Presentation
• Finance Program
• Statewide Issue Forum
• Water Industry Trends program
4:00 – 6:00 PM
• Legal Affairs Committee
5:00 – 6:00 PM
• Exhibit Hall Hosted Reception
5:00 – 7:00 PM
• CalDesal Hosted Mixer
• CH2M Hosted Reception
THURSDAY, MAY 11
7:30 AM – 4 PM
• Registration
8:00 AM – Noon
• Exhibit Hall
8:00 – 9:15 AM
• Networking Continental Breakfast,
Exhibit Hall (Ticket Required)
8:30 – 9:30 AM
• Ag Initiative
9:30 – 11:00 AM
• Attorneys Program
• Exhibitor Technical Presentations
• Finance Program
• Region Issue Forum
• Statewide Issue Forum
• Water Industry Trends Program
9:30 - 11:45 AM
• Ethics Training (AB 1234) - Limited Seating
11:00 – 11:30 AM
• Prize Drawings in the Exhibit Hall
11:45 AM – 1:45 PM
• Luncheon (Ticket Required)
2:00 – 3:15 PM
• Attorneys Program
• Exhibitor Technical Presentations
• Federal Issues Forum
• Statewide Issue Forum
• Water Industry Trends Programs
3:30 – 5 PM
• Regions 1 –10
Membership Meetings
6:00 – 7:00 PM
• New Water Professionals Reception
7:00 – 10:00 PM
• Dinner & Entertainment (Ticket Required)
FRIDAY, MAY 12
8:00 – 9:30 AM
• Registration
8:30 – 10:00 AM
• ACWA’s Hans Doe Past Presidents’ Breakfast
in Partnership with ACWA JPIA
(Ticket Required)
OTHER EVENTS
TUESDAY, MAY 9
7:00 AM – 4 PM
• ACWA Spring Conference Golf Tournament
THURSDAY, MAY 11
6:45 – 8:30 AM
• San Joaquin Valley Agricultural Water
Committee
Questions? Contact us at 916.441.4545, toll free 888.666.2292. Conference terms and conditions available at acwa.com in the event section.
ACWA 2017 Spring Conference & ExhibitionREGISTRATION, MEALS & HOTEL PRICING
May 9 – 12, 2017 | Monterey Marriott & Portola Hotel
PRICING REFERENCE SHEET
REGISTRATION FEES & OPTIONS REGULAR ONSITE
Advantage (For ACWA public agency members, affiliates & associates ONLY) (ends 4/14/17)Full Conference Registration & Meals Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $699 Not Avail .
Full Conference Registration Only (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $555 $575
One-Day Conference Registration (meals sold separately): Wednesday 5/10 -OR- Thursday 5/11 . . . $320 $340
Wednesday registration includes Welcome Reception on Tuesday evening.
Thursday registration includes ability to purchase a ticket for Friday breakfast.
Standard (Applies to non-members of ACWA)Full Conference Registration Only (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $830 $850
One-Day Conference Registration (meals sold separately): Wednesday 5/10 -OR- Thursday 5/11 . . . $470 $490
Wednesday registration includes Welcome Reception on Tuesday evening.
Thursday registration includes ability to purchase a ticket for Friday breakfast.
Guest (Guest registration is not available to anyone with a professional reason to attend.)Guest Conference Registration (meals sold separately) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $45
MEAL FUNCTIONS REGULAR ONSITE
Wednesday – May 10Opening Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $50
Wednesday Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 $55
Thursday – May 11Networking Continental Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $35 $40
Thursday Luncheon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 $55
Thursday Dinner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $65 $70
Friday – May 12Friday Breakfast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $45 $50
HOTEL INFORMATION Reservations will not be accepted until February 27, 2017.
You must be registered for the ACWA conference in order to receive hotel reservation information and conference special room rate. Conference special rate is available February 27 – April 17, based on availability.
Special Hotel RatesMonterey Marriott Hotel . . . . . . . . . . Single/Double $198Subject to 14.345% tax + $2.00 tourism fee (per room per night)
Portola Hotel Monterey . . . . . . . . . . . Single/Double $198Subject to 14.345% tax + $2.00 tourism fee (per room per night)
Hotel Pacific . . . . . . . . . . . . . . . . . . . . .Single/Double $198Subject to 14.345% tax + $1.00 tourism fee (per room per night).
Important Dates:For those registering for conference prior to February 27, hotel information will be provided via e-mail on February 27 .
For those registering for conference from February 27 to April 14, your confirmation e-mail will include hotel reservation information and an opportunity to receive a conference special
hotel rate .
Hotel Reservation Questions? After April 14, call hotel directly .
NEED TO REGISTER ON SOMEONE ELSE’S BEHALF? YOU CAN NOW SIGN IN AS YOURSELF - After you’ve logged-in, you can select from a list of people affiliated with your company and proceed to register him/her for the event. If the registrant is not listed, you will have the opportunity to create a Portal profile for him/her before registering.
Register online @ acwa.com Regular registration and cancellation deadline is April 14, 2017 • 4:30 p.m. (PST)