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HomeMy WebLinkAbout1993-11-11 - Board of Directors Meeting MinutesPage November 11, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING November 11, 1993 The November 11, 1993, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Paul R. Armstrong Michael J. Beverage Arthur C. Korn Directors Absent: Carl T. Scanlin, Vice President Visitors Present: Mrs. Arthur C. Korn. Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, Legal Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Sherry Keller, Customer Service Representative Beverly Meza, Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator SPECIAL RECOGNITION Item 1. Introduction of new employee, Sherry Keller. Beverly Meza, Business Manager, introduced Ms. Sherry Keller to the Board of Directors. Ms. Keller departed at this point in the meeting. CONSENT CALENDAR On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to approve the Consent Calendar as follows: Item 2. Approval of Minutes - Regular meeting of October 28, 1993. Item 3. Approval of Minutes - Adjourned meeting of November 2, 1993. Item 4. Authorization for Directors to leave the State of California prior to next meeting. Item 5. Approval of bills, payroll and refunds in the amount of $852,306.85 on Check Nos. 14496, 14584 through 14670; and Payroll Check Nos. 6001 through 6213; and one wire to MWDOC in the amount of $384,587.60 dated November 13, 1993, and one wire to Bank of America in the amount of $47,380.00 dated November 26, 1993. Item 6. Approval of Progress Payment No. 2 in the amount of $21,521.70 and Change Order No. 2 in the amount of $945.00 to E.W. Harmon, Inc. for the water facility improvements in Lakeview Avenue, Job No. 9218. Page ? w a November 11, 1993 Item 7. Approval to release the Guarantee Bonds with Almaron Anden Partners for water and sewer facilities, totaling $63,000 within Tract No. 13609. Item 8. Reject and refer claim submitted by Geico Insurance, on behalf of Francis G. Memole, to Boral Resources, Inc. ACTION CALENDAR Item 9. Consideration to expedite solicitation of construction bids for the Bryant Cross Feeder, Phase Five. Mr. Gray, Engineering Manager, stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. There were no questions by the Board. On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 4-0 to authorize staff to solicit written quotes pursuant to Section 2 of the District Purchasing Policy Resolution No. 91-13 for erosion protection within the Bryant Cross Feeder Phase Five area, Job No. 9312. Item 10. Consideration of the Financial Statements for the three months ending July 31, August 31, and September 30, 1993. Ms. Meza, Business Manager, stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. Board members commented on the Water Fund's positive financial cash flow. On a motion by President Fox seconded by Director Armstrong, the Board of Directors voted 4-0 to accept the Financial Statements for the three months ending July 31, August 31, and September 30, 1993, as presented. Item 11. Consideration to invest in the Orange County Treasurer's Commingled Investment Pool. Ms. Meza stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. Following a lengthy discussion on the pool and the investments planned by staff, the Board modified the recommendation to clarify staff's intent. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4- 0 that the General Manager is authorized to make investments in the Orange County Treasurer's Commingled Investment Pool that exceed $1,000,000 during Fiscal Year 1993-94. Item 12. Consideration of Association of California Water Agencies 1994 Annual Membership dues. Mr. Robinson, Assistant Administrator, stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. On a motion by Director Armstrong, seconded by President Fox, the Board of Directors voted 4- 0 to approve renewal of the District's 1994 ACWA membership in the amount of $4,732. Item 13. Consideration of California Special District Association Annual Membership Dues. Mr. Robinson stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to approve renewal of the District's 1994 CSDA membership dues in the amount of $1,238. Page November 11, 1993 Item 14. Consideration of activities to honor 85 years of service to the community, 35 years of which has been as a special district. Mr. Robertson, General Manager, stated the Agenda Report covers all of the pertinent information on this matter and there was no new information to add. There was a discussion of District finances and formal activities. The Board of Directors agreed to recognize our service to the community but not with a formal, open house, event and that this matter should be referred to the Public Information Committee. On a motion by Director Korn, seconded by Director Beverage, the Board of Directors voted 4-0 to recognize the 85/35 years of service informally and forego an open house type of formal event, and referred this matter to the Public Information Committee. DISCUSSION CALENDAR Item 15. Report on AWWA Consumer Attitude survey on Water Quality Issues. Mr. Robinson reviewed the AWWA survey results and the District's own survey results. Mr. Robinson stated that a video on this subject, prepared by AWWA, is available for review if any Director would like to see it. This matter was for information only and no action was taken. Item 16. Report on the District's Fire Hydrant Maintenance, Flushing, Valve Turning and Customer Service response program. Mr. Robinson presented an audio/visual report on the District's Fire Hydrant Maintenance, Flushing, Valve Turning and Customer Service response programs. This matter was for information only and no action was taken. President Fox declared a recess beginning at 9:23 a.m. The meeting reconvened at 9:33 a.m. with all Board members and the Secretary, Secretary to the General Manager and Assistant General Manager present. GENERAL MANAGER'S REPORT Item 17. General Manager's oral report and comments. General Manager William Robertson reported on the following: 1. The one-day ACWA conference scheduled for Tuesday, November 16, was canceled. 2. Well No. 10 has been test pumped and is scheduled to be placed into service soon. 3. LAFCO voted to seat two representatives from special districts. 4. ISDOC will hold a special meeting on November 18, at 1:30 p.m. to begin the process of selecting the special district representatives to sit on LAFCO. President Fox, or a designated representative, was asked to attend this meeting and one scheduled for early December. 5. The District's United Way campaign is underway. 6. A presentation of the District's fire preparedness. LEGAL COUNSEL'S REPORT Item 18. Legal Counsel's oral report and comments. Mr. Kidman reported the District's property tax appeal has been filed with the County and the Ventura tax case will soon be heard by a judge. STANDING COMMITTEE REPORT Item 19. Oral report on Executive-Administrative-Organizational Committee meeting held on November 8, 1993. President Fox reported that he and Director Korn briefed Mr. Robertson on the results of the Board's evaluation workshop. Item 20. No Finance-Accounting Committee meeting was held. Item 21. A Personnel-Risk Management Committee meeting was scheduled for Friday, November 12, at 1:00 a.m. Page .a November 11, 1993 Item 22. No Planning-Engineering-Operations Committee meeting was held. Item 23. No Public Information Committee meeting was held. Item 24. Report on Yorba Linda City Council meeting, November 2. Director Beverage stated he watched the meeting on CATV and preparedness for brush fires was discussed by the Council. Item 25. Report on ACWA Fall Conference. Director's Fox and Armstrong each reported on the sessions they attended. Item 26. Report on WACO meeting, November 5. Director Armstrong reported the November 5, meeting was canceled due to conflicts with the ACWA conference. Item 27. Report on Yorba Linda Planning Commission meeting, November 10. Director Armstrong reported that nothing of interest to the District was discussed at the Planning Commission meeting. Item 27.a Report on MWDOC MWD Finance Committee meeting. Director Korn reported that MWD is attempting to limit the water rate increase to 5% next year but will only be able to do it by increasing or adopting other fees and charges, which may hide the true cost of water. BOARD MEMBER COMMENTS Item 29. Director Armstrong reported the Nixon Library drinking fountain project was built by the Yorba Linda Rotary Club. Item 30. Director Beverage thanked Mr. Robertson for briefing Mr. Simonian on water issues prior to the Council meeting. Mr. Simonian was able to respond to the homeowners when they asked about this matter. Item 31. Director Korn had no comments. Item 32. Vice President Scanlin was absent. Item 33. President Fox commented on the letter to the President of MWDOC regarding their Budget process and the MWD tour of the Domenigoni Reservoir project. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SE SIGN There was no closed session. ADJOURNMENT On a motion by Director Beverage, seconded by Director Korn, the Board of Directors voted 4- 0, at 11:08 a.m.. to adjourn to Tuesday, November 23, 1993 at 8:30 a.m., at the District headquarters on Plumosa,Drive. William E obertson General Manager/Secretary