Loading...
HomeMy WebLinkAbout1993-10-14 - Board of Directors Meeting MinutesPage,M a- -3 S October 14, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR ADJOURNED MEETING October 14, 1993 The October 14, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Michael J. Beverage Arthur C. Korn Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Dave Barmer, Maintenance Barbara Bower, Secretary to the General Manager Kinga Cieszko, Engineering Technician Charles Gray, Engineering Manager Sven Hermelin, Lead Meter Reader Eric Joseph, Assistant Operations Superintendent Pad Medina, Meter Reader Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Senior Engineering Technician Visitors Present: Mrs. Arthur C. Kom Fritz Stradling, Bond Counsel arrived at 10:10 a.m. Lora Stovall, Bartle Wells & Associates arrived at 10:15 a.m. Mr. and Mrs. Michael Constantine arrived at 10:25 a.m. SPECIAL RECOGNITION Item 1. Recognition of employees Sven Hermelin, promoted to Lead Meter Reader and Pati Medina, promoted to Meter Reader I. Beverly Meza, Business Manager, introduced promoted employees Sven Hermelin and Pati Medina to the Board of Directors. The Board recognized their effort. Item 2. Recognition of employee Michael Robinson for winning CSDA bumper sticker contest. William Robertson, General Manager, recognized Michael Robinson for his CSDA winning slogan "Essential Services + Balanced Budget + Local Control = Special Districts". William Robertson reported the District's float won the Presidents trophy for best float in the Commercial category at the October 9, Heritage Days Parade. Mr. Robertson then recognized the following employees who worked on the award winning float: construction by Dave Barmer, design by Michael Robinson, and help by Kinga Cieszko and Ken Vecchiarelli. Staff members Sven Hermelin, Pati Medina, Dave Barmer, Kinga Cieszko and Ken Vecchiarelli departed at this point in the meeting. > Y w~ Page~ZM October 14, 1993 CONSENT CALENDAR Agenda Item No. 6 was removed from the Consent Calendar. On a motion by Director Beverage, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 3. Approval of Minutes as corrected - Regular meeting of September 20, 1993. Item 4. Authorization for Directors to leave the State of California prior to next meeting. Item 5. Approval of payment of bills, payroll and refunds in the amount of $644,591.29 on Check Nos. 14286, 14376 through 14488; and Payroll Check Nos. 6083 through 6148 and one wire to MWDOC in the amount of $423,726.70 dated October 12, 1993. ACTION CALENDAR Item 6. Reject and refer claim filed by the law offices of Jeanne M. Fitzgerald on behalf of Darren Gross to Joint Powers Insurance Authority. Director Armstrong inquired as to whether this should be referred to ACWA/JPIA or returned to the claimant as insufficient. Mike Payne, Assistant General Manager, responded that due to several minor technical errors the claim is insufficient, however, because of ACWA/JPIA rules we are required to notify them of every claim received by the District. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to refer the matter back to staff for a letter to the claimant that the suit is insufficient. Item 7. Consideration of the 1993-94 Annual Report. Michael Robinson, Assistant Administrator, reported the Annual Report is ready for review by the Board. The Board reviewed the text and presented their input to staff. On a motion by Director Beverage seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the text for the 1993-94 Annual Report. _DISCUSSION CALENDAR President Fox moved Agenda Item 9, 10 and 11 to accommodate the public hearing scheduled for 10:30 a.m. Item 9. Status report on the buyout of the Allen McColloch Pipeline by Metropolitan Water District of Orange County. Assistant General Manager Michael Payne facilitated a lengthy discussion of the financial and technical issues concerning the buyout of the Allen McColloch Pipeline. The Board was very concerned about maintaining the District's guaranteed Hydraulic Gradient and that Metropolitan will pay equitable price for the pipeline. Staff was asked to contact other agencies that are concerned about the Hydraulic Gradient issue and meet with them on a united position with MWDOC. In addition, the Board expressed concern over the buyout financing. President Fox declared a recess beginning at 9:50 a.m. The meeting reconvened at 10:00 with all Board and staff members present. Item 10. Discussion of Improvement District No. 2 Property Tax Rate. William Robertson, General Manager, reported the County Auditor Controller calculated the 1993-94 Improvement District No. 2 property tax rate at $0.20400 after the deadline for Board action on a standby charge. The Board requested that staff send a letter to the County expressing concern that calculations are done so late in the process. Page October 15, 1993 GENERAL MANAGER'S REPORT Item 11 . General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. The Environmental Protection Agency officially notified the District it has passed the Lead and Copper tests and no further work is needed. 2. The CRWUA Conference materials are in Board envelopes and Board members were requested to complete their registration materials and return them to the Secretary to the General Manager. 3. The District received claims from five homeowners on Rolling Hills Road. PUBLIC HEARING CALENDAR (scheduled for 10:30 a.m.) Item 8. Consideration of Resolution providing for the issuance and sale of Improvement District No. 1 General Obligation refunding bonds. President Fox noted the time was 10:35 a.m. and opened the public hearing to consider refunding Improvement District No. 1 bonds. Secretary Robertson provided proof of publication of the public hearing notice and reported that no correspondence and/or petitions were received on this matter. Michael Payne, Assistant General Manager, opened testimony with a report on the purpose of refunding I.D.-1 bonds and turned testimony over to Lora Stoval representing Bartle Wells Associates to present the bids. Ms. Stoval reported the District received a Al rating from Moody's, that a total of ten bids were opened in San Francisco at 10:00 a.m. this morning and the results were faxed to the District office. President Fox opened the bids. The bids ranged from a low of 3.9336% to a high of 4.2278%. The low bidder was Griffen Kubik Stephens & Thompson. Ms. Stoval reported the total savings over ten years are approximately $720,000 instead of the estimated $440,000 when the refunding project began. This concluded staff testimony. President Fox asked for testimony from the public. Mr. Constantine said he was pleased the total savings were greater than the shown in the public notice and commended the Board for a job well done. There was no further testimony from the public so President Fox closed the public hearing. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 on a roll call vote to adopt Resolution No. 93-25 providing for the issuance and sale of 1993 General Obligation Bonds of Yorba Linda Water District Improvement District No. 1 thereof in the amount of $6,170,000 subject to review and approval as to form by Bond Counsel. President Fox declared a recess beginning at 10:50 a.m. The meeting reconvened at 11:03 a.m. with all Board and staff members present. LEGAL COUNSEL REPORT. Item 12. Legal Counsel's oral report and comments. Mr. Kidman reported he would like a closed session to discuss potential litigation and changes in the Brown Act. STANDING COMMITTEE REPORTS Item 13. No Executive-Administrative-Organizational Committee meeting was scheduled. Page October 14, 1993 Item 14. A Finance-Accounting Committee meeting was held on October 6. The Committee discussed the LD.-1 refunding bond sale, development fees and customer service charges, the AMP financing, Shell development financing and Proposition 172. Item 15. A Finance-Accounting Committee meeting was scheduled for either October 20 at 3:00 p.m. or October 26 at 8:30 a.m. subject to the can of the General Manager. Item 16. No Personnel-Risk Management Committee meeting was scheduled Item 17. A Planning-Engineering-Operations Committee meeting was held on October 7. The Committee discussed the AMP hydraulic gradient issue, reservoir configuration and master planning for the Shell development and Improvement District No. 2 water requirements. Item 18. A Public Information Committee meeting was held on September 30. The Committee discussed the City of Yorba Linda customer survey form, Annual Report, water bill charges, Placentia Heritage Days parade, Fall 1993 edition of Waterlines and a citizens advisory committee. INTERGOVERNMENTAL MEETINGS Item 19. Report on Yorba Linda City Council meeting, September 21 (Armstrong): Director Beverage attended instead of Director Armstrong and reported that nothing of concern to the District was discussed Item 20. Report on ISDOC meeting, September 30 (Armstrong). Director Armstrong reported that ISDOC discussed the LAFCO bill and process to get appointments on LAFCO. Item 21. Report on WACO meeting, October 1 (Armstrong): Director Armstrong did not attend the WACO meeting. Item 22. Report on Yorba Linda Planning Commission meeting, October 13 (Armstrong). Director Armstrong attended and reported the Planning Commission discussed AB428 which extended the time for tract map filing by 24 months. Item 23. Report on CSDA Annual Conference, September 22-24 (Korn, Armstrong, Beverage and Scanlin). The Directors reported it was a good conference. Item 24. Report on Planning Commission meeting, September 29 (Korn). Director Korn reported that nothing of concern to the District was discussed. Director Beverage departed at this point in the meeting. Item 25. Report on MWDOC MWD Financial Structure Study Committee, September 30 (Korn): Director Korn presented a status report on this committees work and requested that General Manager Robertson send all of the letters the District has received about our rate increase to Mr. Ken Witt at MWDOC. Item 26. Report on Bond Rating meeting, September 30 (Fox). President Fox reported that he, Beverly Meza and Michael Payne made a personal appearance to Moody's. The meeting went well. President Fox thanked Lora Stovall for her assistance during preparation for the meeting. Item 27. Report on OCWD/MWDOC Joint meeting, October 6 (Fox): President Fox reported that nothing of concern to the District was discussed. Page,M October 14, 1993 Item 28. Report on MWDOC regular meeting, September 15 (Fox): President Fox did not attend. BOARD MEMBER COMMENTS Item 29. Director Armstrong commented on the upcoming ACWA regional conference and requested that staff invite Art Simonian, or the Assistant City Manager, to the conference. Director Armstrong then asked about the sequence of pipeline crossings currently under construction on Imperial Highway. Item 30. Director Beverage was not present. Item 31. Director Korn had no comments. Item 32. Vice President Scanlin had no comments. Item 33. President Fox commented he wants staff to look into monthly billing and would like to have the quarterly report on Directors expenses presented to the Executive Committee. General Manager Robertson will call for a Committee meeting when the information is available. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION Upon direction by President Fox, the Board of directors went into Closed session at 11:55 a.m. to discuss pending litigation. General Counsel Kidman, General Manager Robertson and Assistant General Manager Payne attended the Closed session. The Board came out of closed session at 12:06 p.m. BOARD OF DIRECTORS SELF-EVALUATION WORKSHOP President Fox requested that General Manager Robertson prepare an Agenda Report for the October 28 Board meeting to reschedule the Self-Evaluation Workshop, and November and December Board meetings that conflict with upcoming conferences and holidays. ADJOURNMENT On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4- 0, at 12:07 p.m.. to adjourn to Thursday, October 28, 1993 at 8:30 a.m., at the District headquarters on Plumosa Drive. W am J. ob its General Manager/Secretary