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HomeMy WebLinkAbout2017-04-20 - Ad Hoc Citizens Advisory Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT AD HOC CITIZENS ADVISORY COMMITTEE MEETING Thursday, April 20, 2017, 6:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The April 20, 2017 meeting of the Yorba Linda Water District’s Ad Hoc Citizens Advisory Committee was called to order at 6:00 p.m. The meeting was held in the Training Room at the District’s Administration Building located at 1717 East Miraloma Avenue, Placentia California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT Terry Harris (Chair) Pamela Hymel Dennis Anderson Ben Parker Lindon Baker Cristy Parker Jeff Decker Kenneth Tam Kent Ebinger YLWD STAFF PRESENT Malissa Muttaraid, Public Affairs Representative 3. PUBLIC COMMENTS Brief comments were received from the public, encouraging the committee to stay on the topic of rates and not be distracted with other issues, and to consider other revenue sources such as property tax assessments. 4. ACTION CALENDAR 4.1. Review of Minutes from Meeting Held on April 13, 2017 After correcting the spelling of the name of a member of the public and correcting a typo in the “Public Comments” section, the minutes were approved. 4.2. Committee’s Recommendations to the Board of Directors a. Malissa Muttaraid gave a brief presentation on the history, status and administration of the YLWD conservation and efficiency program. Materials relevant to her presentation are to be placed on the committee’s HUB on the website b. The committee discussed in detail a proposed recommendation by Dennis Anderson in favor of budget-based tiered rate structure with Minutes of the Ad Hoc Citizens Advisory Committee Meeting Held April 20, 2017 at 6:00 p.m. 1 zoned energy charges, and public comment was taken. Unanimously, the committee reached tentative agreement on the rate structure recommendation, and specific language will be presented to the committee for final approval at the next meeting. c. The committee discussed a proposed recommendation from Jeff Decker that ratepayers be refunded $72 as part of the current budget year reconciliation, and public comment was taken. After discussion, the committee agreed unanimously to recommend to the Board that ratepayers be refunded an amount in the range of $50-90 to be credited against the fixed charge. Specific language will be confirmed at the next meeting d. The committee discussed, and public comment was taken on, a proposed recommendation from Jeff Decker, and amended by Terry Harris, that until a budget-based tiered rate structure takes effect, that current rates remain in effect and that an annual reconciliation against the adopted budget occur to determine refunds if necessary. The committee unanimously adopted the recommendation, with specific language to be confirmed at the next meeting. e. The committee discussed and public comment was taken on a proposal from Jeff Decker that the CIP budget and financial planning documentation show explicitly all developer contributions into capital projects. The recommendation was unanimously adopted, with specific language to be confirmed at the next meeting. f. The committee discussed, and public comment was taken on a proposal that the Board issue a formal statement regarding the facts and circumstances of the budget reconciliation to accompany a refund. The committee agreed unanimously in principle with the proposed recommendation, but agreed to wait until the next meeting to review specific language. 5. DISCUSSION ITEMS 5.1 Future Meeting Schedule and Agenda Items The next meeting is set for April 27, 2017 at 6:00 pm. The agenda will be a continuation of both discussion and action on recommendations to the Board. 6. ADJOURNMENT 6.1. The meeting was adjourned at 8:47 p.m. TJH Minutes of the Ad Hoc Citizens Advisory Committee Meeting Held April 20, 2017 at 6:00 p.m. 2