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HomeMy WebLinkAbout1993-07-08 - Board of Directors Meeting MinutesPage July 8, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 8, 1993 The July 8, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Sterling L. Fox, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael Beverage Arthur C. Korn Directors absent at Roll Call: None Staff present: William Robertson, Secretary/General Manager Janet Morningstar, Legal Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Matthew and Ms. Zail; Lara and Mr. and Mrs. Awwad; Roger West; and Mr. Todd Remington, representing Fairfax Research. BOARD RECOGNITION: Item 1. Recognition of winners of MWDOC Slogan Contest and Drought Tolerant Landscaping Contest. President Fox recognized Lara Awwad and Matthew Zail as winners of MWDOC's Annual Water Conservation Slogan Contest. Lara's slogan "Take care, water is rare." and Matthew's slogan "Take short showers so you can water your flowers." will appear in MWDOC's pocket calendar. President Fox then recognized Mr. Roger West for winning MWDOC's water efficient landscape contest. The Board congratulated each winner. CONSENT CALENDAR At the request of Director Armstrong, Item No. 7 was moved to the Action Calendar. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 2. Approval of Minutes - Regular meeting of June 24, 1993. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Payment of bills, payroll and refunds in the amount of $532,607.42 on Check Nos. 13707, 13708 and 13811; and Payroll Check Nos 5485 through 5616; and one wire to MWDOC in the amount of $306,095.03 dated July 12, 1993. Item 5. Approval of the Terms and Conditions for Water Service with Crystal Properties, for their project located at 1160 N. Fee Ana Street, Job 9810. Item 6. Approval to purchase Easement Machine Communication Equipment from B and W Communications, Inc. in the amount of $2,547.21. Item 8. Accept the Investment Portfolio Report for May 31, 1993, as presented. Paged July 8, 1993 ACTION CALENDAR Item 7. Consideration of an Agreement with Tinley & Associates for a Workers' Compensation Study. Mike Payne, Assistant General Manager, reported this study will evaluate the cost and services provided by Special Districts Workers Compensation Authority, and compare them with other Workers' Compensation insurance providers. Following a discussion of the cost and general satisfaction with SDWCA, the Board decided to reject the study. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 5-0 to reject the need for a study of the District Workers' Compensation contractor. Item 9. Consideration of final approvals for the Lomas De Yorba Booster Station. Chuck Gray, Engineering Manager, reported the booster station project is now complete and ready for acceptance by the District. There was a general discussion on the project and request to clarify the percentage comparison data. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve Progress Payment No. 8 in the amount of $4,770.43 and Change Order No. 4 in the amount of $1,474.48 to Taymech Corporation; Addendum No. 2 in the amount of $12,000 to ASL Consulting Engineers for construction management services; waive liquidated damages; authorize staff to file the Notice of Completion and release Labor and Material Bond and 10 percent retention totaling $40,408.39, 35 days after the Notice of Completion has been recorded, if no liens have been filed; and release the Faithful Performance Bond in one year if no defects have been found, Job No. 8933. Item 10. Consideration of survey research instrument by Fairfax Research. William Robertson, General Manager, and Todd Remington, Fairfax Research, facilitated a discussion the customer survey instrument to be used by Fairfax Research. The Board reviewed the questionnaire and offered advice to Mr. Remington. President Fox declared that once the Board's comments were incorporated, the survey is ready to be implemented without further review by the Board. President Fox declared a recess beginning at 9:15 a.m. The meeting reconvened at 9:25 a.m. with all Directors and staff members present. Item 11. Consideration of date for the Board of Directors Facilities Tour. William Robertson, General Manager, requested that the Board reschedule the date for their annual tour of facilities. Following discussion, President Fox directed staff to set the Board tour to immediately follow the September 9, 1993, Board meeting. Item 12. Consideration of issues relating to the Board's Rules for Organization and Procedures, compensation and reimbursement of expenses incurred by Directors. President Fox facilitated a lengthy discussion of the Board's compensation policies. Each Board member expressed their opinion on this matter. Following a lengthy discussion, President Fox summarized the Board's consensus as: no change in compensation policy established in Ordinance 91-01 and Resolution 93-05; Board members will monitor themselves; the adopted 1993-94 Budget established compensation limits; staff shall prepare report of Board compensation on a quarterly basis beginning in October 1993; the Auditor will approve Board pay sheets and requests for reimbursement of expenses; and, the Executive Committee will monitor this issue and be the first to address problems if they arise. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. William Robertson, General Manager, discussed the following: 1. The Auditor will approve the Boards compensation pay sheets and requests for reimbursement of expenses. 2. The FEMA audit process is continuing. 3. The District's Annual Audit process has begun. Page July 8, 1993 LE GAL COUNSEL'S REPORT Item 14. Ms. Janet Morningstar reported the court has not yet rendered judgment on our lawsuit about the Orange County Auditor's interpretation of property tax calculations. President Fox declared a recess beginning at 10:25 a.m. The meeting reconvened at 10:31 a.m. with all Directors and staff members present. STANDING COMMITTEE REPORT Item 15. No Executive-Administrative-Organizational Committee meeting was held. Item 16. A Finance-Accounting Committee meeting was scheduler) for July 29, 1993, at 9:00 a.m.. Item 17. No Personnel-Risk Management Committee meeting was held. Item 18. A Planning-Engineering-Operations Committee meeting was held on July 7, 1993. The AMP Buyout, Danita Lane Sewer Assessment District project, completion of remaining sewer facilities, Well 16-17 Treatment Plant and Water Quality in Pressure Zone 2 were discussed at the Committee meeting. Item 19. No Public Information Committee was held. INTERGOVERNMENTAL MEETINGS Item 20. Report on Yorba Linda City Council meeting, July 6. Director Beverage did not attend the July 6, meeting. Item 21. Report on OCWD meeting, July 7. Director Scanlin reported that OCWD will rebate $10 per acre foot for groundwater produced from Jan. 1, to June 30, 1993, because they did not lose property tax revenue in 1992-93. Also, OCWD raised the Replenishment Assessment rate in 1993-94 in anticipation of losing property taxes. OCWD will not lose property taxes in 1993- 94, however, the OCWD Board has not yet decided if they want to lower the Replenishment Assessment rate. Item 22. Report on MWD Board meeting, July 8. President Fox reported the MWD meeting is scheduled for July 13 not July 8. Item 23. Report on MWDOC Joint Workshop meeting, July 7. President Fox reported that there is a surplus of water in the northern California reservoirs, however, southern California may again experience water shortages because the EPA forced shutdown of pumps in the Sacramento Delta to save salmon and Delta Smelt. BOARD MEMBER COMMENTS Item 18. Director Armstrong did not have any comments. Item 19. Director Beverage corrected Resolution No. 93-05. His vote should be recorded as No instead of an abstention. Item 20. Director Korn did not have any comments. Item 21. Vice President Scanlin asked if any other Directors were going to the Republican breakfast on July 10. Item 22. President Fox did not have any comments. There was no closed session. Page July 8, 1993 BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignments. ADJOURNMENT On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0, at 11:12 a.m., to adjourn to Thursday, July 22, 1993, at 8:30 a.m., at the District headquarters General Manager Secretary