HomeMy WebLinkAbout2017-04-25 - Board of Directors Meeting Minutes 2017-083
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Tuesday, April 25, 2017, 6:30 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The meeting was called the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
J. Wayne Miller, President Marc Marcantonio, General Manager
Al Nederhood, Vice President Steve Conklin, Engineering Manager
Andrew J. Hall, Director John DeCriscio, Operations Manager
Phil Hawkins, Director Art Vega, Information Technology Manager
Brooke Jones, Director Annie Alexander, Executive Assistant
Cindy Botts, Management Analyst
Amelia Cloonan, Human Resources Analyst
Kelly McCann, Senior Accountant
ALSO PRESENT
Andrew Gagen, Partner, Kidman Law LLP
Brett Barbre, Director, MWDSC and MWDOC
Beth Haney, Councilmember, City of Yorba Linda
Robert Porr, Senior Vice President, Fieldman Rolapp & Associates
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. INTRODUCTIONS AND PRESENTATIONS
5.1. Elected Official Liaison Reports
Director Brett Barbre reported on Metropolitan's water storage efforts,
State Water Project allocations, recent legislative activity, cost of repairs to
the Oroville Dam, and arrangements for a tour of the Diemer Treatment
Plant.
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Councilmember Beth Haney reported on the status of various City projects
including the Town Center, library, and dog park. She noted that a new
financial portal had been made available on the City's website.
6. PUBLIC COMMENTS
Mr. Ben Parker (resident) commented on the disposition of a Public Records Act
request he had previously submitted.
Mr. Andrew Gagen indicated that some records had already been provided.
Another batch was scheduled to be provided on May 4, 2017.
7. CONSENT CALENDAR
Director Hawkins made a motion, seconded by Director Jones, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Minutes of the Board of Directors Regular Meeting held January 24, 2017
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$1,407,206.79.
8. ACTION CALENDAR
8.1. Status of Market Conditions in Relation to Issuance of Revenue Bonds, Series 2017A
Mr. Marc Marcantonio explained that Mr. Robert Porr was present to
report on the status of market conductions in relation to issuance of the
revenue bonds. Mr. Porr provided an overview of the current municipal
market, financing statistics, proposed refunding structure, and an example
savings structure. He noted that Standard & Poor's had affirmed the
District's AA+ rating and Fitch had affirmed the District's AA rating, both
with a stable outlook.
Mr. Ben Parker (resident) commented on associated savings.
The Board thanked staff and Mr. Porr for their assistance during this
process and commented on the long-term benefits for the District.
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Director Nederhood made a motion, seconded by Director Hawkins, to
authorize staff to work with the Financing Team in regards to the
execution and delivery of an Installment Purchase Agreement for the
issuance of approximately $35,000,000 Aggregate Principal Amount of
Revenue Bonds, Series 2017A based on the status of market conditions.
Motion carried 5-0.
8.2. Claim for Damages Filed by Jeff Hansen
Mr. Marcantonio explained that Mr. Jeff Hansen had submitted a claim to
the District requesting repair of a metal fence panel. He then reviewed the
results of staff's investigation. The Board and staff briefly discussed
standard operating procedures for accessing District facilities located
within easements.
Director Jones made a motion, seconded by Director Hawkins, to reject
and deny the claim filed by Jeff Hansen. Motion carried 5-0.
9. DISCUSSION ITEMS
9.1. Cash and Investment Report for Period Ending March 31, 2017
Mr. Kelly McCann reviewed information contained in the reports related to
yields, expenditures, and reserve levels.
Director Barbre suggested the District consider participation in the
County's investment pool.
9.2. Budget to Actual Statements for the Month Ending March 31, 2017
Mr. McCann summarized the statements touching on cumulative
volumetric water revenue and variable expenses. He then provided an
overview of expenses for supplies and services.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. Directors' Reports
Director Hall commented on engaging a public relations firm and the
importance of a strategic plan.
Mr. Marcantonio reported that staff had requested proposals from two
public relations firms.
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The Board and staff then discussed when the Ad Hoc Citizens Advisory
Committee would be submitting their recommendations and services
provided by the meeting facilitator.
■ CA-NV AWWA Spring Conference — April 10-13, 2017 (Nederhood)
Vice President Nederhood reported on his attendance at this
conference.
10.2. General Manager's Report
Mr. Marcantonio provided the Board with an overview of his meetings and
activities. He then asked each of the managers (or their designee) to
report on activities within their respective departments.
Mr. Conklin reported on the status of the Fairmont Booster Pump Station
(FBPS) Upgrade Project and summarized the associated benefits.
Mr. Greg Schultz (resident) commented on the expected life of the FBPS
following the upgrade.
Ms. Julia Schultz (resident) commented on the benefits provided by the
FBPS upgrade project.
Mr. Conklin then reported on the status of the Richfield Road Water Main
Project.
The Board and staff briefly discussed the placement of information related
to active construction projects on the District's website.
Mr. John DeCriscio reported on a planned 24-hour shutdown of some of
the District's wells in order to facilitate a tie-in and expected delivery of the
new hydro excavator.
Mr. MrCann reported on staff's efforts related to periodic tax filings and
financials. He noted that representatives from White Nelson Diehl Evans
would be providing a presentation at the next meeting regarding the audit
process.
Mr. Art Vega reported on staff's efforts related to the replacement of
switches in the data center and upgrading the District's billing system.
10.3. General Counsel's Report
None.
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10.4. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS
11.1. Interagency Committee with MWDOC and OCWD
(Miller/Nederhood)
■ Next meeting is scheduled May 25, 2017 at 4:00 p.m.
11.2. Joint Agency Committee with City of Yorba Linda
(Miller/Hawkins)
■ Minutes of the meeting held March 13, 2017 at 4:00 p.m. will be
provided when available.
■ Next meeting is scheduled June 12, 2017 at 4:00 p.m. at YL City
Hall.
11.3. Interagency Committee with City of Placentia and Golden State Water Company
(Miller/Nederhood)
■ Next meeting is yet to be scheduled.
11.4. Ad Hoc Citizens Advisory Committee
■ Minutes of the meetings held April 6 and 13, 2017 at 6:00 p.m.
were provided in the agenda packet.
■ Minutes of the meeting held April 20, 2017 at 6:00 p.m. will be
provided when available.
■ Next meeting is scheduled April 27, 2017 at 6:00 p.m.
An unknown resident commended Customer Service and Operations staff on their
efforts related to a recent service call.
12. INTERGOVERNMENTAL MEETINGS
The Directors reported on their attendance at the following meetings.
12.1 LAFCO — April 12, 2017 (Nederhood —As Needed)
Director Nederhood did not attend this meeting.
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12.2 YL Planning Commission —April 12, 2017 (Hawkins — As Needed)
Director Hawkins did not attend this meeting.
12.3. YL City Council — April 18, 2017 (Jones)
12.4. MWDOC Board —April 19, 2017 (Nederhood)
12.5. OCWD Board —April 19, 2017 (Jones)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from April 26, 2017 — July 31, 2017
The Board reviewed the activity calendar and made no changes.
Director Hawkins made a motion, seconded by Director Hall, to approve
the Board of Directors' activity calendar as presented. Motion carried 5-0.
14. ADJOURNMENT
14.1. The meeting was adjourned at 8:25 p.m.
Annie Alexander
Assistant Board Secretary
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