HomeMy WebLinkAbout1993-08-26 - Board of Directors Meeting MinutesPage ! U
August 26, 1993
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 269 1993
The August 26, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District
Headquarters located at 4622 Plumosa Drive, Yorba Linda.
ROLL CALL
Directors present at Roll Call:
President Sterling L. Fox
Vice President Carl T. Scanlin
Michael J. Beverage
Arthur C. Korn
Directors absent at Roll Call:
Paul R. Armstrong
Staff present:
William J. Robertson, Secretary/General Manager
Barbara Bower, Secretary to the General Manager
Leon De Los Reyes, Water Quality Technician
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted
4-0 to approve the following Consent Calendar items:
Item 1. Approval of Minutes - Regular meeting of August 26, 1993.
Item 2. Authorization for Directors to leave the State of California prior to next meeting.
Item 3. Approval of payment of bills, payroll and refunds in the amount of $456,257.50 on
Check Nos. 13888, 14075, 13966 through 14167; and Payroll Check Nos. 5811 through
5875;and two wires to MWDOC, one in the amount of $3,374.47 dated August 23, 1993 and
one in the amount of $165,257.50 dated August 30, 1993.
Item 4. Approval of Progress Payment No. 2 in the amount of $47,704.50 to David-
Richards Electric, for the Rehabilitation of Well No 10, Job No. 9123.
Item 5. Approval of Addendum No. 1 in the amount of $6,130.00 to Montgomery Watson,
for water improvement projects in Imperial Highway at Prospect Avenue, Eureka Avenue, and
design and inspection of Casa Loma Avenue, Job No's. 9124, 9125 & 9126.
Item 6. Acceptance of the Investment Portfolio Report for July 31, 1993, as presented.
Item 7. Update of the District's Video Tape Library Listings.
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August 26, 1993
PUBLIC HEARING CALENDAR
Item 8. Consideration of Sewer Maintenance Charge for Fiscal Year 1993-94. President
Sterling Fox opened the Public Hearing at 8:34 a.m. Secretary William J. Robertson provided
proof of public hearing notice. General Manager William J. Robertson reported that the District's
Sewer Maintenance Charges are used to recover sewer maintenance and repair expenses, and are
imposed on all connections to the District's collection system. He also noted that the fiscal health
of the District has improved over last year, and will end fiscal year 1992-93 with a reserve of
$43,000. The basic charge will provide sufficient revenue to maintain a 10% operating reserve at
the end of 1993-94. This matter was reviewed by the Finance Committee at their August 18,
1993 meeting.
Staff recommended that the annual $24 Sewer Maintenance Charge be retained, and the
Commercial Rate be adjusted for $0.30 to $1.00 per 1,000 cubic feet of water use above 2,200
cubic feet per month.
There was no testimony from the public. President Fox closed the public hearing at 8:38 a.m.
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0
on a roll call vote, to adopt Resolution 93-20 Adopting Sewer Maintenance Charges for Fiscal
1993-94 and Rescinding Sub-Section 8 of Resolution No. 92-20, and Resolution No. 93-21
Adopting Locke Ranch Sewer Maintenance Assessments.
ACTION CALENDAR
Item 9. Consideration of the Orange County Water District Conjunctive Use Well
Construction Program Agreement. Engineering Manager Charles Gray reported that the
District's recently completed Financial Master Plan recommended using the Orange County Water
District Conjunctive Use Well Construction program as the funding method for renovation of
Well No. 10. This matter was reviewed by the Plan ni ng-Engi neeri n g- Operations Committee at
their April 13, 1993 meeting.
On a motion by President Fox, seconded by Director Beverage, the Board of Directors voted 4-0
to authorize authorize the President and Secretary to execute the Orange County Water District
Conjunctive Use Well Construction Agreement for the rehabilitation of Well No. 10.
Item 10. Consideration of the District's Financial Statements for the eleven months ended
May 31, 1993. Business Manager Beverly Meza reviewed the District's financial statements,
noting that the Sewer Fund, ID No. 1 and ID No. 2 show positive net income, while the water
fund shows a loss.
On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4-0
to accept the Financial Statements for the eleven months ended May 31, 1993.
Item 11 . Consideration to proceed with the Refunding of Improvement District No. 1 Series
A & B Bonds. Assistant General Manager Michael A. Payne reported that Bartle Wells
Associates, in preparing the District's Financial master Plan, recommended refunding the bonds
within Improvement District No. 1. This would yield a cumulative savings of $414,000. This
matter was reviewed by the Finance Committee at their August 18, 1993 meeting.
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August 26, 1993
On a motion by Vice President Scanlin, seconded by Director Beverage, the Board of Directors
voted 4-0 to authorize staff to: Refund Series A & B bonds in Improvement District No. 1;
Authorize the General Manager to execute an agreement with Stradling, Yocca, Carlson and
Rauth to serve as Bond Counsel; Authorize the General Manager to execute an agreement with a
Financial Advisor in an amount not to exceed $32,500 plus expenses.
Item 12. Consideration of an agreement for Financial Advisory Services for Phase Two of
the Financial Master Plan. Assistant General Manager Michael A. Payne reported that Phase
Two of the Financial Master Plan will develop cash flow projections based on revenues, water
sales, operating expenses, capital expenses and debt service. This Financial Advisory Services
Agreement was reviewed by the Finance Committee at their meeting on August 18, 1993.
On a motion by President Fox, seconded by Vice President Scanlin, the Board of Directors voted
4-0 to approve an agreement in an amount not to exceed $9,500 plus direct expenses for
Financial Advisory Services.
President Fox declared a recess at 9:16 a.m. The meeting reconvened at 9:25 a.m., with all
attending Directors and staff present.
DISCUSSION CALENDAR
Item 13. Consideration of participation in the MWDOGMWD Multi-Family Ultra Low Flush
Toilet Retrofit Program. Assistant Administrator Michael J. Robinson reported that this
program, in which 60% of the costs will be borne by MWD and the remaining 40% by the
program participants such as apartment owners and condominium associations, has as its goal
retrofitting 10% of the multi-family dwelling units in the county. The program is scheduled to
begin in September.
This item was for information only and no action was taken
Item 14. Report on the District's Water Quality Programs. Assistant Administrator Michael J.
Robinson's slide presentation illustrated the District's work towards water quality and the human
and physical resources required to perform this task. He noted that there are 35 locations within
the District's distribution system where water samples are obtained by a certified testing
laboratory on a weekly basis. Mr. Robinson also discussed the basin wide water well
monitoring program conducted by OCWD, the District's Groundwater Protection Program, the
distribution system flushing program and the backflow testing and certification program.
This item was for information only and no action was taken.
GENERAL MANAGER'S REPORT
Item 15. General Manager's oral report and comments. General Manager William Robertson
reported on the following:
1. Thanked staff for participation at the Health and Safety Fair at Village Center.
2. The Shell Project is imminent. District staff met with Roy Stevenson of the City of
Yorba Linda. The project will consist of 2,300 homes and a golf course. The District
will provide water and waste water services.
3. An ACWA Tax Fax indicated that AB 2373, now moving through the State Assembly,
will seek to reduce our property tax revenue. The District has gone on record opposing
this bill.
4. Recruitment activities are underway to fill the vacancy left by the retirement of the
District's Senior Mechanic.
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August 26, 1993
5. Michael Payne attended the MWDOC Managers Meeting, reporting that a study group
has been formed to examine financing mechanisms for MWD's capital improvements.
Director Korn has been asked to sit on that committee. Next meeting the Board of
Directors will be asked to approve this appointment.
STANDING COMMITTEE REPORTS
Item 16. The Executive-Administrative-Organizational Committee discussed the results of the
field survey recently completed by The Fairfax Research Group at their meeting held Tuesday,
August 17, 1993. Todd Remington of The Fairfax Research Group attended that meeting to
brief the Committee.
Item 17. The Finance-Accounting Committee discussed development fees, water rates,
sewer maintenance charges, the Finance Master Plan Phase 2, Improvement District No. 1
Refunding, AMP Buyout, and the May Financial Statements at their meeting on Wednesday,
August 18, 1993.
Item 18. A Finance-Accounting Committee meeting was scheduled for September 2, 1993.
Item 19. The Personnel-Risk Management Committee discussed workers' compensation
claims; Claims against the District by others; Claims by the District against others, a
reorganization in Customer Service; and other matters which included an employment contract
and consultant contracts.
Item 20. No Planning-Engineering-Operations Committee was scheduled.
Item 21. No Public Information Committee meeting was scheduled.
INTERGOVERNMENTAL MEETINGS
Item 22. Report on CSDA meeting, August 13 (Korn): Director Korn reported that he did
not attend the meeting.
Item 23. Report on Yorba Linda City Council Meeting, August 18 (Korn): Director Korn
reported that the City Council discussed prioritizing their Capital Improvement Program and the
functions of advisory Commissions.
Item 24. Report on Yorba Linda Planning Commission meeting, August 25 (Korn): Director
Korn reported that the Planning Commission took care of routine business, none of which was
of interest to the District.
Item 25. Report on MWDOC Regular meeting, August 18 (Fox): President fox reported that
he did not attend the meeting.
Item 26. OCWD meeting, August 18 (Scanlin): Vice-President Scanlin reported that OCWD
is intent on working jointly with MWDOC when possible. They are contemplating having one
joint MWDOC/OCWD meeting per month, as a means towards reducing administrative costs.
Vice-President Scanlin also reported that a radon update was discussed at that meeting, in which
it was pointed out that the EPA's Scientific Advisory Board urged radon standards be deferred.
BOARD MEMBER COMMENTS
Item 27. Director Armstrong was absent.
Item 28. Director Beverage had no comments.
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August 26, 1993
Item 28. Director Korn suggested that the District's Public Information Committee work
towards developing a plan to get Water Lines into multi-family units.
Item 29. Vice President Scanlin complimented Michael Robinson for orchestrating the District
Facilities Tour, and indicated he received positive feedback from participants. He also indicated
that he will be out of town from September 5 through September 8, 1993.
Item 30. President Fox indicated that he will be out of town from August 28 through
September 8, 1993.
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar and made assignment changes.
CLOSED SESSION
There was no closed session.
ADJOURNMENT
On a motion by Director Beverage, seconded by Vice-President Scanlin, the Board of Directors
voted 4-0, at 10:38 a.m.. to adjourn to Thursday, September 9, 1993, at 8:30 a.m., at the District
headquarters on Plumosa Drive.
"11 am J7 Robere'so' n
General Manager/Secretary