HomeMy WebLinkAbout1992-08-13 - Board of Directors Meeting MinutesPage 2M August 13, 1992
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
August 13, 1992
The August 13, 1992, Regular Meeting of the Yorba Linda Water District Board of Directors was
called to order by Paul R. Armstrong, President, at 8:30 a.m. The meeting was held at the
District Headquarters located at 4622 Plumosa Drive, Yorba Linda.
Directors present at Roll Call:
President Paul R. Armstrong
Vice President Sterling L. Fox
Roy Knauft, Jr.
Arthur C. Korn
Carl T. Scanlin
Directors absent at Roll Call:
None.
Visitors Present;
None.
Staff present:
William Robertson, Secretary/General Manager
Janet Morningstar, General Counsel
Barbara Bower, Secretary to the General Manager
Charles Gray, Engineering Manager
Ray Harsma, Operations Superintendent
Roger Lubin, Exec. Asst. to the General Manager
Beverly Meza, Acting Business Manager
Michael Payne, Assistant General Manager
Michael Robinson, Assistant Administrator
CONSENT CALENDAR
Prior to voting on the Consent Calendar, Director Fox asked why there was only one bid for the
new telemetry equipment in Agenda Item No. 4. Charles Gray, Engineering Manager,
responded the telemetry equipment includes proprietary components which are manufactured by
one firm so only one bid was solicited. President Armstrong then asked if Agenda Item No. 4
included spare parts in the event of equipment failure. Mr. Gray responded the new telemetry
equipment can be used at more than one location, therefore, the District will have some spare
parts.
On a motion by Director Korn, seconded by Director Scanlin, the Board of Directors voted 5-0 to
approve Consent Calendar as follows:
Item 1. Minutes of the Regular meeting of July 23, 1992.
Item 2. Authorization for the Directors to leave the State of California prior to next meeting.
Item 3. Payment of bills, payroll and refunds in the amount of $828,127.11 on Check Nos.
8263, 8265, 11611, 11612, 11690 through 11806; and Payroll Check Nos. 3645 through 3787;
and one wire to MWDOC in the amount of $207,415.50 dated August 12, 1992.
Item 4. Approval to purchase remote telemetry units in the amount of $43,773.13 from Leeds
and Northrop.
Item 5. Approval of Progress Payment No. 13 to SSC Construction, Incorporated, in the
amount of $96,858.18 for construction of the Camino De Bryant Reservoir, Job 8935.
Item 6. Acceptance of the Treasurer's Report for June 30, 1992, as presented.
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August 13, 1992
Item 7. Approval of a purchase order with Coast to Coast Terminals, Incorporated, in the
amount of $14.002.11 for a new copier machine.
ACTION CALENDAR
Item 8. Consideration of agreements with Anaheim Redevelopment Agency for permanent fee
easements over a portion of the District's Etchandy Well property. Michael Payne, Assistant
General Manager, reported on details of a proposal by the Anaheim Redevelopment Agency to
widen the intersection of La Palma Blvd. and Lakeview Ave. and add right turn pockets. The
project requires purchase of some property owned by the District. Mr. Payne reported the
Redevelopment Agency will purchase a parcel of land for $7,301.00, and pay the District
$6,529.00 for installation of a remote controlled entry gate, at the Etchandy Well site. Mr. Payne
reviewed details of the agreements with the Board of Directors.
President Armstrong noted that the Redevelopment Agency will take two parcels from the
District. One parcel relates directly to the Agency's proposed street widening project. The
second parcel should have been dedicated to the City of Anaheim when the Etchandy project was
built several years ago but it was overlooked by City officials. The Board discussed the remote
controlled entry gate, access to the site by District employees and acquisition agreement.
On a motion by Vice President Fox, seconded by Director Knauft, the Board of Directors voted
5-0 to authorize the President and Secretary to execute the Acquisition Agreement, Easement
Deed and Right of Entry Agreement subject to review and approval as to form by General
Counsel.
Item 9. Consideration of alternative dates for certain Board of Directors meetings. William
Robertson, General Manager, reported that several upcoming holidays and conferences conflict
with Board of Directors regular meeting dates. Mr. Robertson referred to the Agenda Report for
a description of the conflict dates and suggested alternative meeting dates. The Board discussed
the conflicts at length.
Following discussion by the Board, the President instructed the Secretary to rescheduled Board
of Directors meetings as follows:
Regular Meeting Rescheduled Meeting
September 10, 1992, at 8:30 a.m . September 8, 1992, at 4:00 p.m.
November 26, 1992, at 8:30 a.m . November 24, 1992, at 8:30 a.m.
December 10, 1992, at 8:30 a.m . December 8, 1992, at 8:30 a.m.
December 24, 1992, at 8:30 a.m . December 22, 1992, at 8:30 a.m.
DISCUSSION CALENDAR
Item 10. Discussion of Sewer Maintenance Charge for Fiscal Year 1992-93. William
Robertson, General Manager, conducted a lengthy discussion on the 1992-93 Sewer
Maintenance Charge. The purpose of this agenda item was to discuss Board policy relative to the
Sewer Maintenance Charge and not to make a decision on the exact amounts. Mr. Robertson
reviewed Sewer Fund finances and reported that the current basic Sewer Maintenance Charge of
$24.00 per year per connection for Individually Metered services and $19.20 per year per Master
Metered unit, provides adequate funding for fiscal 1992-93.
Mr. Robertson went on to report that the Orange County Sanitation Districts recently completed a
rate study with some conclusions that staff would like to implement. Mr. Robertson then
reviewed details concerning the following: 1) remove condominiums from master metered units
and place them into individually metered services; 2) return to a classification Residential - Single
Family Home instead of Individually Metered Units and this class should include condominiums;
3) return to classification Residential - Multiple Family Home instead of Master Metered Units
and set the rate at 70% of the Residential - Single Family Home; 4) schools and petroleum wells
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August 13, 1992
should be classified as Commercial and not their own class; 5) the Commercial charge of $2.00
per month is adequate, however, the rate of $0.075 per 1000 cubic feet has not changed since it
was adopted in 1961; 6) consider changes in the Commercial rate per 1000 cubic feet;' and 7)
implement new regulations on grease traps and a monitoring fee.
The Board discussed the proposed changes and provided direction to staff. Mr. Robertson
reported the Finance Committee will review the changes and the full Board will take action at a
public hearing scheduled for the August 27, Board of Directors meeting. This matter was for
information only and no action was taken by the Board of Directors.
GENERAL MANAGER'S REPORT
Item 11. General Manager's oral report and comments. William Robertson, General Manager,
discussed the following:
1. Well No. 17 is operating again and producing about 950 gallons per minute of water into
Improvement District No. 2.
2. State budget actions included communicating to local legislators the District's position to
oppose any budget compromise that takes away property taxes. CSDA reports that it is
doubtful special districts will not be affected by the Budget compromise, therefore,
districts may want to think about supporting legislation that takes away only a small
amount of property taxes. Mr. Robertson reported that, unless otherwise directed by the
Board, the District will continue to oppose all legislative efforts to take away any part of
property taxes. The Board discussed this issue at length and agreed with this position.
3. The Assessed Value in Improvement District No. 2 is high enough that the 1992-93 tax
rate for debt service is approximately $0.19 per $100 of Assessed Value.
GENERAL COUNSEL'S REPORT
Item 12. General Counsel's oral report and comments. Ms. Janet Morningstar, General
Counsel, reported the Allen-McCulloch Pipeline refinancing was priced during the week of
August 10, and the interest rate came in at about 3%.
Ms. Morningstar also reported the District received notice that the County of Orange and several
"named" public utilities have signed an agreement to refund overpayments by public utilities of
property taxes. Mr. Robertson reported the District receives a total of about $950 per year from
Public Utility property tax levies within the District, therefore, the settlement agreement has little
affect on District's ability to meet debt service payments. Ms. Morningstar went on to report it
will cost more in legal fees to respond than the receives from public utilities, therefore, the
District will not respond to the notice.
President Armstrong declared a recess beginning at 9:51 a.m. The meeting reconvened at 10:00
a.m. with all Board members present. All staff members, except Mr. Payne, returned to the
Board meeting.
STANDING COMMITTEE REPORTS
Item 13. Report on Executive-Administrative-Organizational Committee meeting of August 6,
1992. The Executive Committee discussed the Etchandy Well land sale, S&S land sale,
Customer Service survey and recognition dinner at the August 6, meeting.
Item 14. The Finance-Accounting Committee scheduled a meeting for Friday, August 21,
1992, at 9:00 a.m., subject to confirmation by Director Knauft.
Item 15. The Personnel Committee did not hold a meeting.
Item 16. The Planning-Engineering-Operations Committee did not hold a meeting
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August 13, 1992
Item 17. Report on Public Information Committee meeting of August 5, 1992. The Committee
discussed the new water bill format, upcoming Xeriscape seminary with the City of Placentia,
Heritage Days parade, Fiesta Days parade and booth, facilities tour, Reservoir dedications, Water
conservation program variance procedures, and development of a City park at the Elk Mountain
Reservoir site.
INTERGOVERNMENTAL, MEETINGS
Item 18. Report on Planning Commission meeting, July 1. Director Korn attended and
reported that nothing of interest to the District was discussed.
Item 19. Report on ISDOC meeting, July 30. Vice President Fox reported that ISDOC elected
officers for the year and discussed State Budget issues as they relate to special districts.
Item 20. Report on OCWD meeting, August 5. President Armstrong reported that OCWD
passed out its Annual Report; discussed joining to the Water Research Institute to test Reverse
Osmosis filtration membrane testing; and that OCWD reported compliance with the proposed
Radon regulations will cost Yorba Linda $2.7 million. President Armstrong then asked if the
District staff developed the $2.7 million estimate. Mr. Robertson responded the District staff did
not develop that estimate. Director Korn speculated that OCWD may have prepared an estimate
for all of Orange County and then proportioned the total costs on percentage of groundwater
production.
Item 21. Report on Yorba Linda City Council meeting. Director Scanlin reported that the
development for the SABA property was extended for another five years.
Item 22. Report on MWD meeting. Director Knauft reported that MWD did not have meeting
during the last two weeks, however, at the last meeting MWD sold $500 million in bonds at a
5.4% interest rate, the parcel charge was set at $5 and the proposed availability charge was
dropped from consideration.
Item 23. Report on MWDOC meeting, August 5. Director Knauft reported that the AMP
refinancing bonds were sold.
Item 24. Report on WACO meeting, August 6. Director Knauft reported that Duane
Georgeson, MWD Assistant General Manager, spoke about the State Water Project and the
current water supply picture.
Item 25. Report on the Yorba Linda Planning Commission meeting, August 12. Director
Knauft attended and reported that nothing of interest to the District was discussed.
BOARD MEMBER COMMENTS
Item 26. Director Knauft did not have any comments.
Item 27. Director Korn clarified the District's position on the State Budget is that the Board
opposes any legislation that includes taking away property taxes and that the staff is instructed to
communicate this position to legislators. The Board agreed this is their position.
Item 28. Director Scanlin reported that he observed that San Luis Reservoir is very low.
Item 29. Vice President Fox did not have any comments.
Item 30. President Armstrong reported on a letter from Senator Hill concerning the State
Budget issues, and preliminary findings of a study in Utah reveal that a community which adds
fluoride has a higher incidence of hip fractures that other communities that do not add fluoride.
No conclusions were drawn from these results.
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August 13, 1992
BOARD OF DIRECTORS ACTIVITY CALENDAR
The Board of Directors reviewed the Activity Calendar.
ADJOURNMENT
Upon a motion by Director Korn, seconded by Vice President Fox, the Board of Directors voted
5-0, at 10:40 a.m., to adjourn to Thursday, August 27, 1992, at 8:30 a.m., at the District
headquarters on Plumosa Drive.
William I Robe'ftson "
General Manager/Secretary