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HomeMy WebLinkAbout1992-07-23 - Board of Directors Meeting MinutesPage=°nJuly 23, 1992 -AW MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING July 23, 1992 The July 23, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Paul R. Armstrong, President, at 8:30 a.m. The meeting was held at the District Headquarters located at 4622 Plumosa Drive, Yorba Linda. Directors present at Roll Call: President Paul R. Armstrong Roy Knauft, Jr. Arthur C. Korn Carl T. Scanlin Staff present: Michael Payne, Assistant Secretary/Assistant General Manager Barbara Bower, Secretary to the General Manager Ray Harsma, Operations Superintendent Roger Lubin, Exec. Ass't. to the General Manager Beverly Meza, Acting Business Manager Michael Robinson, Assistant Administrator Yury Zaslavsky, Assistant Engineering Manager Directors absent at Roll Call: Vice President Sterling L. Fox Visitors Present: Ms. Nancy Lemieux. Director Korn introduced Ms. Nancy Lemieux from the North Tahoe Public Utility District as his guest. CONSENT CALENDAR Prior to voting on the Consent Calendar, President Armstrong noted that a correction to the minutes in item No. 1 be made to reflect that Roger Lubin was not present at the July 9th Board Meeting. President Armstrong requested that Consent Items No. 7 & 8 be removed from the consent calendar for discussion. Director Korn stated that he was abstaining from participating and voting on item No. 8 because a determination had not been made on the status of trustees. On a motion by Director Knauft, seconded by Director Scanlin, the Board of Directors voted 5-0 to approve the Consent Calendar as follows: Item 1. Minutes of the Regular meeting of July 9, 1992. Item 2. Authorization for the Directors to leave the State of California prior to next meeting. Item 3. Payment of bills, payroll and refunds in the amount of $199,170.80 on Check Nos. 11621 though 11687; and Payroll Check Nos. 3574 through 3628; and one wire to ACWA- HPIT in the amount of $16,242.02 dated July 29, 1992. Item 4. Approval of Terms and Conditions For Sewer Service with Ichinyosha International, USA for their project located at 19111 Bastanchury Road, Job No. 9211. Item 5. Approval to release the Guarantee Bonds with Y.L. Brighton Associates I in the amount of $7000.00 for the water improvements for Tract 13372. Item 6. Approval to authorize staff to advertise for bids for two 1/2 ton pickup trucks. Oc;-> Page 2393 July 23, 1992 ACTION CALENDAR Item 7. Deny and refer damage claim submitted by Sharon Shapland to JPIA. Director Armstrong reported that staffs Agenda Report did not include the District's investigation of the alleged incident. Michael Payne, Assistant General Manager, reported that the report was written that way on purpose due to potential litigation against the District. Vice President Fox arrived at 08:34 A.M. Director Korn asked if there was any way of making the staff report more complete to include a summary of the incident without admitting guilt. Director Korn requested that staff review with general counsel on what language can be included in agenda reports on matters where claims are being filed against the District. On a motion by Director Knauft, seconded by Director Fox, the Board of Directors voted 5-0 to deny and refer the damage claim submitted by Sharon E. Shapland to JPIA. Item 8. Deny damage claim filed by Carls Jr. Restaurant. Director Knauft reported that the Personel-Risk Management Committee reviewed this matter at their July 15th meeting and stated that the restaurants in this area are generating a substantial amount of grease and that extra maintenance is required. Michael Payne, Assistant General Manager reported that staff had met with the owner of the property to develop a system of monitoring and maintaining the greasetraps in the restaurants within the shopping center. The Board asked several questions about the sewer main that traverses through the property and also about the sewer laterals that serve the buildings. Mr. Payne also reported that staff was reviewing the addition of a new fee to cover annual inspections of greasetraps. Director Armstrong asked for clarification if staff was recommending denying and referring the claim or just denying liability. Michael Payne responded that staff was recommending denial only. On a motion by Director Knauft, seconded by Director Fox, the Board of Directors voted 4-0-1, Director Korn Abstained, to deny the damage claim submitted by Carls Jr. Restaurant. Item 9. Consideration of petition to form Sewer Assesment District No. 92-01. Michael Payne, Assistant General Manager reported that staff had met with several homeowners on Danita Lane and Oriente Avenue to discuss the possibility of bringing sewers into the area. Michael Payne presented a brief outline of the various financial options that were available to install the sewer facilities for the 12 lots. Mr. Payne reported that because the homeowners wanted their street replaced also and due to the costs involved, the majority of the homeowners favored an assessment district. There was a general discussion about sewer assessment district's proceedings and the number of votes that are needed to form an assessment district. Director Korn asked how much money the District would risk if the Assessment District did not materialize. Mr. Payne responded that the District would spend approximately $3,000 to 5,000 to complete the costs estimates and to prepare and distribute the petition. Director Armstrong asked about the County's fee for implementation of the Sewer Asseessment District handling of the collection. Staff responded that the fees would be determined by Mr. Peterson as part of his report. Page July 23, 1992 On a motion by Director Korn, seconded by Director Knauft, the Board of Directors voted 5-0, to authorize Sam Peterson and Associates to complete a preliminary design review and assessment report and authorize staff to prepare and distribute a petition to form Sewer Assessment District No. 92-01. GENERAL MANAGER'S REPORT Item 10. Assistant General Manager's oral report and comments. Michael Payne, Assistant General Manager, discussed the following: I . The District's annual picnic was planned for Saturday August 8th. Michael Robinson, Assistant Administrator, distributed a map and flyer showing the location of the picnic and answered questions about the planned activities. 2. The District's next bus tour is scheduled for Saturday, August 15th. 3. Michael Robinson reported that John Brundahl and Eric Joseph had each received a letter and plaque from Assemblyman Micky Conroy for their heroism efforts of aiding an injured worker in February. 4. The District Vision Plan was ready for implementation on August 1st. Roger Lubin, Exec. Ass't. to the General Manager, then briefed the Directors on the implementation process of the plan and answered questions. Director Armstrong asked about coverage for employees that are required to wear glasses as part of their duties. Staff responded that they would investigate that condition. 5. Distributed an updated copy the District's Emergency Response Plan. Mr. Payne reported on the status of purchasing the emergency supplies for the kits and on the timing of the installation of the emergency shelters. Director Armstrong reported that the earthquake preparedness pamphlets from JPIA recommended that the supplies should be stored in plastic containers. Mr. Payne stated that he would look into the plastic storage container concept. Director Armstrong also offered suggestions on preventing vandalism. STANDING COMMITTEE REPORTS Item 11 . The Executive-Administrative-Organizational Committee was scheduled for August 6, 1992, at 9:00 a.m. at the District office. Item 12. Report on Finance-Accounting Committee meeting of July 16, 1992. The Finance Committee discussed the Improvement District No. 2 standby charges, developer and customer service fees, sewer maintenance fees, water rates, and Annexation Fees at the July 16, meeting. Item 13. Report on Personnel Committee meeting of July 15, 1992. The Personnel Committee discussed the status of the Risk Management Activities, Liability Claims, Workers Compensation Claims and the 44/36 work week at the June 19, 1992 Committee meeting. Item 14. Report Planning-Engineering-Operations Committee meeting, July 8, 1992. The Committee discussed Lead & Copper testing schedule, LPG tank at Fairmont Reservoir, Texaco Well, Etchandy Well land sale, S&S land sale, Imperial Highway pipeline project/Redevelopment Agency, Danita Lane sewer project and fountain at the Nixon Library at the July 8, 1992 meeting. Item 15. The Public Information Committee was scheduled for August 5, 1992, at 8:30 a.m. at the District office. INTERGOVERNMENTAL MEETINGS Item 16. Report on CSDA meeting, July 10. Director Korn reported that there was not much new to report but that they were working on the State's Budget. Page 2395 July 23, 1992 Item 17. Report on Yorba Linda Planning Commission meeting, July 15. Director Korn reported that the major topic discussed at the meeting was the amendments to the City's General Plan. Item 18. Report on MWD meeting. Director Knauft reported that the $50 million dollar MAID standby charge was divided equally into a parcel charge and into a fee that would be passed onto member agencies. Director Knauft reported that the Attorney Generals opinion was that MWD could not do both so MWD dropped the prposed charge to the member agencies but was pursuing the parcel charge. Director Knauft also reported that MWD was getting ready for a $550 million Bond Sale in August. Item 19. Report on MWDOC meeting, July 15. Director Knauft reported that he did not attend the meeting. Item 20. Report on OCWD meeting, July 15. Director Fox said that he hoped to report on the Don Owen Leadership fund at UCI, however, he wanted to wait until he received the minutes from the meeting to discuss the matter with the Board. Director Fox also reported that the June Water Resoursces report was discussed and that Lake Mathews was at 92% full and that the District's percentage of pumping for June was listed as 57.5%. Item 21. Report on Yorba Linda City Council meeting, July 21. Director Scan] in reported on the following items: the city gave a plaque to Attorney Hampel for twenty years of service to the city; the city was planning to widen the bridge at Lakeview Avenue and Imperial Highway; that Councilman Wisner announced that he would not run for re-election in November; and that the city approved the sewer maintenance assessments for the eastern portion of the city. BOARD MEMBER COMMENTS Item 22. Director Knauft asked about the invoice for manifolds from Hardin Marine. Ray Harsma responded that the manifolds were needed for the gas engines at the Richfield Plant. Director Knauft also requested clarification on an invoice from the Yorba Linda Group. Michael Payne responded that the invoice was for repairs to a water service within the Firestone Village shopping Center. Item 23. Director Korn did not have any comments. Item 24. Director Scanlin reported that he would be out of town beginning August 5th and would return on August 10th. Director Scanlin noted that he would not be at the picnic. Item 25. Vice President Fox did not have any comments. Item 26. President Armstrong reported on two items of conservations. BOARD OF DIRECTORS ACTIVITY CALENDAR The Board of Directors reviewed the Activity Calendar. President Armstrong declared a recess beginning at 9:32 a.m. All staff members departed at this point of the meeting. The meeting reconvened at 9:41 a.m. with all directors present. BOARD OF DIRECTORS' GOALS WORKSHOP This matter was continued from the Board's meeting of June 11, 1992. This item was for information only and no action was taken by the Board of Directors. Page '"I July 23, 1992 ADJOURNMENT Upon a motion by Director Knauft, seconded by Director Korn, the Board of Directors voted 5- 0, at 10:55 a.m. to adjourn to Thursday, August 13, 1992, at 8:30 a.m., at the District headquarters on Plumosa Drive. Assistant General Manager/Assistant Secretary 3o 1-! 1 Page .2397 July 23, 1992 This page was left blank intentionally. A~Iichael A. Payne Assistant General anager/Assistant Secretary