Loading...
HomeMy WebLinkAbout1993-05-27 - Board of Directors Meeting MinutesPage May 27, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING May 27, 1993 The May 27, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL. CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Kom Directors absent at Roll Call: None Visitors Present: Bruce Bailey, Yorba Linda Star Staff present: William J. Robertson, Secretary / General Manager Dave Larsen, Legal Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Robin Katz, Customer Service Supervisor Roger Lubin, Exec. Asst. to the General Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator SPECIAL RECOGNITION BY THE BOARD Item 1. Recognition of employee, Joseph Donaldson on the occasion of his retirement. General Manager William Robertson announced that Senior Mechanic Joseph Donaldson was retiring on May 27, 1993. The Board of Directors issued a Proclamation plaque commending Mr. Donaldson for his dedication to the District, and asked Mr. Robertson to present the plaque to him. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Armstrong requested that Agenda Item No. 10 be removed from the Consent Calendar for discussion. Vice President Scanlin requested that Agenda Item No. 3 be removed from the Consent Calendar for discussion. President Fox requested that Agenda Item No. 2 be removed from the Consent Calendar for discussion. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 2. (Removed from the Consent Calendar. ) Item 3. ( Removed from the Consent Calendar. ) Item 4. Authorization for the Directors to leave the State of California prior to the next meeting. Page May 27, 1993 Item 5. Approval of payment of bills, payroll and refunds in the amount of $453,644.04 on Check Nos. 13391, 13493 through 13588; and Payroll Check Nos. 5309 through 5372 and two wires, one wire to MWDOC in the amount of $500.21 dated May 24, 1993, and one to ACWA- HPIT in the amount of $17,958.56 dated May 27, 1993. Item 6. Authorize the General Manager to execute a Consultant Agreement with Willdan Associates in the amount of $5,696.00, for design of a portion of the Bastanchury Road Transmission Pipeline, Job No. 9305. Item 7. Authorize the General Manager to execute a Consultant Agreement with ASL Consulting Engineers in an amount not to exceed $8,045.00, for design of the Zone 5 transmission pipeline reconstruction in San Antonio Road, Job No. 9301. Item 8. Authorize the General Manager to approve a purchase order with Brooks & Sons in the amount of $6,423.00 to rescreen the Highland Reservoir. Item 9. Acceptance of the Investment Portfolio Report for April 30, 1993. Item 10. ( Removed from the Consent Calendar. ) ACTION CALENDAR Item 2. Approval of Minutes -Regular meeting of April 22, 1993 -continued from the Board of Directors' meeting of May 13, 1993. Director Beverage stated that he was not at the meeting and therefore would abstain on the voting of the minutes. On a motion by President Fox, seconded by Vice President Scanlin, the Board of Directors voted 4-0-1, Director Beverage abstained, to approve the Minutes for the Regular meeting of April 22, 1993. Item 3. Approval of Minutes - Regular meeting of May 13, 1993. Vice President Scanlin and Director Armstrong stated that they were not at the meeting and abstained on the voting of the minutes. On a motion by President Fox, seconded by Director Beverage the Board of Directors voted 3-0- 2, Vice President Scanlin and Director Armstrong abstained, to approve the Minutes for the Regular meeting of May 13, 1993. Item 10. Approval of the District's 1993-94 Five Year Plan. Director Armstrong asked if there was a subsidence problem at the Richfield Plant. General Manager Robertson responded that no subsidence has been detected at the Richfield Plant. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the District's 1993-94 Five Year Plan. Director Armstrong extended congratulations to the staff for a job well done. CLOSED SESSION President Fox requested that the Board of Directors go into Closed Session at 8:40 a.m. to discuss personnel matters. All Directors were present. Also attending the Closed Session was General Manager William Robertson. Item U. Review of Meet and Confer process. At 9:02 a.m., Executive Assistant Roger Lubin, Administrative Assistant Michael Robinson and Legal Counsel David Larsen went into the closed session. Page: May 27, 1993 President Fox brought the Board of Directors out of Closed Session at 11:03 a.m. No action was taken by the Board of Directors during the closed session. Legal Counsel Dave Larsen left the meeting at 11:05 am. Mr. Todd Remington of Fairfax Research came into the meeting at this point. Item 12. Consideration of survey research instrument developed by Fairfax Research. Executive Assistant to General Manager, Roger Lubin introduced Mr. Todd Remington, President of Fairfax Research. Mr. Remington gave a brief outline of the proposed customer survey. The Board of Directors then reviewed the survey and provided direction to Mr. Remington and the staff. Mr. Remington left the meeting at 11:38 a.m. Item 13. Consideration of Resolution No. 93-11 setting Water Rates for Fiscal Year 1993-94 - continued from Board of Directors meeting of April 22, 1993. General Manager William Robertson presented a lengthy audio/visual presentation of the District's financial status. Mr. Robertson requested a rate increase of 23 cents per HCF, to $0.99/HCF to offset the substantial rate increases by the Metropolitan Water District, the Orange County Water District and the loss of property tax revenues confiscated by the State of California. Mr. Robertson also recommended elimination of the minimum allowance of 500 cubic feet and to increase the Fire Detector check service charge at the same percentage as the commodity charge on the water rate recommendation. There was a lengthy discussion. The Board of Directors unanimously agreed that the Directors meet with the Met representatives to express the District's concerns. On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 5-0 to adopt Resolution No. 93-11 setting the Water Rates for Fiscal Year 1993-94. President Fox declared a recess at 12:20 p.m. Bruce Bailey left the meeting at this point. The meeting reconvened at 12:24 p.m. with all Directors and staff present. Item 14. Consideration of Property Exchange Agreement with Upper K Shapell Joint Venture - continued from the Board of Directors' meeting of May 13, 1993. Prior to discussion of Agenda Item No. 14, Director Beverage declared a Conflict of Interest and abstained in the discussion and the voting of this item. Assistant General Manager, Michael Payne reported that the Property Exchange Agreement with Upper K Shapell Joint Venture was completed and ready for approval by the Board. Mr. Payne reported that the Agreement contained all of the deal points conceptionally approved at the January 28, 1993 Board of Directors meeting. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4- 0-1 with Director Beverage abstaining, to approve the Property Exchange Agreement with Upper K-Shapell Joint Venture; and authorized the President and Secretary to execute the agreement subject to review as to form by legal counsel. Item 15. Consideration of recommendations presented in the Agenda Report satisfying the requirement of preparing reports on these projects. Due to limits on human and financial resources, General Manager Robertson requested acceptance of the staff report in the Agenda in- lieu of preparing individual reports on several projects. Page May 27, 1993 Director Armstrong asked if the Financial Master Plan would address purchasing the Locke Ranch water system. Mr. Robertson responded that the Master Plan did not address that issue. Director Armstrong requested that the staff report clarify that the sewage treatment feasibility study had been completed. On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 5-0 to receive and file the amended staff report. Item 16. Consideration of Resolution supporting nomination of Chester C. Gilbert for Vice- President of the Association of California Water Agencies. - Continued from the May 13, 1993 Board of Directors meeting. Assistant Administrator, Michael Robinson reported that the District had received a request from Eastern Municipal Water District for support of the nomination of Chester C. Gilbert for Vice President of ACWA. Mr. Robinson highlighted some of Mr. Gilberts qualifications. There was no motion, second or vote on Resolution No. 93-09. DISCUSSION CALENDAR Item 17. District's 1993-94 Annual Budget. General Manager Robertson reported that a preliminary Budget was being submitted for the Board of Directors review. There was a discussion regarding several details of the preliminary budget. Mr. Robertson advised the Board that staff will present the Annual Budget at the June 10, and June 24, 1993 Board of Directors meetings. This item was for information only and no action was taken. GENERAL MANAGER'S REPORT Item 18. General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. That the information booth planned at the Orange County Fair in July was canceled. 2. Announced that the District would have an information booth at the Main Street Arts and Craft fair on June 13, 1993. Mr. Robertson requested that any Director wanting to work the booth please contact Mike Robinson. 3. Gave an update on the District's lawsuit against the County of Orange. STANDING COMMITTEE REPORTS Item 19. An Executive-Administrative-Organizational Committee meeting was held on May 20, 1993. President Fox reported that the Committee discussed the Customer Survey. Item 20. A Finance-Accounting Committee meeting was held on May 25, 1993. President Fox reported that the committee discussed the Financial Master Plan, Water Rates and the 1993 Annual Budget. Item 21. A Personnel-Risk Management Committee meeting was held on May 26, 1993. Director Beverage reported that the Committee reviewed employee discipline matters and that they also reviewed the MSC employees meet and confer meeting. Item 22. A Planning-Engineering-Operations Committee meeting was held on May 19, 1993. Director Armstrong reported that the Committee discussed the Danita Lane Sewer Assessment District, the Five Year Plan and Well No. 11. Item 23. No Public Information Committee meeting was held. Page 8 ~ " C-A-1 May 27, 1993 INTERGOVERNMENTAL MEETINGS Item 24. Report on Yorba Linda Planning Commission meeting on April 28,1993. Director Armstrong reported that he gave his comments to the staff. Item 25. Report on WACO meeting on May 7, 1993. Director Armstrong that the Committee discussed agencies sending letters concerning the States Budget. Director Armstrong also reported that they distributed information on local water conditions. Item 25-A. Report on MWDOC awards brunch May 7, 1993. Director Armstrong reported on the awards brunch sponsored by MWDOC. Director Armstrong asked if the District could do our own awards presentation to the slogan and poster winners since they were from Yorba Linda. Mr. Robertson indicated that staff would look into the matter. Item 26. Report on Yorba Linda City Council meeting on May 25, 1993. Director Armstrong reported that the recall of Mayor Gullixson was dropped. Item 27. Report on OCWD meeting on May 5, 1993. Vice President Scanlin reported that OCWD received an award for nitrate removal projects. Director Scanlin also reported that the gnatcatcher population behind Prado Dam is up to 99 pairs from 15 pairs. Item 28. Report on SDWCA meeting on May 14, 1993. Director Kom reported that the District's experience modification factor had decreased by 5%. Director Korn reminded staff to let him know if they have problems with Keenan & Associates. Item 29. Report on OCWD meeting on May 19, 1993. Director Korn reported that he did not attend the meeting. Item 30. Report on CSDA Legislative Day on May 24 & 25, 1993. Director Korn gave an update on the State budget. Item 31. Report on Yorba Linda Planning Commission meeting on May 26, 1993. Director Korn reported that the City withdrew the widening projects on Lakeview Avenue from the agenda due to missing the deadline for obtaining Measure M funds. Item 32. Report on MVWDOC Regular meeting on May 19, 1993. President Fox reported on the meeting. BOARD MEMBER COMMENT Item 33. Director Armstrong reported on a proposal by the City to collect the trash fees on the tax bill and on rewards to callers using cellular telephones that report people painting graffiti in the City. Item 34. Director Beverage requested that the Directors salaries be discussed in the future. President Fox stated that they would be discussed during budget review. Item 35. Director Korn did not have any comments. Item 36. Vice President Scanlin did not have any comments. Item 37. President Fox thanked the staff for their work and the other Board members for an amicable meeting. Page May 27, 1993 of Directors reviewed the Activity Calendar and made changes in assignments. ADJOURNMENT On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0, at 1:05 p.m. to adjourn to Thursday, June 10, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. VWam J. Robertson General Manager/Secretary i