HomeMy WebLinkAbout2009-03-23 - Board of Directors Meeting Minutes
2009-037
MINUTES OF THE
YORBA LINDA WATER DISTRICT
' BOARD OF DIRECTORS WORKSHOP MEETING
March 23, 2009
The March 23, 2009 workshop meeting of the Yorba Linda Water District Board of
Directors was called to order by President Summerfield at 8:00 a.m. The meeting was
held at the District's EOC Room at 913 Richfield Road, Placentia CA 92870.
DIRECTORS PRESENT STAFF PRESENT
John W. Summerfield, President Ken Vecchiarelli, General Manager
William R. Mills, Vice President Pat Grady, Assistant General Manager
Paul R. Armstrong Steve Conklin, Engineering Manager
Michael J. Beverage Lee Cory, Operations Manager
Ric Collett Diane Cyganik, Finance Director
Gina Knight, HR Manager
Annie Alexander, Executive Secretary
ADDITIONS/DELETIONS TO THE AGENDA
None.
PUBLIC COMMENTS
' None.
DISCUSSION ITEMS
1. Strategic Planning, Goals and Objectives
Mr. Vecchiarelli introduced the workshop facilitator, John Acampora, Senior
Consultant for MAP Consulting, Inc.
The workshop began with a discussion of the District's mission and vision
statements.
Suggestions for becoming a premier District were reviewed. Staff will work with
the Citizen's Advisory Committee to develop an "innovation" plan to be presented
to the Board in July. The Public Information-Technology Committee will also
address improvements to the District's Public Relations/Education efforts at its
meeting in April.
Ideas for identifying a more self sufficient water source were then discussed.
The Planning-Engineering-Operations Committee will address the potential for
additional groundwater sources at its April meeting and as part of the ongoing
' budget process and review of capital projects.
2009-038
The development of a value statement was discussed. Following discussion, it
was the consensus of the Board to assign the consideration and development of '
a value statement to the Public Information-Technology Committee following the
budget process.
Achievements during the previous year and suggested opportunities for
improvement were discussed.
Strengths and weaknesses of the District were reviewed. The Personnel-Risk
Management Committee will address improvements in personnel retention and
recognition at its meeting in April.
A recess was declared at 12:00 p.m.
The meeting reconvened at 12:45 p.m.
Potential threats to the District were discussed including the reduced water
supply and the possibility of a takeover by the City of Yorba Linda.
Initiatives for 2009 were then discussed. The Rates and Revenues Ad Hoc
Committee will address the development of a tiered rate structure at its first
meeting. The Public Information-Technology Committee will address
improvements to the District's water conservation program. '
Development of an asset management plan and initiation of a 1 year budget
cycle were discussed. Following discussion, the Board instructed staff to prepare
a 1 year budget for the FY 2009/10. The need for additional 1 year cycles will be
determined at this same time next year.
Emergency preparedness and implementation of a vehicle tracking program
were then reviewed. Staff was instructed to provide the Board with additional
information regarding available vehicle tracking programs.
Opportunities for improved communication between staff and the Board were
discussed. Staff will provide the Finance-Accounting Committee with all
available monthly financial reports for review. The Committee will then
recommend the types of report(s) to be made available to the Board. An agenda
item titled "Future Agenda Items and Staff Tasks" will be added to all Board and
Committee meeting agendas.
PUBLIC COMMENTS CONTINUED
None.
Mr. Acampura stated that a report detailing the results of the planning workshop will be
provided to staff within two weeks. '
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2009-039
ADJOURNMENT
On a motion by Director Mills, seconded by Director Armstrong, the meeting adjourned
' at 3:00 p.m. The next meeting of the Board of Directors is scheduled for March 26,
2009, at 8:30 a.m.
,~~ .
Kenneth R. Vecchiarelli
Secretary
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