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HomeMy WebLinkAbout2017-06-12 - YLWD-City of Yorba Linda Joint Agency Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF YORBA LINDA Monday, June 12, 2017, 4:00 PM YL City Hall - 4845 Casa Loma Ave, Yorba Linda CA 92886 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL YLWD COMMITTEE MEMBERS J. Wayne Miller, President Phil Hawkins, Director YLWD STAFF Steve Conklin, Engineering Manager John DeCriscio, Operations Manager CITY OF YORBA LINDA MEMBERS CITY OF YORBA LINDA STAFF Beth Haney, Councilmember Mark Pulone, City Manager Tom Lindsey, Councilmember 4. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes. 5. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 5.1. Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held March 13, 2017 Recommendation: That the Committee approve the minutes as presented. 6. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 6.1. Drought Response, Water Conservation/Administrative Penalty Ordinances, and Community Outreach 6.2. District Budgeted Positions for FY 2018 6.3. Current Water Conservation Legislation 6.4. City Sewer Easements 6.5. City Council Actions to Vacate Easements in Underfunded Landscape Maintenance Assessment District Zones 6.6. Future Meeting Date and Agenda Items 7. ADJOURNMENT 7.1. The date and time of the next YLWD/City of Yorba Linda Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability -related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability -related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 5.1 AGENDA REPORT Meeting Date: June 12, 2017 Subject: Minutes of the YLWD/City of Yorba Linda Joint Agency Committee Meeting held March 13, 2017 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: Type: 2017-03-13 - Minutes - YLWD-City of YL.Pdf Minutes Minutes CITY OF YORBA LINDA Land of Gracious Living YORBA LINDA WATER DISTRICT/ CITY COUNCIL JOINT ADVISORY COMMITTEE MEETING MINUTES March 13, 2017 4:00 p.m. CALL TO ORDER The Yorba Linda Water District/City Council Joint Advisory Committee meeting convened at 4:09 p.m. in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda. PLEDGE OF ALLEGIANCE Councilwoman Beth Haney ROLL CALL Committee Members City Council: Beth Haney, Tom Lindsey (arrived at 4:32 p.m.) Water District: J. Wayne Miller, Phil Hawkins Staff Members: Marc Marcantonio, Mark Pulone PUBLIC COMMENTS None YLWD/CC Joint Advisory Committee Minutes March 13, 2017 Page 1 of 4 ACTION CALENDAR 1. Minutes of the YLWD/City Council Joint Advisory Committee meeting held on October 26, 2016. The YLWD/City Council Joint Advisory Committee approved the minutes of the October 26, 2016 meeting. DISCUSSION ITEMS 2. Drought Response, Water Conservation/Drought Penalty Ordinances, and Community Outreach Efforts General Manager Marc Marcantonio reported that for the month of February the water savings was at 54% and the cumulative savings from June 2015 through February 2017 was a total of 31.4%. He also said that the State Water Resources Control Board (SWRCB) extended the Emergency Drought Declaration until after the snow pack measurement on April 1. Julia Schultz, resident, asked about the Proposition 1 Bonds from 2015 and what the State would do with them. General Manager Marcantonio responded and said that the monies had not been dispersed yet as there were several projects competing for the funding. 3. Impact of Senate Bill 814 — Drought: Excessive Water Use: Urban Retail Water Suppliers General Manager Marcantonio stated that SB 814 was signed into law last year. He said the bill will require each urban retail water supplier to establish a method to identify and discourage excessive water use by using rate structures that include block tiers, water budgets, rate surcharges, and establish administrative penalties up to $500 per unit of water. The Water District's prior Administrative Penalty system charged only $10 for per 10 units of excess water. These new regulations would be in effect during drought conditions. Board President J. Wayne Miller commented that Orange County is the largest water recycler in the nation but does not receive any credit from the SWRCB for it. 4. District Revised Budgeted Positions for Remainder of FY 2016/2017 General Manager Marcantonio informed the committee members that the revised Budgeted Positions item was continued during the last YLWD meeting to a future meeting. He said the District was considering changing the Communications Manager position to an Assistant General Manager position for succession planning; this position would supervise the management team and perform the duties of the previous Communications Manager. YLWD/CC Joint Advisory Committee Minutes March 13, 2017 Page 2 of 4 5. District Budget to Actual Financial Statements for Month Ending January 31, 2017 Councilman Lindsey asked what the new Board had found during their initial review of the Water District's financials. General Manager Marcantonio stated that the new board has been extremely busy learning governing principals, the Brown Act, touring different state water projects as well as local infrastructure and getting ready to start budget workshops. Board President Miller stated that his main concern was the decline of the District's long standing AAA rating with Standard & Poor which was downgraded to AA. He said the Board would also be looking at reserves, replacement of R&R, Capital Budgets, staffing and water rates and that they expect to have a new budget in July. General Manager Marcantonio provided a brief review of the District's financials and stated that they prepare an Income Expense Statement which includes information on their present net position; the District uses Governmental Accounting Standards Board (GASB) accounting principles. Councilwoman Beth Haney inquired about Income Expense Statements and if there was a tool that could be used to make it quicker and easier for busy people to interpret. General Manager Marcantonio responded that the District was researching improved methods of communication so that in the future the public doesn't misunderstand the financial position of the Water District. Julia Schultz, resident, said she appreciated Councilwoman Haney's comment and agreed there was a lot of information on the District website from which the public could learn. She said she was glad to help get the word out and inform residents. 6. City Council Actions to Vacate Easements in Underfunded Landscape Maintenance Assessment District (LMAD) Zones Councilman Lindsey briefly discussed the current process before Council of vacating certain easements in LMAD zones which could mean significantly less water use in these areas. Discussion ensued regarding estimating water usage, the potential different scenarios of landscape easement vacations and irrigation systems. 7. Improper Disposal of Pool Plaster Material General Manager Marcantonio requested the City's assistance with an issue that developed recently. He explained that some residents were complaining of sewer blockages on their property. After the District investigated by running a camera through the sewer line it was discovered that one or more pool re -plastering contractors were disposing of excess plaster material by pumping it into the sewer. YLWD/CC Joint Advisory Committee Minutes March 13, 2017 Page 3 of 4 City Manager Pulone suggested that a pamphlet with information on proper disposal procedures be disseminated through the City's Building Department to all contractors who pull permits. Community Development Director David Brantley agreed that his department would work with the District to identify sewer blockage areas and try to match them with recently filed pool permits. 8. Future Meeting Dates and Times Board President Miller suggested bimonthly meetings and Councilwoman Haney suggested quarterly meeting. Discussion ensued in regards to holding bi-monthly or quarterly meetings. The Committee agreed to meet quarterly with the option of calling a special meeting if necessary. 9. Potential Future Agenda Items General Manager Marcantonio suggested a continued discussion regarding projections from the City on anticipated future water use. ADJOURNMENT City Manager Pulone adjourned the meeting at 5:36 p.m. to the next Yorba Linda Water District/City Council Advisory Committee Joint meeting on Monday, June12, 2017 at 4:00 p.m. YLWD/CC Joint Advisory Committee Minutes March 13, 2017 Page 4 of 4