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HomeMy WebLinkAbout1992-04-23 - Board of Directors Meeting MinutesPage,-MM . April 23, 1992 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS ADJOURNED REGULAR MEETING April 23, 1992 The April 23, 1992, Adjourned Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Armstrong at 8:00 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors resent: Roy Knauft, Jr. Arthur C. Korn Carl T. Scanlin President Paul R. Armstrong Directors absent: Vice President Sterling L. Fox Visitors Present: None. Staff present: William Robertson, Secretary/General Manager Dave Larsen, District Labor Counsel Barbara Bower, Secretary to the General Manager Charles Gray, Engineering Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't to the General Manager Beverly Meza, Acting Business Manager Michael Payne, Assistant General Manager Michael Robinson, Assistant Administrator Sandy Van Etten, Accounting Clerk H CLOSED SESSION, Item 1. Labor Negotiations. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 3-0 to go into closed session at 8:01 a.m. to discuss labor negotiations and provide direction to the District's negotiating team. Staff members participating in the closed session were William Robertson, Roger Lubin and Michael Robinson. Director Knauft arrived at 8:20 a.m. during the closed session. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 4-0 to come out of closed session at 8:33 a.m. Mr. Dave Larsen, District Labor Counsel, departed the meeting at this point. Item 2. Introduction of new employee, Sandy Van Etten, Accounting Clerk II. Beverly Meza introduced Sandy Van Etten to the Board of Directors. On behalf of the Board, President Armstrong welcomed Ms. Van Etten to the District. CONSENT CALENDAR Prior to voting on the Consent Calendar, Director Scanlin asked if the $46,000 budget identified in Item No. 6 included acquisition of the Booster Pump and improvements. Mr. Charles Gray reported the budget did include purchase of the pump. On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 4-0 to approve Consent Calendar as follows: Page 2363 April 23, 1992 Item 3. Minutes of the Regular meeting of April 9, 1992. Item 4. Authorization for the Directors to leave the State of California prior to next meeting. Item 5. Payment of bills, payroll and refunds in the amount of $1,1030,937.39 on Check Nos. 9164, 9165, 9175, 10989, 11076 through 11165; and Payroll Check Nos. 3160 through 3226; and two wires, one to ACWA-HPIT in the amount of $15,015.04 dated April 27, 1992, and one to Bank of America in the amount of $841,563.75 dated April 28, 1992. Item 6. Approval to purchase the complete pump unit for the Palm Avenue Booster Station. Item 7. Approval to release the Guarantee Bonds with developers for Tract Numbers: 13049 and 11585. Item 8. Approval of the Treasurer's Report for March 31, 1992. Item 9. Approval of Financial Statements for the eight months ended February 29, 1992. Beverly Meza, Acting Business Manager, reviewed the Financial Statements for the eight months ended February 29, 1992. Ms. Meza went on to report the water operating fund balance is about the same as this time last year despite a decrease in revenues caused by the drought and the sewer operating fund is showing a loss. Director Knauft urged staff to correct sewer billings to multi- family units as quickly as practicable. General Manager Robertson reported staff will present a recommendation no later than the May 28, 1992, Board of Directors meeting. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 4-0 to approve the Financial Statements for the eight months ended February 29, 1992. Item 10. Approval of Consultant agreement with Diehl, Evans and Company to be the District's independent Auditors for fiscal years ending 1992, 1993 and 1994. Beverly Meza, Acting Business Manager, introduced this subject with a detailed description of the Auditor selection process, staff committee and Finance Committee review. Ms. Meza concluded with a recommendation to select Diehl, Evans and Company as the District's independent Auditor for fiscal years ending 1992, 1993 and 1994. The Board discussed the process and policy to change auditors every three years. In response to an inquiry, staff reported the agreement contains a clause that it can be terminated upon ten days notice by either party. On a motion by Director Korn, seconded by Director Knauft, the Board of Directors voted 4-0 to approve the Consultant agreement with Diehl, Evans and Company to be the District's independent Auditors for fiscal years ending 1992, 1993 and 1994; and authorize the President and Secretary to execute the Agreement. Item H. Consideration of adding Great Western Bank as a provider of Deferred Compensation. Roger Lubin, Executive Assistant to the General Manager, introduced this subject with a report on Great Western Savings and their Deferred Compensation program. Mr. Lubin reported that Great Western services expands employee Deferred Compensation choices. The Board noted that due to new FDIC regulations, the District will consider adding Deferred Compensation providers to ensure employee investments are insured. On a motion by Director Korn, seconded by Director Knauft, the Board of Directors voted 4-0 to approve adding Great Western Bank as a provider of Deferred Compensation; and authorize the General Manager to execute the agreement. , PageVW - April 23, 1992 Item 12. Consideration of the Allen-McColloch Pipeline MOU and Lease Agreement. Mike Payne, Assistant General Manager, introduced this subject with a report that the Memorandum of Understanding and Lease Agreement are submitted to the Board for final review and action. Mr. Payne reported the documents incorporate comments by the District and other agencies. The agreements are being reviewed by fourteen member agencies and each may have comments before the final documents are ready for signature. Mr. Payne recommended Board approval of the agreements substantially in the form as submitted. Staff will review the final documents and if acceptable, will have the President and Secretary execute them. Following a general discussion the Board requested a change in the last sentence of Section 4.1 of the MOU from "MWDOC shall not, during short-term emergency operations, reduce any Participants HGL below the Participant's contract HGL without its prior consent." to "MWDOC shall not reduce any Participants HGL below the Participant's contract HGL without its prior consent." On a motion by Director Scanlin, seconded by President Armstrong, the Board of Directors voted 4-0 to approve the Memorandum of Understanding Concerning Deferral of Construction of the Diemer Pump Station and Temporary Modifications of Operation of the Allen-McColloch Pipeline, and Agreement for Interim License and Lease of Capacity in the Allen-McColloch Pipeline substantially in the form presented; and authorize the President and Secretary to execute the documents subject to final review and approval as to form by legal counsel. GENERAL MANAGER'S REPORT Item 13. The General Manager's oral report. William Robertson, General Manager, discussed the following: 1. The City of Yorba Linda will submit a grant to study rehabilitation of the private well found on their Casa Loma property. The City and District will jointly work on this project. 2. Due to OSHA and recently adopted SB 198 regulations, the District will not hire summer help this year. 3. The City of Anaheim and Los Angeles Department of Water and Power will facilitate a round table discussion on April 29, to issues and problems other water agencies have experienced when they adopt new water rates. 4. The District will annex some land in I.D.-2 to OCWD following District acceptance of the new I.D.-2 wells. STANDING COMMITTEE REPORTS Item 14. The Executive-Administrative-Organizational Committee requested a meeting immediately following the April 23, Board meeting. Item 15. A Finance Committee meeting was held on April 7, 1992, at 2:00 p.m. The Committee discussed addition of Great Western Savings as a Deferred Compensation provider, Auditor selection process, Augmentation Funds, status of the Governor's tax transfer proposal, Sewer Maintenance Charge billings and SAVI. Item 16. A Finance Committee meeting was scheduled for May 4, 1992, at 2:00 p.m. Item 17. A Personnel Committee was scheduled for May 8, 1992, at 9:00 a.m. Item 18. A Planning-Engineering-Operations Committee meeting was held on April 6, 1992. The Committee discussed Palm Avenue Booster Station landscaping, Elk Mountain Reservoir temporary tanks, relocate one temporary tank to a location near the proposed Hidden Hills Reservoir site, Springview Reservoir land appraisal, Bastanchury Reservoir site study, AMP MOU and Lease Agreement, update on Well 16 and 17, effort to comply with US EPA's Lead Page 2365 April 23, 1992 and Copper rule, Elk Mountain Reservoir landscaping plan, Shell property EIR and Gasoline contract. Item 19. A Public Information Committee meeting was held on April 8, 1992. The Committee discussed a new water bill format, drought update, credits earned from December through March abate the penalty for October and November, MWDOC will apply credits on future billings, drought appeal process, plaques for the Elk Mountain and Camino De Bryant Reservoir dedications, sponsoring a drinking fountain at the Nixon Library, Main Street Arts and Crafts festival, April 25, bus tour, Xeriscape Committee problems, Water Quality report, articles for the next issue of Waterlines, publishing a drought and AMP shutdown "Thank You" letter and revisions to the letters mailed to customers greater than 200% of their neighborhood average. INTERGOVERNMENTAL MEETINGS Item 20. Report on MWDOC meeting, April 5, 1992. Director Knauft reported the MWDOC Board agreed to adopt their own Standby Charge. Item 21. Report on MWD meeting. Director Knauft reported that MWD is considering a $500 million bond issue after July 1, 1992, and a rate increase of $47 per acre foot effective on July 1, 1992. Item 22. Report on Yorba Linda Planning Commission meeting April 15, 1992. Director Scanlin reported that action on the Brighton map was continued to a future meeting. Item 23. Report on OCWD meeting, April 15, 1992. President Armstrong reported OCWD increased the Basin Replenishment Assessment to $60 per acre foot and set the District's pumping rate at 75%. In addition, the OCWD Board discussed SB2039 regarding the Regional Water Quality Board boundaries and operation of Prado Dam at the 500 foot level has not caused any environmental problems. Item 24. Report on Yorba Linda City Council meeting, April 21, 1992. President Armstrong reported that nothing of interest to the District was discussed at the meeting.. BOARD MEMBER COMMENTS Item 28. Director Knauft did not have any comments. Item 29. Director Korn did not have any comments. Item 30. Director Scanlin reported he will be out of the country from May 1, to June 3, and he will attend Saturday's tour. Item 31. Vice President Fox was absent. Item 32. President Armstrong requested further discussion of the Board's self-evaluation questionnaire. Following a general discussion, the General Manager was asked to place this item on the Agenda for the Board's first meeting in June. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. BOARD OF DIRECTORS DISTRICT TOUR. On a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 4-0 at 10:12 a.m. to adjourn to the annual District tour. Director Knauft departed the meeting and did not attend the District tour. Page n~. April 23, 1992 ADJOURNMENT Upon a motion by President Armstrong, seconded by Director Scanlin, the Board of Directors voted 3-0, at 12:10 p.m., to adjourn to Thursday, May 14, 1992, at 8:30 a.m., at the District headquarters on Plumosa Drive. Will am J. Ro ertson