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HomeMy WebLinkAbout1993-08-12 - Board of Directors Meeting MinutesPage _9W ; i August 12, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 12, 1993 The August 12, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL. Directors =sent at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Michael J. Beverage Arthur C. Kom Directors absent at Roll Call: Paul R. Armstrong Visitors Present: Monica and Mrs. Garcia Staff present: William J. Robertson, Secretary/General Manager Suzanne M. Tague, Legal Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Eric Joseph, Assistant Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator BOARD RECOGNITION Item 1. Recognition of winners of MWDOC Slogan Contest and Drought Tolerant Landscaping contest. President Fox recognized Monica Garcia as a winner of MWDOC's Annual Water Conservation Slogan Contest. Monica's slogan, "Save Water" appears in MWDOC's poster promoting conservation. CONSENT CALENDAR On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve the following Consent Calendar items: Item 2. Approval of Minutes - Regular meeting of July 22, 1993 and Adjourned meeting of July 28, 1993. Item 3. Authorization for the Directors to leave the State of California prior to next meeting. Item 4. Approval of payment of bills, payroll and refunds in the amount of $847,720.07 on Check Nos. 13809, 13810, 13966 through 14072; and Payroll Check Nos. 5742 through 5808;and two wires to MWDOC, one in the amount of $1,170.44 dated July 21, 1993 and one in the amount of $292,661.49 dated August 9, 1993. Page , f> August 12, 1993 Item 5. Approval to destroy records in accordance with the California Government Code guidelines and the District's retention policy. Item 6. Approval of damage claim to the Southern California Edison Company in the amount of $1,045.63. ACTION CALENDAR Item 7. Consideration of Bryant Cross Feeder Phase Five erosion protection. Engineering Manager Charles Gray reported that erosion has occurred within the pipeline trench for the 24 inch Bryant Cross Feeder and the District's 16 inch Pressure Zone 3 pipeline, and that the pipeline trenches need to be restored to prevent further erosion. On a motion by Director Beverage, seconded by President Fox, the Board of Directors voted 4-0 to authorize staff to prepare design drawings and project specifications; advertise for construction bids; and transfer funds from the unappropriated Capital Improvement Fund Improvement District No. 2 to provide erosion protection for the 24 inch Bryant Cross Feeder-Phase Five and 16 inch zone 3 pipeline. Item 8. Consideration of Water Facility Improvements in Lakeview Avenue. Engineering Manager Charles Gray reported that staff has evaluated and rated proposals received for the construction of water facility improvements in Lakeview Avenue which includes an S inch pipeline extension for Mountain View Avenue and a 250 foot section of 12 inch steel pipeline to by constructed within the City of Yorba Linda's Bridge Widening Project. On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors voted 4-0 to approve the construction budget in the amount of $202,352; award a contract to E.W. Harmon, Inc. in the amount of $105,952 for the construction of water improvement facilities in Lakeview Avenue; authorize the General manger to execute the contract subject to review as to form by legal counsel; and approve the release of other bid bonds once the contract has been executed. Item 9. General manager William J. Robertson stated that the Board of Directors will hold a public hearing on August 26, for the purpose of setting the Sewer Maintenance Charge for 1993- 94. Mr. Robertson reviewed the financial status of the Sewer Operating Fund and presented some options for Board consideration. The Board of Directors referred this to the Finance Committee. Item 10. Consideration of Errors and Omission coverage extended by ACWA/JPIA. General Manager William J. Robertson indicated that ACWA/JPIA needs to know which outside boards and committees District Board members sit on at the direction of the District.On a motion by Director Beverage, seconded by Vice President Scanlin, the Board of Directors voted 4-0 to confirm outside entities and activities where they desire Errors and Omissions coverage. DISCUSSION CALENDAR Item H . Discussion on reduction of water rates. General Manager William J. Robertson reported that the District, according to legal counsel, will not lose property tax revenue above the amount lost in 1992-93. As a consequence, the District can reduce their commodity charge from $0.99 per HCF to $0.92 per HCF. This matter will be reviewed by the Finance Committee. This item was for information only and no action was taken ; , .w Page.am August 12, 1993 President Fox declared a recess at 9:20 a.m. The meeting reconvened at 9:28 a.m., with all attending Directors and staff present. Item 12. Discussion on status of regulations affecting the Sacramento Delta/State Water Projects. General Manager William J. Robertson discussed a status report by Susan M. Trager on Decision 1630, indicating that, after Governor Wilson terminated work on D-1630, the United States Environmental Protection Agency initiated its own rulemaking process. EPA action will force federal water quality standards for the Sacramento Delta and increase water costs while reducing supply reliability and transfer control of water allocation to the federal government. GENERAL MANAGER'S REPORT Item 13. General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. Chlorine in Pressure Zone 2 was traced to chlorinator problems at Highland Booster Stations. 2. CSDA Legislative Alert: Status report on AB 1335 which would allow LAFCO to initiate consolidations of special districts, but would require LAFCO to include two special district representatives on its board. 3. LAFCO meeting of August 11. Mr. Robertson indicated that he and Mr. Lubin would continue to monitor LAFCO meetings for the time being. 4. ACWA is looking for sponsors for its conference. 5. House on High Tree Circle has been condemned by the city, water service terminated. 6. CSDA registration packets are available. 7. Customer response to the new water bills, the rates and the format of the new bill. LEGAL COUNSEL'S REPORT Item 14. General Counsel Suzanne M. Tague reported that the court ruled against the District's petition interpreting the application of section 97.03 of the Revenue and Taxation Code. STANDING COMMITTEE REPORT Item 15. An Executive-Administrative-Organizational Committee meeting was scheduled for Tuesday, August 17, 1993. Item 16. A Finance-Accounting Committee meeting was scheduled for Thursday, August 19, 1993. Item 17. A Personnel-Risk Management Committee meeting was scheduled for Monday, August 23, 1993. Item 18. No Planning-Engineering-Operations Committee meeting was scheduled. Item 19. No Public Information Committee meeting was scheduled. INTERGOVERNMENTAL MEETING Item 20. Report on Yorba Linda Planning Commission meeting, July 28, 1993. Director Korn reported on a conflict of interest discussion among Commissioners. Item 21. Report on MWDOC Joint Workshop meeting, May 5 (Fox). President Fox reported that he did not attend the meeting. Page. 3 Z. ~k" August 1'2, 1993 Item 22. Report on ISDOC meeting of July, 29, 1993. President Fox did not attend. Item 23. Report on WACO meeting of August 6, 1993. President Fox reported that MWD's new General Manager spoke to the attendees and expressed an interest in cost containment, rate structure, the lack of water available from Northern California, maintaining the allocation from the Colorado River, better coordination between MWD and member agencies. Item 24. Report on Yorba Linda City Council meeting of August 3, 1993. Director Beverage reported that they discussed weed abatement law violators and the fact that Bank of America has taken over Woodcrest Development. Item 25. Report on OCWD meeting of August 4, 1993. Vice President Scanlin reported that the Clair A. Hill Award was presented to OCWD, and that they approved a revised agreement on Prado Dam for monitoring wells. BOARD MEMBER COMMENTS Item 26. Director Armstrong was absent. Item 27. Director Beverage had no comments. Item 28. Director Korn complimented the General Manager on his letter to MWDOC General Manager Stan. Sprague regarding what the District considered to be a self-serving "study," designed to consolidate MWDOC's political strength. Item 29. Vice President Scanlin reported that he will attend the August 21, 1993 tour. Item 30. President Fox complimented the employee picnic committee for their work in planning and producing the August 7th District Picnic; indicated that he will attend the Dominegoni tour on November 4, 1993, and requested that the District send a status report to the Yorba Linda Little League on the conjunctive use of reservoir tops. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4- 0, at 10:38 a.m.. to adjourn to Thursday, August 26, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. Y Wil iaM4.-Robertson General Manager/Secretary