HomeMy WebLinkAbout2017-05-04 - Ad Hoc Citizens Advisory Committee Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
CITIZENS ADVISORY COMMITTEE MEETING
Thursday, May 4, 2017, 6:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish
to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the
item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public
interest and matters within the jurisdiction of the Water District. Comments are limited to three minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal
committee action.
4.1. Review of Minutes from Meeting Held April 27, 2017
Recommendation: That the Committee review the minutes and provide requested revisions
to the Facilitator.
4.2. Committee's Recommendations to the Board of Directors
Recommendation: That the Committee formulate and approve recommendations to the
Board of Directors on the following topics: conservation program, administrative penalties,
and conservation reserve; financial reconciliation and customer refund; replacement and
refurbishment of capital facilities and other elements of the Capital Improvement Plan; water
rate structure; communications and transparency; and overall implementation process.
5. ADJOURNMENT
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are
distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection
in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business
hours. When practical, these public records will also be made available on the District’s internet website accessible at
http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be able to
participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District,
P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation
requested. A telephone number or other contact information should be included so the District staff may discuss appropriate
arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the
meeting for the District to provide the requested accommodation.
ITEM NO. 4.1
AGENDA REPORT
Meeting Date: May 4, 2017
Subject:Review of Minutes from Meeting Held April 27, 2017
STAFF RECOMMENDATION:
That the Committee review the minutes and provide requested revisions to the Facilitator.
ATTACHMENTS:
Name:Description:Type:
2017-04-27_-_Minutes_-_AHCAC.docx Minutes Minutes
Minutes of the Ad Hoc Citizens Advisory Committee Meeting Held April 27, 2017 at 6:00 p.m. 1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
AD HOC CITIZENS ADVISORY COMMITTEE MEETING
Tuesday, April 27, 2016, 6:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 27, 2017 meeting of the Yorba Linda Water District’s Ad Hoc Citizens
Advisory Committee was called to order at 6:00 p.m. The meeting was held in
the Training Room at the District’s Administration Building located at 1717 East
Miraloma Avenue, Placentia California 92870.
2. ROLL CALL
COMMITTEE MEMBERS PRESENT
Dennis Anderson Fred Hebein
Lindon Baker Ben Parker
Kent Ebinger Cristy Parker
Terry Harris
YLWD STAFF PRESENT
Malissa Muttaraid, Public Affairs Representative
OTHER ATTENDEES
Brent Ives, Principal, BHI Management Consulting
3. PUBLIC COMMENTS
No public comments on items not on the agenda
4. ACTION CALENDAR
4.1 Review of Minutes from Meeting Held on April 20, 2017
Committee provided comments on if names of committee member’s
names should be mentioned specifically within the minutes. The
committee decided to leave the minutes as filed and approved as is.
4.2 Committee’s Recommendations to the Board of Directors
Committee discussed each draft recommendation as drafted by Chair
Harris.
Minutes of the Ad Hoc Citizens Advisory Committee Meeting Held April 27, 2017 at 6:00 p.m. 2
Recommendation #1 – Discussed water rate structures and theory as
proposed in draft recommendation. Committee added one comment on
land use adjustments as needed. Committee unanimously adopted the
recommendation with refinement.
Recommendation #2 – Committee had brief discussion on
recommendation as drafted and unanimously adopted.
Recommendation #3 – Committee had discussion on the drafted
recommendation. One member proposed language to introduce the
recommendation and provide rationale for the refund. Committee
discussed the draft language, made additions and adjustments to that
language and adopted as amended.
Recommendation #4 – Original recommendation #4 was combined
with #5 and was unanimously adopted.
Recommendation #5 – Original recommendation #5 was combined with
#4.
Recommendation #6 – Recommendation #6 was amended by the
committee and approved.
Recommendation #7 - Recommendation was #7 amended by the
committee and approved.
Recommendation #8 - Recommendation #8 was amended by the
committee and approved.
Recommendation #9 – Original recommendation #9 was combined with
#10, amended by the committee and approved.
Recommendation #10 – Original recommendation #10 was combined
with #9.
Recommendation #11 – Recommendation #11 was discussed at length
by the committee and was tabled for further drafting to be reviewed at the
next committee meeting.
Recommendation #12 – Recommendation #12 was approved as drafted.
At this point the committee discussed some details regarding further
financial transparency. Access to financial report on the District’s website
was to be reviewed at the next meeting where the committee would
decide if a recommendation on this topic would be written.
Minutes of the Ad Hoc Citizens Advisory Committee Meeting Held April 27, 2017 at 6:00 p.m. 3
Due to the time (8:52 p.m.), the committee decided that the remaining
draft recommendations would be considered at the next meeting.
The committee was made aware that their next meeting would be the last
before their due date for reporting to the Board of Directors, is scheduled
for May 4th and the finalized recommendations would need to be
submitted to the District on May 5th in order to support the Board’s May 9th
agenda packet preparation. The committee also briefly commented and
considered how the report was to be delivered to the Board at the May 9th
meeting without resolution.
Malissa Muttaraid, Public Affairs Representative for the District reported to
the committee that a reporter for a local newspaper requested a
committee contact. Chair Harris reported that he had spoken to the report
earlier in the day.
Ms. Muttaraid also informed the committee that a photo of the committee
would be taken at the next meeting.
5. DISCUSSION ITEMS
5.1. Future Meeting Schedule and Agenda Items
The next Ad Hoc Citizens Advisory Committee meeting is scheduled to be
held Thursday, May 4, 2017 at 6:00 p.m.
6. ADJOURNMENT
6.1. The meeting was adjourned at 8:58 p.m.
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