Loading...
HomeMy WebLinkAbout1993-12-07 - Board of Directors Meeting MinutesPage . December 7, 1993 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR ADJOURNED MEETING December 7, 1993 The December 7, 1993, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Sterling L. Fox at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. ROLL CALL Directors present at Roll Call: President Sterling L. Fox Vice President Carl T. Scanlin Paul R. Armstrong Arthur C. Korn Directors Absent: Michael Beverage Visitors Present: None. Staff present: William J. Robertson, Secretary/General Manager Arthur G. Kidman, General Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Eric Joseph, Assistant Operations Superintendent Robin Katz, Customer Service Supervisor Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator CONSENT CALENDAR On a motion by Vice President Scanlin, seconded by Director Armstrong, the Board of Directors voted 4-0 to approve the following Consent Calendar items: Item 1. Approval of Minutes - Regular meeting of November 23, 1993, as corrected Item 2. Authorization for Directors to leave the State of California prior to next meeting. Item 3. Approval of disbursement in the amount of $483,692.17 on Check Nos. 14671, 14672, 14781, through 14855; and Payroll Check Nos. 6222 through 6370; and one wire to MWDOC in the amount of $336,220.90 dated December 7, 1993. Item 4. Approval to release the Guarantee Bond with Joe and Moira Grammatico in the amount of $1,000, for the sewer facilities installed at 16665 Camille Place, Job No. S9217. Item 5. Approval to solicit proposals for a one year paving contract. Item 6. Reject and refer the claims submitted by the Law Offices of Laskin & Graham on behalf of John F. and Barbara E. Conklin, Thomas A. & Betty L. Duteau, James & Maureen Tunstill, David G. & Karen L. Engel, and Dana & Pamela Hunter to Joint Powers Insurance Authority. Item 7. Reject and refer the claim filed by Jeanne M. Fitzgerald, Attorney at Law, on behalf of Darren Gross, to Joint Powers Insurance Authority. Paged, December 7, 1993 ACTION CALENDAR Item 8. Consideration of a contract with BFI Constructors for the 24 inch Bryant Cross Feeder Phase Five, and 16 inch Zone 3 Pipeline Erosion Protection. On November 11, 1993 the Board of Directors authorized staff to solicit written quotes for erosion protection within the Phase Five area of the Bryant Cross Feeder. Engineering Manager Charles Gray reported that staff solicited, reviewed and evaluated proposals and concludes that BFI Constructors best meets the District's needs. The Board discussed location of the project and staff's estimated construction costs. On a motion by Director Armstrong, seconded by Director Korn, the Board of Directors voted 4- 0 to approve the construction budget in the amount of $125,540 and authorize the General Manager to execute a construction contract with BFI Constructors in the amount of $97,000 and a consultant agreement with Converse Consultants West in the amount of $9,165 for erosion protection of the Phase Five area of the Bryant Cross Feeder, Job No. 9312. Item 9. Consideration of an agreement between Orange County Water District and Yorba Linda Water District regarding Annexation to Orange County Water District. General Manager William Robertson reported that District staff and General Counsel reviewed this agreement and do not recommend approval by the Board of Directors, since the agreement provides substantially more tangible benefits to OCWD than the District. Mr. Robertson recommended that the Board of Directors instruct staff and General Counsel to meet with OCWD to resolve issues of concern to the District. There was lengthy discussion by the Board on this issue. The Board concurred with staff recommendation. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4- 0 to instruct staff and General Counsel to communicate the District's concerns over the Standard Form Annexation Agreement, and to meet with them to resolve these issues; and, pending resolution of the annexation question with OCWD, allow occupancies under the 1989 Water Service Agreement without regard to the annexation requirement. Item 10. Consideration of appointing a representative to attend a January 13, 1994, meeting of the Independent Special District Selection Committee. General Manager Robertson turned over discussion of this matter to Vice President Scanlin, who reported that the Local Agency Formation Commission of Orange County (LAFCO) officially recognized ISDOC to act as the Special District Advisory Committee. The SDAC then discussed and approved draft Rules and Regulations Affecting the Functions and Services of Special Districts and formation of the Independent Special District Selection Committee. The Selection Committee will meet on January 13 to nominate and vote on four year, two year and an alternate member to sit on LAFCO. General Manager Robertson reported that a draft of the Rules will be presented for Board comment at the December 21, meeting. The Board's consensus was for President Fox to act as the District voting representative at the January 13, meeting and that other Board members are encouraged to attend this meeting to voice their opinions on the selection process. On a motion by Director Korn, seconded by Director Armstrong, the Board of Directors voted 4-0 to select Sterling Fox as the District's voting representative at the January 13, 1994 meeting. President Fox declared a recess beginning at 9:10 a.m. The meeting reconvened at 9:20 a.m. with all Board and staff members present. Page..! 5: S r December 7, 1993 DISC S ION CALENDAR Item 11. Assistant Administrator Michael Robinson presented "Flight to the Future", a video tape produced by Metropolitan Water District of Southern California which describes the Domenigoni Valley Reservoir project. This matter was for information only; no action was taken by the Board of Directors. The Board requested that future agenda's include an item to view a video from the District's library following the business portion of the meeting. GENERAL MANAGER'S REPORT Item 12. General Manager's oral report and comments. General Manager Robertson reported: 1. Well No. 10 is operating. 2 Registration for the ACWA Mini-Conference is in their envelopes and Directors should return them to Ms. Bower as soon as possible. 3. ACWA news carried the District's story about finding Ms. Tejeda's ring. 4. RSVP's to the Annual Recognition Party are needed as soon as possible. 5. Management compensation is going to the Personnel Committee after the first of the year. 6. The Toll Brothers are taking over John Wertin's interest in I.D.-2. LEGAL COUNSEL'S REPORT Item 13. Mr. Kidman had nothing to report. STANDING COMMITTEE REPORTS Item 14. An Executive-Administrative-Organizational Committee meeting was scheduled for Wednesday, December 15, at 9:00 a.m. at the District headquarters. Item 15. No Finance-Accounting Committee meeting was scheduled. Item 16. No Personnel-Risk Management Committee meeting was scheduled. Item 17. A Planning-Engineering-Operations Committee meeting was scheduled for Tuesday, December 14, at 9:00 a.m. at the District headquarters. Item 18. The Public Information Committee met on December 2, 1993, and discussed the 85th anniversary activities, Well No. 10 dedication, Waterlines distribution, Citizens Advisory Committee structure, Xeriscape conference, sign board at District project sites, regular column in the Yorba Linda Star and viewing the District's video tape library. INTERGOVERNMENTAL MEETINGS Item 19. Report on ISDOC Meeting, December 2, 1993. Vice President Scanlin report on the ISDOC meeting was included under Agenda Item No. 10. BOARD MEMBER COMMENTS Item 20. Director Armstrong had no comments. Item 21. Director Beverage was absent. Item 22. Director Korn had no comments. Item 23. Vice President Scanlin reported on Clyde Bushaw's retirement luncheon given by staff and that Mr. Bushaw wanted him to thank the Board for the gifts. Paged . December 7, 1993 Item 24. President Fox had no comments. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar and made assignment changes. CLOSED SESSION There was no closed session. ADJOURNMENT On a motion by Director Korn, seconded by President Fox, the Board of Directors voted 4-0, at 9:53 a.m. to adjourn to Tuesday, December 21, 1993 at 8:30 a.m., at the District headquarters on Plumosa Drive. , William 7. R6berts& General Manager/Secretary