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HomeMy WebLinkAbout1993-09-09 - Board of Directors Meeting MinutesPage September 9, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING September 9, 1993 The September 9, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Asst. to the General Manager Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Visitors Present: Bruce Bailey, Yorba Linda Star Ernest Nellmann, Danish Lutheran Church Todd Remington, Fairfax Research Group CONSENT CALENDAR Item 1 was removed from Consent by Director Armstrong, since he was not at the last meeting and could not vote on the minutes. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the following Consent Calendar items: Item 2. Authorization for Directors to leave the State of California prior to next meeting. Item 3. Approval of payment of bills, payroll and refunds in the amount of $606,485.14 on Check Nos. 14202 through 14285; and Payroll Check Nos. 5878 through 5931;and one wire to MWDOC in the amount of $405,193.30, dated September 30, 1993. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 4-0-1 (Director Armstrong abstaining) to approve the following Consent Calendar item: Item 1. Approval of Minutes - Regular meeting of August 26, 1993. ACTION CALENDAR Item 4. Consideration of amended Terms and Conditions with the Danish Lutheran Church. Engineering Manager Charles A. Gray's report concerned Condition No. 39 of the Board approved Terms and Conditions for Water and Sewer Service for the Church. Since that condition, which would require the Church to pay the District's frontage fee for the future construction of a water main, will not provide any benefits from that future water main, the District is requesting an exemption. Page September 9, 1993 On a motion by Director Beverage seconded by Director Armstrong, the Board of Directors voted 5-0 to amend the Terms and Conditions for Water and Sewer Service for the Danish Lutheran Church by eliminating Condition No. 39, Job No. 9144. Ernest Nellmann left the meeting at the conclusion of this item. Item 5. Consideration of customer service survey results and report prepared by The Fairfax Research Group. Executive Assistant to the General Manager Roger Lubin reported that the Fairfax Research Group has completed its field work for the Customer Service Survey. Todd Remington, of the Fairfax Research Group, presented the findings and conclusions which were extensively discussed by the Board of Directors. This matter was also reviewed by the Executive Committee at their August 17, 1993 meeting. On a motion by President Fox, seconded by Director Beverage, the Board of Directors voted 5-0 to accept the report of The Fairfax Research Group. The Board of Directors commended Todd Remington for his work on this survey. Mr. Remington left the meeting at the conclusion of this item. President Fox declared a recess at 9:33 a.m. The meeting reconvened at 9:41 a.m., with all attending Directors and staff present. Item 6. Consideration of reducing 1993-94 water rates. General Manager William Robertson reported that the District's water rates were predicated on the State confiscating all District property tax revenues. Since this expropriation of District property tax revenues did not occur, staff recommends reducing water rates by a total of $0.07 per HCF. Mr. Robertson also discussed potential implications of AB 1519 and AB 2373. The former would have transferred 30% of property tax revenues from enterprise to non-enterprise special districts, but was amended in conference committee to create a superpot specifically for Santa Cruz County. The latter would cap tax shifts from non-enterprise special districts at 50%. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0, on a roll call vote, to adopt Resolution No. 93-22, setting water rates and rescind Resolution No. 93-11. Item 7. Consideration of appointment of Director Korn to MWD Financial Structure Study Committee. General Manager William J. Robertson reported that the Municipal Water District of Orange County (MWDOC) called for volunteers to sit on an ad-hoc committee to conduct a Metropolitan Water District Financial Structure Study. This matter was discussed at the August 26, 1993 Board of Directors meeting, and pursuant to Board Rules for Organization and Procedure, appointments of this type are to be made by the President. President Fox appointed Director Korn to sit on the MWDOC study committee. GENERAL MANAGER°S REPORT Item 8. General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. The tax rate for I.D. No. 2 was received. It is $0.20331. This represents an increase, and is attributable to a higher delinquency rate. LEGAL COUNSEL'S REPORT Item 9. Legal Counsel's oral report and comments. Arthur G. Kidman reported on the following: 1. Called for a closed session. Page v rV September 9, 1993 STANDING COMMITTEE REPORTS Item 10. No Executive-Administrative-Organizational Committee meeting was scheduled. Item U . The Finance-Accounting Committee discussed the annual audit report; I.D. No. 1 Bond Refinancing; and Water Rates; at their meeting on Wednesday, August 18, 1993. Item 12. The Personnel-Risk Management Committee discussed workers' compensation claims; Claims against the District by others; Claims by the District against others, a reorganization in Customer Service; and other matters which included an employment contract and consultant contracts, at their meeting on September 9, 1993. Item 13. No Planning-Engineering-Operations Committee was scheduled. Item 14. A Public Information Committee meeting was scheduled for Monday, September 13, 1993 at 2:00 p.m. INTERGOVERNMENTAL MEETINGS Item 15. Report on OCWD meeting, September 1 (Scanlin): Director Scanlin reported that OCWD is celebrating their 60th Anniversary on September 16. He also noted that OCWD is purchasing 20,000 acre feet of water for storage at a cost of $4.2 million. He announced that there will be a joint meeting of OCWD/MWDOC at 7:30 a.m. on October 6, 1993. Item 16. Report on WACO Meeting, September 3 (Scanlin): This meeting was postponed until September 10, 1993. Item 17. Report on Yorba Linda Planning Commission meeting, August 25 (Beverage): Director Beverage reported that there were no items of concern to the District discussed at that meeting. Item 17a. Report on MWDOC meeting, September 8 (Fox): President Fox reported that there was a presentation on the Allen-McColloch Pipeline. Mr. Kidman noted that MWDOC, as custodian of the pipeline, is supposed to be taking a neutral position on the sale, not an advocacy position. BOARD MEMBER COMMENTS Item 18. Director Armstrong noted that all manholes providing drainage to the sea must be numbered, according to EPA regulations. Item 19. Director Beverage had no comments. Item 20. Director Korn had no comments. Item 21. Vice President Scanlin had no comments. Item 22. President Fox had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. . _3... Page September 9, 1993 CLOSED SESSION The Board entered closed session at 10:28 a.m, with all Directors, General Manager William J. Robertson and General Counsel Arthur G. Kidman attending. The Directors discussed litigation matters pursuant to Government Code 54956.9(b). They emerged from closed session at 10:41 a.m. DIRECTOR'S FACILITY TOUR The Director's toured District facilities, accompanied by various District staff members. ADJOURNMENT On a motion by Director Beverage, seconded by Vice-President Scanlin, the Board of Directors voted 4-0, at 10:38 a.m.. to adjourn to Monday, September 20, 1993, at 8:30 a.m., at the District headquarters on Plumosa Drive. General Manager/Secretary